APPLICATION FOR APPROVAL AS A

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TR3: RE-ACCREDITATION SITE VISIT QUESTIONNAIRE
ORGANISATIONS IN COMMERCE & INDUSTRY
Please ensure that you have read the following documents before completing this
application form:
P01: Policies relating to the accreditation of training offices
AM2: Re- Accreditation Manual
TR10: ICAZ Training Regulations
INSTRUCTIONS FOR COMPLETION AND LODGEMENT OF THIS FORM:

This form must be completed by the training officer.

The application form (and all relevant attachments) must be lodged at the offices of ICAZ in Harare via e-mail to
[email protected]

Incomplete or out of date forms will not be considered by the Education Committee. Please ensure that you are
completing the latest version of the application form.

Please complete this form electronically. Hand-written forms will not be accepted or considered.
For further information please contact Mrs Joylyn Kanukai at (04) 252672-3 or e-mail to [email protected]
Please take note:




Please ensure that all the sections have been completed
Failure to submit the questionnaire by the due date may have a negative impact on the result of the reaccreditation site visit
Should you reschedule a confirmed re-accreditation site visit (within 10 working days of the confirmed
date), a rescheduling fee of USD250.00 will be levied.
A cancellation of a rescheduled visit may warrant disciplinary action against the Training Office and
Training Officer.
TR03 C&I 122014
Page 1
ADMINISTRATIVE INFORMATION
1.
Name of training office
2.
Name of training officer
3.
Name of person who is responsible for administration relating to training
contracts
4.
Email address and phone number of person listed above
5.
Postal address of training office
6.
Physical address of training office (if different from postal address)
7.
Telephone number of training office
(
)
8.
Cellphone number of training officer
(
)
9.
E-mail address of training officer
10.
Title, name and surname of the managing director of the training office
11.
E-mail address of the managing director of the training office
12.
When was the organisation established?
MM
YY
13.
When was the training office established?
MM
YY
14.
Classification of training office (please tick)
Stand-alone training office
15.
Tick
Head office with its branches (a group training office)
Tick
If you selected “head office” in the question above, please list the branches where trainees are deployed:
1)
2)
3)
4)
5)
6)
7)
8)
9)
TR03 C&I 122014
Page 2
10)
16.
For which elective(s) are you accredited? (please tick)
Auditing &
Assurance
Financial
Management
Internal Audit.
Risk Management
& Governance
17.
How may trainees do you employ?
18.
How many trainees are you accredited for?
Management
Decision-Making
& Control
Taxation
OPERATING COMPLIANCE
19.
Please indicate what type of legal entity your organisation is (please tick) (criterion A1)
Sole proprietor
Private company
Incorporated
Partnership
Public company
Close corporation
Public sector
Please provide the following information:
20.
Entity registration number, if applicable (criterion A1)
21.
PAAB Firm Registration number (if applicable)
22.
PAAB Registration Certificate number of training officer (criterion B5)
23.
ICAZ membership number of training officer (criterion B4)
24.
ICAZ Assessor Number of training officer (criterion B4)
25.
Designation of the training officer (partner; sole proprietor; director, CFO, etc)
(criterion B6)
26.
Does your organisation comply with the relevant laws and regulations of
Zimbabwe? (criterion A3)
27.
VAT number of your organisation (criterion A2)
28.
Is your organisation tax compliant? (attach copy of ITF 263 - criterion A2)
Yes
No
29.
Does your organisation comply with Occupational Health and Safety regulations? (criterion
A4)
Yes
No
30.
Does your organisation comply with the Basic Conditions of Employment and the Labour Act?
(criterion A7)
Yes
No
31.
Is the organisation a going concern? (criterion A5)
Yes
No
TR03 C&I 122014
Yes
No
N/A
Page 3
32.
Trainee Statistics
a) Academic profile
b) Experiential profile
Number of trainees who are
3-year
Contract term
4-year
5-year
Number of trainees who, in terms of their studies

are A-level graduates
1st year trainees

are undergraduates
2nd year trainees

are postgraduates / ZCTA
3rd year trainees

have passed ITC
4th year trainees

have passed PPE/QE2
5th year trainees
TOTAL*
TOTAL*
* the above totals (Academic and Experiential Profiles) should reconcile
33.
Time records (criterion C3)
33.1.
Do you keep time records of trainees’ professional work?
Yes
No
33.2.
Do the time records indicate the time spent by each trainee on each client or rotation?
Yes
No
33.3.
Do the time records indicate the type of work done?
Yes
No
33.4.
Are your time records aligned to the competencies prescribed by ICAZ?
Yes
No
34.
Academic progress
34.1.
Are you aware of and implementing the academic progress rule?
Yes
No
34.2.
Are all your trainees aware of the academic progress rule?
Yes
No
35.
Assessment of trainees (criterion D5)
35.1.
How many registered assessors are there in your organisation?
35.2.
Please list their names and ICAZ Registered Assessor Numbers: (Note: If there is not enough space provided below,
please attach the list to this questionnaire)
Name
35.3.
Surname
Registered Assessor Number
What is the ratio of assessors to trainees?
TR03 C&I 122014
Page 4
35.4.
How many reviewers are there in your organisation?
35.5.
What is the ratio of reviewers to trainees?
36.
Provide information on the planned composition of the trainee accountants’ learning experience
Hours
% of
total
Practical experience: Estimated hours per annum for one trainee
Simulations: Estimated hours per annum for one trainee
Supplementary practical experience
Total estimated hours per annum for one trainee
TR03 C&I 122014
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37.
Please provide information about the availability in your organisation of sufficient and appropriate information
technology to enable trainees to meet ICAZ’s training requirements in respect of exposure to IT. In particular, provide
evidence that trainees:
(i) have regular and reasonable access to the internet to enable them to use the internet effectively as a source of
information
(ii) have regular and reasonable access to an e-mail account of their own to facilitate effective communication
(iii) are trained adequately on the use of appropriate software applications, including, where relevant, audit, financial,
data processing, e-mail and spreadsheet applications.
38.
Please provide information on structures/procedures that have been implemented to oversee the ICAZ training
programme (this includes all aspects related to trainee accountants)
39.
Please provide information on structures/procedures that have been implemented to ensure that:
(i) All line managers are adequately trained in respect of their duties relating to the training programme, including
their responsibilities relating to the assessment of trainee accountants
(ii) The performance of line managers in relation to their responsibilities towards the training programme is monitored
and reviewed.
40.
Please provide information on how the performance of the person who is responsible for administration relating to
training contracts is monitored and reviewed.
41.
Please provide information on the steps taken in your organisation to make trainees aware of the importance of
remaining technically competent throughout professional life.
TR03 C&I 122014
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42.
Please provide information on how you monitor trainees’ academic progress (This could include documentation that is
kept on personnel files)
43.
Please provide information on the processes followed to schedule trainees on assignments/clients/rotations.
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44.
General
Undertaking
In the event of continued accreditation being granted, this organisation  acknowledges that it will continue to meet those requirements as laid down by ICAZ for the training of trainee accountants;
 undertakes to make available to the representatives of ICAZ such further information as may reasonably be required, to satisfy
the Education Committee that the training of trainee accountants will be conducted effectively and in a suitable environment;
and
 acknowledges the requirement under the Training Regulations to notify in writing the training department of ICAZ of any
change in its ability to meet the training requirements as set out in the Training Regulations.
I certify that
 all the information provided in this application form is true, accurate and complete
 I have read and understood the following documents:
o Policies relating to the accreditation of training offices
o Accreditation Manual for training offices
o ICAZ Training Regulations
Signature
(Training officer)
TR03 C&I 122014
Date
Page 8
PLEASE ENCLOSE THE FOLLOWING INFORMATION TOGETHER WITH YOUR COMPLETED QUESTIONNAIRE
45.
ATTACHMENT 1: (criterion B6)
A declaration from the executive of the organisation indicating support and allocation of resources for the training programme and
the training officer
46.
ATTACHMENT 2: (criterion B6)
A high-level organogram of the executive structure of the training office, indicating the reporting lines of the training officer
47.
ATTACHMENT A:
Generic training plan relating to the elective(s) for which you are accredited.
PLEASE NOTE: Please complete a separate training plan for each elective for which you are accredited. Please complete ONLY
those training plans related to the elective(s) for which you are accredited.
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PLEASE HAVE THE FOLLOWING DOCUMENTS AVAILABLE ON THE DAY OF THE VISIT
48.
DOCUMENT 1: (criterion A1)
Appropriate entity registration form
49.
DOCUMENT 2: (criterion A6)
A copy of the employment contract your organisation issues to ICAZ trainees.
50.
DOCUMENT 3: (criterion B2)
(i) Policy document that sets out the following policies :
 The responsibilities of the training officer and the trainee accountants;
 The responsibilities of staff members who supervise trainees; and
 The reporting lines of trainee accountants.
(ii) Evidence that the policies were communicated to all trainees
(iii) Evidence that the policy documents are available to trainees
51.


52.



53.
DOCUMENT 4: (criterion B11)
Evidence that the Training Regulations have been communicated to trainee accountants and training office administrators
Evidence that the Training Regulations are readily available to trainees and training office administrators.
DOCUMENT 5: (criterion C1)
List of Trainees
Table of contents of trainee induction programme
Attendance register of most recent trainee induction programme
DOCUMENT 10: (criterion C5)
Summary of total core experience and work attendance hours achieved to date for each active trainee
54.
DOCUMENT 10: (criterion C5)
Report on simulations attended by trainees and the assessment results.
55.



DOCUMENT 11: (criterion D2)
Document that sets out the organisation’s assessment policy, including the assessment appeals process
Evidence that the policy has been communicated to all trainees, reviewers, evaluators and assessors;
Evidence that trainees, reviewers and evaluators have received formal instruction/training on the
o The prescribed professional and technical competencies,
o The assessment process and
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56.
DOCUMENT 12: (criterion D3)
Evidence of how you as the training officer regularly evaluate the effectiveness, timeousness, fairness and consistency of
reviewers, evaluators and assessors.
57.


58.
DOCUMENT 13: (criterion D4)
Document that sets out the procedures to adjudicate in instances where trainees and reviewers and evaluators cannot
reach agreement on the rating for an outcome
Evidence that the procedures have been implemented.
DOCUMENT 14: (criterion D1)
The following assessment documents for each of the trainees listed in Document 5:
 Three latest ANAs
 The TSRs and PSRs included in the latest ANA
TR03 C&I 122014
Page 11

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