Rate Contract for the Supply of Heavy Duty Line Printers

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POWER INFORMATION TECHNOLOGY COMPANY
406-WAPDA House, Shahrah-e-Quaid-e-Azam, Lahore-54000
Telephone (92)-42-9202666 Fax: (92)-42-9202799
No. PITC/ G-224/6844
Date: 08 /12/2014
M/S Jaffer Brothers (Pvt) Ltd
3 Mall Mansion, 30 Shahrah-e-Quaid-e-Azam
Lahore
042-7320186-7
042-7226752
Subject:
RATE CONTRACT FOR THE SUPPLY OF HEAVY DUTY LINE PRINTERS.
Ref:
i. Tender No. PITC/G-224 (2)/08-2014 Opened on 27-10-2014
ii. Your quotation No. Nil dated.22-09-2014
Rate contract for the supply of Heavy Duty Line Printers at the rate specified below is
hereby entered into between you i.e. M/s. Jaffer Brothers (Pvt) Ltd and this Organization
subject to the “General Conditions of Contract” and special conditions laid down in this
contract:1. DESCRIPTION
Sr. No
ITEMS
Unit
2.
2.
Heavy Duty printer OKI 8150 Line 1500 LPM
(in case of Trading with existing p7215 printer
(Rs. 100,000 will be less)
1
Unit rate of
all Taxes on
F.C.S basis.
1,776,928
SPECIFICATION
As per annexure-A.
3.
PERIOD OF RATE CONTRACT
The Rate Contract will remain enforced for a period of three months from the date of its
issuance and further extendable to three months repeatedly if agreed by both the parties,
not exceeding one year in total.
4.
SPECIAL CONDITIONS
Page 1 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
In case your firm subsequently quoted less prices for the items under Rate Contract in
any other organization, during the currency of this Rate Contract, the amount received in
excess shall be refundable to purchasing agency.
5
TERMS OF DELIVERY
The rates shown in the table (Clause No.1) are on the basis of free delivery/installation
and you will be required to dispatch the material to the consignee at out station on freight
paid basis. The relevant receipt should be forwarded to Indenter/Consignee through any
courier service with covering letter, so as to reach him well in advance of the arrival of
the consignment at store. A confirmatory letter showing receipt (No. & date), Purchase
Order (No. & date) quality and quantity of good dispatched should be sent to consignees
enabling them to take delivery of the consignment against an indemnity bond. In the
event of receipt not being received by them in time, you will be responsible for any loss,
theft, demurrage until goods have been received by consignee at designated store
(anywhere in Pakistan).
6.
QUANTITY
Firm orders based on the Rate Contract may be placed by various formations. No
guarantee can be given as to the quantity of stores which would actually be lifted during
the period of this Rate Contract by the indenters by placing direct orders on you. You
will, however, not be absolved of the responsibility to meet the demands of indenting
officer, if the quantities exceed the estimated requirement. The Indenter, however,
reserves the right to obtain from any source the stores covered by this Rate Contract to
meet in an emergency, if the CEO, PITC (whose decision shall be final) is satisfied that
you are not in a position to supply the specified quantities within the period in which
supplies are required and you will have no claim on this behalf against the purchaser.
7.
DELIVERY PERIOD
Item
Maxim Delivery Period
Heavy Duty Line Printer 1500 LPM
60 Days
Normally stores will be delivered to indenter/consignee against the purchase order
placed by them during the rate contract period, but you shall not be absolved of the
responsibility of delivering the quantities on firm orders issued during the currency of
Rate Contract. Supply against each purchase order will be completed within a period as
mentioned in above table. The term “Delivery Period” shall mean the date of receipt of
consignment at destination.
8.
INDENTER
Page 2 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
All WAPDA/PEPCO, NTDC,PITC formations including all DISCOs.
9.
CONSIGNEE
All WAPDA/PEPCO, NTDC,PITC formations including all DISCOs.
10.
INSPECTION
Inspection of the equipment will be carried out at firm’s premises jointly by the CEO,
PITC and consignee or their authorized representatives. Venue of inspection can
however be changed by CEO, PITC depending on nature of P.O. Notice in writing shall
have to be given by you to this office and consignee concerned, when the stores against
the order are ready for inspection. All reasonable facilities provided in the specification
are allowed by the industry or trade in general shall have to be afforded to the Inspecting
Officers by you at your expense and cost for carrying out the inspection.
Supplier shall deposit 0.5% (service charges for joint inspection) in the
shape of pay order in the favour of CEO, PITC of the purchase orders
placed against the rate contracts executed by PITC.
The inspection team will seal the material after inspection, which will be unsealed by the
consignee on receipt. The Company may send its representative to be present at the time
of unpacking.
If you fail to present the complete consignment with respect to specification or quantity,
re-inspection fee will be charged, as per prevailing rate in the purchase procedure, before
re-inspection.
11.
DESPATCH INSTRUCTIONS
The rates approved are on the basis of FCS (Free delivery to Consignee’s Store) through
reliable transport company and as such material should be dispatched at your firm’s risk.
All losses during transit will be replaced at your cost against the claim preferred on you
within fifteen days of the receipt of consignment by consignee. The consignee will hand
over the number of items damaged during dispatch for replacement.
12.
SALES TAX & OTHER GOVT DUTIES.
The price given in the rate contract is inclusive of packing charges, government duties,
taxes, sales tax, surcharges etc. subject to adjustment (increase & decrease) in case of
enhancement/imposition or decrease/withdrawal of taxes, duties surcharges etc. during
the currency of Rate Contract. However, before acceptance of your revised rates you will
provide reasons for increase with respective supporting documents.
Similarly, if any duties, taxes, sales tax, surcharges etc are withdrawn or decreased, you
will promptly inform PITC of the same together with necessary orders/notification etc
and calculations for corresponding decrease of rates. If you fail to do the same in case of
Page 3 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
withdrawal/decrease of taxes, duties etc. PITC reserves the right to take suitable action
against you including blacklisting and to take necessary steps to recover excess payment.
13.
WARRANTY
You will furnish a full comprehensive warranty certificate, certifying that the goods
supplied conform exactly to the specifications laid down in the contract and are brand
new and that in the event of the material being found defective at the time of delivery
and for the period of warranty (as given below) from the date of supply/installation, you
will be held responsible for all losses and that the un-acceptable goods shall be
substituted with acceptable goods at your expense and cost.
Period of Warranty for:
i.
ii.
iii.
14.
All hardware – three years with parts and labour.
Consumables – either six months or till
As applicable.
consumption of material, whichever is earlier.
Software – free maintenance support for one year.
SECURITY
You shall deposit not exceeding 5% of the value of the proposed Purchase Order in
shape of Bank Draft or Bank Guarantee issued by any scheduled bank, in favour of
indenter, as security. The same shall be released after expiry of warranty period. You
can however split the security amount according to Clause 13, Sub Clauses i, ii and iii
above in case of mixed purchased order.
15.
DEMURRAGE
Should any demurrage charges be incurred due to any of the reasons mentioned below
the same shall be deducted from your bill or recovered from you as a separate item (the
decision of the competent authority, regarding fixation of responsibility in this
connection shall be binding on you): i) Owing to delay in forwarding the relevant courier information (bilty/receipt)
and packing list to the consignee well in advance of the arrival of the
material at consignee’s store.
ii) Late receipt of courier information (bilty/receipt) by the consignee due to
incorrect or incomplete address.
iii) Defective making or packing of the goods ordered.
iv) Due to reasons not specified above but for which you are responsible.
16.
FAILURE AND TERMINATION
Page 4 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
a) If you fail to deliver (including installation & commissioning) the stores or any
consignment within the specified delivery period, department shall be entitled at his
option either:i) To recover from you liquidated damages levied at the rate of 2% per month
or part thereof up to 10% (The liquidated damages shall be recovered only for
the stores supplied late or not supplied except where un-delivered stores held
up the use of other stores, when it shall be for the total value of the contract).
The recovery of the liquidated damages mentioned above can be affected
from any payment due to you from any unit of WAPDA/PEPCO/PITC.
OR
ii) To purchase from elsewhere without notice to you at your risk and cost, the
stores not yet delivered without cancelling the contract in respect of the
consignment yet due for delivery.
OR
iii) To cancel the contract at your risk and cost.
In the event of action being taken under (ii) or (iii) above, you shall be liable for any loss
which the consignee may suffer on that account, but you shall not be entitled to any gain
on re-purchase made against the supply order.
b) If during the course of execution of this contract, your firm is black listed, the
department may proceed with all or any of the action detailed below: i) To allow the contractor to complete the contract in accordance with the
terms & conditions of contract.
ii) To stop further supplies with or without financial repercussions.
iii) To cancel the contract with or without reservation of rights.
17.
FORCE MAJURE
While terminating the contract for breach of contract or imposing liquidated damages,
the purchaser shall give due consideration to the circumstances leading to the breach of
contract or delay on which you had no hold, examples of which are:i.
ii.
iii.
iv.
Act of State, Enemy or God Almighty;
Lockout, strikes;
Restrictions imposed by the government in the matter of import/export;
Injunction granted by a lawful court restraining you from executing the
contract unless such injunction was due to any alleged irregularity
committed by you.
Page 5 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
While determining liquidated damages the purchaser shall not consider any of the
following circumstances, a clause under “Force Majeure” and shall not allow any
relaxation in the liquidated damages on that account.
i.
ii.
18.
19.
Delay on the part of contractor in the arrangement of raw materials.
Defect or failure occurring to any machinery or equipment installed at the
contractor works during the currency of the contract.
INSPECTION AND REJECTION
i.
The Inspection team may reject a part or the whole of the consignment
offered for inspection, if after inspection such portion thereof as it may
decide in its discretion, it is satisfied that the consignment is below the
requirements of the particulars governing the supply given in the purchase
order;
ii.
The decision of the Inspection team shall be binding on you.
iii.
If the stores are rejected as aforesaid then without prejudice to the right, the
purchaser shall have the following rights:a)
To purchase the stores in place of rejected goods at your cost and
expense.
b)
To terminate the contract and recover from you the loss, the Purchaser
thereby incurs.
MARKING OF MATERIAL.
Each package delivered under contract shall be marked by and at your expense, clearly
showing the name of the consignee and destination (all previous marking being carefully
obliterated). In case these instructions are not followed, the loss if any due to defective
or incorrect marking shall be to your account.
20.
INSURANCE.
The dispatch of goods by any means shall be done in safely packing conditions at
carrier’s risk. In case of demurrage, loss or pilferage in transit, the consignee shall be
required to obtain a certificate from Transport Co. about the damages/short supplies and
sent the same to you for preferring claim on the carrier. In case of non supply of
certificate by consignee within fifteen days of the receipt of consignment, your
responsibilities shall cease.
21.
PACKING
Page 6 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
You will be responsible for packing the stores suitable for transit so as to ensure their
being free from loss or damage on arrival at destination. The packing of the stores shall
be done by and at your expense in accordance with the standard specification. Goods
will be packed according to the trade practice to ensure safe receipt at destination.
22.
PAYMENT
You will be entitled to receive 100% payment from the consignee for supplying goods
contained in purchase order to concerned formations. The payment will be made in the
shape of crossed cheque payee’s account through an authorized person. The crossed
cheque will be handed over only when stores /material are received and accepted against
manufacturer’s warranty and to the entire satisfaction of consignee or his representative.
Payment of sales tax will be made on actual basis on production of documentary
evidence and in line with approved procedure of CBR of Pakistan. Payment will be
made directly by the consignee within 30 days on production of the following
documents:
i.
ii.
iii.
iv.
v.
vi.
23.
Bill in triplicate having NTN.
Warranty certificate as per clause-13 above.
Non Payment Certificate.
Inspection Certificate.
A certificate that the security amount against said Purchase Order has been
received.
Goods Receipt Note issued by the consignee.
LAW GOVERNING THE CONTRACT.
i)
This contract shall be governed by the existing laws of Pakistan as amended
from time to time.
ii)
Subject to the above conditions, a binding contract is concluded with the
issuance of this letter and provisions of this contract shall be binding on you,
on your assigns, executors, administrators and all those who have any
interest pecuniary or otherwise in your concern.
Please acknowledge receipt in token of acceptance of the terms & conditions of this rate
contract within three days from the date of issue of this rate contract. In case the
acknowledgement is not received within the stipulated period, it will be assumed that
you have accepted this contract, which has acquired the status of legally binding contract
between you and PITC with effect from the date of its issuance
Note: - All the pages including annexure(s) must be signed by the firm’s representative
in the token of acceptance.
Page 7 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
This issues with the approval of CEO, PITC.
Page 8 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
Annexure A
1.
Heavy Duty Line Printer OKI 8150 ( 1500 LPM )
Print Technology
Line impact dot matrix
Mechanism
1500 Line/min
Memory
256 MB
Workload
24 x 7 printing with at least 512,000 pages per month
Fonts
Draft, Data Processing, Courier, OCR A& B, NLQ Serif,
NLQ Sans or equivalent
Character Styles
Bold, italic, superscript, subscript, underline, over line,
strike through
Graphics
At least 180 X 140 dpi
Resolution
Paper Handling
Straight paper path, paper out and paper motion detection,
Features
forms position retained in non-volatile memory
Print Media
Up to 1 Original + 5 copies 60-365 gsm
Paper Sizes
Width: 76-432 mm
Standard
USB & RS232C,10/100 Ethernet card for full
Interfaces
configuration from webpage to monitor printer status, real
time updates & storing/Loading/Displaying configuration
Ribbon Cartridge
Yield of Ribbon in appropriate unit (Standard life17,000
pages, Extended Life 30,000 pages)
Power
V+5, 50 Hz (auto-ranging)
Requirements
Kit
Enclosed paper cabinet, paper tray and castors
Power supply
Universal power supply – Auto-ranging
Note:
I. Specifications must be equivalent to above or higher/the latest in the same price.
II. Warranty for three Years with Parts and Labour for all Hardware.
age 9 of 9
Signature:
Signature :
Vender’s Authorized Representative
PITC’s Representative_
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