TARA COMMUNITY DEVELOPMENT DISTRICT

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GREATER LAKES / SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE · 8529 South Park Circle – Suite 330 – Orlando, FL 32819
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT
DISTRICT
BOARD OF SUPERVISORS’
MEETING
MAY 18, 2016
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
AGENDA
May 18, 2016 at 11:00 a.m.
Cagan Crossings County Library
16729 Cagan Oaks
Clermont, FL 34714
District Board of Supervisors
James Walker
Marian Fowler
Ismael Garcia
Ian Kaneshige
Curt Wilkinson
Board Supervisor, Chairman
Board Supervisor, Vice Chairperson
Board Supervisor, Assistant Secretary
Board Supervisor, Assistant Secretary
Board Supervisor, Assistant Secretary
District Manager
Anthony Jeancola
Rizzetta & Company, Inc.
District Attorney
Larry Brown
Greenspoon Marder Law
District Engineer
Tadd Kasbeer/Rey Malave Dewberry Engineering
All Cellular phones and pagers must be turned off during the meeting.
The District Agenda is comprised of five different sections:
The meeting will begin promptly at 11:00 a.m. with the first section which is called Audience Comments. The Audience
Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is
limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response
until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE
RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE
CONTEXT OF THIS MEETING. The second section is called Staff Reports. This section allows the District Manager,
Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board
action. The third section is called Business Administration. The Business Administration section contains items that
require the review and approval of the District Board of Supervisors as a normal course of business. The fourth section is
called Business Items. The business items section contains items for approval by the District Board of Supervisors that
may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this
section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda
item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’
discussion, motion and vote. Agendas can be reviewed by contacting the Manager’s office at (407) 472-2471 at least seven
days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an
explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called
Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort
to meet residential needs.
Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow
staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations
prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.
Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate
in this meeting is asked to advise the District Office at (407) 472-2471, at least 48 hours before the meeting. If you are
hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting
the District Office.
Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is
advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure
that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be
based.
GREATER LAKES/SAWGRASS BAY COMMUNITY DEVELOPMENT DISTRICT
OFFICE • 8529 SOUTH PARK CIRCLE • SUITE 330 • ORLANDO, FL 32819
www.glsbcdd.org
May 18, 2016
Board of Supervisors
Greater Lakes/Sawgrass Bay
Community Development District
AGENDA
Dear Board Members:
The regular meeting of the Greater Lakes/Sawgrass Bay Community Development District will
be held on Wednesday, May 18, 2016 at 11:00 a.m. at the Cagan Crossings County Library, located at
16729 Cagan Oaks, Clermont, FL 34714. The following is the agenda for the meeting:
1.
2.
3.
4.
5.
6.
7.
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS
STAFF REPORTS
A.
District Counsel
B.
District Engineer
C.
District Manager
D.
District Consultant, Mr. Roberts
BUSINESS ADMINISTRATION
A.
Consideration of the Minutes of the Board of Supervisors’
Regular Meeting held on February 17, 2016……………..…………Tab 1
B.
Consideration of Operation and Maintenance
Expenditures for January through April 2016………………………Tab 2
C.
Presentation of Monthly Maintenance Inspection
Report(s), Down to Earth, January & February 2016……………….Tab 3
BUSINESS ITEMS
A.
Discussion of Action Relating to Claim Against
DR Horton Related to Wall Damage
B.
Discussion on Painting of Main Entrance Sign
C.
Presentation of Fiscal Year 2016/2017 Proposed Budget……………Tab 4
1.
Consideration of Resolution 2016-01, Approving Fiscal
Year 2016/2017 Proposed Budget and setting Public
Hearing on Final Budget ……………..…………………….. Tab 5
D.
Announcement of Number of Registered Voters……….....…………Tab 6
E.
Ratification of Spring Annuals Proposal…………….. …………….Tab 7
SUPERVISOR REQUESTS
ADJOURNMENT
We look forward to seeing you at the meeting. In the meantime, if you have any questions,
please do not hesitate to call us at (407) 472-2471.
Very truly yours,
Anthony Jeancola
Anthony Jeancola
District Manager
cc:
Larry Brown, Greenspoon Marder Law
Jim Walker, Chairman
Tab 1
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
February 17, 2016 Meeting Minutes
Page 1
MINUTES OF MEETING
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is
advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and
evidence upon which such appeal is to be based.
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Greater Lakes/Sawgrass Bay Community
Development District was held on Wednesday, February 17, 2016 at 11:07 a.m. at the Cagan Crossings
County Library, located at 16729 Cagan Oaks, Clermont, FL 34714.
Present and constituting a quorum were:
Jim Walker
Board Supervisor, Chairman
Marian Fowler
Board Supervisor, Vice Chairperson
Ismael Garcia
Board Supervisor, Assistant Secretary
Curt Wilkinson
Board Supervisor, Assistant Secretary
Also present were:
Anthony Jeancola
Larry Brown
Dan Roberts
Tadd Kasbeer
Audience Members
FIRST ORDER OF BUSINESS
District Manager, Rizzetta & Company, Inc.
Greenspoon Marder Law
Consultant
District Engineer, Dewberry (via phone)
Not Present
Call to Order
Mr. Jeancola called the meeting to order and conducted roll call.
SECOND ORDER OF BUSINESS
Audience Comments on the Agenda
Mr. Jeancola asked for comments from the audience on the agenda. There were none.
THIRD ORDER OF BUSINESS
A.
District Counsel
No report.
B.
District Engineer
No report.
C.
District Manager
No report.
Staff Reports
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
February 17, 2016 Meeting Minutes
Page 2
D.
District Consultant
Mr. Roberts stated that he would go over his report later in the meeting when the Board
discussed Business Item A, Discussion of Action Relating to Claim Against D.R. Horton to
Wall Damage.
FOURTH ORDER OF BUSINESS
Consideration of the Minutes of the Board of
Supervisors’ Regular Meeting held on December 16,
2015
Mr. Jeancola stated that the minutes were reviewed by District Counsel.
On a motion by Mr. Walker, seconded by Mr. Garcia, with all in favor, the Board approved the minutes of the
Board of Supervisors’ Regular Meeting held on December 16, 2015 for Greater Lakes/Sawgrass Bay
Community Development District.
FIFTH ORDER OF BUSINESS
Consideration of Operation and Maintenance
Expenditures for November and December 2015
Mr. Jeancola reviewed the expenditures for the Board.
On a motion by Ms. Fowler, seconded by Mr. Wilkinson, with all in favor, the Board approved the Operations
and Maintenance Expenditures for November 2015 in the amount of $10,120.27 and December 2015 in the
amount of $14,235.46 for Greater Lakes/Sawgrass Bay Community Development District.
SIXTH ORDER OF BUSINESS
Presentation of Monthly Maintenance Inspection
Report(s), Down to Earth, October, November &
December 2015
The Board of Supervisors reviewed the reports from Down to Earth for October, November and
December 2015.
SEVENTH ORDER OF BUSINESS
Discussion of Action Relating to Claim Against D.R.
Horton Related to Wall Damage
Mr. Roberts stated that he submitted the Indemnification Agreement that was prepared by Mr. Brown
to Mr. Bill Carlisle with D.R. Horton. Mr. Roberts stated that he had spoken with Mr. Carlisle a number of
times and felt that Mr. Carlisle did not take the issue seriously. Mr. Roberts noted that Mr. Carlisle indicated
that the matter would be handled by another person or entity and did not provide a name. Mr. Roberts further
noted that in addition to the wall issue with D.R. Horton there is an HOA issue regarding the park tract that a
portion remains under ownership with D.R. Horton. He stated that he has been unsuccessful in getting D.R.
Horton to either convey the park tract to the HOA or to respond on the Indemnification Agreement. Mr.
Roberts stated that it could be time to have District Counsel send D.R. Horton a letter regarding a response to
the Indemnification Agreement. Mr. Roberts stated that he felt that the Indemnification Agreement prepared
by Mr. Brown was reasonable and proper. Brief discussion ensued.
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
February 17, 2016 Meeting Minutes
Page 3
Mr. Brown discussed the benefits of the District taking the HOA park and recreation tracts due to
sovereign immunity.
It was noted that based on the District Engineer report the wall would likely fail before the normal life
expectancy. District Counsel stated that the current insurance was unwilling to include a rider that would
cover the wall. Mr. Brown discussed the statute of limitations regarding the wall. The Board discussed the cost
of filing a lawsuit. Mr. Brown stated that it would cost less than $5,000 to begin a lawsuit. Further discussion
ensued regarding aspects of pursuing negotiations and filing a lawsuit to possibly purse an amicable
settlement. Mr. Jeancola stated that he would create a separate line, “Wall Claim Expense” item within the
budget for the expenditures related to this filing.
On a motion by Mr. Walker, seconded by Ms. Fowler, with all in favor, the Board authorized District Counsel
to file a lawsuit against D.R. Horton, not to exceed $5,000 to begin the lawsuit, for Greater Lakes/Sawgrass
Bay Community Development District.
EIGHTH ORDER OF BUSINESS
Ratification of Down to Earth Proposal, Seasonal
Annuals
The Board of Supervisors reviewed the proposal that was previously approved by the Chairperson
from Down to Earth.
On a motion by Ms. Fowler, seconded by Mr. Walker, with all in favor, the Board ratified the proposal from
Down to Earth for seasonal annuals in the amount of $405.00 dated January 19, 2016 for Greater
Lakes/Sawgrass Bay Community Development District.
NINTH ORDER OF BUSINESS
Discussion on Painting of Main Entrance Sign
Mr. Walker discussed options to paint the main entrance sign.
TENTH ORDER OF BUSINESS
Supervisor Requests and Audience Comments
There were no audience comments. Mr. Jeancola stated that he would obtain some proposals to clean
the mold and mildew from the fences on the main Boulevard. Mr. Walker formally thanked Mr. Garcia for
resolving a water buildup issue near one of the walls.
Mr. Jeancola stated that the Board will hold the next regular meeting on Wednesday, March 16, 2016
at 11:00 a.m. at the Cagan Crossing County Library, located at 16729 Cagan Oaks, Clermont, Florida 34714.
ELEVENTH ORDER OF BUSINESS
Adjournment
On a Motion by Mr. Walker, seconded by Mr. Garcia, with all in favor, the Board adjourned the
meeting of the Board of Supervisors at 12:00 p.m. for Greater Lakes/Sawgrass Bay Community
Development District.
Assistant Secretary
Chairman/Vice Chairman
Tab 2
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE · 8529 SOUTH PARK CIRCLE · SUITE 330 · ORLANDO, FLORIDA 32819
Operation and Maintenance Expenditures
January 2016
For Board Approval
Attached please find the check register listing the Operation and Maintenance
expenditures paid from January 1, 2016 through January 31, 2016. This does
not include expenditures previously approved by the Board.
The total items being presented: $21,607.04
Approval of Expenditures:
__________________________________
______ Chairperson
______ Vice Chairperson
______ Assistant Secretary
Greater Lakes/Sawgrass Bay Community Development District
Paid Operation & Maintenance Expenditures
January 1, 2016 Through January 31, 2016
Vendor Name
Check Number Invoice Number
Invoice Description
Invoice Amount
Down to Earth Lawncare II, Inc
1241
40389
Monthly Landscape Maintenance 12/15
$
5,750.00
Down to Earth Lawncare II, Inc
1252
40797
Monthly Landscape Maintenance 01/16
$
5,750.00
Greenspoon Marder Law
1250
818040
Legal Services 12/15
$
3,793.00
Ian Kaneshige
1243
IK121615
Board of Supervisors Meeting 12/16/15
$
200.00
James Curt Wilkinson
1248
CW121615
Board of Supervisors Meeting 12/16/15
$
200.00
James Walker
1247
JW121615
Board of Supervisors Meeting 12/16/15
$
200.00
Lake Utility Services, Inc
1244
8089510000 12/15
$
627.44
Lake Utility Services, Inc
1244
9189510000 12/15
Irrigation Meter Sawgrass/Superior
12/15
Irri Mtr Superior/Tahoe 12/15
$
242.20
Marian Fowler
1242
MF121615
Board of Supervisors Meeting 12/16/15
$
200.00
Orlando Sentinel
Communications
Rizzetta & Company, Inc.
1251
002449329
$
99.50
1245
2631
Acct #CU00117767 Legal Advertising
12/15
District Management Fees 01/16
$
2,266.67
924
Website & EMail Hosting Services 01/16 $
175.00
SECO Electric
Summary 12/15
SECO Electric Summary 12/15
Rizzetta Technology Services,
1246
LLC
Sumter Electric Cooperative, Inc 1249
Report Total
$
2,103.23
$
21,607.04
Invoice
DOWN TO EARTH LA WNCARE II, INC
P.O. BOX738
TANGERINE, FL 32777
Date
Invoice#
12115/2015
40389
Landscape and
Irrigation Contractors
Bill To
SAWGRASS BAY CDD
C/0 RIZZETTA & COMPANY
2806 N 5TH ST, STE 403
ST. AUGUSTINE,FL 32084-1904
Description
Terms
Project
Net 30
SAWGRASS BAY CDD
Qty
Rate
Amount
** SAWGRASS BAY CDD **
MONTHLY MAINTENANCE SERVICE -DECEMBER
5,750.00
5,750.00
RC-10
Total
P.O. Box 738 • Tangerine, Florida 32777 • 352-385-7227 • FAX# 352-385-7229
www.down2ear rh inc. com
$5,750.00
Invoice
DOWN TO EARTH LAWNCARE II, INC
P.O. BOX738
TANGERINE, FL 32777
Date
Invoice #
1115/2016
40797
Landscape and
Irrigation Contractors
Bill To
SAWGRASS BAYCDD
C/0 RIZZETTA & COMPANY
2806 N 5TH ST, STE 403
ST. AUGUSTINE,FL 32084-1904
Description ·
Terms
Project
Net 30
SAWGRASS BAY CDD
Qty
Rate
Amount
** SAWGRASS BAY CDD **
MONTHLY MAiNTENANCE SERVICE- JANUARY
5,750.00
5,750.00
RC-5
,
!
JAN 1 8 2016
Oate Rec'd Rizzetta & ~; , inc. _ ____,._
DIM approval
·' ,; __ :uare~----Date entered_---1~~~~-­
Fund tZ?l G'«oL.:o,#-P-...__
Check#~--------
Total
P.O. Box 738 • Tangerine, Florida 32777 •
~'52-18'5-7227
• FAX# 1"i?-1R<i-777<)
$5,750.00
Greenspoon M~rder
LAW
Trade Centre South- Suite 700
1DO West Cypress Creek Road
Fort Lauderdale, Florida 33309
Toll Free (888) 491-1120
Fax (954) 343-6272
Federal Tax ID 59-2402121
Greater Lakes/Sawgrass Bay Community Development District
c/o Rizzetta & Co.
8529 South Park Circle, Suite 330
Orlando, FL 32819
Attn: Anthony Jeancola, District Manager
January 08, 2016
Invoice: 818040
Client ID: 40494
Page Number: 1
INVOICE SUMMARY
Our Matter# 40494.0001- Misceilaneous Advice/Meetings
Costs
$3,782.50
$10.50
NET CURRENT BILLING FOR THIS MATTER
$3,793.00
Balance Due for Current Invoice
$3,793.00
Total Due For This Matter
$3,793.00
Fees for Professional Services
January 08, 2016
Invoice: 818040
Page Number: 2
Time Detail
Date
Description
12/01/15 Emails with Anthony Jeancola concerning meeting, issues
for the meeting and prepare for attendance at upcoming
meeting of the Board of Supervisors.
12/01115 Telephone conversation with Anthony Jeancola regarding
need for upcoming meeting; Detailed discussion of
engineer's draft rep011 regarding the wall; Brief research
and review of Section 95.11 and discuss with Mr. Jeanco1a
the implications of the ten year statute of repose in the
statute oflimitations contained in Subsection (3) of 95.11.
12/01/15 Draft status report to members of the Board of Supervisors
regarding DRH wall issue in light of draft engineering
report and brief summary of draft engineering report and
statute of repose; CoJTespondence with engineer and Dan
Roberts concerning negotiation strategy and tenn of
waiTanty for settlement also requsting engineering report in
a non-draft fonnat.
12/02/15 Email with Melanie Ashraf and receive tentative agenda.
Review same and review comments from others to the
agenda.
12/08/15 Receive and review agenda.
12/08/15 Research and assemble documents regarding wall issue and
draft of settlement agreement with DR Hmion. Conference
with ULB regarding same.
12/11/15 Modifications to draft warranty, indemnification and hold
hannless agreement in preparation for Board of Supervisors
meeting.
12/14115 Update reports to Board regarding DRH wall issue.
12114/15 Finalize edits to letter to be sent to each Board member;
Email letter to each Board member individually and
provide copy of all letters to A. Jean cola, M. Ashraf and D.
Roberts. Email to Tadd Kasbeer at Dewbeny to inquire of
final report.
12/15115 Prepare copies ofwan·anty, indemnification and hold
hannless agreement for ULB use at 12116 meeting; Prepare
and send follow up email to Tadd Kasbeer regarding
engineering report.
12/16/15 Telephone conference with J. Kasbeer (District Engineer).
12116/15 Prepare for, travel to and from and attend Board meeting.
12/16/15 Assemble documents for use at meeting.
12/16/15 Telephone conference with Tadd Kasbeer regarding wall
report; Receive ameil from T. Kasbeer regarding
information needed from ULB.
12117/15 Follow up on wall issue after meeting yesterday; Emai1s
with D. Roberts and A. Jeancola.
Tkpr
Hours
Amount
ULB
0.40
140.00
ULB
0.40
140.00
tJLB
0.80
280.00
ULB
0.40
140.00
ULB
TA2
0.30
0.30
105.00
45.00
ULB
0.80
280.00
ULB
TA2
0.30
0.80
105.00
120.00
TA2
0.20
30.00
ULB
ill"B
TA2
TA2
0.40
2.30
0.20
0.20
140.00
805.00
30.00
30.00
ULB
0.40
' 140.00
January 08,2016
Invoice: 818040
Page Number: 3
Time Detail
Date
Description
12117115 Attention to issues involving insurance reference the DRH
wall issue; Correspondence to Dan Roberts outlining
strategy, legal issues presented and approach to DRH with
the settlement option presented in lieu of litigation;
Communication with District Manager and Chairman
regarding DRH wall issue; Attention to issues raised in
discussions with District Engineer.
12117115 Email to D. Roberts regarding wall issue, draft wananty
and indemnification agreement. Emails with A. Jeancola
and S. Grimes to schedule phone conference with ULB.
12118/15 Emails regarding telephone conference; Schedule telephone
conference for Monday December 21 and calendar same.
12/21/15 Review email from M. Ashrafwith minutes; Review and
approve minutes.
12/21115 Review minutes.
12/22/15 Prepare follow-up correspondence to C. Barakat regarding
status of conflict waiver request.
12/22115 Conference call with Stahl representatives S. Honmg and
Sandy plus Anthony Jeancola to discuss insurance issues for
the DRH wall matter.
12/22115 Reschedule phone conference with A. Jeancola and S.
Hotung at Stahl. Emails to follow up with client regarding
same.
12/30115 Review DR's email to Carlisle at DRH regarding dedication
of recreation tract. Fact investigation regarding plat
showing recreation areas and dedication.
Tkpr
Hours
Amount
ULB
1.60
560.00
TA2
0.20
30.00
TA2
0.30
45.00
ULB
0.40
140.00
ULB
CAB
0.20
0.10
70.00
27.50
ULB
0.50
175.00
TA2
0.20
30.00
ULB
0.50
175.00
Hours
Rate
Amount
2.40
9.70
0.10
150.00
350.00
275.00
360.00
3,395.00
27.50
Timekeeper Summary
Timekeeper
Title
Tami L. Austin
Larry Brown
Cherish Benedict
Paralegal.
Shareholder
Sr. Counsel
3,782.50
Total For Services
Cost Detail
Date
Description
12/07115
Document Reproduction
Narrative
Quantit~
Amount
42
10.50
January 08, 2016
Invoice: 818040
Page Number: 4
Cost Summary
Cost Description
Cost Amount
Document Reproduction
10.50
Total Disbursements
$10.50
Current Invoice Total
$3,793.00
TOTAL AMOUNT DUE
$3,793.00
GREATER LAKES/SAWGRASS BAY CDD
SUPERVISORS PAY REQUEST
Date of Meeting: December 16, 2015
AlP Coding
CW121615
MF121615
IK121615
JW121615
Name of
Board Supervisor
Curt Wilkinson
Ismael Garcia
Marian Fowler
Ian Kaneshige
Jim Walker
Check if
present
~
WA
~
~
~
**All Supervisors to be paid if in attendance at the meeting.
Extended Meeting Timecard
Meeting Start Time:
Meeting End Time:
Total Meeting Time:
Time Over Three (3)
Hours:
Total at $175 Per
Hour:
*For those that require extra billing, forward the
complete timecard to Marcia Eannetta and Susan Garcia
District Manager
..
Lake Utility Services, Inc
Phone: (800) 272-1919
Collections: (800) 272-1919
Customer Service: (800) 272-1919
(Glities, Inc.
www.uiwater.com
Account Number
Due Date
Please Pay:
8089510000
1/11/2016
$627.44
Summary of Service
Meter Reading
Name
--
SAWGRASS BAY COMM DEVELOPMENT
Service Address
Primary Telephone# (407) 472-2471
IRRI MTR SAWGRASSISUPERIOR, CLERMONT, FL, 34711
12/17/2015
Previous
75620100
11/17/2015
118,900 Gallons
Usage
$726.90
Payments received as of 12/22/2015
$-726.90
Balance as of 12/22/2015
$0.00
07050828
75739000
Activity Since Last Bill
Previous Balance
Meter#
Current
Number of Days:
30
Average Daily Use:
3,963 Gallons
Average Daily Cost
$20.91
Billing History
Lake Utility Services-Lake Groves Water General Service
Water Base Charge
$242.20
118,900 gallons $3.24 per 1,000 gallons
$385.24
Total Lake Utility Services-Lake Groves Water General Service
$627.44
$627.44
Total Amount Due
Consumption History
or;c
Date Rec'd Rizzetta & Co.)dnc., ~- 2
· 9· 2015ei
~.~ ~1
DIM approval _ _ _~~..-.,·.:o.au~---Date entered
12/3:::;/t~
Fund Ool GQi~4COC =f-5? I
Check#:..,___ _ _ _ _ _ _ __
The payment for this bill is due upon receipt
Rate Schedules are available upon request. Make check payable to: Lake Utility Services, Inc
Messages
Beginning November 1, 2015, landscape irrigation is limited to 1 day per week. Please adjust your irrigation timers as needed.
((JjilltiEs,
.,,w .. ·
808951000000000627446
Inc.
PO BOX 160609
Altamonte Springs, Fl 32716
1111111111111111111111111111111111
1111111111111111111111111111111111111111111111111111
Account Number:
Due Date:
Please Pay:
UTI1223B MIXED AADC 604
7000000354 00.0002.0112 120/1
11••·····1·•··•1• 111 11 ••••1•··•1•1••·1•••1···•·1•·••·h···•lll••l
SAWGRASS BAY COMM DEVELOPMENT
C/0 RIZZETTA & COMPANY INC
2806 N 5TH STREET SUITE# 403
ST AUGUSTINE FL 32084-1904
D Address correction requested on back
8089510000
Amount Paid
1/11/2016
$627.44
Lake Utility Services, Inc
PO Box 11025
Lewiston ME 04243-9476
111 .... 1•• 1•• 1.1.1 •• 1.. 11.1.1 ... 1•• 11 ... 1.11 .... 1.1.1.1 .. 1•• 11
248
[1/3]
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE · 8529 SOUTH PARK CIRCLE · SUITE 330 · ORLANDO, FLORIDA 32819
Operation and Maintenance Expenditures
February 2016
For Board Approval
Attached please find the check register listing the Operation and Maintenance
expenditures paid from February 1, 2016 through February 29, 2016. This does
not include expenditures previously approved by the Board.
The total items being presented: $6,925.08
Approval of Expenditures:
__________________________________
______ Chairperson
______ Vice Chairperson
______ Assistant Secretary
Greater Lakes/Sawgrass Bay Community Development District
Paid Operation & Maintenance Expenditures
February 1, 2016 Through February 29, 2016
Vendor Name
Check Number Invoice Number
Invoice Description
Invoice Amount
Greenspoon Marder Law
1257
825011
Legal Services 01/16
$
708.93
Lake Utility Services, Inc
1255
8089510000 01/16
$
432.21
Lake Utility Services, Inc
1255
9189510000 01/16
Irrigation Meter Sawgrass/Superior
01/16
Irri Mtr Superior/Tahoe 01/16
$
239.25
Prager & Co., LLC
1258
5712
$
1,000.00
Rizzetta & Company, Inc.
1253
2743
Annual Dissemination Agent Fee FY
2015-2016
District Management Fees 02/16
$
2,266.67
Rizzetta Technology Services,
1254
LLC
Sumter Electric Cooperative, Inc 1256
1006
Website & EMail Hosting Services 02/16 $
175.00
SECO Electric
Summary 01/16
SECO Electric Summary 01/16
Report Total
$
2,103.02
$
6,925.08
GREATER LAKES/SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE · 8529 SOUTH PARK CIRCLE · SUITE 330 · ORLANDO, FLORIDA 32819
Operation and Maintenance Expenditures
March 2016
For Board Approval
Attached please find the check register listing the Operation and Maintenance
expenditures paid from March 1, 2016 through March 31, 2016. This does not
include expenditures previously approved by the Board.
The total items being presented: $30,727.30
Approval of Expenditures:
__________________________________
______ Chairperson
______ Vice Chairperson
______ Assistant Secretary
Greater Lakes/Sawgrass Bay Community Development District
Paid Operation & Maintenance Expenditures
March 1, 2016 Through March 31, 2016
Vendor Name
Check Number Invoice Number
Invoice Description
Invoice Amount
Bob McKee Lake County Tax
Collector
Dewberry Engineers Inc
1271
Commission Bill FY 15/16 thru 1/31/15
$
6,836.93
1268
Commission Bill
03/15/16
1276444
Site Wall Engineering Review
$
1,120.00
Dewberry Engineers Inc
1272
1285389
Engineering Services 02/16
$
240.00
Dewberry Engineers Inc
1272
1285390
Site Wall Engineering Review 02/16
$
320.00
Down to Earth Lawncare II, Inc
1259
41191
Monthly Landscape Maintenance 02/16
$
5,750.00
Down to Earth Lawncare II, Inc
1259
41350
Seasonal Annuals Installed 02/16
$
495.00
Down to Earth Lawncare II, Inc
1273
41567
Monthly Landscape Maintenance 03/16
$
5,750.00
Down to Earth Lawncare II, Inc
1273
41763
Irrigation Repairs 01/29/16
$
595.12
Greenspoon Marder Law
1270
831132
Legal Services 02/16
$
2,317.50
Greenspoon Marder Law
1270
831133
$
897.50
Ismael Garcia
1261
IG021716
Legal Services for Wall Damage Claim
02/16
Board of Supervisors Meeting 02/17/16
$
200.00
James Curt Wilkinson
1265
CW021716
Board of Supervisors Meeting 02/17/16
$
200.00
James Walker
1264
JW021716
Board of Supervisors Meeting 02/17/16
$
200.00
Marian Fowler
1260
MF021716
Board of Supervisors Meeting 02/17/16
$
200.00
Orlando Sentinel
Communications
1269
002543256
Acct #CU00117767 Legal Advertising
02/16
$
99.50
Rizzetta & Company, Inc.
1262
2874
District Management Fees 03/16
$
2,266.67
Rizzetta Technology Services,
LLC
1263
1087
Website & EMail Hosting Services 03/16 $
175.00
Sumter Electric Cooperative, Inc 1267
SECO Electric
Summary 02/16
SECO Electric Summary 02/16
$
2,103.02
Utilities Inc of Florida
1266
8089510000 02/16
Irrigation Meter Sawgrass/Superior
02/16
$
721.81
Utilities Inc of Florida
1266
9189510000 02/16
Irri Mtr Superior/Tahoe 02/16
$
239.25
$
30,727.30
Report Total
Tab 3
Tab 4
Greater Lakes/Sawgrass Bay
Community Development District
Budget Proposal Packet for Fiscal Year 2016/2017
Presented by: Rizzetta & Company, Inc.
8529 South Park Circle
Suite 330
Orlando, FL 32819
Phone: (407) 472-2471
rizzetta.com
The following are enclosed in this Budget Proposal Packet:
 Proposed General Fund Budget & Debt Service Fund Budget
worksheets for Fiscal Year 2016/2017.
 Assessment Charts for current Fiscal Year 2015/2016 and
Assessment Charts for Fiscal Year 2016/2017 if budget were to
be adopted as proposed.
 General Fund Budget & Debt Service Fund Account Category
Descriptions for Fiscal Year 2016/2017.
THE BUDGET PROPOSAL PACKET FOR FISCAL
YEAR 2016/2017 IS SIMPLY A PROPOSED
BUDGET
AND
PROPOSED
LEVEL
OF
ASSESSMENTS WHICH ARE DONE AS PART OF
THE BUDGET PROCESS. THESE ARE NOT FINAL
AND SHOULD NOT BE CONSTRUED AS FINAL,
UNTIL AFTER THE BOARD OF SUPERVISORS
HAS HELD A PUBLIC HEARING ON THE BUDGET
AND ADOPTED THE FINAL BUDGET AND LEVIED
ASSESSMENTS.
Greater Lakes/Sawgrass Bay Community Development District
Proposed Budget
General Fund
Fiscal Year 2016/2017
Chart of Accounts Classification
Actual YTD
Projected
through
Annual Totals
03/31/16
2015/2016
Annual
Budget for
2015/2016
Projected
Budget
variance for
2015/2016
Budget for
2016/2017
Budget
Increase
(Decrease) vs
2015/2016
Comments
REVENUES
Interest Earnings
Interest Earnings
Special Assessments
Tax Roll*
Off Roll*
$
$
88,927
169,830
TOTAL REVENUES
$
258,943
Balance Forward from Prior Year(s)
$
TOTAL REVENUES AND BALANCE FORWARD
$
186 $
258,943
372
$
$
$
88,927
169,830
$
$
$
259,129
$
$
$
259,129
$
$
-
$
372
$
-
$
-
88,770
169,830
$
$
157
-
$
$
-
$
$
-
258,600
$
529
$
$
-
$
-
$
$
-
$
529
$
258,600
$
-
258,600
258,600
-
Tax/Off Roll allocations to be determined at final public hearing
Tax/Off Roll allocations to be determined at final public hearing
Based on current proposed budget, no balance forward required.
*Allocation of assessments between the Tax Roll and Off Roll are estimates only and subject to change prior to certification.
EXPENDITURES - ADMINISTRATIVE
Legislative
Supervisor Fees
Financial & Administrative
Administrative Services
District Management
District Engineer
Disclosure Report
Trustees Fees
Financial Consulting Services
Assessment Roll
Accounting Services
Auditing Services
Arbitrage Rebate Calculation
Public Officials Liability Insurance
Legal Advertising
Bank Fees
Dues, Licenses & Fees
Miscellaneous Fees
Website Fees & Maintenance
District Consultant
Legal Counsel
District Counsel
$
2,400
$
4,800
$
6,000
$
1,200
$
6,000
$
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,800
6,000
500
1,000
3,143
6,800
4,000
500
500
5,100
423
107
175
1,050
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
3,600
12,000
2,500
1,000
3,143
8,600
8,000
3,400
500
5,100
1,200
214
175
2,100
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
3,600
12,000
5,000
1,500
4,000
8,600
8,000
3,400
650
4,750
1,200
375
175
500
2,100
1,200
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2,500
500
857
150
(350)
161
500
1,200
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
4,500
12,600
5,000
1,250
4,000
3,600
5,000
10,000
3,500
500
5,865
1,200
250
175
500
2,100
1,200
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
900
600
(250)
(5,000)
5,000
2,000
100
(150)
1,115
(125)
-
$
11,594
$
23,188
$
15,000
$
(8,188) $
15,000
$
-
6 mtgs w/ 5 BoS members
Only 2nd increase in 6 years. $23,400 less than total DM related items compared to 09/10
Only 2nd increase in 6 years. $23,400 less than total DM related items compared to 09/10
Maintain at same rate
Has not exceeded 1,100 in last 2- 3 FY's. Reduce, but proposed above projected in event of increase.
Trustee fees have been @ 3100 - 3700 for last two FY's. Maintain at same rate.
Reduced by $5000, Assessment roll seperated out of FC line item.
Assessment roll seperated out of FC line item.
Only 2nd increase in 6 years. $23,400 less than total DM related items compared to 09/10
Contract w/ Grau 2015 = $3400, 2016 = $3500, 2017 = $3600
LLS now charges $500 per bond ($150 reduction). Only 2006A bond.
Adjusted based on projection and increased by 15% for potential increase in premium.
Maintained at same rate.
Adjusted based on projections.
Annual fee to the State.
While not incurred, suggest item to remain in budget to offset unforeseen exp.
Maintained at same rate.
Billing not incurred YTD. Maintain in budget?
Accounting to review prior billing. Some may be reclassed into wall claim, thus reducing projections.
Greater Lakes/Sawgrass Bay Community Development District
Proposed Budget
General Fund
Fiscal Year 2016/2017
Chart of Accounts Classification
Actual YTD
Projected
through
Annual Totals
03/31/16
2015/2016
Annual
Budget for
2015/2016
Projected
Budget
variance for
2015/2016
$
45,092
$
79,520
$
78,050
$
$
$
281
12,277
$
$
562
24,554
$
$
600
26,250
$
$
38
1,696
$
5,972
$
11,944
$
30,000
$
$
$
$
$
$
$
10,189
35,060
1,414
941
-
$
$
$
$
$
$
10,189
69,000
2,828
1,882
6,000
$
$
$
$
$
$
9,085
5,000
69,000
7,500
3,500
6,000
$
-
$
-
$
$
$
2,338
$
$
4,676
Field Operations Subtotal
$
66,134
$
TOTAL EXPENDITURES
$
111,226
EXCESS OF REVENUES OVER EXPENDITURES $
147,717
Administrative Subtotal
Budget for
2016/2017
(1,470) $
Budget
Increase
(Decrease) vs
2015/2016
Comments
82,240
$
4,190
$
$
600
26,250
$
$
-
Maintained at same rate.
Maintain at same rate. Variance allows for potential increase in electrical rate.
18,056
$
30,000
$
-
Maintained at same rate…above projections to allow for activation of back 1/2 of Sawgrass Bay Blvd.
$
$
$
$
$
$
(1,104)
5,000
4,672
1,618
-
$
$
$
$
$
$
11,717
5,000
69,000
7,500
3,500
6,000
$
$
$
$
$
$
2,632
-
1,500
$
1,500
$
1,500
$
-
$
$
22,115
-
$
$
22,115 $
(4,676) $
15,293
5,000
$
$
(6,822) Reduced to maintain overall expense same as year prior. Use for unforeseen expense.
5,000 Based on projection.
126,959
$
180,550
$
53,591
$
176,360
$
(4,190)
$
206,479
$
258,600
$
52,121
$
258,600
$
$
52,650
$
EXPENDITURES - FIELD OPERATIONS
Electric Utility Services
Utility Services
Street Lights
Water-Sewer Combination Services
Utility Services
Other Physical Environment
General Liability/Property Ins.
Entry & Walls Maintenance
Landscape Maintenance
Irrigation Repairs
Landscape Replacement Plants, Shrubs, Trees
Annual Mulching
Road & Street Facilities
Sidewalk Repair & Maintenance
Contingency
Miscellaneous Contingency
Wall Claim Expense
-
$
(51,592) $
(0) $
Increased by 15% to offset potential premium renewal increase
Maintain at same rate. (5K = 2 deductible payments)
Contract of 69K annually effective July 1, 2015.
Contract includes minor irrigation repairs for 2" lines/head. Budget @ 5K over proj. for back 1/2.
Maintained at same rate. Use for annual change out and needed plant replacement.
Estimated 150 cuyds. Contract is for $40 cuyd.
Maitain at same rate.
0
(0)
Greater Lakes / Sawgrass Bay Community Development District
Debt Service
Fiscal Year 2016/2017
Chart of Accounts Classification
Series 2006
Budget for 2016/2017
REVENUES
Special Assessments
Net Special Assessments
$308,261.25
$308,261.25
TOTAL REVENUES
$308,261.25
$308,261.25
EXPENDITURES
Administrative
Financial & Administrative
Bank Fees
Debt Service Obligation
Administrative Subtotal
$308,261.25
$308,261.25
$0.00
$308,261.25
$308,261.25
TOTAL EXPENDITURES
$308,261.25
$308,261.25
EXCESS OF REVENUES OVER EXPENDITURES
Collection and Discount % applicable to the county:
Gross assessments
0
0
6.0%
$327,937.50
Greater Lakes / Sawgrass Bay Community Development District
FISCAL YEAR 2016/2017 O&M & DEBT SERVICE ASSESSMENT SCHEDULE
2016/2017 O&M Budget
Lake County 6% Collection Cost:
2016/2017 Total:
$258,600.00
$16,506.38
$275,106.38
2015/2016 O&M Budget
2016/2017 O&M Budget
$258,600.00
$258,600.00
Total Difference:
$0.00
PER UNIT ANNUAL ASSESSMENT
2015/2016
2016/2017
Proposed Increase / Decrease
$
%
Debt Service - Single Family 51' Platted
Operations/Maintenance - Single Family 51'
Total
$797.90
$221.68
$1,019.58
$797.90
$221.68
$1,019.58
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
Debt Service - Single Family 62' Platted
Operations/Maintenance - Single Family 62'
Total
$970.00
$221.68
$1,191.68
$970.00
$221.68
$1,191.68
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
Debt Service - Single Family 51' unplatted
Operations/Maintenance - Single Family 51'
Total
$797.90
$221.68
$1,019.58
$797.90
$221.68
$1,019.58
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
Debt Service - Single Family 51' unplatted (1)
Operations/Maintenance - Single Family 51'
Total
$0.00
$221.68
$221.68
$0.00
$221.68
$221.68
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
(1)
$0.00
$221.68
$221.68
$0.00
$221.68
$221.68
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
Debt Service - Single Family 62' unplatted
Operations/Maintenance - Single Family 62'
Total
(1) Certain lots are not subject to Debt Service Assessments
Assessment Worksheet
GREATER LAKES/SAWGRASS BAY
FISCAL YEAR 2016/2017 O&M & DEBT SERVICE ASSESSMENT SCHEDULE
TOTAL O&M BUDGET
COLLECTION COSTS @
TOTAL O&M ASSESSMENT
UNITS ASSESSED
6.0%
$258,600.00
$16,506.38
$275,106.38
ALLOCATION OF O&M ASSESSMENT
SERIES 2006A
PER LOT ANNUAL ASSESSMENT
DEBT
LU
SERVICE
(1)
TOTAL
% TOTAL
TOTAL
EAU FACTOR
EAU's
EAU's
O&M BUDGET
1.00
1.00
163.00
263.00
13.13%
21.19%
$36,134.04
$58,302.16
426.00
34.33%
$94,436.20
SERVICE
$221.68
$221.68
$797.90
$970.00
$1,019.58
$1,191.68
$13,744.24
$221.68
$797.90
$1,019.58
32.55%
28.12%
$89,559.21
$77,366.74
$221.68
$221.68
$0.00
$0.00
$221.68
$221.68
815.00
65.67%
$180,670.19
1241.00
100.00%
$275,106.38
O&M
163
263
163
153
Total Platted
426
316
51
Single Family 51'
62
62
1.00
62.00
5.00%
62
Single Family 51'
Single Family 62'
404
349
0
0
1.00
1.00
404.00
349.00
Total Unplatted
815
62
Total Community
1241
378
51
62
2006A DEBT
(4)
LOT SIZE
Platted Parcels
Single Family 51'
Single Family 62'
LESS: Lake County Collection Costs and Early Payment Discount Costs
($16,506.38)
Net Revenue to be Collected
$258,600.00
O&M
(2)
TOTAL
(3)
(1) Reflects the number of total lots with Series 2006A debt outstanding.
(2) Annual debt service assessment per lot adopted in connection with the Series 2006A bond issue. Annual assessment includes principal, interest, Lake County
collection costs and early payment discount costs.
(3) Annual assessment that will appear on November 2016 Lake County property tax bill. Amount shown includes all applicable collection costs. Property owner
is eligible for a discount of up to 4% if paid early.
(4) Note this assessment table reflects an equal per unit O&M assessment approved by the Board of Supervisors
Assessment Table
GENERAL FUND BUDGET ACCOUNT CATEGORY DESCRIPTION
The General Fund Budget Account Category Descriptions are subject to change at any time
depending on its application to the District. Please note, not all General Fund Budget Account
Category Descriptions are applicable to the District indicated above. Uses of the descriptions
contained herein are intended for general reference.
REVENUES:
Operations & Maintenance Assessments: The District levies Non-Ad Valorem Assessments
on all of the assessable property within the District to pay for operating expenditures incurred
during the Fiscal Year. The assessments may be collected in two ways. The first is by placing
them on the County’s Tax Roll, to be collected with the County’s Annual Property Tax Billing.
This method is only available to land properly platted within the time limits prescribed by the
County. The second is for lands not on the tax roll and that is by way of a direct bill from the
District to the appropriate property owner.
Funding Agreement: The District may enter into funding agreements to provide for a source of
revenue for certain expenditures.
Developer Contribution: The District may, similar to a funding agreement, receive certain
prescribed dollars from the Developer to off-set expenditures of the District.
Facility Rental: The District may receive monies for the rental of certain facilities by outside
sources, for such items as office space, snack bar/restaurants etc.
Event Rental: The District may receive monies for event rentals for such things as weddings,
birthday parties, etc.
Interlocal Agreement:
The District may enter into interlocal agreements with other
governmental entities to provide for revenue for certain expenditures.
Miscellaneous: The District may receive monies for the sale or provision of electronic access
cards, entry decals etc.
EXPENDITURES – ADMINISTRATIVE:
Supervisor Fees: The District may compensate its supervisors within the appropriate statutory
limits of $200.00 maximum per meeting within an annual cap of $4,800.00 per supervisor.
Administrative Services: The District will incur expenditures for the day to today operation of
District matters. These items include but are not limited to mailing and preparation of agenda
packages, overnight deliveries, facsimiles and long distance phone calls.
Also, each Board Supervisor and the District Staff are entitled to reimbursement for travel
expenses per Florida Statutes 190.006(8). Finally, this line item also includes a cost for the
storage of all the District’s official records, supplies and files.
District Manager: The District as required by statute, will contract with a firm to provide for
management and administration of the District’s day to day administrative needs. The cost to
maintain the minutes of all Board meetings, preparing various resolutions and all other
secretarial duties requested by the District throughout the year is also reflected in this amount.
Disclosure Report: The District is required to file quarterly and annual disclosure reports, as
required in the District’s Trust Indenture, with the specified repositories. This is contracted out
to a third party in compliance with the Trust Indenture.
Trustee’s Fees: The District will incur annual trustee’s fees upon the issuance of bonds for the
oversight of the various accounts relating to the bond issues.
Financial Consulting Services: The District will contract with a firm to maintain the
assessment roll and annually levy a Non-Ad Valorem assessment for operating and debt
service expenses. Also, additional financial consulting services include, but are not limited to
responding to bondholder questions, prepayment analysis, long term pay-offs and true-up
analysis. This line item also includes the fees incurred for a Collection Agent to collect the
funds for the principal and interest payment for its short-term bond issues and any other bond
related collection needs. These funds are collected as prescribed in the Trust Indenture. The
Collection Agent also provides for the release of liens on property after the full collection of bond
debt levied on particular properties.
Accounting Services: The District has contracted for maintenance of accounting records.
These services include, but are not limited to accounts payable, accounts receivable and
preparation of financial reports for the district. This also includes all preparations necessary for
the fiscal year end audits to be done.
Auditing Services: The District is required annually to conduct an audit of its financial records
by an Independent Certified Public Accounting firm, once it reaches certain revenue and
expenditure levels, or has issued bonds and incurred debt.
Arbitrage Rebate Calculation: The District is required to calculate the interest earned from
bond proceeds each year pursuant to the Internal Revenue Code of 1986. The Rebate Analyst
is required to verify that the District has not received earnings higher than the yield of the bonds.
District Engineer: The District’s engineer provides general engineering services to the District.
Among these services are attendance at and preparation for monthly board meetings, review of
construction invoices and all other engineering services requested by the district throughout the
year.
Public Officials Liability Insurance: The District will incur expenditures for public officials’
liability insurance for the Board and Staff.
Legal Advertising: The District will incur expenditures related to legal advertising. The items
for which the District will advertise include, but are not limited to meeting schedules, special
meeting notices, and public hearings, bidding etc. for the District based on statutory guidelines
Bank Fees: The District will incur bank service charges during the year.
Dues, Licenses & Subscriptions: The District is required to pay an annual fee to the
Department of Economic Opportunity, along with other items which may require licenses or
permits, etc.
Miscellaneous: The District could incur miscellaneous throughout the year, which may not fit
into any standard categories.
Website Development and Maintenance: The District may incur fees as they relate to the
development and ongoing maintenance of its own website.
District Counsel: The District’s legal counsel provides general legal services to the District.
Among these services are attendance at and preparation for monthly board meetings, review of
operating and maintenance contracts and all other legal services requested by the district
throughout the year.
EXPENDITURES - FIELD OPERATIONS:
Electric Utility Services: The District will incur electric utility expenditures for general
purposes such as irrigation timers, lift station pumps, fountains, etc.
Electric Service-Recreation Facility: The District may budget separately for its recreation and
or amenity electric separately.
Street Lights: The District may have expenditures relating to street lights throughout the
community. These may be restricted to main arterial roads or in some cases to all street lights
within the District’s boundaries.
Gas-Recreation Facility: The District may incur gas utility expenditures related to district
operations at its facilities such as pool heat etc.
Garbage Collection-Recreation Facility: The District will incur expenditures related to the
removal of garbage and solid waste.
Solid Waste Assessment Fee: The District may have an assessment levied by another local
government for solid waste, etc.
Water Utility Services: The District will incur water/sewer utility expenditures related to district
operations.
Water-Reclaimed: The District may incur expenses related to the use of reclaimed water for
irrigation.
Water-Recreation Facility: The District may incur water and sewer charges for its recreation
facilities
Water-Pool: The District may incur charges for water for its pool if metered separately.
Fountain Service Repairs & Maintenance: The District may incur expenses related to
maintaining the fountains within throughout the Parks & Recreational areas
Lake/Pond Bank Maintenance: The District may incur expenditures to maintain lake banks,
etc. for the ponds and lakes within the Districts boundaries, along with planting of beneficial
aquatic plants, stocking of fish, mowing and landscaping of the banks as the District determines
necessary.
Aquatic Contract: Expenses related to the care and maintenance of the lakes and ponds for
the control of nuisance plant and algae species.
Mitigation Monitoring & Maintenance: The District may be required to provide for certain
types of monitoring and maintenance activities for various wetlands and waterways by other
governmental entities.
Lake/Pond Repair: Expense related to repair and maintenance for inlet pipes, outfalls and weir
structures for the storm water drainage system.
Aquatic Plant Replacement: The expenses related to replacing beneficial aquatic plants, that
may or may not have been required by other governmental entities.
Employee-Salaries: The District may incur salary expenses for a field manager of site
superintendent who oversees daily activity within the field operations of the District’s facilities.
Employee-P/R Taxes: This is the employer’s portion of employment taxes such as FICA etc.
Employee-Workers’ Comp: Fees related to obtaining workers compensation insurance.
Employee-Health Insurance: Expenses related to providing health insurance coverage if the
District elects to offer same.
General Liability Insurance: The District will incur fees to insure items owned by the District
for its general liability needs
Property Casualty Insurance: The District will incur fees to insure items owned by the District
for its property needs
Entry and Walls Maintenance:
monuments and the fencing.
The District will incur expenditures to maintain the entry
Landscape Maintenance: The District will incur expenditures to maintain the rights-of-way,
median strips, recreational facilities including pond banks, entryways, and similar planting areas
within the District. These services include but are not limited to monthly landscape
maintenance, fertilizer, pesticides, annuals, mulch and irrigation repairs.
Irrigation Repairs & Maintenance:
maintenance of the irrigation systems.
The District will incur expenditures related to the
Clock Maintenance Contract: Expenses incurred for such things as entry clocks if they exist.
Landscape Replacement: Expenditures related to replacement of turf, trees, shrubs etc.
Miscellaneous Fees: The District may incur miscellaneous expenses that do not readily fit into
defined categories in field operations.
Gate Phone: The District will incur telephone expenses if the District has gates that are to be
opened and closed.
Street Sweeping: The District may incur expenses related to street sweeping for roadways it
owns or are owned by another governmental entity, for which it elects to maintain.
Gate Maintenance: Expenses related to the ongoing repairs and maintenance of gates owned
by the District if any.
Roadway Repair & Maintenance: Expenses related to the repair and maintenance of
roadways owned by the District if any.
Sidewalk Repair & Maintenance: Expenses related to sidewalks located in the right of way of
streets the District may own if any.
Miscellaneous Maintenance: Expenses which may not fit into any defined category in this
section of the budget.
Employees-Salaries: The District may incur expenses for employees/staff members needed
for the recreational facilities such as Clubhouse Staff.
Employees P/R Taxes: Expenses related to an employers portion of payroll taxes such as
FICA, etc.
Employee-Workers’ Comp: Expenses related to Workers’ Comp Insurance
Employees-Health Insurance: Expenses related to health insurance coverage for employees
if the District elects to over same.
Management Contract: The District may contract with a firm to provide for the oversight of its
recreation facilities.
Clubhouse Facility Maintenance: The District may incur expenses to maintain its recreation
facilities.
Clubhouse Telephone, Fax, Internet: The District may incur telephone, fax and internet
expenses related to the recreational facilities.
Clubhouse Facility Landscaping: The District may wish to budget separately for this item
from its other landscaping needs.
Clubhouse Office Supplies: The District may have an office in its facilities which require
various office related supplies.
Clubhouse Facility Janitorial Service: Expenses related to the cleaning of the facility and
related supplies.
Clubhouse Facility Irrigation: The District may wish to budget separately for this item from its
other irrigation needs.
Pool/Water Park/Fountain Repairs and Maintenance: Expenses related to the repair and
maintenance of swimming pools and other water features to include service contracts, repair
and replacement
Security System: The District may wish to install a security system for the clubhouse
Clubhouse Miscellaneous: Expenses which may not fit into a defined category in this section
of the budget
Athletic/Park Court/Field Repairs: Expense related to any facilities such as tennis, basketball
etc.
Trail/Bike Path Maintenance: Expenses related to various types of trail or pathway systems
the District may own, from hard surface to natural surfaces.
Off Duty Deputy Services: The District may wish to contract with the local police agency to
provide security for the District.
Security Contract: The District may incur expenses for providing security at entries,
neighborhood patrols etc.
Guard & Gate Facility Maintenance: The District may choose to have its entry gates manned
with personnel. Also, any ongoing gate repairs and maintenance would be included in this line
item.
Special Events: Expenses related to functions such as holiday events for the public enjoyment
Miscellaneous Contingency: Monies collected and allocated for expenses that the District
could incur miscellaneous throughout the year, which may not fit into any standard categories.
Capital Improvements: Monies collected and allocated for various projects as they relate to
public improvements.
Capital Reserve: Monies collected and allocated for the future repair and replacement of
various capital improvements such as club facilities, swimming pools, athletic courts, roads, etc.
RESERVE FUND BUDGET ACCOUNT CATEGORY DESCRIPTION
The Reserve Fund Budget Account Category Descriptions are subject to change at any time
depending on its application to the District. Please note, not all Reserve Fund Budget Account
Category Descriptions are applicable to the District indicated above. Uses of the descriptions
contained herein are intended for general reference.
REVENUES:
Operations & Maintenance Assessments: The District levies Non-Ad Valorem Assessments
on all of the assessable property within the District to pay for operating expenditures incurred
during the Fiscal Year. The assessments may be collected in two ways. The first is by placing
them on the County’s Tax Roll, to be collected with the County’s Annual Property Tax Billing.
This method is only available to land properly platted within the time limits prescribed by the
County. The second is for lands not on the tax roll and that is by way of a direct bill from the
District to the appropriate property owner.
Funding Agreement: The District may enter into funding agreements to provide for a source of
revenue for certain expenditures.
Developer Contribution: The District may, similar to a funding agreement, receive certain
prescribed dollars from the Developer to off-set expenditures of the District.
Facility Rental: The District may receive monies for the rental of certain facilities by outside
sources, for such items as office space, snack bar/restaurants etc.
Event Rental: The District may receive monies for event rentals for such things as weddings,
birthday parties, etc.
Interlocal Agreement:
The District may enter into interlocal agreements with other
governmental entities to provide for revenue for certain expenditures.
Miscellaneous: The District may receive monies for the sale or provision of electronic access
cards, entry decals etc.
EXPENDITURES - FIELD OPERATIONS:
Capital Reserve: Monies collected and allocated for the future repair and replacement of
various capital improvements such as club facilities, swimming pools, athletic courts, roads, etc.
Capital Outlay: Monies collected and allocated for various projects as they relate to public
improvements.
DEBT SERVICE FUND BUDGET ACCOUNT CATEGORY DESCRIPTION
The Debt Service Fund Budget Account Category Descriptions are subject to change at any
time depending on its application to the District. Please note, not all Debt Service Fund Budget
Account Category Descriptions are applicable to the District indicated above. Uses of the
descriptions contained herein are intended for general reference.
REVENUES:
Debt Service Assessments: The District may levy special assessments to repay the debt
incurred by the sale of bonds to raise working capital for certain public improvements. The
assessments may be collected in the same fashion as described in the Operations and
Maintenance Assessments.
EXPENDITURES:
Bank Fees: The District may incur bank service charges during the year.
Interest Payment: The District may incur interest payments on the debt related to its various
bond issues.
Principal Payment: This would be the portion of the payment to satisfy the repayment of the
bond issue debt.
Tab 5
RESOLUTION 2016-01
A RESOLUTION OF THE BOARD OF SUPERVISORS OF GREATER LAKESSAWGRASS BAY COMMUNITY DEVELOPMENT DISTRICT APPROVING
PROPOSED BUDGETS FOR FISCAL YEAR 2016/2017 AND SETTING A PUBLIC
HEARING THEREON PURSUANT TO FLORIDA LAW AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors of
Greater Lakes-Sawgrass Bay Community Development District (the “Board”) prior to June 15, 2016, a proposed
operating budget, debt service budget and capital projects budget for Fiscal Year 2016/2017; and
thereon.
WHEREAS, the Board has considered the proposed budgets and desires to set the required public hearing
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
GREATER LAKES-SAWGRASS BAY COMMUNITY DEVELOPMENT DISTRICT:
1.
The operating, debt service and capital projects budgets proposed by the District Manager for Fiscal
Year 2016/2017 attached hereto as Exhibit A are hereby approved as the basis for conducting a public
hearing to adopt said budgets.
2.
A public hearing on said approved budgets is hereby declared and set for the following date, hour and
location:
DATE:
_________________________, 2016
HOUR:
_________________________
LOCATION:
_________________________
_________________________
_________________________
3.
The District Manager is hereby directed to submit a copy of the proposed budgets to Lake County at
least 60 days prior to the hearing set above.
4.
In accordance with Section 189.016, Florida Statutes, the District's Secretary is further directed to post
these approved budgets on the District's website at least two days before the budget hearing date as set
forth in Section 2.
5.
Notice of this public hearing shall be published in the manner prescribed in Florida law.
6.
This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS ____ DAY OF ______________, 2016.
ATTEST:
GREATER LAKES-SAWGRASS BAY
COMMUNITY DEVELOPMENT DISTRICT
_____________________________
Secretary
By:___________________________
Its:____________________________
Tab 6
Jerry J. Foster
Assistant Supervisor
[email protected]
Facsimile: (352) 343-3605
Mrs. Emogene W. Stegall
APR 2·0 2016
Supervisor of Elections
ost Office Drawer 457
315 W. Main St., Room 144
Tavares, Florida 32778
Phone: (352) 343-9734
State of Florida . Lake County
http://elections.lakecountyfl.gov
April15, 2016
District Office
Anthony Jeancola, District Manager
8529 S. Park Circle, Ste. 330
Orlando FL 32819
Re: District Counts
The number of registered voters within the Community Development Districts as of April 15,
2016 are listed below:
Arlington Ridge COD
Cascades at Groveland COD
Estates at Cherry Lakes COD
Greater Lakes/Sawgrass Bay COD
541
880
407
222
If we may be of further assistance, please contact this office.
Sincerely,
Supervisor of Elections
Lake County, Florida
EWS:jm
Tab 7
TODAY'S DATE:
4/7/2016
PROPOSAL #
COMPLETED DATE:
PROPOSAL FORM
CUSTOMER:
BID DUE
Greater Lakes
DATE:
Sawgrass Bay
JOB NAME: Spring Annuals
attn: Anthony Jeancola
LOCATION: SB BLVD entrance
Clermont,Fl
PHONE:
904-982-8817
EMAIL: [email protected]
This proposal is for seasonal change of annual flowers at entrance sign.
Specifications:
QUANITY
Spring Annuals
300
U.O.M
PRICE
TOTALS
$1.35
$405.00
TOTAL
$405.00
000

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