Booking Form STI AUDITORIUM (230 pax) FTSE ROOM (60 pax

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Booking Form
STI AUDITORIUM
FTSE ROOM
BREAKOUT AREA
(230 pax)
(60 pax)
Please tick in the appropriate box
Kindly complete BOTH Booking Form and Equipment Request Checklist.
EMAIL to Capital Tower Tenant Service Centre at [email protected]
Contact Person
Company Name
& Address
Contact Number
Fax Number
Email Address
Billing Address
Booking Date
(If different from above)
Booking Time
(include setup & dismantling)
From
To
Signage Details
Event Title
(Max 30 characters including space)
Event Time
From
To
Organizer Name
(Max 30 characters including space)
Booking of AV Technician
Food & Beverage Catering
No External Caterers Allowed
(Minimum ONE hour for STI Auditorium, Optional for other rooms)
(S$50.00*/ hour during office hour, S$70.00*/ hour after office hour)
(Please liaise directly with our appointed caterer,
B Bakery @ 9748 1221)
From
To
Time
Terms & Conditions
1. Bookings are subject to room availability and confirmation in writing. Bookings are non-transferable.
2. Bookings are to be submitted at least 14 working days before event.
3. Confirmations of logistics are to be made at least 5 working days before event. An Administrative charge of $50*
for last minute logistics amendments & requests may apply.
4. Minimum booking of 4 hours (consecutive) for STI Auditorium and 2 hours for FTSE Room is required.
5. The management reserves the right to reject or cancel any bookings by giving at least 3 days’ notice.
6. Booking time has to include setup and dismantling time. All rooms will only be opened 30 minutes prior to booked
time.
7. No food and drinks are permitted at all times in the auditorium and conference rooms.
8. A Non-Refundable deposit (30% of the total amount) has to be paid upon receiving confirmation of event from
the Management to secure slot. Balance amount has to be paid at least 5 working days before event. Payment
must be made by cheque. Make Cheque payable to HTSG – CAPITACOM CT COLL
9. A cancellation fee* will apply if booking is cancelled less than 7 working days before event date. Cancellation or
amendments has to be done in writing to [email protected]
10. Housekeeping fees are applicable to bookings ending on or after 9pm on weekdays ($60.00*), 5pm on Saturdays
($80.00*).
11. Room rates are subjected to changes and will take effect immediately. Room rates are exclusive of prevailing GST
amount.
12. The Management of Capital Tower reserves the right not to open the premises for use, if payments are not made
according to clause No.8
13. Please liaise directly with B Bakery at Tel: 9748 1221 or email [email protected] for catering services.
Please note that no external caterers are allowed.
Booking Form – CT / Updated on 15 October 2014
1
Booking Form
14. A fee of $50* is chargeable per day for deposit of materials prior to date of event.
15. A cancellation fee shall be charged according to the schedule below:
8 working days from event date*
Nil
7 working days from event date*
30% of total cost
3 working days from event date*
100% of total cost
* Event date excludes actual day of event
16. A change of date and /or time for an event shall be allowed once, subject to availability. An administrative
charge of 30% of booking fees* is payable for every subsequent change of date and / or time.
*All rates excludes prevailing Goods & Services Tax
Declaration : We agree to abide by all terms & conditions
(Important : please read all terms & conditions before signing)
Signature
Company Stamp
Name
(Company stamp of the
company making the
booking)
Designation
Date
For official use
Approved & Entered by
Booking Form – CT / Updated on 15 October 2014
Booking ID
2
Booking Form
STI AUDITORIUM
EQUIPMENT REQUEST CHECKLIST
EMAIL to Capital Tower Tenant Service Centre at [email protected]
Contact Person
Contact Number
Event Date & Time
Booking ID
Company Name
COMPLIMENTARY EQUIPMENTS (F.O.C)
(subject to availability)
Tick
Item
Qty
MICROPHONES
Rostrum with Gooseneck Microphone
Wireless Handheld Microphone
Audience Microphone with Stand
AUDIO / VIDEO PLAYERS
DVD/VCD/CD/LD Player
Multi-System VHS VCR
Tick
Item
Qty
PROJECTORS
Video Projector & Screen
Visualizer
OTHER ITEMS
Chairs for Registration Table
Number of Chairs for Panelist Table (max 6)
Flip Chart with Markers
Whiteboard with Markers
1
2
2
1
1
1
1
4
1
1
ADDITIONAL EQUIPMENTS (CHARGABLE)
(subject to availability)
Tick
Item
Qty
Price (excluding GST)
Remarks
MICROPHONES
Rostrum with Gooseneck Microphone
$150.00
Each
Table Gooseneck / Wireless Handheld/
Clip-On
INTERNET / PHONE LINES
Internet Broadband Connection ( 512kbps )
Telephone Set and Phone Line for Local Calls
$100.00
Each
$200.00
$20.00
1st Port
Per Port
Telephone Set and Phone Line for IDD Calls
$110.00
Per Port
ISDN Line
$200.00
Per Port
Audio Recording on Cassette Tape
$30.00
Per hour
OTHER ITEMS
Additional Projector
Additional Projector Screen
Laser Pointer / Presentation Clicker
$150.00
$50.00
$20.00
Each
Each
Each
Additional Chairs to Increase Room Capacity
$4.00
Each
Power Point at Reception Area
Extension Cord (4 Gang)
Easel Stand
Name Card Bowl
OTHERS – Please Specify
$35.00
$10.00
$10.00
$10.00
Each
Each
Each
Each
2nd Port at $100.00/=
Excluding call charges & 20% admin
fees
RECORDINGS
First 5 is complimentary, Maximum
15 only
For official use:
Acknowledged By
Booking Form – CT / Updated on 15 October 2014
Date
3
Booking Form
FTSE ROOM
EQUIPMENT REQUEST CHECKLIST
EMAIL to Customer Service at [email protected]
Contact Person
Contact Number
Event Date & Time
Booking ID
Company
Name
COMPLIMENTARY EQUIPMENTS (F.O.C)
(subject to availability)
Tick
Item
Qty
MICROPHONES
Rostrum with Gooseneck Microphone
Wireless Handheld Microphone
Clip-On Microphone
Tick
PROJECTORS
Video Projector & Screen
OTHER ITEMS
Chairs for Registration Table
Chairs for Panelist Table (max 4)
1
1
1
AUDIO / VIDEO PLAYERS
DVD/VCD/CD/LD Player
Multi-System VHS VCR
Item
Qty
1
2
(placed
beside platform)
1
1
1
1
Flip Chart with Markers
Whiteboard with Markers
ADDITIONAL EQUIPMENTS (CHARGABLE)
(subject to availability)
Tick
Item
MICROPHONES
Table Gooseneck / Wireless Handheld/
ClipOn
INTERNET / PHONE LINES
Internet Broadband Connection ( 512kbps )
Qty
Price (excluding GST)
$100.00
Each
$200.00
1st Port
Telephone Set and Phone Line for Local Calls
$20.00
Per Port
Telephone Set and Phone Line for IDD Calls
$110.00
Per Port
ISDN Line
$200.00
Per Port
$150.00
$100.00
$50.00
$20.00
$35.00
$10.00
$10.00
$10.00
Each
Each
Each
Each
Each
Each
Each
Each
Remarks
2nd Port at $100.00/=
Excluding call charges & 20% admin
fees
OTHER ITEMS
Video Projector
Visualizer
Projector Screen
Laser Pointer / Presentation Clicker
Power Point at Reception Area
Extension Cord (4 Gang)
Easel Stand
Name Card Bowl
OTHERS – Please Specify
For official use:
Acknowledged By
Booking Form – CT / Updated on 15 October 2014
Date
4
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