OA Week 2014 - [email protected]

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OA Week 2014
Ideas, Suggestions, Recommendations, and Plans
Munch & Learn – June 20, 2014
What: The 7th international Open Access Week (and Pitt’s 4th commemoration) will
take place during the last full week of October (20-26 October 2014).
When: Last full week of October - October 20-26, 2014 (7th year internationally; 4th
year at Pitt)
This year’s theme: Generation Open – students, early career researchers
From the June 20th discussion
General observations
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Have a variety of events; may want to provide entertaining events for
students with a more subtle or indirect educational component
More educational, discussion events for faculty
The number of events is not a problem, as long as we take varied approaches
to them (meaning, not all one type [e.g., lectures] but fairs, movies, panels,
webinars, and lectures—more of a mix)
Homecoming/Halloween near the same time
All events don’t have to be held during Open Access week. Because it’s a busy
time of year, you could have some a little before or a little after
Assessment/evaluation of the event; could use an iPad to ask 2 or 3
questions at the end of the event
Promotion—lots of good ideas!
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Promotion – start early
My.pitt.edu – promotion through the site; may encourage undergraduate
attendance but a surprising number of people see information here and may
attend
ULS TV monitors and other monitors around campus
Displays (in cases or otherwise) - in different locations, not just Hillman
An OA bookmark? Yes, a good idea, but maybe don’t order a huge amount
Dates of the talk on the bookmark
Flyer with dates/info on events
List a website on whatever you distribute
Banner images on the ULS website
Social media promotion
Encourage “wearing of the orange”
Venues for in-person promotion (for liaisons and others)
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New faculty orientations
New faculty lists
Mailing lists in departments
Admin asst.’s in the departments
Handouts for liaisons
ULS website
Graduate student organizations
Wine & Cheese event for faculty
Al fresco party for students
Orientations for students
Specific events/activities
Tables/information fair
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Films
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Tables in high traffic areas—those attending seemed to like this idea; they
were interested in it being held outside of Hillman, such as at the Cathedral of
Learning or other settings on campus
Various topics: ORCID, author fee fund, journal publishing, D-Scholarship,
PlumX, etc.
Volunteers needed but don’t have to staff the entire time, just for targeted
hours
Creative Commons/public domain films—perhaps aim at students and show
in a student setting, not necessarily the library
Continuous loop of films
Go to students with films, not expect them to come to us.
Provide food
(Claire W. would want to participate in this)
Erin McKiernan event(s)
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Planned for Wednesday, October 22
Sharing and openness as the new norms—ties into theme of “Generation
Open”
Various ideas discussed – a lunch/meet & great with graduate/doctoral
students and early career researchers/new faculty
A library event – giving us ideas on how to address faculty concerns about
Open Access
A faculty-targeted event – a presentation by McKiernan on her ideas and her
declaration to not publish in closed-access journals
A faculty panel to provide short, lightning responses to her talk
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A panel reacting to McKiernan would promote dialog between faculty,
librarians, graduate students, and university administration
Perhaps 40 minutes for McKiernan presentation and 20 minutes for
reaction/comment
Other speakers might include department representatives, faculty, journal
editors, others at the university representing different disciplines (STEM,
engineering, digital humanities)
Promote this and other sessions to other area universities and colleges to
increase attendance and involvement
Historic Pittsburgh event
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Coincides with American Archives Month
Tie in with idea of OER (open educational resources) and digital humanities
Interest in this because it might draw in attendance from the humanities
Other ideas
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Flavors of Open Access
Open Access success stories at Pitt (or in the Pittsburgh region)
Smaller, targeted events to different disciplines, held in the schools
Carving Open Access pumpkins? Fall, harvest, Halloween, harvest
Food ideas
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Sliders and pizza, for students
Candy corn, pumpkin pie, carrot cake (fall, Halloween)
Portable food, food that is easier to sit with at tables and chairs
More room, fewer chairs, allow people to move around
Large round tables – no
A lot of chairs in a room – no
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Cocktail tables? Maybe
Possible event locations
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Lounge for commuters in Pitt Union
Thornburg Room at Hillman
Cup & Chaucer
University Club may be a bit off the beaten path for some
Might consider hosting smaller, targeted events in different spaces (schools,
buildings)
Swag
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Target the swag to the audience
Cup & Chaucer gift certificates
Reorder Frisbees,
T-shirts proved popular in the past
We already have highlighters, stylus, USB drives
T-shirt or slogan idea: “Orange is the new black” (more than likely
trademarked; some variation might be possible)
Information to provide to liaisons
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Talking points/elevator speeches
Lists of events with times, dates, locations
Handouts about the events
OA journals with high impact factor per discipline
Ideas from the May 2014 Open Access Week kickoff webinar
Anneliese Taylor, University of California, San Francisco (medical/health sciences
university)
● Aim to engage both students and faculty
● Reach out early
● Contact student organizations, student government, national student
organizations with a local chapter (e.g., National Medical Student
Association)
● Activity idea: Create an information table in a highly trafficked area of the
library and provide flyers, posters, t-shirts, cookies, etc. You don’t have to
staff it every day, all the time. Perhaps just one hour (lunchtime) on one day
during OA Week.
● Use guest presenters, including ones from your own campus (meaning, not
just library people, but students, staff, and faculty from around the
university)
● Program idea: “Open Access Innovators” on your campus—identify them,
allow them a chance to present about their works, and give examples of OA
innovation that they have accomplished
● Market programs to all library staff, not just library faculty. They will be
interested and should be aware of the issues and topics.
● Hold open events. Use webinars from other organizations, not just
homegrown events. Even if these events are held in the library or libraryoriented, make them open to all.
● Events discussing OA policy or with a policy focus have not been wellattended at UCSF
● Hold events outside of OA Week, either in the same time period (e.g.,
October-November) or throughout the year. Not everyone can be available
during OA Week. OA Week happens at a busy time of year so consider
alternatives. Events throughout the year can create buzz for events in
October.
● Events held at UCSF include a discussion of open peer review, local and
regional OA innovators, “OA Explored” (guest speaker: editor from PLoS,
which is headquartered in the region [?]), open data, etc.
● Do panel presentations
● Co-sponsor events with other area organizations, academic departments and
schools, school organizations, etc.
● Program idea: Presentation (panel discussion) on the OA ETD in the social
sciences and humanities
Marianne Reed, University of Kansas
● Pizza, pizza, pizza! Especially for students. Regardless, some food at all times
brings people in.
● You will need more than 2 people as your programs develop.
● Use a planning committee to share the work and generate ideas. Even if the
ideas are not always germane to OA, the discussion around them can engage
the committee, the library, and others, and may lead to new ideas and
initiatives for the library (e.g., other scholarly communication issues or
resources).
● Guide, don’t direct, the committee.
● KU held 6 events in a recent OA Week.
● Hands-on workshop for faculty in Open Access, scholarly communication
tools
● 1 student/graduate student event (with pizza, buttons, t-shirts, Right to
Research videos, etc.)
● Communicate with the Graduate School/graduate programs to get attendees.
● Personal invitations go a long way to getting people to attend. You have to do
the blanket e-mail flyer, but person invites supplement this and are often
more effective in securing attendees.
● Program idea: SPARC webinars
● Encourage library staff participation
● Do a post-mortem after OA Week to discuss what worked and what didn’t,
what you learned, and how you might use that for the future
● Remember to send thank-yous to those who helped before and during the
events
Daniel Mutonga, Medical Students’ Association of Kenya
● Follow the Berlin 10 recommendation and make students the center of OA
advocacy
● Stress that the point of research is not to make money (at least for most)
● Program idea: A discussion on the North/South (Northern Hemisphere vs.
Southern Hemisphere) divide in OA and scholarly publishing
OSCP-generated ideas
● Lunch and Learn in June to solicit “team members” to help with OA
programming.
● Workshop for grad students & ECRs on expanding impact to their research
work. (Introduce the idea of depositing in D-Scholarship, using ImpactStory
and Plum Analytics, ORCID, using social media etc.)
● Speak at a meeting of the GSO (Graduate Students Organization)
● Roundtable / panel discussion on dissertation/thesis formats and outcomes - not just a book! Could be a Digital Humanities work, three articles, or
something else! Incorporate a discussion of how Open Access works with the
dissertation and doing something with it afterwards. (Maybe get Peter from
the Press on the panel to talk about whether presses would consider
publishing something derived from an OA dissertation?)
● Panel of OA journal editors to discuss the editorial process of an OA journal,
benefits to authors and readers and editors, the process of going OA from
subscription. (Thinking Jackie Smith here!)
● A discussion on the North/South (Northern Hemisphere vs. Southern
Hemisphere) divide in OA and scholarly publishing
● “Open Access Innovators” on your campus—identify them, allow them a
chance to present about their works, and give examples of OA innovation
that they have accomplished
● Create an information table in a highly trafficked area of the library and
provide flyers, posters, t-shirts, cookies, etc. You don’t have to staff it every
day, all the time. Perhaps just one hour (lunchtime) on one day during OA
Week.
● Faculty-led discussion on the San Francisco DORA pledge, whether it’s a good
idea, and how it relates to tenure & promotion practices now
● Faculty and graduate students panel on how they go about choosing the right
journal for their output, what open access means to them. (Maybe we handpick these folks.)
● Use SPARC / R2RC webinars, make them open to the public, have pizza?
Attendees
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Amanda Barber
John Barnett
Margarete Bower
Judy Brink
Zach Brodt
Dan Brown
Lauren Collister
Tim Deliyannides
Leslie Eibl
Vanessa Gabler
Hiro Good
Arif Jamal
Christeen Jerin
Martha Mantilla
Charlotte Myers
Eugene Sawa
Anne Schwan
Mark Scott
Ashley Taylor
Eve Wider
Claire Withers
Haihui Zhang
Xiuying Zou

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