HALTON DISTRICT SCHOOL BOARD J.W. Singleton Education

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HALTON DISTRICT SCHOOL BOARD
J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, Ontario
Wednesday, February 19, 2014
Public Session: 7 p.m. (Private Session precedes Public Session)
PUBLIC SESSION AGENDA
1.0 – Opening
1.1
Welcome, Call to Order and Roll Call
1.2
Approval of the Agenda
1.3
Declarations of Possible Conflict of Interest
2.0 – Communication to the Board
2.1
Presentations / Delegations
2.1.1 John Stieva, White Oaks Secondary School Theatre Initiative
2.2
Acknowledgement of Delegations by Chair
3.0 – Ratification / Action
3.1
Minutes of the Regular and Special Meetings
3.1.2 Halton District School Board Meeting, January 22, 2014
3.2
Approval of Business Transacted in Private Session
3.3
Order Paper
3.4
Action Items
3.4.1 Inclement Weather Procedures (Report 14017) – A. Strachan
3.4.2 Bus Cancellations & School Closures Communication (Report 14020) – A. Strachan
3.4.3 Flag Policy -- (D. Euale) – Report 14011
3.4.4 Copyright: Fair Dealing Policy Revisions – (B. Smith) – Report 14018
3.4.5 Community Funding of Facilities Enhancements – (L. Veerman) – Report 14015
4.0 – Communication to the Board
4.1
Student Trustee Reports
4.2
Information Items (including Notices of Motion and future actions)
4.2.1
Notices of Motion
For Action: March 5, 2014
4.2.2
Ontario Financing Authority Debenture Issue (L. Veerman) – Report 14025
4.2.3
Summer Leadership Conference (T. Dyson) – Report 14026
4.2.4
SEAC Membership (D. Boag) – Report 14029
4.2.5
Emergency/Mental Health First Aid & CPR (K. Bateman Olmstead) – Report 14030
4.2.6
White Oaks Secondary School Theatre Proposal (K. Amos) – Report 14032
For Information
4.2.7
Administrative Procedure Review Update (D. Euale) – Report 14024
4.2.8
Election Audit Compliance Requirements (D. Euale) – Report 14021
4.2.9
Education Development Charges Amendment (L. Veerman) – Report 14033
4.2.10 Halton Student Transportation Services (HSTS) - Update (L. Veerman) – Report 14028
4.2.11 Milton #9 Sketch Plans (G. Cullen) – Report 14027
4.2.12 Escarpment View FDK Sketch Plans (G. Cullen) – Report 14031
4.2.13 Capital Update (G. Cullen) – Report 14023
4.2.14 Portable Inspections (G. Cullen) – Report 14022
4.2.15 Grade 1 Enrolments at Dual Track Schools (J. Blackwell) – Report 14034
4.3
Committee Reports
4.4
Director’s Report
4.4.1 Policy Progress
4.4.2 Upcoming Items:
 Trustee Distribution/Determination
4.5
Communications from the Chair 5 mins.
4.6
Trustee Questions and Comments
10 mins.
5.0 – Adjournment
5.1
Motion to Adjourn
1
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HALTON DISTRICT SCHOOL BOARD
Wednesday, January 22, 2014
7 p.m. – Public Session
MINUTES
1.0 -- Opening
1.1
Welcome, Call to Order and Roll Call
1.2
Approval of the Agenda
1.3
Declarations of Possible Conflict of Interest
2.0 – Communication to the Board
2.1
Presentations
2.2
Delegations
2.3
Acknowledgement of Delegations by Chair
3.0 – Ratification / Action
3.1
3.2
3.3
3.4
Minutes of the Regular and Special Meetings
3.1.1 Meeting of the Halton District School Board, January 8, 2014
Ratification of Business Transacted in Private Session
Order Paper
Action Items
3.4.1
First Nations, Métis and Inuit Education Charter (D. Vrooman) – Report 14008
4.0 – Communication to the Board
4.1
4.2
4.1
4.2
4.3
4.4
Student Trustee Reports
Information Items (including Notices of Motion and future actions)
4.2.1 Notices of Motion
For Action: February 5, 2014
4.2.2 Transportation Committee Report (A. Strachan, A. Collard) – Report 14016
4.2.3 Inclement Weather Procedures (A. Strachan) – Report 14017
4.2.4 Bus Cancellations & School Closures Communication (A. Strachan) – Report 14020
4.2.5 Flag Policy (D. Euale) – Report 14011
4.2.6 Craig Kielburger Secondary School Renovations (D. Boag) – Report 14012
4.2.7 Copyright: Fair Dealing Policy Revisions (B. Smith) – Report 14018
4.2.8 Partnerships for Facilities Enhancements (L. Veerman) – Report 14015
For Information
4.2.9 Administrative Procedure Review (D. Euale ) – Report 14013
4.2.10 Budget Schedule (L. Veerman) – Report 14014
4.2.11 2013-14 Renewal Projects (G. Cullen) --Report 14006
Committee Reports
Director’s Report
4.2.1 Upcoming Items:  Trustee Distribution/Determination  Election Compliance Audit Committee
Communications from the Chair
Trustee Questions and Comments
5.0– Adjournment
5.1
Motion to Adjourn
2
Halton District School Board
Wednesday, January 22, 2014
Present:
K. Amos, K. Bateman Olmstead, D. Bower (phone), A. Collard, D. Danielli, A. Harvey Hope,
J. Hlusko, K. Lochhead, N. MacNeill, A. Strachan, D. Vrooman,
Regrets:
Z. Khan, A. Zheng
Agenda Item 1
1.1
Call to Order
K. Amos called the meeting to order at 6:02 p.m. noting regrets from the two student trustees for private
session. The Board convened in Private Session at 6:03 p.m. noting the attendance of D. Bower and
A. Strachan via phone. A. Strachan joined the meeting in person at 6:42 p.m. The Chair called the public
session of the meeting to order at 7:25 p.m.
M14-0016
J. Hlusko / N. MacNeill
Be it resolved that the Halton District School Board move into Private Session.
Carried.
1.2
Approval of the Agenda
M14-0017
A. Collard /N. MacNeill
Be it resolved that the Halton District School Board approve the agenda for January 22,
2014 as distributed.
Carried.
Agenda Item 2
2.1
Declarations of Possible Conflict of Interest
No potential conflicts of interest were declared.
2.2
Presentations / Delegations
There were no presentations or delegations.
2.3
Acknowledgement of Delegations by the Chair
There were no delegations to acknowledge.
Agenda Item 3
3.1
Approval of the Minutes
M14-0018
A. Collard / D. Vrooman
Be it resolved that the minutes for the Meeting of the Halton District School Board for
January 8, 2014 be approved as distributed.
Carried.
3.2
Ratification of Business Transacted in Private Session
M14-0019
A. Collard / J. Hlusko
Be it resolved that the Halton District School Board approve the resolutions from Private
Session, January 22, 2014 respecting Personnel Matters.
Carried.
3.3
Order Paper
The Chair called attention to the Order Paper.
3.4
Action Items
3.4.1 First Nstions, Métis and Inuit Education Charter
D. Vrooman spoke to Report 14008 and responded to trustee questions.
M14-0020
D. Vrooman/ K. Bateman Olmstead
Be it resolved that the Halton District School Board endorse the Ontario Public School
Boards’ Association Charter of Commitment - First Nation Metis and Inuit Education,
through a news release, in a statement on the HDSB website, and in a letter from our Chair to
the Prime Minister of Canada, the Minister of Aboriginal Affairs and Northern
Development, and our local Members of Parliament, copying the Premier of Ontario, the
Minister of Education, and our local Members of Provincial Parliament, and shared with the
other OPSBA member organizations, OSTA-AECO, OCSTA, the French School Board
Associations, CODE, and CMEC.
That the aforementioned letter ask the Government of Canada to commit to a shared
approach with First Nations to the development of First Nation education legislation and to
equitable funding for education for First Nation children.
Carried.
3
Halton District School Board – January 22, 2014
page 2
Agenda Item 4
4.1
Student Trustee Reports
There was no student trustee report.
4.2
Information Items (including Notices of Motion)
4.2.1 Notices of Motion
D. Bower and J. Hlusko indicated their desire to bring forward a Notice of Motion regarding transit
issues in Burlington.
M14-0021
M14-0022
D. Bower / K. Bateman Olmstead
Be it resolved that the Board waive the rules to deal with the first proposed motion.
Carried.
D. Bower / J. Hlusko
Be it resolved that the Chair of the Halton District School Board, work with the Chair of the
Halton Catholic District School Board, to write to the City of Burlington to urge Council to
continue the school board purchase of subsidized transit passes for students.
Carried.
For Action: February 5, 2013
4.2.2 Transportation Committee Report
A. Collard spoke to Report 14016 and respond to trustee questions.
M14-0023
A. Collard / A. Harvey Hope
Be it resolved that the Board waive the rules to deal with this motion.
M14-0024
A. Collard / A. Strachan
Be it resolved that the Halton District School Board directors of the Halton Student
Transportation Services Consortium request that the HSTS complete a feasibility study
to investigate:
 reducing the walk-to distance for Secondary students from 4 km to 3.2 km; and
 harmonizing the transportation policy for French Immersion students with the
transportation policy for English students.
Carried.
4.2.3
Inclement Weather Procedures
A. Strachan spoke to Report 14017 and responded to trustee questions.
4.2.4
Bus Cancellations and School Closure Communications
A. Strachan spoke to Report 14020 and responded to trustee questions.
4.2.5
Flag Policy
D. Euale spoke to Report 14011 and responded to trustee questions.
4.2.6
Craig Kielburger Secondary School Renovations
D. Boag spoke to Report 14012 and responded to trustee questions.
M14-0025
M14-0026
Carried.
N. MacNeill / D. Danielli
Be it resolved that the Board waive the rules to deal with this motion.
Carried.
N. MacNeill / D. Danielli
Be it resolved that the Halton District School Board approve a budget of $190,000 to
support the renovations of the Centre at Craig Kielburger Secondary School.
Carried.
4.2.7
Copyright: Fair Dealing Policy Revisions
B. Smith spoke to Report 14018 and responded to trustee questions.
4.2.8
Partnerships for Facilities Enhancements
L. Veerman spoke to Report 14015 and responded to trustee questions.
For Information
4.2.9 Administrative Procedure Review
D. Euale spoke to Report 14013 and responded to trustee questions.
4
Halton District School Board – January 22, 2014
page 3
4.2.10 Budget Schedule
L. Veerman spoke to Report 14014 and responded to trustee questions.
4.2.11 2013-14 Renewal Projects
G. Cullen introduced Terry DeMedeiros and both spoke to Report 14006 and responded to trustee
questions.
4.3
Committee Reports
D. Danielli provided an update on this afternoon’s Communications Audit Committee, indicating the interim
report would come back to the Board in April.
A. Strachan spoke to the recent Transportation Committee and discussions on the terms of reference as well
as response to trustee questions from HSTS staff.
A. Harvey Hope provided an update on the January Audit Committee, and also this week’s French Advisory
Committee discussion items.
K. Bateman Olmstead spoke to discussion items including the terms and reference addressed by the Joint
Health & Safety Committee.
J. Hlusko asked D. Boag to speak to the upcoming SEAC Information night. She asked for a reminder be
sent to principals regarding the evening, for inclusion in their school newsletters.
D. Vrooman highlighted the upcoming OPSBA events.
A. Collard spoke to initiatives and discussions from the Environmental Committee.
4.4
Director’s Report
D. Euale commented on the recent Pathways presentation at Georgetown District High School. He also
spoke to the Board’s Close the Gap initiative, and a recent announcement from the Ministry regarding
discussions to this end. He also asked Y. Obeng to comment on the Multi-Faith calendar, being distributed to
trustees.
4.5
Communications from the Chair
K. Amos spoke to the Board request regarding drafting a response to the Prompt Payment Act, indicating it
would be circulated before the end of the week. She also spoke to the circulation of information from the
recent Reg 274 consultations.
Trustee Questions and Comments
K. Bateman Olmstead asked for an update on a rumour of a shortage of occasional EAs (supply list).
D. McFadden updated trustees on efforts to replenish the list, coordinated by the new staffing officer (hired
as a result of a recent Board motion).
A. Strachan spoke to the annual report highlighting accomplishments of The Centre; she also referenced the
new Centre website.
D. Vrooman spoke to the comments generated from the recent consultation on Reg 274.
4.6
A. Harvey Hope asked for clarification regarding the timing and awareness of postings for staff positions,
particularly for ECE postings.
K. Bateman Olmstead spoke to issues relating to the new security systems in schools.
D. Vrooman asked for information regarding the FDK traffic generated in older schools.
M14-0027
D. Vrooman / D. Danielli
Be it resolved that the Board extend the meeting beyond 10 p.m.
Carried.
D. Danielli spoke to student success in athletic and sports programs as a result of a pilot program initiated in
Halton a few years ago.
K. Bateman Olmstead commented on feedback regarding the timelines established for French Immersion.
N. MacNeill asked for information regarding environmental and conservation initiatives at new schools
5
Halton District School Board – January 22, 2014
M14-0028
page 4
D. Danielli / D. Bower
Be it resolved that the Halton District School Board arise and reconvene in Private
Session, at 10:05 p.m.
Carried.
The Chair reconvened public session at 10:26 p.m.
Agenda Item 5
M14-0029
N. MacNeill/ D. Danielli
Be it resolved that the Halton District School Board adjourn at 10:28 p.m.
…........................……………….....
Carried.
……......……….............................Chair
Recorder
6
Wednesday, February 19, 2014
(Items shaded and/or marked in bold have been completed and will be deleted from the list prior to the next edition.)
ORDER PAPER
Motion #
M12-0119
M12-0204
M13-0007
M13-0073
M13-0074
M13-0075
M13-0116
Resolution
(NOTE: The following motions have been summarized without the “notes” that appear in the report)
Be it resolved that the new Burlington NE high school, (SRA #101 Alton), provide Grade 9 & 10 English
programming in 2013-14, add Grade 11 in 2014-15 and add Grade 12 in 2015-16.
Be it resolved that the new Burlington NE high school, (SRA #101 Alton), provide Grade 9 & 10 French Immersion
programming in 2013-14, add Grade 11 in 2014-15, & Grade 12 in 2015-16.
Be it resolved that Grade 11 and 12 English program students within the SRA #101 (Alton) boundaries, attending
Nelson, Robert Bateman, Lester B. Pearson and/or M.M. Robinson High Schools in 2013-14, continue to attend
these high schools until graduation and transportation be provided subject to the Board’s Transportation policy
Be it resolved that Grade 11 and 12 French Immersion program students within the SRA #101 (Alton) boundaries,
attending Nelson and M.M. Robinson High Schools in 2013-14, continue to attend these high schools until
graduation and that transportation be provided subject to the ‘French As A Second Language’ policy of the Board.
Be it resolved that due to the ’grandfathering’ provision in the Alton Elementary Boundary Review
recommendation #4 (see below), the new boundary for French Immersion students residing in north Headon
Forest (directing them to M.M. Robinson HS) will begin as of September 2016. Transportation will be provided
subject to the ‘French As A Second Language’ policy of the Board.
Be it resolved that…. the Halton District School Board develop a governance process to monitor School
Generated Funds including School Council Funds and school businesses, and refer this item to the Policy, By-law
& Governance Committee.
Be it resolved that the Halton District School Board support consistent (annual) and adequate ICT funding of an
additional $910,000 resulting in $2,010,000 toward this plan.
Be it resolved that the Halton District School Board support additional School Program staffing of 2.0 FTE starting
2013-14 and increasing to 3.0 FTE starting 2015-16 to support student and staff learning in effective use of
assistive and instructional technologies.
Be it resolved that the Halton District School Board support the use of demographic data to increase ICT funding
allocations to needier schools by a factor of up to 25%.
Be it resolved that in recognition of the role of SEAC and the motions passed at the SEAC Meeting of April 2, 2013
and conversations at the table this evening, that the Halton District School Board defer the Assessment of Gifted
Entry/Gifted Screening Process Review, and that the Board direct the Director to:
1.
develop and implement a consultation plan to seek input from SEAC, parents of gifted students,
teachers and school staff on improving our gifted assessment process.
Be it resolved that in recognition of the role of SEAC and the motions passed at the SEAC Meeting of April 2, 2013
and conversations at the table this evening, that the Halton District School Board defer the Assessment of Gifted
Entry/Gifted Screening Process Review, and that the Board direct the Director to:
2. share all data regarding elementary gifted education such as:
 number of kindergarten, Grade 1,Grade 2, Grade 3, Grade 4, Grade 5, Grade 6,
Grade 7, Grade 8 students assessed each year as qualifying for gifted identification for the past five years
 a breakdown of the number of gifted students in Halton District School Board elementary schools that are in
a self-contained placement, a regular English-program class, a French Immersion class for the past 5 years
 a chart showing the number of students nominated and the success rate for gifted assessment (WPSII for
primary students or WISC for older students) in each school for the past five years (this will need to be
shared in private session)
Be it resolved that in recognition of the role of SEAC and the motions passed at the SEAC Meeting of April 2, 2013
and conversations at the table this evening, that the Halton District School Board defer the Assessment of Gifted
Entry/Gifted Screening Process Review, and that the Board direct the Director to:
3.
share a history since 2010 of what professional development our kindergarten and primary grade
teachers have received about how to successfully nominate students for assessment. Share a plan on how to
improve this.
Be it resolved that the Halton District School Board refer the aforementioned matter to Program and
Accommodation Committee in September 2013. (in reference to the following recommendation):
Be it resolved that the Halton District School Board direct the formation of a program and Accommodation Review
Committee (PARC) for the following elementary schools:
- - Brookdale PS (ERA 112)
- Eastview PS (ERA 112)
- - Gladys Speers PS (ERA 112)
- Oakwood PS (ERA 112)
- - Pinegrove PS (ERA 112)
- WH Morden PS (ERA 112)
- - Mohawk Gardens PS (ERA 103)
- Pineland PS (ERA 103)
AND THAT the Parents/Guardians, staff and school council members of the affected schools be informed in writing
of the decision to form a PARC within one week.
7
Responsibility
Senior Admin
Policy, By-law &
Governance
Committee
Superintendent
of Business /
Chief Information
Officer
Director of
Education
Director of
Education
Director of
Education
February 19, 2014
page 2
ORDER PAPER
Motion #
M13-0119
M13-0120
M13-0171
M13-0172
M13-0226
M13-0227
M13-0252
M13-0296
M14-005
M14-0013
Resolution
Be it resolved that the Halton District School Board adopt the process as outlined in Report 13069
(revised) to obtain input and feedback on Capital Projects designs.
Be it resolved that the Halton District School Board offer to Grade 8 students in self-contained gifted
placements the opportunity to work beyond grade level in mathematics, and
THAT this opportunity is offered to Grade 8 students who are assessed by school and board staff with
input from parents as having the appropriate ability, interest, learning styles and learning skills for subject
acceleration in mathematics; and
THAT selected students complete the Grade 8 Math program in semester one of their Grade 8 year and
begin the Grade 9 Academic Math course in January through an online course offering from AvonMaitland Distance Education Centre (AMDEC); and
THAT the assessment process used this past year for entry into the acceleration program (Math
achievement, Math competencies, student interest and learning skills) should continue to ensure that the
students chosen to participate in this pilot will be successful; and
THAT this expanded pilot will be reviewed in May of 2014.
Be it resolved that the Halton District School Board approve a structure for Board policy that includes
governance policies and framework policies as per the appendices to Report 13083.
Be it resolved that the Halton District School Board approve a structure for administrative procedures and
supporting guidelines, implementation handbooks, and protocols as contemplated in this report.
Be it resolved that the Halton District School Board seek a legal opinion on the MOU proposed by the
Halton Learning Foundation, specifically with respect to the Board’s current relationship with the HLF, the
Board’s position going forward, the potential impact of the proposed structure, and generally the concept
of the MOU as it pertains to the Board.
Be it resolved that the staff of the Halton District School Board investigate self-paced learning for all
secondary students in Halton with the view to expand any existing programs, and
That this report be brought back by June 2014, and
That this report advise Trustees on opportunities to initiate new self-paced programs including:
- Options for best suited locations (ie: one school, some schools or many schools);
- Proposed timeline for implementation and budget impact and
That the self-paced program and its implementation be reviewed within a reasonable length of time (max.2
years) in order to better understand what adjustments and possible improvements might be necessary.
Be it resolved that Board staff be directed to begin the Secondary Gifted Placement at one secondary
school in Milton effective September 2014.
Be it resolved that Board staff be directed to review the Communication Class and other self-contained
placements currently offered in the north for possible expansion for September 2014, and that
recommendations be brought to both SEAC and Trustees for consideration in the budget process.
Be it resolved that the staff of the HDSB provide to trustees a plan to increase the number of trained
Adult Lunchtime Student Supervisors in schools of the HDSB ensuring that these individuals have a high
level of competency in the social guidance of students and are confident in bullying intervention and,
Be it resolved that the year end 2012-2013 surplus remaining in the Lunchtime Student Supervision
Budget be directed to support this additional training and implementation of this plan and,
Be it resolved that the Director report back to the Board of Trustees with a plan to increase the number of
trained paid and volunteer Adult Lunchtime Student Supervisors.
Be it resolved that the Halton District School Board approve the recommendation from the Southwest
Oakville French Immersion Boundary Review Steering Committee:
1) That no action is being taken to redirect students in SW Oakville for 2014-2015.
2) That staff will make a recommendation to the Board no later than October 2014 when the 2014-2015
FI enrolments are known regarding the need to schedule a Boundary Review for 2015-2016.
3) That the Superintendent of Education for the school address stakeholder concerns regarding the
impact of no action on student achievement and student well-being at the school, as well as parking,
safety, etc., including but not limited to meeting with the Pine Grove School Council in Spring 2014.
Be it resolved that the Chair of the Board, on behalf of the Halton District School Board, write a letter of
objection and concern detailing the probable negative impacts of Bill 69 – Prompt Payment Act 2013 on
school boards, to the Premier of Ontario the Honourable Kathleen Wynne, copying Members of the
Ontario Legislative Assembly, the four Ontario School Board Associations, Member Boards of the
Ontario Public School Boards Association, the Ontario Association of Senior Business Officials, the three
coterminous school boards in Halton, the Region of Halton Council, and Oakville, Burlington, Milton and
Halton Hills Municipal Councils; and
That the Director of Education, the Superintendent of Business Services, and the Superintendent of
Facilities Services provide the necessary background information supporting the position of this Board as
expressed by the Chair; and
That the concerns expressed in this letter be reflected in a media release; and
That the Director of Education report back to the Board prior to the resumption of the Legislature this
winter with a recommendation regarding further action by this Board on the matter of Bill 69, Prompt
Payment Act, 2013 matter, including but not limited to appearances or submissions on behalf of this
Board to the Standing Committee on Regulations and Private Bills.
8
Responsibility
Superintendent of
Facility Services
Senior Admin
Director of
Education
Director of
Education
Director of
Education
Director of
Education with
Superintendent of
Education
(program)
Director of
Education /
Superintendent of
Special Education
Director of
Education
Director of
Education
Director of
Education
Chair of the Board
February 19, 2014
page 3
ORDER PAPER
Motion #
M13-0273
M13-0287o
Resolution
Be it resolved that effective in the 2014-15 school year, the Halton District School Board continue the
Grade 1 entry point for Early French Immersion with a 50-50 balance of English and French languages
of instruction.
Be it resolved that effective in the 2014-15 school year, the Halton District School Board introduce 40
minutes/week of Primary Core French beginning in Grade 1 in 24 Halton District School Board schools,
with a commitment for a full roll-out by 2017-18, with an annual review of the roll-out to be brought back
to trustees each year, and;
(a) THAT schools selected for the initial phase of this program represent a variety of school
organizations
(K-8, K-6, Dual Track, Single Track English, large and small enrolments) across the four
geographic areas within the Halton District School Board, (Halton Hills, Milton, Oakville,
Burlington).
(b) THAT students in these schools will receive the following minutes of Core French instruction
between Grades 1- 8:
 40 minutes / week
Grades 1-3
 120 minutes / week
Grades 4
 160 minutes/ week
Grade 5
 200 minutes / week
Grades 6-7-8 (Appendix 5)
(c) THAT no later than June 2018, the Halton District School Board will assess the impact of this
Primary Core French experience in relation to student engagement, student attitude, English
proficiency and the impact on Grade 1 French Immersion uptake associated with these schools.
(d) THAT under the leadership of the System Principal for French Second Language, School
Programs and Human Resources, the Halton District School Board will develop a long-term
recruitment and staff development plan to ensure the Halton District School Board hires and
retains the highest quality French teachers available and that this plan is shared with the Board of
Trustees.
(e) THAT the Halton District School Board continues to provide staff development programs that
include teaching strategies, modifications and accommodations to address students with diverse
learning needs and students who arrive in Halton without prior experiences in either French
Immersion and Core French.
(f) THAT the Halton District School Board develop and implement a 5-year plan whereby all Halton
District School Board elementary schools with Intermediate Divisions have one classroom
dedicated for the teaching of Grade 7-8 Core French (Appendix 6), whereas if it will not require
additional portables.
Be it resolved that effective in the 2014-2015 school year, wherein a triple grade configuration has been
possible (due to 23 or fewer students enrolled in three consecutive grades), the School Superintendent
will assess the impact on the learning environment and opportunities for students and will consider and
recommend for Board approval one of the following strategies;
 staff as a Grade 1-2 blended class;
 staff as a Grade 1-2-3 blended class;
 redirect the Grade 1 students to a neighbouring school for their program and;
Wherein a triple grade configuration has been possible (due to 23 or fewer students enrolled in three
consecutive grades for two consecutive years) the School Superintendent will consider and may
recommend for Board approval a boundary review.
Be it resolved that effective in the 2014-2015 school year the Halton District School Board:
a)
establish and communicate a consistent Grade 1 French Immersion February registration
deadline for current Halton District School Board families, with a review of the effects of this
procedure be undertaken by September 2014.
b)
allow students who have not been in Senior Kindergarten within the Halton District School
Board, register in Grade 1 French Immersion up to the first week of school.
c)
communicate and implement the assessment and admission procedure for students with
French proficiency arriving in Halton after the registration deadline.
d)
All elementary schools that offer Grade 1 programming must host a Grade 1 Information
Evening that includes information about English program, French Immersion program and
Special Education placements. If the home school does not offer French Immersion, the
school their students would be directed to for French Immersion cannot host their Grade 1
Information Evening at the same time. The Special Education presentation is to be scripted
by the Board’s Special Education department, to include a description of all elementary
Special Education placements.
M14-0011
Be it resolved that the Halton District School Board negotiate an agreement with the Town of Oakville and
Region of Halton to have the Town of Oakville facilitate the implementation of a lay-by (minimum of three car
lengths) on the west side of Cairncroft Road in front of EJ James Public School, and to allow the Town of
Oakville and/or the Region of Halton to do all the engineering, construction and community consultation
required to implement the lay-by.
9
Responsibility
February 19, 2014
page 4
ORDER PAPER
Motion #
M14-0020
M14-0022
M14-0024
M14-0026
Resolution
Responsibility
Be it resolved that the Halton District School Board endorse the Ontario Public School Boards’ Association
Charter of Commitment - First Nation Metis and Inuit Education, through a news release, in a statement on
the HDSB website, and in a letter from our Chair to the Prime Minister of Canada, the Minister of Aboriginal
Affairs and Northern Development, and our local Members of Parliament, copying the Premier of Ontario, the
Minister of Education, and our local Members of Provincial Parliament, and shared with the other OPSBA
member organizations, OSTA-AECO, OCSTA, the French School Board Associations, CODE, and CMEC.
That the aforementioned letter ask the Government of Canada to commit to a shared approach with First
Nations to the development of First Nation education legislation and to equitable funding for education for
First Nation children.
Be it resolved that the Chair of the Halton District School Board, work with the Chair of the Halton
Catholic District School Board, to write to the City of Burlington to urge Council to continue the
school board purchase of subsidized transit passes for students.
(LETTER SENT JAN, 2014)
Be it resolved that the Halton District School Board directors of the Halton Student Transportation Services
Consortium request that the HSTS complete a feasibility study to investigate:

reducing the walk-to distance for Secondary students from 4 km to 3.2 km; and

harmonizing the transportation policy for French Immersion students with the transportation policy for
English students.
Be it resolved that the Halton District School Board approve a budget of $190,000 to support the renovations
of the Centre at Craig Kielburger Secondary School.
Chair, Director
of Education
Chair, Director
of Education
Director of
Education /
Superintendent
of Business
Superintendent
of Business
PENDING REPORTS – FEBRUARY 19, 2014
(Items will be shaded when completed, with a check-mark placed beside the presentation date.)
Motion & Date
M11-0213
M11-0216
M12-0005
M12-0088
M12-0143
Modified via
M12-0203
M13-0028
M13-0032
M13-0121
Resolution
Presentation Date
Be it resolved that the Halton District School Board approve the Operating Plan for any given
year prior to approval of the budget for that same year
Be it resolved that the Special Education Plan be brought to the Board in each year prior to
approval of the budget for that same year.
Be it resolved that the Halton District School Board adopt the Trustee Expense Policy as
appended to Report 12007, with a review of the policy to occur in November 2013.
Be it resolved that the Halton District School Board direct the Director to provide a full and
complete list of all HDSB policies and administrative procedures noting :
a) whether or not the policy/administrative procedure has been adopted by board motion,
b) the date that the policy/administrative procedure was last reviewed,
c) the date that the policy/administrative procedure is next scheduled to be reviewed and
d) whether or not the policy/administrative procedure suggests an impact to the roles and/or
responsibilities of trustees or board of trustees (directly or through a referenced policy or
administrative procedure)..
Be it resolved that the Halton District School Board investigate self-paced high schools and
determine how this could model be utilized to best serve our students, and
THAT a report with recommendations be brought back to the Board no later than
May 2013, and in any case before any secondary PARC process is undertaken.
Spring Annually
Be it resolved that the Director of provide to trustees a report on the implementation of
Regulation 274/12 and that this report include strategies, implications and possible effects on
student academic achievement and overall experience and success of a student’s school
career.
Be it resolved that a future Policy, By-law & Governance Committee meeting be devoted to the
issue of transportation to review the current transportation policy, and gaps in service, with a
view to updating the transportation policy
Related (M13-0033): Be it resolved that the trustees from the Halton Catholic DSB be invited to
a PB&G meeting to discuss common transportation issues.
Be it resolved that the Halton District School Board undertake a feasibility study to look at the
expansion of accelerated math beyond self-contained gifted by May 2014.
June 2013
10
Spring Annually
November 2013
June / Sept. 2012
Review of policies
undertaken (on-going)
May 2013
(additional report to follow
April 2014)
(to January 2014)
ASAP
May 2014
Report Number:
14017
Date:
January 16, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Alice Strachan, Trustee Haltom Hills Wards 1,2,3 &4
RE:
Inclement Weather Procedures
RECOMMENDATION
Be it resolved that the Halton District School Board investigate the inclusion of a
consideration of extreme cold/wind chill in the Inclement Weather Administrative
Procedures and revise the procedures as it sees fit based on that investigation and report
the results back to the board by end of February 2014.
Rationale:
The Halton District School Board recognizes its responsibility for the safety and welfare of
students and staff during school hour; understands that parents share in that responsibility for the
safety and welfare of their children; recognizes that occasionally situations of severe inclement
weather exist or are predicted during the school day; and recognizes that the Halton District School
Board on certain occasions may have to close schools due to inclement weather. The Halton
District School Board’s current Administrative Procedure for Inclement Weather is used for
decision-making with respect to the need to close schools due to the effects of extreme weather. It
refers to weather and road reports, weather predictions and information gained from local police
departments and bus operators on road conditions. It does not specifically consider extreme cold as
a piece of the criteria.
Given that even when busses run on inclement weather days there is always the possibility of
delays and if the temperature/wind chill is extremely cold, students may be exposed to the outside
temperatures for periods of time. The Halton Region Health Department has criteria in place for
cold alerts, which may be considered as part of this review.
The current Inclement Weather Procedures also do not make mention of electronic means of
contacting parents under Communication of Policy and Procedures 1.4
Respectfully submitted,
_____________________________
Alice Strachan,
Trustee Halton Hills
11
Report Number:
14020
Date:
January 16, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Alice Strachan, Trustee Halton Hills Wards 1,2 3 and 4
RE:
Communication regarding bus cancellations and school closures
RECOMMENDATION
Be it resolved that the Communication Plan Advisory Committee of the Halton District School
Board consider recommendations on how to improve the timeliness of the communications
regarding transportation cancellations/school closures, and that they also consider
recommendations on procedures regarding communication of when transportation is
running/schools are open when the weather is questionable or there has been cancellations in
the previous day(s).
Rationale:
The decision as to whether or transportation will run and/or if there will be any school closures is made by 6 am at
the latest on the day in question according to current protocols. That information is sent to various designated local
radio stations, is posted on the HSTS website and is tweeted out by HDSB and placed on the HDSB website. Often
HDSB appears to be the last board to report based on when the information is posted and parents are looking for
more timely information. Due to the number of calls to be made, the Home Notification system can take more than
an hour to reach all households and many parents may have already left for work by the time the information is
communicated to them. There is a request from parents to make information available to them in a more timely
manner. They see information from other school boards and wonder why they have not been informed by HDSB.
As part of the review of the recommendations from the Communications Audit, I would like to request that this
situation be included.
When the weather is questionable and the decision is made to run transportation, many parents are looking for
confirmation that busses are running/schools are open and currently the process is to only communicate when
busses are cancelled/schools are closed. Although it is not expected that each day when the weather is a lesser
concern communication saying busses are running would be sent, I would like to request that the Communication
Plan Advisory Committee in consultation with the HDSB Transportation Committee also consider whether or not
there is a process that can be put in place so that parents are made aware in a timely manner that busses are
running/schools are open for that current day when the weather is questionable.
Respectfully submitted,
_____________________________
Alice Strachan
Trustee Halton Hills Wards 1,2,3 and 4
12
Report Number
14011
Date:
January 16, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
D. Euale, Director of Education
RE:
Flag Policy
Warrant:
At its November 21, 2012 meeting, the Halton District School Board received a recommendation for
a policy relating to flag protocols. The recommendation was deferred to the December 5, 2012 Board
meeting where it was again deferred to an unspecified future date. The matter returned to the Board’s
attention in October 2013 with a recommendation from PB&G to post the Policy for public input.
That motion (M13-0255) was approved by the Board on November 6, 2013.
RECOMMENDATION:
Be it resolved that Halton District School Board approve the Board Policy “Flags”, as
appended to Report 14011.
Background:
As directed by Board motion, the draft of the proposed Flag policy was posted for public input in early
November, fulfilling the requirement to subject the draft to public input for a period of three consecutive
Board meetings, or no fewer than 25 calendar days. Trustees have indicated their preference to have any
feedback return to the Board in report format at the conclusion of the public input period to allow the
Board to consider any further revisions, if required.
The draft policy outlining flag protocols has generated no responses. It is appended to this report for
trustees’ reference.
Respectfully submitted,
______________________________
David Euale,
Director of Education
13
Halton District School Board
Policy
Topic:
Flags
Effective:
September 2012
Cross-Reference:
Heritage Canada website
Halton District School Board Administrative Procedure: Flags
Review/Revision Date:
September 2013
POLICY STATEMENT
The Halton District School Board believes all schools and Halton District School Board buildings shall
fly a Canadian flag. The flag should be in good order and repair, and flown in a manner consistent
with national policy.
The Halton District School Board believes the lowering of the Canadian flag to the half-mast position
is a symbolic gesture of condolence and respect. The Board supports the lowering of national flags to
half-mast as a means to commemorate established occasions and dates, and to support governments
and public organizations as they bestow an honour and express a collective sense of sorrow shared by
all citizens.
The Halton District School Board will lower the national flag to half-mast on the death of a student,
staff member or trustee, and to recognize national annual occasions including Remembrance Day
(November 11), and National Day of Mourning for Workers Killed or Injured in the Workplace
(April 28).
Report Number:
14018
Date:
January 16, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
B. Smith, Chief Information Officer
RE:
Cross-References for Copyright Policy
Warrant
On December 2012, the Board approved the Policy “Copyright: Fair Dealing (M12-0223/Report 12139).
In its annual review, additional cross-references supporting the policy have been identified. This report
highlights those modifications to the policy, and subsequently seeks Board approval.
RECOMMENDATION:
Be it resolved that the Halton District School Board approve Board Policy “Copyright:
Fair Dealing”, as appended to Report 14018.
Background
Two additional cross-references have been added to the “Copyright: Fair Dealing” policy, as shown on
the proposed policy document appended to this report. Those are:


PPM 157 (Use of Copyright-Protected Works for Education)
Copyright (HDSB Library Services)
Respectfully submitted,
_____________________________
B. Smith
Chief Information Officer
___________________________
D. Euale,
Director of Education
15
Halton District School Board
Policy
Topic:
Copyright: Fair Dealing
Effective:
December 31, 2012
Bill C-11 (Copyright Modernization Act)
Council of Ministers of Education Canada Fair Dealing Guidelines
Supreme Court of Canada Judgment – Alberta (Education) v. Canadian
Copyright Licensing Agency (Access Copyright), 2012, SCC 37
PPM 157 (Use of Copyright-Protected Works for Education)
Copyright (HDSB Library Services)
January 2015
Cross-Reference:
Review/Revision Date:
Responsibility:
Chief Information Officer
Manager of Instructional Media
POLICY STATEMENT
The Halton District School Board respects both user rights relating to the use of copyrighted materials and
copyright protection of the moral interests of creators and the economic and distribution rights of creators
and content providers.
As such, the Halton District School Board will comply with the Fair Dealing Guidelines as developed by
the Council of Ministers of Education Canada (CMEC) Copyright Consortium.
The Halton District School Board will communicate the Fair Dealing Guidelines to all school locations on
an annual basis in order to ensure that all staff understand the obligations of the school board in
accordance with the Copyright Modernization Act.
Report Number:
14015
Date:
January 16, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Lucy Veerman, Superintendent of Business Services and Treasurer
Gerry Cullen, Superintendent of Facility Services
RE:
Administrative Procedure – Community Funding of Facility Enhancements
Warrant
At the January 18, 2012 Board meeting, the following motion was approved:
M12-0018:
Be it resolved that the Halton District School Board direct staff to develop guidelines for
Community Partnerships for Facilities Enhancements, taking into consideration Ministry
guidelines, Board policies, the size, scope, timing and benefits of such initiatives, and
recognizing the financial and non-financial demands they place on Business Services,
Facilities Services, and other departments of the Board; and that these guidelines come back
to the Board for approval, and be reviewed once the Ministry of Education releases their
fundraising guidelines, and in any event annually.
_______________________________________________________________________________________
RECOMMENDATION
Be it resolved that the Board of Trustees receive the Administrative Procedure – Community
Funding of Facility Enhancements for information.
Rationale
The attached Administrative Procedure summarizes the framework recommended by Administrative
Council.
Respectfully Submitted
(signed)
_______________________________
Lucy Veerman
Superintendent of Business Services & Treasurer
___________________________________
David Euale
Director of Education
________________________________
Gerry Cullen
Superintendent of Facility Services
17
Halton District School Board
Administrative Procedure
TOPIC:
Community Funding of Facility Enhancements
EFFECTIVE:
September 2013
HDSB Fundraising in Schools Administrative Procedure
HDSB Corporate Partnerships/ Sponsorships Administrative Procedure
HDSB Fundraising in Schools Administrative Procedure
HDSB Purchasing Administrative Procedure
HDSB School Generated Funds and School Council Funds
Administrative Procedure
HDSB Travel and Expense Reimbursement Administrative Procedure
Ministry of Education Fundraising Guideline
September 2017
CROSS-REFERENCE:
REVISION DATE:
RESPONSIBILITY:
Superintendent of Business Services and Treasurer
Superintendent of Facility Services
INTENDED PURPOSE:
The Halton District School Board encourages support of facilities enhancements that reflect the Board’s mission
and vision are supportive of the Board’s strategic goals and objectives, enhance learning opportunities, and
support student achievement.
This administrative procedure provides a consistent framework for the implementation of facility enhancements
that will enrich the educational experience of students within the Halton District School Board.
PARAMETERS:
The parameters for these projects must be consistent with Ministry Fundraising Guideline (Ministry of
Education - 2012) which states that since the Province provides capital funding for the construction of new
schools and additions, for repairs and renovations, and for the operation and maintenance of schools, including
heating, lighting and cleaning, funds raised for school purposes are to be used to complement, not replace, public
funding for education. It further states that capital projects supported by fundraising proceeds should:
 Be complementary to publicly funded education;
 Not result in an increase in the student capacity of a school; and
 Not result in a significant increase in school or board operating costs.
Additional parameters of the projects must ensure that:
 HDSB retains the authority regarding school facilities and the use of school facilities in keeping with the
Education Act, Ministry of Education Guidelines, legislative compliance, and board policies and
administrative procedures;
 HDSB has the sole discretion to determine which schools and/or facilities are suitable for the projects as
well as to determine the eligibility of all potential community partners;
 All projects will be consistent with the board’s strategic and multi-year plan, operational plan, and/or
school improvement plan;
 The impact on staff, student or parental time, the school community and existing partnerships is
considered and as a result a maximum of two major projects will be considered on an annual basis;
 Projects will be beneficial to the education of students and will not compromise or exploit students or
staff;
 HDSB has a responsibility to address equity of student opportunity and acknowledges that communities
have different needs, values and access to potential resources and opportunity for corporate
involvement;
 HDSB will be responsible for the purchasing and donations of all materials and/or resources and the
construction work associated with the project. All funds attributable for the purchase of
materials/resources must flow through the board;
 Projects is excess of $50,000 will require Board of Trustee approval. Projects less than $50,000 will
require Administrative Council approval;



All Board Policies/Administrative Procedures apply to all fundraising projects. All students and
volunteers must be made aware of applicable policies and procedures in advance of participating in the
project;
Fundraising target must be reached in advance of the commencement of any construction and/or
purchases for the facility enhancement. Pledges do not count toward the fundraising project, only actual
donations received will be considered;
Board staff will not be involved in the solicitation of donations.
PROCESS:
Schools interested in a facility enhancement with a community partner should submit an “expression of interest”
to Administrative Council by October or April of the school year. The submission, approved by the school
Principal, would include a high level summary of the project including:
 Description of the proposed facility enhancement;
 Overview of the proposed partnership parameters;
 Expectations of the school and community partner;
 Preliminary budget including projected costs and offsetting revenues;
 Project timelines.
Administrative Council will review all submissions to assess viability of the facility enhancement and
preliminary budget; projected timelines; and the impact on staff, student and parental time, the school
community and existing board partnerships. A maximum of two major projects per year will be considered for
implementation from all submissions received. Submissions that are “approved in principle” will proceed to the
next stage.
For the submissions that are approved in principle, a detailed Facility Enhancement Fundraising Plan will be
prepared by the school with input from the community partner, and appropriate HDSB central departments staff
(i.e. Facilities Services, Business Services). The Plan will include the following:
 Mandate and membership of the committee;
 Scope of the fundraising initiative;
 Summary of projected costs (as determined by Facilities Services) for each component of the fundraising
initiative;
 Action plan identifying objectives of the facility enhancement; roles and responsibilities of the principal,
community partner, school community and volunteers, and HDSB central departments; projected
timelines for the collection of funds and construction of the facility enhancement;
 Identification of fundraising activities and projected revenues, including estimate of projected revenues
generated through corporate sponsorships, donations, and other fundraising initiatives;
 Identification of proposed sponsorship recognition parameters;
 Projection of expenditures (i.e. Marketing, advertising, fundraising, etc.) required to generate revenues;
 Identification of fundraising timeframe including time for reaching milestone amounts;
 Summary of communication and marketing plan;
 Identification of the intended use of donated funds in the event that the required fundraising target is not
met. If this situation arises, all funds donated will be used to enhance the facility in some capacity and
will not be returned to the donor. This must be included in the board report that approves the project and
determined in advance of the solicitation of donations for this project.
The Facility Enhancement Fundraising Plan will be reviewed and approved by the Principal, Family of Schools
Superintendent, and Administrative Council. Any project including expenditures in excess of $50,000 must be
approved by the Board of Trustees.
Once the Facility Enhancement Fundraising Plan is approved, a Facility Enhancement Committee will be
formed with representation from the school, community partner, and appropriate central HDSB departments.
The Committee will implement the action plan approved as part of the Facility Enhancement Fundraising Plan.
The school Principal, on behalf of the Committee, will present a status report to Administrative Council on a
quarterly basis. At the completion of the project, a final report will be prepared by the Committee and presented
to Administrative Council evaluating the goals, outcomes, feedback from all applicable stakeholders, and
recommendations for consideration of future board facility enhancements with community partners.
Report Number: 14025 REVISED
Date:
February 13, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Lucy Veerman, Superintendent of Business Services
RE:
Ontario Financing Authority Debenture Issue
Warrant
The Ontario Financing Authority (OFA) will be issuing a debenture in March 2014. The Halton District
School Board meets the requirements identified by the Ministry of Education to transition capital projects
to this long-term financing issue. The Ontario Financing Authority sent loan documentation to school
boards on February 6, 2014. Boards are to send all approved loan documentation back to the OFA by
March 5, 2014 in order to be eligible for the March 12, 2014 debenture issue.
RECOMMENDATION:
Be it resolved that the Halton District School Board approve Debenture By-law 14025 as
attached to Report 14025 (Revised).
Background
The Ministry requires all school boards to participate in long-term financing arrangements through the OFA
(Ontario Financing Authority) for capital projects reflected as “Ministry Supported Not Permanently Financed
Debt”. Prior to the wrap-up of the capital funding model effective August 31, 2010, the Ministry provided
funding to school boards for capital programs such as NPP (New Pupil Places), GPL (Good Places to Learn),
PTR (Prohibitive to Repair), etc. Boards are to access long-term financing for these projects up to the
maximum principal amount allocated to their board for each program, less any amounts that have been
previously long-term financed. Once the long-term financing has been set, the Ministry will reimburse boards
for their actual principal and interest costs associated with the long-term financing.
On October 15, 2013, the Ministry announced the date of March 12, 2014 for boards to transition capital
projects to long-term financing through the OFA. For the March 2014 issue, the principal amount eligible for
long-term financing will reflect the value of work for permanent improvements undertaken prior to August
31, 2013 under eligible capital projects. Only projects substantially completed (95%) by August 31, 2013 are
eligible for the financing.
Rationale
New Pupil Places (NPP) Funding was provided to school boards to construct new schools or additions. The
funding was available to boards when their total average daily enrolment (ADE) within a panel was greater
than the total capacity of schools within the same panel. Through this funding, the Ministry of Education
allocated approximately $247,000,000 to the Halton District School Board.
Boards were required to submit a template identifying the total amounts that were eligible to be long-term
financed for the March 12, 2014 OFA issue. Based on the criteria established by the Ministry, two projects
meet the August 31, 2013 criteria of substantial completion.
20
Report 14025
page 2
The total eligible for the March 2014 OFA debenture issues is $28,383,966 and includes the following
projects:
 Craig Keilberger S.S.
$754,065
 Dr. Frank J. Hayden
$27,629,901
School boards are required to pass the necessary authorizing by-laws, review and verify the loan agreement
and other documents, and then sign and return all loan agreement packages to the Ministry and OFA by
March 5, 2014 in order to have funds flow from OFA to school boards by March 12, 2014. Documents that
will be submitted to the Ministry and OFA include:
o By-Law number 14025
o Loan Agreement
o Schedules A1 and A6: Eligible Projects Description
o Certificate of the Director of Education
All of the above documents have been prepared and reviewed through the Board’s solicitors. Copies of these
documents are available through the Superintendent of Business Services, upon request.
Analysis:
With the establishment of a process to issue School Board debt, backed by the Government of Ontario,
through the Ontario Financing Authority, interest costs have dropped to “near” Government of Ontario rates.
The November 2013 issue’s rate was 4.037%. In addition, the annual administrative fee was 2.5 basis points
(0.025%) per annum. The interest rate for the March 2014 issue is 4.003%, and administrative fee for this
debenture is 2.5 basis points (0.025%) per annum.
Conclusion:
The Ministry of Education, as part of the annual Grants for Student Needs funding, will provide 100
percent reimbursement for this debenture. Therefore, this additional debt obligation will have minimal
impact on the Board’s ability to fund future capital initiatives included in the Long Term Accommodation
Plan.
Respectfully submitted,
(signed)
______________________________
Lucy Veerman,
Superintendent of Business Services
______________________________
David Euale,
Director of Education
21
Halton District School Board
BY-LAW NUMBER 14025
A by-law to authorize a loan from the Ontario Financing Authority in the
principal amount of $28,383,966 pursuant to a loan agreement under section
7 of Ontario Regulation 41/10
WHEREAS subsection 247 (1) of the Education Act R.S.O. 1990, c. E.2, as
amended (the “Education Act”) and the regulations made thereunder, provides that, subject to
any other provision of the Education Act and, specifically, the regulations made under subsection
247 (3) of the Education Act, a district school board may by by-law borrow money or incur debt
for permanent improvements and may issue or execute any instrument prescribed under clause
247 (3) (f) of the Education Act in respect of the money borrowed or the debt incurred;
AND WHEREAS section 7 of Ontario Regulation 41/10 (the “Regulation”),
provides that (1) a board may by by-law borrow money for permanent improvements by way of a
loan with an initial maturity of more than one year from the Ontario Financing Authority and that
(2) a board that obtains a loan described in section 7 of the Regulation shall ensure that the
proceeds of it are used for permanent improvements;
AND WHEREAS the Halton District School Board, which under the Education
Act constitutes a district school board (the “Board”), has undertaken capital projects under the
New Pupil Places Program (the “NPP Program”) with respect to instructional spaces at existing
elementary or secondary schools, or to construct new elementary or secondary schools for the
board, some of which projects are described in Schedule “A-1” attached to the Loan Agreement,
as hereinafter defined (individually a “NPP Eligible Project”, collectively the “NPP Eligible
Projects”) and each NPP Eligible Project constitutes a “permanent improvement” as defined in
subsection 1(1) of the Education Act. In the event that the Board will borrow the principal
amount specified in paragraph 2.1 under the said Loan Agreement in respect of a single NPP
Eligible Project, the term “NPP Eligible Projects” means that NPP Eligible Project;
AND WHEREAS the Board, has participated in one or more programs referred
to as the Consolidated Capital Programs (as described below) (the “Consolidated Capital
Programs”) involving capital projects that are described in the Schedule(s) referred to in recital
(d) of the Loan Agreement, as hereinafter defined (individually a “Consolidated Capital Eligible
Project”, collectively the “Consolidated Capital Eligible Projects”) and each Consolidated
Capital Eligible Project constitutes a “permanent improvement” as defined in subsection 1(1) of
the Education Act. In the event that the Board will borrow the principal amount specified in
paragraph 2.1 under the said Loan Agreement in respect of a single Consolidated Capital Eligible
Project, the term “Consolidated Capital Eligible Projects” means that Consolidated Capital
Eligible Project;
-2AND WHEREAS the Consolidated Capital Programs include:
(i)
capital projects to provide for construction projects (the “CP Program”)
described in Column 3 of Table 22.1 of Ontario Regulation 155/09, in the
municipalities set out in Column 2 of that Table opposite the name of the
Board, and under the CP Program has undertaken projects, some of which
projects are described in Schedule “A-6” attached to the said Loan
Agreement;
AND WHEREAS the NPP Eligible Projects and the Consolidated Capital
Eligible Projects are collectively referred to as the “Eligible Projects”. In the event that the
Board will borrow the principal amount specified in paragraph 2.1 under the said Loan
Agreement in respect of a single Eligible Project, the term “Eligible Projects” means that
Eligible Project. The NPP Program and the Consolidated Capital Programs are collectively
referred to as the “Programs”. In the event that the Board will borrow the principal amount
specified in paragraph 2.1 under the said Loan Agreement in respect of a single Program, the
term “Programs” means that Program;
AND WHEREAS the Board has in part financed the Eligible Projects by way of
temporary borrowing from a financial institution or from a restricted purpose revenue account
(formerly referred to as a reserve account or a reserve fund account) of the Board and the Board
intends to borrow money from the Ontario Financing Authority for the purpose of financing the
Eligible Projects on a long-term basis, and in this connection the Board intends to borrow by way
of a loan with an initial maturity of more than one year from the Ontario Financing Authority the
principal amount of $28,383,966 (the “Loan”) pursuant to a loan agreement in the form attached
hereto as Schedule “A” (the “Loan Agreement”) which Loan Agreement constitutes an
instrument prescribed under clause 247 (3) (f) of the Education Act and which sets out the terms
and conditions on which the Ontario Financing Authority will make the Loan available to the
Board;
NOW THEREFORE THE HALTON DISTRICT SCHOOL BOARD
ENACTS AS FOLLOWS:
1.
The Board hereby authorizes the Loan on the basis that it constitutes a loan under section
7 of the Regulation and authorizes the entering into of the Loan Agreement that is prescribed for
the purposes of clause 247(3)(f) of the Education Act.
2.
The Board is hereby authorized to enter into the Loan Agreement pursuant to which the
Loan will be made available to the Board and the Chair of the Board and the Treasurer of the
Board are hereby authorized to execute for and on behalf of the Board the Loan Agreement
which provides for instalments of interest only and of combined (blended) principal and interest
as hereinafter set forth, substantially in the form of Schedule “A”, with such changes thereto as
may be suggested by the Ontario Financing Authority and as such authorized officials of the
Board shall approve.
3.
The Director of Education of the Board, the Treasurer of the Board and any other
financial officer of the Board are hereby each individually authorized generally to do all things
-3and execute all other documents, instruments and agreements in the name of the Board in order
to give effect to the Loan Agreement.
4.
The Loan shall be paid in instalments of interest only and of combined (blended)
principal and interest over a 25 year amortization period on the specified dates set out in
Schedule “B” to the Loan Agreement with the first interest only payment on May 15, 2014 and
thereafter instalments of combined (blended) principal and interest to November 15, 2038 in
each of the years during the currency of the Loan as set forth in such schedule with the final
payment of combined (blended) principal and interest on March 11, 2039. The Loan shall bear
interest at the rate of 4.003% on the outstanding principal amount owing thereunder from time to
time from the date thereof, which interest shall be payable in arrears as part of the instalments of
interest only and of combined (blended) principal and interest payable on such days in each year
of the currency of the Loan as are set out in Schedule “B” to the Loan Agreement.
5.
In accordance with the provisions of the Education Act and the regulations made
thereunder, during the currency of the Loan, the Board shall provide in its estimates for each
fiscal year for the setting aside out of its general revenue in the fiscal year the amount necessary
to pay the principal and interest coming due on the Loan in the fiscal year and, on or before each
due date in each such year, the Board shall pay out of its general revenue the principal and
interest coming due on the Loan in the year. Such sums of principal and interest payable on the
Loan shall be provided for in accordance with subsection 247(5) of the Education Act. Subject
to the foregoing, on or before each due date in each year during the currency of the Loan, the
Board shall pay out of its general revenue the amount necessary to pay the specific sums of
principal and interest payable on the Loan shown for the respective year as set forth in Schedule
“B” to the Loan Agreement; but such amount shall be paid out of the Board’s general revenue
only to the extent required after taking into account funds available from other sources.
6.
Any amounts payable by the Board in respect of the Loan including interest on overdue
principal and interest in respect of the Loan together with fees and other amounts payable by the
Board under the Loan Agreement, if applicable, shall be paid out of the Board’s general revenue
or any other available funds.
7.
The proceeds of the Loan shall be used to finance the Eligible Expenditures, as defined in
the Loan Agreement, in respect of the Eligible Projects on a long-term basis and for no other
purpose except as permitted by the Education Act and the regulations made thereunder.
READ AND FINALLY PASSED this 19th day of February, 2014.
CHAIR
DIRECTOR OF EDUCATION
Report Number:
14026
Date:
February 6, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Tricia Dyson, Superintendent of Education
David Euale, Director of Education
RE:
Leadership Conference 2014
Warrant:
This report requests use of funds to supplement the cost of an overnight leadership conference.
Currently $40,000 is dedicated to a local leadership conference venue.
RECOMMENDATION:
Be it resolved that the Halton District School Board approve the use of an additional
$50,000.00 to support the cost for an overnight leadership conference in August 2014.
Background:
Each August, Halton District School Board principals, vice principals, managers, trustees,
superintendents and itinerant program and student services leaders participate in a leadership
conference. The focus of the conference has consistently:
1. aligned with board priority areas in The Multi Year Plan and Board Improvement Plan;
2. incorporated time for school and system leaders to learn about areas that impact their work; and,
3. sets the tone and focus for the coming school year.
Historically, this has been an out of town overnight conference which has provided ample opportunity
for networking and for welcoming new leaders into the Halton culture.
For the past three years (2010 to 2013) the conference has been a two day conference held locally,
with no overnight component, and was repackaged as a series: The Leadership and Learning
Capacity Building Series, with a recurrent theme of choosing the “right” leadership actions. (See
Appendix 1 for background).
While the Capacity Building Series can be deemed a success, given the evidence in the work of our
leaders, the one area it has lacked is in the opportunities for team/morale building. Based upon
feedback from conference participants and current administrators (inclusive of HEPA and HSPA),
the senior team believes the system could benefit from a return to the overnight format this August.
An out of town experience would provide greater opportunities for our ever changing leaders to
deepen and solidify their sense of team.
Fifty thousand dollars is requested to supplement the $40,000 currently in the leadership budget to
support the next part of the series.
25
Report 14026
page 2
Various locales have been investigated and reviewed by the senior team. Costs range from $65,000
to $164,000. The location selected will be based on:
 availability;
 ability to accommodate the number of Halton leaders;
 travel distance for a two day, one night event;
 cost of overall event.
Respectfully submitted,
______________________________
Tricia Dyson
Superintendent of Education
___________________________________
David Euale
Director of Education
26
Appendix 1
Background Information on The Building Leadership and Learning Capacity Building Series
The series has included large plenary sessions with guest speakers and smaller workshops delivered
by staff for staff. This series has included full day sessions during the school year as well as being a
part of the leadership conference.
Series Foci:
1. Focusing on The Right Work: Douglas Reeves (May 2010);
2. Networking The Right Work: Stephen Katz (August 2010);
3. Sustaining The Right Work: Douglas Reeves (October 2010);
4. Engaging in The Right Work: Anthony Muhammad (February 2011);
5. Assessing The Right Work: Anne Davies (May 2011);
6. Partnering The Right Work: Marc Prensky/David Booth (August 2011);
7. Actualizing The Right Work: Doug Willms/Mawi Asgedom (August 2012); and,
8. Advocating The Right Work: Karen Mapp/Steven Katz (August 2013).
The focus of this year’s leadership conference will continue with the leadership actions theme and
will be titled: Monitoring and Celebrating The Right Work. This focus has been chosen as we are
half way through four years of our Multi Year Plan, 2012-2016
27
Report:
Date:
14029
February 11, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
David Euale, Director of Education
David Boag, Superintendent of Education, Student Services
RE:
Special Education Advisory Committee (SEAC) Representative Change
RECOMMENDATION
Be it resolved that the Halton District School Board approve the recommended appointment of
Kimberly Cato as SEAC member for the Canadian Mental Health Association
Background
Regulation 464/97 specifies that Special Education Advisory Committees may have representation to a
maximum of twelve (12) local associations. Each association may nominate a representative and an alternate to
be appointed by the Board. SEAC members are required to be qualified to vote for members of the Board and
be residents in its area of jurisdiction.
Currently, the Halton District School Board’s Special Education Advisory Committee (SEAC) has nine
associations represented:





Association for Bright Children
Autism Ontario, Halton Chapter
Canadian Mental Health Association
Easter Seals Society
The Halton Down Syndrome Association
 Halton Council for Home and School Association
 Learning Disabilities Association of Halton
 Tourette’s Syndrome Association of Ontario
 VOICE for Hearing Impaired Children
Representative Changes
On January 29, 2014, the Board received a letter from the Canadian Mental Health Association requesting that
Kimberly Cato replace Jason Barr as SEAC member. Ms. Cato meets the requirements of regulation 464/97 to
be eligible for a SEAC appointment.
Respectfully submitted,
_______________________
David Boag
_____________________________
David Euale,
Superintendent of Education (Student Services)
Director of Education
28
Report Number:
14030
Date:
February 12, 2014
FOR DECISION
TO:
The Chair and Members of the
Halton District School Board
FROM:
K. Bateman-Olmstead, Trustee, Oakville Ward 4
RE:
Emergency and Mental Health First Aid and CPR
Warrant:
Public School Boards in Ontario are expected to make a difference and to provide Safe and Accepting
Schools. Positive caring relationships, healthy safe environments and a sense of belonging are necessary for
students to reach their full potential. Prevention of accidents and early competent intervention are key
strategies to minimize effects of accidents and mental health challenges. All members of the school
community must be prepared to model the appropriate response.
Parents want to know that their children’s physical and mental health is well taken care of while they are at
school. Teachers want to have the skills and abilities to confidently deal with situations as they arise.
RECOMMENDATION:
Be it resolved that the Director of the HDSB provide to Trustees a report including information
regarding the training provided to staff of the HDSB in Emergency and Mental Health First Aid and
CPR and
Be it resolved that the Director of the HDSB provide to trustees a plan to increase the number of
teachers certified in Emergency, and Mental Health First Aid and CPR with a goal to certify all staff
and
Be it resolved that the Director of the HDSB provide to trustees a plan to train and certify (as age &
ability permits) students in Emergency and Mental Health First Aid and CPR and
In order to benefit from the community and morale building factors of Emergency and Mental Health
First Aid and CPR when appropriate consideration be given to training teachers, frontline staff and
students concurrently and
The plan be presented to trustees by….. and implementation to begin as soon as possible and most
certainly by September 2014 and
The Chair on behalf of the HDSB of Trustees write to the Minister of Education, Premiere of
Ontario, Mental Health Commission of Canada, College of Teachers and others as recommended in
an attempt to seek financial compensation and to request that Emergency and Mental Health First
Aid and CPR become part of the requirements of Teachers, Educational Assistants, and other Front
Line Workers.
Rationale:
There are many benefits of first aid that reach far beyond the obvious of saving lives and reducing the effects
of injury. Emergency and Mental Health First Aid and CPR training will directly increase the Developmental
Assets of the children and adolescents attending HDSB schools. This certification is not just about responding
to an emergency. First Aid training is also known to build confidence, increase morale in the work place and
creates a more knowledgeable and aware individual. Further, there is some evidence that suggests that the
completion of this training with-in groups increases, empathy and compassion between group members.
29
Report 14030
page 2
Presently the HDSB provides Standard Level Certification training for 2 people in each elementary school, 3
people in each secondary school, and 3 individuals in each administrative building. Schools may choose to
train more than the required number of staff through the HDSB however; the school is responsible for the cost
of training if they already have the required number of certified individuals. As well, the HDSB provides
Emergency Level Certification training to meet OPHEA Guidelines. This training is delivered to all
secondary school physical-education teachers and coaches. It is my understanding that this training is also
being offered to elementary physical-education teachers and coaches, but is not mandatory.
Students have minimal opportunities to be certified or learn First Aid. Expectations specific to first aid or
safety training are in the grade 9 core Health and Physical-Education course and the Grade 12 Recreation
Fitness Leadership course. Certification in First Aid and CPR is also available to students enrolled in a
SHSM or OYAP course.
Work Place First Aid should include Mental Health First Aid. The HDSB is committed to the well-being of
every student and all staff members. “Mental Health First Aid is the help provided to a person developing a
mental health problem or experiencing a mental health crisis”. “In a recent major Canadian study, 82% of
responding organizations ranked mental health conditions in their top three causes of short term disability
(72% for long-term)”. These are staggering statistics affecting our families, students and communities. The
HDSB has provided some training for staff in Mental Health Awareness however members of school
communities need to know how they can best assist and support themselves and others. “There is evidence
that people experiencing a mental disorder are more likely to seek professional help if someone else suggests
it (Cusack, Deane, Wilson, & Ciarrochi, 2004”.
The Mental Health Commission of Canada’s recommendations for action are as listed:
 Demonstrate to policy makers, employers, and the general public how positive mental health
contributes to Canada’s social and economic prosperity.
 Increase people’s understanding of how to improve their own mental health and well-being, and
support communities to take action to foster mental health and well-being.
 Increase people’s understanding of how to recognize mental health problems and illnesses, how to get
support if they need it, and how to get help for someone else.
 Train front-line service providers of all kinds to identify mental health problems and illnesses early,
promote mental health, and prevent mental illness and suicide wherever possible.
 Fight stigma by including opportunities in promotion, prevention and early intervention initiatives to
meet and talk with people living with mental health problems and illnesses
The Ministry of Health report “Open Minds, Healthy Minds” indicates the need to transform the way in which
Ontario residents view mental health. The initial phase began with children and youth and is focused on
awareness, early intervention, and fast access to high quality service among other things.
http://www.health.gov.on.ca/en/common/ministry/publications/reports/mental_health2011/mentalhealth.aspx
Mental Health First Aid training can:
 help identify the signs and symptoms of mental health problems;
 provide initial help;
 guide a person towards appropriate professional help;
 preserve life where a person may be a danger to themselves or others;
 provide help to prevent the mental health problem from developing into a more serious state;
 promote the recovery of good mental health;
 provide comfort to a person experiencing a mental health problem.
http://www.mentalhealthfirstaid.ca/EN/ABOUT/Pages/IntheWorkplace.aspx
30
Report 14030
page 3
Early intervention has many benefits. For example someone experiencing poor mental health may be at a
lower risk of relapse, reduced developmental disruption, reduced family and academic disruption and reduced
risk of suicide if they have experienced appropriate early intervention and support.
http://www.mherc.mb.ca/page.php?id=13
Emergency First Aid and CPR training can:
 save lives (in the case of seriously injured or ill persons);
 reduce the chance of permanent damage (for example, prompt flushing of the eyes with water after a
chemical splash can prevent blindness) and help prevent an injury from becoming more serious (for
example, cleaning and bandaging a cut can help prevent infection and further problems);
 minimize the length and extent of medical treatment;
 reduce lost time from work.
Training employees in emergency first aid has other benefits. For example, research shows that people
trained in first aid have fewer and less severe accidents, both on and off the job, than untrained people.
http://www.healthandsafetyontario.ca/HSO/media/WSPS/Resources/Downloads/First_Aid_at_Work_final.pd
f?ext=.pdf
“The developmental assets framework is a science-based typology of relationships, opportunities, skills, and
other strengths that promote young people’s healthy development. They are organized into eight categories:
support, empowerment, boundaries and expectations,
constructive use of time, commitment to learning, positive values, social competencies, and positive identity.”
First Aid training crosses over into several of these categories specifically when completed in groups with
community and school members.
www.search-institute.org
The Government regulations of Early Childhood Educators and Assistants “require that at least two thirds of
educators in early childhood centres (CPEs) in a facility (excluding day cares in a home or school setting) and
in private day cares must be qualified. For educator assistants and other educators, experience in child care
(babysitting) and a first aid certificate are usually required.”
http://www.servicecanada.gc.ca/eng/qc/job_futures/statistics/4214.shtml
As per the OSSTF website it is “expected the Educational Assistant will” among many other duties maintain
current certification in Standard First Aid and C.P.R.
http://www.d06a.osstf.ca/adx/aspx/adxGetMedia.aspx?DocID=98,11,5,Documents&MediaID=111&Filename
=Major+Responsibilities+of+Educational+Assistants+_EAs_.pdf
Therefore, it is my recommendation that this request be approved to:
 improve the safety and well-being of students, staff, families and the broader Halton community;
 increase the care and compassion of individuals for each other;
 build upon the Developmental Assets we know are the stepping stones to success;
 find the “Common Ground”;
 assist in the development of character and cognition of HDSB students;
 increase the confidence in people and Public Education.
OTHER RESOURCES:
http://www.sjtrem.com/content/19/1/13Effects of First Aid training in the Kindergarten - a pilot study
concluded that Kindergarten children aged 4-5 years can learn basic First Aid and that First Aid training
should start in the Kindergarten. The teaching of First Aid also leads to more active helping behaviour and
increased empathy in the children.
http://acicr.ca/Upload/documents-reports/reports/literature-review-of-the-relationship-between-first-aidtraining-and-injury-rates/LitReviewFirstAidInjury_000.pdfLiterature Review of the Relationship between
First Aid Training and Injury Rates and nearly thirty years of study regarding the effect of first aid training on
injury rates and there is evidence that first aid training can change both attitudes and safety behaviours.
31
Report 14030
page 4
http://www.sja.org.uk/sja/about-us/latest-news/news-archive/news-stories-from-2010/april/lack-of-first-aidcosts-lives.aspxVarious articles siting situations that First Aid training could have made a dramatic difference
in the outcome of situations either through direct intervention, in the case of choking, or by recognising lifethreatening signs, such as a heart attack, and caring for someone until medical help arrives.
http://www.mentalhealthcommission.ca/English/node/14036School-Based Mental Health in Canada: A Final
Report September 5, 2013 – The importance of early intervention-Empowering youth, educators and health
professionals with a better understanding of mental health can help alleviate the social and economic impact
of some mental health disorders. Programs that provide youth and their families with the much-needed
opportunity to discuss and address issues affecting mental health—before they become a problem—can help
to ensure healthy development.
http://www.mentalhealthfirstaid.ca/EN/about/Documents/Evaluation%20of%20the%20Mental%20Health%2
0First%20Aid%20Training%20Course%20-%20Wales.pdfAn Evaluation of a Mental Health First Aid
Training Course that supports the value of the MHFA training to participants and there is plentiful evidence
of positive dissemination of the training into individual practice and organisational culture.
http://www.mentalhealthfirstaid.ca/EN/about/Pages/default.aspx Mental Health First Aid CanadaCertification Available. Nationwide resources and research supporting the importance of early intervention
and Mental Health First Aid Training.
http://camimh.ca/key-reports/Canadian Alliance on Mental Illness and Mental Health – Promotes and
facilitates the development, adoption, and implementation of a national action plan on mental illness and
mental health and is a repository for research and statistics.
http://www.partnersformh.ca/the-issue/Partners for Mental Health - Through public engagement, we empower
Canadians to take action that will: encourage people to pay more attention to their own mental health,
positively change attitudes toward those living with mental illness, help change policies and increase funding
for programs and services.
Respectfully submitted,
_______________________
K. Bateman Olmstead, Trustee
Oakville, Ward 4
32
Report:
Date:
TO:
The Chair and Members of the
Halton District School Board
FROM:
K. Amos, Chair (Trustee, Oakville Wards 5&6)
RE:
Feasibility Study re: Fundraising for WOSS Theatre
14032
February 13, 2014
FOR DECISION
RECOMMENDATION:
Be it resolved that the Halton District School Board authorize the Friends of the Arts of
White Oaks to hire a consultant to investigate the feasibility of the community to support a
fundraising campaign to build an addition of a 750 seat theatre at White Oaks Secondary
School, as outlined in the attached proposal with a report back to the Board by Sept. 2014,
including next steps.
Rationale
Approximately five years ago the subject was raised that there was no real theatre at White Oaks Secondary
School and that the cafetorium there was not really an ideal venue for any of the events held there such as
plays or concerts. Then the idea was broached that a theatre at White Oaks would be of benefit to the Board,
the school and to the Halton community, as there was no theatre in any Halton District School Board school
that could host any of the events that the Board has on a regular basis such as Showcase and Creating a Scene.
In order to find out the feasibility of the idea discussion was had with the Director and Trustee of the day,
Director Joudrie and Trustee Jones who supported exploring the idea as White Oaks has the property to build
on, is central and accessible to most of Halton and close to a highway. The Halton Learning Foundation was
also consulted as to the process to use to investigate the feasibility. School Council supported the concept and
a consultant was hired to write a business plan that took into consideration the cost, possible partnerships, and
the potential funding to build a 750 seat theatre. More recently information was shared with Director Eaule,
Superintendents Miller and Cullen.
Conceptual drawings and a timeline including costs were created by Hossack & Associates Architects who
offered to provide a number of hours of pro bono work. A parent from Council even created a model of the
potential structure.
Currently in Oakville the only theatre is the Oakville Centre for Performing Arts which seats approx. 450 and
is currently not accessibility friendly. A meeting was held with Mayor Burton of Oakville to find out about
other Town of Oakville plans and other than the capital renewal plan for downtown Oakville and upgrading,
but not upsizing the current theatre with a timeline of 2021, there are no plans for other facilities. A meeting
was also held with Jeff Zabudsky, President of Sheridan College, who shared that while Sheridan will be
building a theatre it will only be for student use and will be a much smaller facility than we were indicating. It
will not be available for the community or for rental to other groups or functions. In fact he indicated support
for the proposed theatre at White Oaks and indicated they could make use of such a facility for presentations
and meetings, as they currently rent out the Living Arts Centre in Mississauga.
The Board hosts many events such as Showcase, Creating a Scene, Sears Drama Festivals, Music Festivals,
school concerts, plays, musicals, and has to rent facilities for some of them at Hamilton Place, Burlington
Theatre for the Performing Arts, Oakville Centre for the Performing Arts and Living Arts Centre in
Mississauga, name a few and each of these facilities needs to be rented.
33
Report 14032
page 2
Having a facility for Board use would have many advantages and allow these events to be held within the
Board, as well as others. The cost of events would be less due to having our own facility and would be of
benefit to school budgets. The price of tickets for events would go down significantly, which would mean
better accessibility for all schools in the Board. There would also be a benefit to students, as it could be used
as part of the curriculum to learn how to use various pieces of the equipment used in professional theatre.
There would also be the opportunity to expand the SHSM to Theatre Arts and boost the already existing
musical arts SHSM at WOSS and the other high schools in Halton.
When not being used by the Board or the school the theatre could be rented out to community groups and other
organizations such as Sheridan College. Earlier in the process discussions were had regarding the need for
another theatre facility with some members of the Oakville Arts Council and the number of community groups
that would use such a facility.
The proposed theatre is to be a 750 seat facility. After much research it was deemed to be the optimum size for
the use by White Oaks Secondary School and the Halton District School Board. The design would be
approximately 500 seats on the floor and a 250 seat balcony, with the ability to close off the top section to
make it a smaller facility. This type of design would make it more useable for many types of events.
This proposal complies with the Provincial Government Fundraising Guide that states;
Capital projects supported by fundraising proceeds should:
.
The proposed theatre project would be complementary to publicly funded education, as it will fill a need for
students in the Board and at White Oaks. The student capacity of the school would not increase as this would
not be classroom space. There should be no significant increase in the school or board operating or capital
costs, as the proposed theatre would help the Board save rental fees used renting outside facilities and outside
groups can rent it for their own use. This would offset any possible maintenance and upkeep fees that may
occur.
The first step in the process is the proposed feasibility study which would see if there is private support in the
community to fundraise the amount of money needed to build a theatre. This would be done by certified
professional fundraisers who are experienced in this kind of research. This process would be done in
conjunction with the Halton Learning Foundation, who if the study shows the fundraising is feasible, would be
the agents of record to hold the funds for the project.
This is an exciting and possibly precedent setting opportunity that would explore an opportunity to construct a
750 seat theatre at White Oaks Secondary School which would be a benefit and asset to the Board, White Oaks
Secondary School and to students and staff throughout the HDSB, and possibly become a model for other
opportunities within the Board.
We are requesting that the Board agree to the recommendation to conduct a feasibility study, the cost to be
paid by White Oaks School Council and Friends of the Art of White Oaks, and that the result will be brought
to the Board in Sept. 2014. The results of the feasibility study will be shared with the Board, with the intention
of seeking approval to move forward to build a theatre at White Oaks Secondary School.
Respectfully submitted,
______________________
Kelly Amos, Chair
Trustee, Oakville, Wards 5&6
34
Report Number:
14024
Date:
January 17, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
D. Euale, Director of Education
RE:
Administrative Procedure Review Update
Warrant
As reported on January 22, 2014 (Report 14013), Administrative Council is undertaking a review of all
administrative procedures, as many are up for cyclical review, and others are overdue. In addition, new
administrative procedures have been developed, whereas others may be deemed redundant and are in need of
rescinding.
This is the first report highlighting the procedures that have been reviewed. The chart below provides an overview of
the procedures with minor revisions, outlining what those revisions are. Admin procedures with more significant
revisions are listed on the chart, but have the procedure appended, with changes indicated in shaded text (highlighted
on the electronic copy).
Admin Procedure Name
Acceptable Use Guidelines
Accessibility Standards for Customer Service
Admin of Prescribed Medicines
Advertising Expenditures
Advocacy Expenditures
Agreements and Contracts (Government)
Revisions
significant
minor
minor
none
none
minor
Anaphylaxis
Appointment Architect/Consulting Firms
Audit Committee
Bell Times
Board-Assigned Mobile Cellular Devices
minor
minor
minor
minor
minor
Bodily Fluids
significant
Boundary Reviews – Schools
Breach of Privacy Notification
Canoe and Kayak Guidelines
Computer SEA
Copyright: Fair Dealing
minor
minor
minor
significant
minor
Respectfully submitted,
______________________________
David Euale,
Director of Education
35
Specifics
document appended to this report
revision date change
revision date change
recommend deletion
recommend deletion
revision date change; update role title to “project
coordinator”
revision date change
revision date change
revision date change
revision date change; addition of “Halton Cloud”
revision date change; inclusion of automated
billing, who to call if lost/stolen, and tethering
options; document appended to this report
inclusion of “Sharps” procedure; document
appended to this report
revision date change
revision date change
revision date change
document appended to this report
revision date change; two cross-references added
Halton District School Board
Administrative Procedure
TOPIC:
Acceptable Use Procedures for Information and Communication Technology (ICT)
EFFECTIVE:
March 2013
CROSS-REFERENCE:
Bullying Prevention
Freedom of Information and Protection of Privacy Act
Progressive Discipline and School Safety
Website Procedure
Bring I.T.!
Ontario College of Teachers Professional Advisory
Innovation Procedure
Copyright: Fair Dealing Procedure
REVISION DATE:
March 2014
RESPONSIBILITY:
Chief Information Officer
Superintendent of Education, School Program Services
Instructional Coordinator for Information Technology
Overview
Information and Communication Technology (ICT) supports the education of students in the Halton District
School Board. Students benefit from the use of ICT through opportunities to share, learn, communicate and
collaborate with others in and beyond the classroom. Additionally, the use of ICT fosters the acquisition and
development of 21st century skills in various program areas and appropriate use contributes to a positive and
safe learning environment.
Staff and students use ICT for administrative, learning and instructional purposes.
Definitions
● Personally-owned ICT refers to hardware, software and data not provided by the Halton District School
Board
● Personally-assigned ICT refers to hardware, software and data provided by the Halton District School
Board to an individual for exclusive use.
● Personal information includes but is not limited to home address, telephone number, work
address/telephone number of parents/guardians, credit card numbers or other identifying information
such as video, images or the school’s name or address
● ICT includes use of hardware (computers, mobile devices, phones, etc.), networks and related
equipment as well as the use of information systems and applications such as computer software,
electronic mail, web pages/applications and the Internet, whether used within the Board or in a way that
has a connection to the Board. The term ICT includes personally-owned and personally-assigned
equipment.
● Users include any person (employees, students, trustees, or visitors) who uses Halton's ICT systems and
services
User Responsibilities
● Observe standards of courtesy and behaviour consistent with the practices and policies of the Halton
District School Board when using ICT. For example, users will not transmit or receive content or use
ICT in any way that is abusive, criminal, defamatory, derogatory, discriminatory, illegal, deceptive,
inappropriate, indecent, libelous, obscene, offensive, profane, racially offensive, sexual, sexist,
slanderous, threatening or in a way that promotes hatred or harm against any group or person.
● ICT use is not intended for profit or advertising. ICT use complies with the theme and spirit of
education, however reasonable, non-profit personal use of ICT is permitted.
●
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Adhere to all copyright laws and terms of use regarding the downloading, use or redistribution of any
software, media or information. Cite all sources when referring to existing material and research.
Before images or video of a student are posted on a web page or public forum, the “Authorization for
promotional use of student photos, work, activities” form must be signed and returned to the school (see
Related Links for this form). Since this is start of the September startup-up package, schools should
have signed forms on file before publishing student images and/or work.
Students must obtain permission of subject (staff, students or any other person) before capturing, using,
publishing or transmitting audio, images or video. Students using prescribed assistive technology do not
need permission when capturing or using this content for intended academic purposes.
Do not intentionally damage or adversely impact ICT
Respect ICT and people by not transmitting or intentionally receiving malicious or unwanted
information, software (e.g., spam, viruses, hacking, malware, spyware) or undertake malicious activity
(hacking, password sniffing, premeditated disruption of service)
Represent their online identity truthfully and only access account(s), information and systems for which
they are authorized.
Safeguard passwords, personal information and personal devices from unauthorized users. It is the
practice of the Halton District School Board not to identify students in photographs by full name on the
school or system website
Staff may capture personal information, student images/videos and audio for professional purposes
(student assessment, slide-shows, graduations) and may store or use this content off-site. This content
should be safeguarded and deleted when no longer required.
The board reserves the right to randomly review, retrieve, read, and disclose any files, messages, or
communications that are created, sent received, or stored on board-owned equipment. The board’s right
to review/monitor is for the purpose of ensuring the security and protection of business records,
preventing unlawful and/or inappropriate conduct, and creating and maintaining a productive work
environment. Users should not expect privacy with respect to any of their activities when using board
networks or board-owned equipment. Use of passwords or account numbers for board provided systems
does not create a reasonable expectation of privacy and confidentiality of information being maintained
or transmitted.
Use of ICT within the Halton District School Board is a privilege not a right. Users who violate these
procedures risk losing ICT privileges and other consequences consistent with Progressive Discipline and
Safe Schools Legislation and the ICT Incident Protocol. Violations of a serious nature may be referred
to police.
Use board-provided accounts where possible (e.g., Halton Cloud).
Comply with all privacy legislation. NOTE: Use of internet tools and resources that store or require
personal information must adhere to privacy legislation. Appendix A - “Approved HDSB Internet
Tools and Resources list” was developed to identify privacy-compliant tools and resources. All other
internet tools and resources require due diligence by the user.
Board Responsibilities
● The Board is not liable for lost or damaged personally-owned ICT.
● Provide student instruction regarding this procedure.
● Provide resources to help educate users in appropriate and effective use of ICT.
● Provide network accounts, Halton Cloud, Internet access, and email / conferencing to all users within
the Board.
● Provide technical support or peer-support conferences as appropriate.
● Staff may investigate potentially inappropriate student use.
● Investigation of staff or student personally-owned equipment requires consent of the user.
● Staff must be authorized by the Director of Education or the Executive Officer of Human Resources
before investigating potentially inappropriate staff use.
● Personal/private information accessed for operational reasons must be kept confidential.
● Information Services Staff are to report any discovered inappropriate staff use to the Chief Information
Officer, Executive Officer of Human Resources or the Director of Education.
Appendix A - “Approved HDSB Internet Tools and Resources list”
All internet websites that end hdsb.ca are approved HDSB Internet tools and websites. These include but are
not limited to:CHATT
● Capital Renewal
https://inside.hdsb.ca/CapitalRenewal/logon/login.asp
● CHATT
chatt.hdsb.ca
● Elementary internet tool pages http://www.hdsb.ca/library/pages/elementaryinternettools.asp
● Employee Self Service
ess.hdsb.ca
● ESAT
https://esat.hdsb.ca/
● ESS
https://ess.hdsb.ca/
● Facility Work Orders
https://eworkorderrequest.hdsb.ca/Login.aspx
● Halton Cloud
cloud.hdsb.ca
● HARRI
http://harri.hdsb.ca/
● HESOS
http://hesos.hdsb.ca/
● Halton Incident Tracking
https://hits.hdsb.ca/
● IEP Engine
https://sped.hdsb.ca/iep900/login.aspx
● Secondary internet tool pages http://www.hdsb.ca/library/pages/secondaryinternettools.asp
● SKOPUS
http://skopus4.hdsb.ca/
● Special Education Engine SEE https://sped.hdsb.ca/lite/
● Store
https:://store.hdsb.ca/
● Student Profile
https://profile.hdsb.ca/
● School Profile
https://sp.hdsb.ca/
● TIPS
https://tips.hdsb.ca/
● Trillium Web
https://trilliumweb.hdsb.ca/twebea
● WHMIS
http://www.hdsb.ca/eLMS/Login.asp
All websites ending .myhdsb.ca including but not limited to
● myHDSB
https://www.myhdsb.ca
● OSBIE
http://osbie.myhdsb.ca/
Other approved Internet tools and websites include:
● Cashless School
https://sparc.cashlessschools.com/
● Dreambox
● Ebase
http://hdsb.ebasefm.com/login
● Edge 4
https://www.edge4.ca/?HDSB
● E-Learning - Desire to Learn (D2L)
● Home Notification System
https://www.schoolconnectsweb.com/default.asp?halton
● Material Safety Data Sheets
http://www.msdsforschools.ca/
● Media X- mVAL
https://mxweb2.media-x.com/home/hdsb/
● My Blueprint
http://www.myblueprint.ca/halton
● Overdrive
http://hdsb.lib.overdrive.com/
● Purchasing Cards
https://access.usbank.com/
● Sirsi Dynix
http://199.235.122.43/ipac20/ipac.jsp?profile=edu#focus
● Tell Them from Me
https://www.tellthemfromme.com/
● Workplace Safety Inspection http://haltonsb.esolutionsgroup.ca/
●
All websites mentioned on student internet tool pages
○
Elementary
http://www.hdsb.ca/library/pages/elementaryinternettools.asp
○
Secondary
http://www.hdsb.ca/library/pages/secondaryinternettools.asp
Halton District School Board
Administrative Procedure
Topic:
Board Assigned Mobile Cellular Devices
Effective:
Immediately
Cross-Reference:
Distracted Driver Law
Review/Revision Date:
Acceptable Use of Computer and Information Technology
Protecting Board-owned Mobile Devices
December 2013
Responsibility:
Chief Information Officer
Superintendent of Business
INTENDED PURPOSE:
The Halton District School Board recognizes the need to provide employees with Mobile Cellular Devices
and services that act as a telephone and may provide email, texting, web access and other services. This
Administrative Procedure sets out eligibility, acquisition and use of these devices.
PROCEDURES:
A Board Assigned Mobile Cellular Device (BAMCD) may be a cell phone, smart phone or other
approved device. These devices are board provided and assigned to staff.
Eligibility
1. Employees automatically eligible for BAMCD include:
a. All Superintendents and the Director
b. School-based Principals and school-based Vice Principals
c. System Principals
d. Trustees
e. Facility Caretakers, Supervisors
f. Managers
g. Itinerant I.T technicians
h. Other groups as added by the Chief Information Officer.
2. Staff is grandfathered until their current contract expires OR they change positions.
3. Any staff with a BAMCD may only renew their BAMCD if they are eligible.
4. Eligibility is driven by the need for those staff to have a BAMCD. This criteria includes:
a. The employee is essential in resolving critical and time sensitive issues OR
b. Productivity needs of the employee outweigh the cost of the device
5. All other eligibility must be approved by the employee’s supervisor and the Chief Information Officer.
Acquisition
6 Only Board authorized devices and services may be used.
7. An account number MUST be provided to charge all future additional costs.
8. Devices may not be acquired through school generated or school council funds.
9. Upon receipt, Employees (other than Trustees) MUST sign the “Board Assigned Mobile Cellular
Device Agreement” in order to receive a Mobile Cellular Device.
10. Upgrade options are approved by the Chief Information Officer. These will include which models
and features are available as upgrades.
Use
11. Employees must obey local, provincial and federal laws that govern the device’s use, including, but
not limited to the Criminal Code and Highway Traffic Act, both during business and personal use.
12. Employee use must obey the Board’s Acceptable Use of Computer and Information Technology
protocol and all other Board policies and procedures.
13. Employees acknowledge that the Board retains the right to conduct electronic searches of BAMCDs
without notice and consent to ensure compliance with the Board’s Acceptable Use of Computer and
Information Technology protocol.
14. Where possible, all BAMCD MUST be password protected. See Blackberry User Conference.
15. The employee is responsible for all additional costs related to personal use, and shall be charged for
such use on a regular basis. Superintendents, the Director and Trustees will receive a monthly email
whereas all other staff who are assigned BAMCD will receive a quarterly email outlining all costs
incurred over that time period. The email is to be reviewed and the personal charges will be refunded.
16. Travel Packages. While travelling outside of Canada during the summer or other vacation periods you
are responsible for ALL additional charges (we do not recognize the need to be reachable outside of
Canada during vacation periods unless approved by the CIO).
17. Employees may loan their BAMCD to fellow staff. However, the employee who is assigned the
device must ensure they protect the information found within those devices. As well, the employee
who is assigned the device is responsible for all additional costs related to personal use of that device.
If the BAMCD is lost or stolen, it must be immediately reported to their supervisor and staff that
support BAMCD (Voice Data Analyst 905-335-3663 ext. 3301 or First Class Administrator 905-3353663 ext. 3365).
Appendix A
Halton District School Board
Board Assigned Mobile Cellular Device Agreement
September 2011
This form outlines the responsibilities I have using an assigned Mobile Cellular Device. My signature indicates
that I have read and understand these responsibilities and I agree to adhere to the policies and procedures
established for the program. I understand that failure to comply may result in the device being recalled and/or
disciplinary action.
1. The Personal Mobile Cellular Device is intended to facilitate my work as employee of the Halton District
School Board. The Personal Mobile Cellular Device is to be used only as authorized within Board policy and
as outlined in the “Board Assigned Mobile Cellular Devices Procedure (BAMCD)”, Acceptable Use of
Computer and Information Technology protocol and all other Board policies and procedures.
2. I will comply with local, provincial and federal laws while using my BAMCD, including, but not limited to the
Criminal Code, and Highway Traffic Act (provisions restricting the use of handheld devices).
3. I understand the BAMCD must be surrendered upon termination of employment, whether for retirement,
voluntary separation, resignation, or dismissal or if I take a leave of absence from the Board. I may also be
requested to surrender the BAMCD for reasons not related to my own personal situation, such as
reorganization. I agree to surrender my BAMCD at any time when requested to do so. I acknowledge that I
may be requested to surrender my BAMCD in order that the Board may conduct a search to determine my
compliance with the BAMCD Procedure, Acceptable Use of Computer and Information Technology protocol
and all other Board policies and procedures.
4. Where possible, I will properly safeguard my BAMCD with a Password. If the BAMCD is lost or stolen, I will
immediately report this loss to my Supervisor and Chief Information Officer.
5. I may use the device for reasonable personal use but I am responsible for any additional costs associated with
that use and acknowledge that I shall reimburse all costs related to my personal use to be paid by me in a timely
manner. I acknowledge that failure to pay for costs related to my personal use in a timely manner may render
my privilege of using the device for personal use null and void.
6. When asked, I will review the use of my BAMCD charges and reimburse the Board for personal use.
7. I am responsible for personal use of my BAMCD. These may include:
a. Any roaming charges that are not business related. I understand that using my BAMCD for personal use
while out of the country may have unusually high additional costs. When traveling internationally, I will
acquire a travel plan for their device OR leave the device at home/work.
b. Long Distance
c. Other services that have additional charges such as but not limited to data tethering, directory assistance
(411), 976, short codes messages and texting pictures.
8. I may reimburse the board on a quarterly basis or once a total $20 threshold is achieved.
9. I am aware the charges associated with my BAMCD will be charged to my allotted budget.
10. I understand that all charges will be billed directly and paid directly by the Board. I understand my provider
may not receive payment from me.
11. I will avoid the use of fee services (for business use) as outlined in 7c above.
Employee Name: _________________________________ Location: _________________________
(please print)
\
Employee Signature: ______________________________ Date: _____________________________
Halton District School Board
Administrative Procedure
Topic:
Infection Prevention – Body Fluid (Spill) Cleanup
Effective:
August 2006
Cross-Reference:
Statutes and Regulations
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The Occupational Health and Safety Act and Regulations
The Education Act
The Health Promotion and Protection Act
The Workplace Safety and Insurance Act and Regulation
Health Canada Routine Practices and Additional Precautions
Halton District School Board Administrative Procedures
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First Aid
Health Procedures Manual
HEP B/HIV
Occupational Health and Safety
Risk Management – Minimum Standard of Care
Safety and Health Re: Staff Working with Special Needs Students
Workplace Safety and Insurance
Forms/Templates
Revision Date:
 Student Safety Management Plan
September 2013
Responsibility:
Executive Officer of Human Resources
INTENDED PURPOSE
The Halton District School Board recognizes its statutory and common law obligation to ensure the
safety of students and staff.
PROCEDURES
Under the Occupational Health and Safety Act the employer has a strict duty to provide information,
instruction and supervision to a worker to protect the health and safety of that worker; to acquaint a worker,
or a person in authority over a worker, with any hazard in the workplace and to take every reasonable
precaution in the circumstances for the protection of the worker. OHSA, Section 25(2)[a][d][h].
The intent of this policy is to protect staff and students/classmates against the hazards of infectious
substances within our facilities.
Therefore, we encourage all staff to have up to date immunization (i.e. HEP A/B; Flu Vaccine); follow
"routine practices" and, where applicable, use effective cleaning and disinfecting practices.
1.0 Definitions
 Body Fluids: Blood, vomit, spit (saliva), nasal secretions, urine, feces, vaginal secretions, semen
 Clean: Remove foreign material (including microorganisms) from an object making it safe to
handle, or further disinfect. Primarily accomplished with water and soap.
 Cough or Sneeze Etiquette: Training for all staff and students to cover coughs and sneezes with
single use tissues, or the inside of their arm, or into their elbow. Once the cough or sneeze is done,
discard the tissue in a plastic lined waste container and hand hygiene would be performed.
 Disinfect: Eliminate many or all microorganisms from a surface, done with chemicals or heat.
 Disposable Glove Etiquette: Remove gloves by grasping dominant glove with other gloved
hand near wrist, pinch glove and pull it off, turning it inside out. With newly ungloved hand,
insert fingers under glove, by the wrist, and hook and pull off - inside out and over/onto the
other glove. Dispose of gloves in waste bag. Wash hands thoroughly with soap and water.
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Hand Hygiene: Proper hand washing with soap and water for 15 seconds or more, or use of
hand sanitizer (alcohol or non alcohol).
Infectious Substance: Bacteria, virus, fungus or parasite that is capable of causing disease.
Small Spill: Capable of being cleaned up using paper towels.
Large Spill: Based on nature of liquid, would require more than several paper towels to clean
up (e.g. – may be necessary to mop up the spill).
Mode of Transmission: Manner in which Infectious Agent may be spread:
 Direct Contact – Touching an object or surface that has the infectious agent on it with a cut
or scrape. Protection is gloves, good cleaning and hand hygiene.
 Indirect Contact – Touching an object or surface that has the infectious substance on it,
then touching mouth, nose, eyes, or open area of the skin (cut, scrape). Protection is hand
hygiene.
 Droplet – Spread by coughs or, sneeze. Protection is mask, eye protection, and gloves.
Portal of Entry: Means of allowing the infectious substance into the body - non-intact skin
(cut, scrape, etc.), eyes, nose, mouth.
Reportable accident: An accident where there the following two conditions exist:
o Type of exposure: cut or puncture or scrape; body fluid splash; cough and/or
sneeze [within 1 meter of others], and where there is a portal of entry [defined]
i.e. non-intact skin,
And
o Suspected infectious agents for example: tuberculosis; bacterial meningitis;
hepatitis A or B; HIV, salmonella; Norovirus, shingles. Note: Shingles is only a
concern for someone who has not had or been vaccinated against Chicken Pox.
o Note: Rabies & Anthrax are diseases that come from animals with humans as
incidental hosts.
o Scabies is an infestation of a parasite – similar to head lice – not a disease.
All blood and body fluids should be treated as contaminated.

Routine Practices: A consistent way of working where there may be infectious agents, in such a
manner, that one would not be exposed to the infectious agent.
o Assume that all body fluids are potentially infectious,
 Gloves, at a minimum, would be worn for contact with visible body fluids.
 Open wounds on the skin are to be covered.
 Wear appropriate personal protective equipment where there is risk of exposure
to an infectious agent through the other portals of entry [defined].
o Assume that all touched surfaces have infectious agents on them.
 Hands will be washed after contact with touched surfaces, before contact with
self (face, eyes, nose, mouth).
2.0 Accidents – Exposure and Reporting:
2.1 Following first aid procedures for human bites or puncture wounds - cleanse wounds and
seek medical attention.
2.2 Using the Employee Accident form EIR when there is a “reportable accident” as defined in
this policy.
3.0 Blood Borne Infectious Agents:
Staff shall follow "Routine Practices" [defined].
3.1 Mode of Transmission: Direct contact may occur through skin contact with blood through
open wounds, cuts, sores or penetration by a sharp object that may have blood on the
surface (discarded, used needle).
3.1.1 Protection: Hand hygiene; wearing appropriate gloves and effective cleaning
and disinfection.
4.0 Body Fluid – Vomit:
Staff shall follow "Routine Practices" [defined].
4.1 Mode of Transmission: Direct contact with vomit onto non-intact skin; indirectly through
ingestion after touching poorly cleaned and disinfected surfaces, then touching mouth.
Note: Norovirus is thought to be aerosolized when vomiting happens.
4.1.1 Protection: Hand hygiene; use of gloves; effective cleaning and disinfecting
practices.
5.0 Other Body Fluids Such as Spit, Nasal Secretions, Feces, Urine, Vaginal Secretions and
Semen:
Staff shall follow "Routine Practices" [defined].
Spit - Respiratory & Nasal Secretions:
Note Perspective: We “spit” very small amounts every day while talking to each other –
and it is not considered a risk or hazard. For example, there is no risk associated with the
licking of intact skin. Nor do we consider it an unacceptable risk to handle articles
handled by others. In these situations we would follow hygiene practices of washing
hands or skin.
5.1 Mode of Transmission: Direct contact with a projected respiratory secretion (spit) at the
portals of entry such as eyes, nose or mouth. Indirect contact through touching of the
secretion or soiled surface and then portals of entry such as the eyes, noses or mouth before
washing hands.
5.1.1 Protection: Hand hygiene; cough or sneezing etiquette; appropriate use of gloves
and other protective equipment such as mask and eye protection.
5.1.2 Contact – First Aid: Rinse eyes if body fluid splash; if spit in mouth, rinse mouth.
Feces - Animal and Human:
5.2 Mode of Transmission: Direct contact into a cut (may cause an infection); Indirect contact
by touching feces and touching your mouth before washing hands – fecal/ oral route.
5.2.1 Protection: Hand hygiene; use of gloves; effective cleaning and disinfecting
practices
Urine/Vaginal Secretions and Semen:
5.3 Mode of Transmission: Direct contact through splash to mucous membrane.
Indirect – touching urine and touching your mouth before washing your hands.
5.3.1 Protection: Hand hygiene; use of gloves; effective cleaning and disinfecting
practices.
6.0 Decontamination – Reporting and Control of the Affected Area:
6.1
Staff report, to the office or directly to the caretaker, the need for decontamination by
custodial staff.
6.2
"Code" call, by office, to the custodian.
6.3
6.4
6.5
6.6
Custodian responds and cordons off the cleanup area as necessary or appropriate solicits assistance from other staff to keep students away from contamination - or places
a "slip area/wet area" sign.
Custodian decontaminates area as per spills cleanup procedures - using appropriate
personal protective equipment.
Custodian to notify main office that cleanup is complete.
In the event there is no custodial staff available - school administration will take the
appropriate action under the circumstances.
7.0 Effective Cleaning and Disinfection in regards to Blood and Vomit - Small Spill:
7.1
Staff shall follow "Routine Practices" [defined].
7.2
Gather all your supplies i.e. extra gloves, paper towels; approved cleaning/disinfecting
agent or solution; garbage can lined with - plastic waste bag, designated equipment or
where available clean-up kit.
7.3
Paper Towel Method:
Step 1: Apply (pour) the accelerated hydrogen peroxide – Virox 5 solution to the spill
area on a hard or carpet surface by encircling the spill first and then onto the blood or
vomit. Wait thirty (30) seconds.
Using one (1) gloved hand - wipe or blot up the body fluid with paper towels.
Carefully dispose of paper towels into a garbage can lined with plastic waste bag(Cuff
down the outside).
Step 2: Using the other gloved hand re-apply the Virox 5 solution. Wait thirty (30)
seconds.
Using the same paper towel hand as before – wipe or blot up again and properly dispose
of the paper towel.
Step 3: Using the same Virox 5 solution hand as before, re-apply the solution. Then
using that same Virox 5 glove hand – with a paper towel, wipe the spill area and allow
the solution to remain on the surface for 5 minutes.
7.4
Remove the disposable gloves: See 11.3 Disposable Glove Etiquette instructions.
7.5
Carefully remove the plastic waste bag from the garbage can (handling only the outside
of the bag) and tie it up.
7.6
Perform a good hand washing or use a hand sanitizer.
7.7
Remove the waste bag to the outside waste bin and return the supplies to the designated
storage area.
7.8
Option of using the Biosorb fluid control product: Biosorb can be used in place of Step 1
of the Paper Towel Method. Sprinkle the product lightly – covering the body fluid. In just
a short while the body fluid will change into a dry gel. Using the designated lobby
dustpan and broom (only to be used in the clean up of body fluids and recognized by the
red tape on the handle) scoop up the gel. Carefully dump the contents from the dustpan
into the garbage can – lined with the waste bag. Then complete the clean up by following
through with Step 2 and Step 3 of the Paper Towel Method. Note: Before storing the
lobby dustpan and broom – spray neutral disinfectant on the areas that where in contact
with the Biosorb gel.
8.0 Effective Cleaning and Disinfection in regards to Blood and Vomit – Large Spill:
8.1
Staff shall follow "Routine Practices" [defined].
8.2
Gather all your supplies: i.e. extra gloves, paper towels; approved cleaning/disinfecting
agent or solution; garbage can lined with - plastic waste bag, designated equipment or
where available clean-up kit.
8.3
Fill the designated red bucket with neutral disinfectant cleaner (from the dispenser unit),
then using the designated red mop – mop up the blood or vomit spill until it is visibly
clean.
At this point in time - if it’s at all possible – complete the cleanup and disinfection using the Paper
Towel (small spill) method. Before performing Steps 2 & 3 of the paper towel method you must first
properly remove and dispose of the gloves. Then put on a new pair of gloves.
8.4
If the spill area is too large to use the paper towel method, then return to the slop sink
area and put on the provided face shield before thoroughly rinsing and wringing out the
red mop head, then dump the solution and thoroughly rinse the bucket and wringer, then
refill with neutral disinfectant.
8.5
Mop (rinse) the spill area again.
8.6
Properly remove and dispose of the disposable gloves in a garbage can - lined with
waste bag.
8.7
Put on a new pair of gloves.
8.8
Apply (pour) Virox 5 solution on the spill area – then mop the spill area with the
designated (dampened) green mop with yellow band and allow the solution to remain
on surface for 5 minutes.
8.9
Return the supplies and equipment, properly remove and dispose of the plastic waste
bag and then clean the equipment as follows:
Step 1: Using water – thoroughly rinse out the red mop head, mop bucket and wringer
Step 2: Using a spray bottle containing neutral disinfectant – spray the inside of the
mop bucket and the whole of the wringer (then set the wringer off to the side).
Step 3: Fill the red bucket with neutral disinfectant solution and place the red mop head
in the bucket.
Step 4: Insert the designated yellow pail into the red bucket and fill it with neutral
disinfectant solution and then place the rinsed out green mop head into the yellow pail.
Note: The green mop head (with yellow band) is only to be placed in the yellow pail and the
red mop is only to be placed in the red bucket. The red and green mops and the
accompanying bucket, wringer and yellow pail are only to be used in the cleanup of
body fluid spills and after each use the mop heads should remain in the neutral
disinfectant solution for approximately 30 minutes and then rung out & hung to dry.
8.10 Remove the disposable gloves: See 11.3 Disposable Glove Etiquette for specific
instructions.
8.11 Carefully remove the plastic waste bag from the garbage can (handling only the outside
of the bag) and tie up. Remove the waste bag to the outside waste bin.
8.12 Perform a good hand washing or use a hand sanitizer.
9.0 Effective Clean up of Other Body Fluids – Spit, Nasal Secretions, Urine, Feces, Vaginal
Secretions, Semen:
9.1
Staff shall follow "Routine Practices" [defined].
9.2
Gather all your supplies i.e. extra gloves, paper towels; approved cleaning/disinfecting
agent or solution; garbage can lined with - plastic waste bag, designated equipment or
where available clean-up kit.
9.3 The clean up methods, supplies and equipment that are used in addressing Blood &
Vomit are also used when dealing with Other Body Fluids with the following
differences:
a) Step 3 of the Paper Towel method (3rd application of solution) is not required when
addressing other body fluids.
b) Accelerated Hydrogen Peroxide – Virox 5 is the recommended solution to use when
addressing other body fluid small spills in areas other then in the washroom. Neutral
Disinfectant is the standardized product used when Facility Services Staff are
cleaning washroom fixtures and floors.
c) If available - Virox 5 Wipes are effective in addressing respiratory and nasal
secretion small spills. Wiping up the secretion with side one addresses Step 1, then
flip the wipe over and using the other side completes the required Step 2.
d) In general it is not necessary to immediately dispose of the waste bag from the
garbage can.
9.4
Staff involved in toileting procedures shall follow routine practices [defined]; wear the
appropriate personal protective equipment as per the student’s “Safety Management
Plan”. Utilize an appropriate cleaning disinfectant – “Neutral Disinfectant”. The
cleaning disinfectant agent that is selected in consultation with the appropriate agency
(i.e. Erinoak - Community Care Access). The procedures to be followed are to be
posted in the washroom area.
10.0
Disposal of Waste:
10.1 Cleaned up Blood and Vomit and the disposable supplies are bagged and immediately
disposed of in the outside waste bin.
10.2 Sharps i.e. needles are stored in a "Sharps container" and disposed of through
participating pharmacies (see Appendix I).
11.0
Personal Protective Equipment:
11.1 The following personal protective equipment should be on site: Disposable gloves,
masks, safety glasses and face shield and disposable gowns if toileting a student.
11.2 Gloves should be nitrile i.e. green or "N-Dex", not latex. These will be disposable.
Rubber “Playtex” gloves are reusable, and would be washed after use (just like washing
your hands).
11.3 Disposable Glove Etiquette - Remove glove by grasping dominant glove with other
gloved hand near wrist, pinch glove and pull down, turning the glove inside out. With
newly ungloved hand, insert fingers under glove, by the wrist, and hook and pull off inside out and over/onto the other glove. Dispose of gloves in waste bag. Wash hands
thoroughly with soap and water.
11.4 Disposable gloves and attending more than one student: Change gloves at each
change in assignment – follow the “glove etiquette” in section 11.3
11.5 Masks (ear loop type) and safety glasses or face shield.
11.5.1 For staff that may be in various locations within a building and regularly
exposed to body fluids i.e. Caretaking and Educational Assistants; it is
recommended that a belly -pouch kit be worn. The belly-pouch kit should
contain extra supplies of gloves, a disinfectant-hand sanitizer, disposable
respirator (multi-fold N95); and safety glasses.
11.6 Supplies can be obtained through Purchasing – Health and Safety Equipment list.
12.0
Sharps - Needles:
12.1 Follow the sharps procedure setout by the Region of Halton Public Health Department.
12.1.1 Sharps containers may be obtained from the pharmacy that will be disposing of
the school’s full container, or through the Board’s Purchasing Department.
12.1.2 Sharps i.e. needles are stored in a "Sharps container" and disposed of
through participating pharmacies (see Appendix I).
13.0
Supplies:
13.1 See: Sections 7.2, 8.2 and section 10 in regards to: the supplies that are available on site
to clean and disinfect.
13.2 Sharps containers.
14.0
Training:
14.1 Supervisors shall provide information, instruction and supervision as required under the
Occupational Health and Safety Act – this includes the hazards of body fluids; routine
practices and clean-up procedures for small and large spills of body fluids.
14.2 Supervisors will arrange for the appropriate agency to provide training for staff dealing
with students with special needs and body fluid exposure – if possible an in-service
session for all i.e. Educational Assistants, at the school – site will be arranged.
14.3 The ESAO e-learning program – Educational Assistants Introductory Training has a
module on “Routine Practices – Glove Disposal Etiquette”.
14.4 All staff is to be trained in the Workplace Hazardous Materials Information System
(WHMIS).
APPENDIX I
Halton Region » Living in Halton » Recycling & Waste » Collection & Drop-off » Take It Back!
Halton » Sharps (Needles, Syringes, Lancets)
Sharps (Needles, Syringes, Lancets)
Do not put syringes or needles in your garbage, Blue Box or GreenCart.
These materials can cause serious injury to the people collecting and processing your waste.
Instead, syringes, needles and lancets can be returned in approved bio-medical waste containers to your pharmacy or doctor's office. In
most instances, there is a fee for disposal. Bio-medical waste containers can be purchased at most pharmacies.
The following partners take back sharps (needles, syringes, lancets):
Burlington

Halton Family Pharmasave, 2951 Walkers Line, Burlington

Metro The Pharmacy, 3365 Fairview Street, Burlington

Mountainside Pharmacy, 1900 Walkers Line, Burlington
* Please phone ahead before taking back items (905-336-2212).

Mount Royal IDA Pharmacy, 2047 Mount Forest Drive, Burlington
Halton Hills

Real Canadian Superstore DrugStore Pharmacy, 171 Guelph Street, Georgetown
* Sharps accepted from Real Canadian Superstore pharmacy customers only.

Shoppers Drug Mart, 333 Mountainview Road South, Georgetown
* Sharps accepted from Shoppers Drug Mart customers only, and in the designated Shoppers Drug Mart container

Sobey's Pharmacy, 372 Queen Street East, Acton
* Sharps from Sobey's customers only.
Milton

Metro The Pharmacy, 1050 Kennedy Circle, Milton

Shoppers Drug Mart, Carriage Square, 265 Main Street East, Milton
* Needles, syringes, lancets must be in a Shoppers Drug Mart authorized or provided container.

Zak’s Pharmacy, 70 Main Street East, Milton
* Needles, syringes, lancets must be in authorized container.
Oakville

Walmart Pharmacy, 235 Hays Boulevard, Oakville
* Only needles, syringes, lancets purchased from this location accepted.
Halton District School Board
Administrative Procedure
Topic:
Prescribed Assistive Technology Use in Schools
Effective:
Review/Revision Date:
January 2014
Special Education Plan
Acceptable Use Procedure for Information and Communication Technology
(ICT)
January 2018
Responsibility:
Superintendent of Education – Student Services
Cross-Reference:
INTENDED PURPOSE:
This document outlines the process and use of prescribed assistive technology for students in schools.
DEFINITION:
Assistive technology refers to any technology, electronic or otherwise, that assists an individual in maximizing
their physical or cognitive abilities by ameliorating an area of disability. Assistive technology does not
remediate, but provides an alternative means of access or expression.
For the purposes of this document, assistive technology (AT) will be used to refer to computer-based
technology, including but not limited to computers, tablets, and handheld devices, as well as interactive white
boards and a range of augmentative or alternative communication devices (AAC).
WHO QUALIFIES FOR PRESCRIBED ASSISTIVE TECHNOLOGY:
A diagnosis of need for AT by one or more medical professionals is required for a student to receive personal
technology through the Special Equipment Amount - Per Pupil Amount grant. AT may be prescribed for a
student without a formal identification as an exceptional student, or without a diagnosis, if, in the opinion of the
medical professional(s), the technology is required for the student to access the curriculum or to express their
understanding of the curriculum.
Not all students with an exceptionality benefit from AT, and not all students who may benefit from AT are
developmentally or psychologically ready to access it when it is first considered as a tool for learning. Schools
are encouraged to introduce students to AT, with the assistance of the appropriate itinerant teacher if required,
prior to consideration of a prescription.
While there are currently about 3000 personally prescribed computers in the HDSB, it is not fiscally feasible to
provide every student in the HDSB who might benefit from AT with a personally-assigned computer. For that
reason, laptop AT programs (Premier, Smart Ideas, WordQ) are part of the standard student image and are
available on all student computers with an operating system that can run the programs. In addition, Premier and
WordQ are available for home installation. Many iPad apps with an assistive technology function are free
(Dragon Naturally Speaking, Paperport Notes) and Chrome apps and extensions are available through student
sign-in to their Halton Cloud account.
SHARED AND HOME USE:
In keeping with the spirit of the Ministry of Education guidelines on the use of AT purchased through the SEAPPA grant, shared use of equipment is encouraged. Students for whom the equipment was prescribed have first
rights to use the AT, but if not needed, it may be used at school by other students. Home use is limited to the
student for whom the equipment was prescribed.
The Halton District School Board wishes to support the home use of Special Equipment Amount (SEA) purchased
computer equipment and software by outlining the relative responsibilities of parents and students for this
equipment.
Parents and/or students over 18 must sign a Home Use form (also found in Appendix A):
http://www.myhdsb.ca/Departments/StudentServices/AssistiveTechnologyandSpecialEquipmentAmount/SEA
Documents/Assistive Technology Home Use Procedures.doc
Students must abide by the Admin Procedure: Acceptable Use Procedure for Information and Communication
Technology (ICT):
http://www.hdsb.ca/Policy/Acceptable Use 2012 ICT.pdf
Home use may be rescinded if the equipment is used for purposes that contravene the Home Use and Acceptable
Use directives. Home use may entail financial responsibility for repair or replacement if damage to the
computer result from purposeful activity or through downloads. Families are not required to insure equipment.
Most repairs will be the responsibility of the HDSB. Repairs may be done only by HDSB personnel or by a
licensed warrantee provider contacted by the HDSB. Maintenance and repair will take place only at a school or
board site unless the computer or peripheral repair requires it to be sent back to the manufacturer or provider.
RETURN PROCEDURES
Assistive technology remains with a student until graduation (if required). When a student graduates, or, leaves
the school board in which it was purchased for another, the equipment is returned to Student Services.
Equipment will be sent to another publicly-funded board in Ontario on request of that school board. Equipment
that remains in the HDSB as a result of students graduating, moving outside of the public system or the
province, or, because the new school board does not request the equipment, will be reassigned providing it is
still a supported device.
UPGRADING AND EXCHANGING TECHNOLOGY
Laptops assigned through the SEA process are expected to have the same supported life as the same model of
laptop throughout the board, as determined by the Information Technology guidelines. If, in the opinion of the
school resource team (SRT) a student requires a replacement laptop at the end of the supported life of their
current laptop, a request is made to Student Services for a new laptop. At this point a switch in technology to a
Chromebook or an iPad can also occur. Laptops not designated for upgrade by IT will be replaced with another
laptop only at the recommendation of an IT technician.
A change in devices can occur when the SRT determines that the current device does not meet the needs of the
student. A trial of the new device and data to support the change is required. A device change cannot occur
until a student has been trained in the use of their initial device and has had the device for at least six months of
school.
AUDIO /VISUAL RECORDING USING WITH PRESCRIBED ASSISTIVE TECHNOLOGY:
Students who have prescribed equipment capable of audio/video recording do not require permission to record
classroom instruction. They must follow acceptable use guidelines and respect the privacy of other students in
the classroom.
SCHOOL PROCEDURES AND RESPONSIBILITIES:
For a student to receive assistive technology provided by the board the following procedure applies.
1. A prescription for technology from a qualified prescriber is presented at School Resource Team (SRT).
Discussion may include the most appropriate device for the student and with agreement at SRT a school may
choose to request a computing device different from the one described in the prescription (e.g., a tablet computer
(iPad) vs. a laptop computer).
2. The prescription, PHIPA form must be signed by parent/guardian or adult student, and the request for
technology form (found on myhdsb) is sent to the Coordinator of Special Education with responsible for SEA
assistive technology at New Street Education Centre.
3. The prescription is reviewed to ensure the requirements of the Ministry of Education for eligibility are met.
At this point conversation may occur between the school, Student Services, family and the prescribing
professional about details of the prescription. Equipment is assigned in order of the date of prescription
submission unless there is extraordinary need (usually medical) or equipment is needed for a Learning Centre or
a Self-Contained Class placement by a specific date.
4. Equipment is delivered to the school.
5. Schools may contact the appropriate itinerant teacher for assistance with technology instruction for students
and staff, if required.
6. Schools are responsible for the following:
 Developing a sign-out process for assistive technology
 Request appropriate cases and carrying cases to support home use
 Provide instructions on the correct procedures for computer set up, battery recharging, breakdown,
storage, and transport
 Contact the Coordinator of Special Education responsible for SEA equipment if there is damage to or
loss of the technology, software, or peripherals
APPENDIX A
SEA Laptop/iPad/Chrome Book Home Use Procedures
SEA laptops, iPads, Chromebooks and portable peripherals may be taken home during the school year
for use with homework and assignments, and/or, over the summer for use in a summer educational
program.
The AT equipment may be taken home under the following conditions:
1. All students must follow the acceptable use guidelines of the Halton District School Board
with regard to downloads, internet use, and social media. Failure to do so will result in loss of
home use privileges. Acceptable use guidelines can be found at:
http://www.hdsb.ca/Policy/Acceptable Use 2012 ICT.pdf
2. Students must follow school guidelines with regard to signing equipment in and out.
3. Any malfunction or damage to equipment must be reported to the teacher immediately.
4. During the school year, laptops, iPads, Chromebooks and peripherals must come to school
each day. Leaving them at home will impact the student’s ability to comprehend and complete
assigned work at school.
5. Laptops, iPads, Chromebooks and peripherals taken home for summer educational use
should be returned to the school immediately school begins.
6. Parents/guardians must sign below, accepting responsibility for repairs to the laptop, iPad, or
Chromebook, or replacement of peripherals due to negligent damage or loss.
I have read the above requirement for SEA laptop home use, and I agree to the conditions. I
understand that in the case of negligent damage or loss of equipment while in the possession of
my child, I may be responsible for the cost of replacement or repair of hardware and
peripherals.
Student signature:
Date:
Parent/Guardian signature:
Date:
Report Number:
14021
Date:
January 29, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
D. Euale, Director of Education
RE:
Compliance Audit Committee
Rationale:
New to the Municipal Elections Act for 2010 was the requirement for boards and municipalities to
establish a Compliance Audit Committee to sit for the comparable length of term of office as trustees
and/or councilors.
The Act states the Board must establish the committee prior to October 1 of the election year, and the
committee must be composed of not fewer than three, and not more than seven members. Members must
not include:
a)
employees or officers of the municipality or local board;
b)
members of the council or local board; or
c)
any persons who are candidates in the election for which the committee is established.
While the term of office for the committee is the same as the term of office for the school board trustees
(4 years -- December 1, 2014 to November 30, 2018), the committee will be convened only to deal with
applications (if any) from the regular election and any by-elections during this term. The terms of
reference for the committee are outlined in Section 81.1 of the Municipal Elections Act.
Two members of the Halton District School Board’s Audit Committee, Bob Bosshard and Mary Caputi
have agreed to an appointment to the Compliance Audit Committee. Both candidates have extensive
skills, knowledge and experience in accounting and audit practices, as well as academic standing and
awareness of government administration. Additionally, these two members will initiate a selection
process guided by the Regulations and procedures, to select additional members for the committee.
An administrative procedure outlining the process for the Compliance Audit Committee has been drafted
and vetted through legal counsel. It is appended for your information prior to implementation.
Respectfully submitted,
_______________________
David Euale,
Director of Education
54
Halton District School Board
Administrative Procedure
Topic:
Election Audit Compliance Committee
Effective:
January 2014
Cross Reference:
Education Act
Municipal Elections Act, 1996
Municipal Conflict of Interest Act
Municipal Freedom of Information and Protection of Privacy Act
Provincial Offences Act
Municipal Conflict of Interest Act
Public Enquiries Act
Public Accounting Act, 2004
Revision Date:
January 2018
Responsibility:
Director of Education
INTENDED PURPOSE:
In compliance with the Municipal Elections Act, 1996, S.O. 1996, the Halton District School Board
must establish a Compliance Audit Committee to sit for the comparable length of term of office as
trustees/councillors.
Subsection 81.1(1) of the Municipal Elections Act, 1996 requires the Halton District School Board establish a
Compliance Audit Committee on or before October 1 in the year of an election. Subsection 81.1(4) requires
the secretary of the Halton District School Board to establish administrative practices and procedures for the
Compliance Audit Committee.
ADMINISTRATIVE PRACTICES AND PROCEDURES
1. Mandate:
The Halton District School Board’s Compliance Audit Committee has full delegation of the authority
as outlined in the Municipal Elections Act, 1996¸ to address applications requesting an audit of a
candidate’s election campaign finances. This authority includes, but is not limited to:

review any written application(s) received by the secretary of the local board for which the
candidate was nominated for office;

grant or reject audit requests based on the application(s) review;

where an audit is granted, appoint an auditor and review the resulting audit report.
Any other responsibilities not clearly identified shall be in accordance with Section 81 of the
Municipal Elections Act, 1996.
2. Membership:
The Halton District School Board’s Compliance Audit Committee shall be comprised of not fewer
than three, and not more than seven members, and shall not include:
a. employees or officers of the local board;
b. members of the local board; or,
c. any persons who are candidates in the election and/or by-election for which the committee is
established.
The Compliance Audit Committee shall be comprised of members with a knowledge and
understanding of municipal election campaign financing rules.
3. Term of Office:
Subsection 81.1(3) of the Municipal Elections Act, 1996, provides that the term of office of the
committee is the same as the term of office of the council or local board that takes office following
the next regular election, and the term of office of the members of the committee is the same as the
term of the committee to which they have been appointed.
The Committee will be convened only to deal with applications (if any) from the regular election and
any by-elections during this term.
4. Meetings:
Upon receipt of an application to conduct a compliance audit, the Secretary of the Board will call
the first meeting of the Audit Compliance Committee. The date and time will be determined in
consultation with the members, and communicated directly to all members at least 96 hours prior
to the meeting date. Subsequent meetings will be at the call of the Chair.
At its first meeting, the Committee shall appoint a Chair and Vice-Chair.
The Committee shall adhere to all timeframes established in the Municipal Elections Act, 1996 and
related regulations.
Committee activity, including frequency and duration of meetings, shall be determined primarily
by the number and complexity of applications for compliance audits received.
Any member of the Committee who misses three consecutive meetings, without being excused by
the Committee, may be removed from the Committee.
5. Notice of Meetings:
The Committee Chair shall cause notice of the meetings, including the agenda for the meetings, to
be provided to members of the Committee a minimum of three (3) business days prior to the date
of each meeting. Quorum for meetings shall consist of a majority of the members of the
Committee.
The accidental omission to give notice of any meeting of the Committee to its members, or the
non-receipt of any notice by any member, or any error in any notice that does not affect its
substance, does not invalidate any resolution passed or any proceedings taken at the meeting. Any
member of the Committee may at any time waive notice of any meeting.
6. Governance:
Meetings of the Committee shall be governed by Robert's Rules of Order, Procedural By-law and
Legislation.
Minutes of each meeting shall outline the general deliberations, specific actions and resulting
recommendations.
Members shall abide by the rules outlined within the Municipal Conflict of Interest Act and shall
disclose the pecuniary interest to the Secretary and absent himself or herself from meetings for the
duration of the discussion and voting (if any) with respect to that matter.
7. Procedures:
Receipt of Application
Subsection 81(1) of the Municipal Elections Act, 1996 provides that an elector who is entitled to
vote in an election and believes on reasonable grounds that a candidate has contravened a
provision of the Municipal Elections Act, 1996 relating to election campaign finances, may apply
for a compliance audit of the candidate’s election campaign finances.
Within the timelines set out at subsection 81(3) of the Municipal Elections Act, 1996, the applicant
must submit a written application for a compliance audit to the Secretary of the Board for which
the candidate was nominated for office, setting out the reasons for the elector’s belief.
Within ten (10) days after receiving the application, the Secretary of the Board will forward the
application to the Compliance Audit Committee, and provide a copy of the application to the
Halton District School Board.
The Secretary of the Board shall also forward a copy of the application to the candidate. The
Compliance Audit Committee shall direct the Secretary of the Board to give notice to the applicant
and the candidate of the date, time and location where the Compliance Audit Committee shall
consider the application. The candidate is entitled to deliver responding materials to the Compliance
Audit Committee. The Compliance Audit Committee shall provide the applicant with the
candidate’s responding materials, if any.
The applicant and candidate are entitled to be present when the Compliance Audit Committee meets
to consider the application. The applicant and the candidate may make submissions to the
Compliance Audit Committee. The Compliance Audit Committee is entitled to make such inquiries
of the applicant and candidate as it sees fit.
Closed Meetings:
The Committee may, upon affirmative vote of the majority of its members present at a meeting,
determine to hold any consideration of the application or part thereof, in camera in exceptional
circumstances where sensitive personal or financial information will be disclosed.
If the Committee elects to hold a closed session, all persons not entitled to vote (with the exception
of the staff liaison, if any, and all persons excepted by the members) shall vacate the premises
where the meeting is taking place.
The members of the Audit Compliance Committee are entitled to meet privately to discuss and
consider the evidence and arguments in coming to their decision.
Consideration of the Application
Within 30 days after receiving the application, the committee shall consider the application, and
decide if it should be granted or rejected. The Compliance Audit Committee shall give written
reasons for its decision.
Written notification from the Compliance Audit Committee about its decision will be sent to the
Secretary of the Board. The Secretary of the Board will then provide written notice of the
Committee’s decision to:
a. the candidate;
b. the applicant; and
c. the Board.
Appointment of an Auditor
If the committee decides to grant the application, it shall appoint an auditor, licensed under the
Public Accounting Act, 2004, to conduct a compliance audit of the candidate’s election campaign
finances.
Auditor’s Report
As set out in the Municipal Elections Act, 1996, and in accordance with the powers granted under
Part II of the Public Inquiries Act, the auditor shall promptly conduct an audit of the candidate’s
election campaign finances. The auditor shall promptly conduct an audit of the candidate’s election
campaign finances to determine whether he or she has complied with the provisions of this
Municipal Elections Act, 1996 relating to election campaign finances and shall prepare a report
outlining any apparent contravention by the candidate.
The auditor shall submit the report to:
a. the candidate;
b. the board;
c. the secretary of the local board, if applicable; and
d. the applicant.
Within ten (10) days of receiving the report, the Secretary of the Board shall forward the report to
the Compliance Audit Committee.
8. Powers of the Committee
Within thirty (30) days of receiving the report, the Compliance Audit Committee shall consider the
Auditor’s report, and may,
a. if the report concludes the candidate appears to have contravened a provision of the
Municipal Elections Act, 1996, relating to election campaign finances, commence a legal
proceeding against the candidate for the apparent contravention;
b. if the report concludes the candidate does not appear to have contravened a provision of
the Municipal Elections Act, 1996 relating to election campaign finances, make a finding
as to whether there were reasonable grounds for the application.
9. Recovery of Costs
If the report indicates there was no apparent contravention and the Compliance Audit Committee
finds there were no reasonable grounds for the application, the local board is entitled to recover the
auditor’s costs from the applicant.
10. Administrative Support:
The Secretary of the Board shall, as outlined in the Municipal Elections Act, “carry out any other
duties required under this Act to implement the committee’s decisions.” This will include, but not
be limited to advice, liaison with the Committee, assignment of staff for resource and
administrative support.
The Secretary of the Board shall also act as liaison between the Compliance Audit Committee and
the Halton District School Board for the purposes of compliance in accordance with the Municipal
Elections Act, 1996, specifically with respect to reports on Committee activity as required to the
appropriate individuals and Board.
11. Expulsion of a Member:
The Committee may recommend to the Secretary of the Board the expulsion of a member for
reasons as listed, but not limited to, the member being in contravention of the Municipal Freedom
of Information and Protection of Privacy Act, the Provincial Offences Act, the Municipal Conflict
of Interest Act and the Municipal Elections Act; and/ or disrupting the work of the Committee or
other legal issues.
12. Remuneration:
Members of the Committee may be reimbursed for any committee-related expenses in accordance
with Board Policy. The Secretary of the Board shall process any expense claims resulting from the
Compliance Audit Committee business.
Report Number:
14033
Date:
February 12, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
David Euale, Director of Education
Lucy Veerman, Superintendent of Business Services
RE:
Education Development Charge By-law Amendment (2014)
Warrant:
This report provides information regarding the need to amend the current EDC By-law as a result of changes to
some of the assumptions included in the EDC By-law Background Study initially used to calculate the current
Education Development Charge.
Background:
Education Development Charges (EDCs) are used to fund the acquisition of school sites and related costs to
accommodate growth-related pupil needs. These are levies that are applied to all new residential and nonresidential development, with certain exceptions. The existing By-law recovers 85% of education land costs
(i.e. the purchase price of school sites and associated costs) from residential development and 15% from nonresidential development.
On June19, 2013 the Board adopted a jurisdiction wide 2013 EDC By-law under the legislative authority of the
Education Act, R.S.O., 1990 c.E.2, which was undertaken jointly with the Halton Catholic District School
Board. The 2013 EDC By-law had an effective implementation date of June 24, 2013 and may be in effect for
no more than five (5) years. The current HDSB charges are as follows:
Residential Development
Non-Residential
Development
$ per residential unit (as defined in the EDC
$2691 per residential unit
By-law)
$ per sq. ft. of gross floor area or $ per sq. m.
$ 0.69 per sq. ft. or
of gross floor area (as defined in the EDC
$7.43 per sq. m.
By-law)
_________________________________________________________________________________
Rationale
The legislation provides the Board the opportunity to amend its EDC By-law annually, based on increasing site
acquisition and site preparation costs. Since the adoption of the 2013 EDC By-law, staff from HDSB and
HCDSB have met with Watson & Associates Economists Ltd. (W&A) and have had discussions for the
purpose of completing the annual review of the 2013 EDC By-Law.
As a result of these discussions, it was confirmed with W &A that both boards are experiencing higher site
acquisition costs that were initially identified in the 2013 EDC By-law Background Study. Recent negotiated
site purchases in Milton and North Oakville reflected an increase of 20% to 30% in land acquisition costs. As a
result, both Boards will be proceeding with an amendment to their respective EDC By-laws. It is expected that
the amendments will be presented to the respective Boards in May or June 2014. The process that Boards
must follow to amend their by-laws are included in a letter provided by Brad Teichman, solicitor from
Overland LLP (Appendix A).
59
Report 14033
page 2
Conclusion:
Board staff is moving forward with the annual EDC By-law review with our coterminous Board. Once the
review has been completed, the assumption is that the rates in the EDC By-law will increase to reflect the
increasing land values. It is expected that EDC By-law amendments will be presented to the respective Boards
in May or June 2014 for approval.
Respectfully submitted
(signed)
_____________________________
Lucy Veerman
Superintendent of Business Services and Treasurer
___________________________
David Euale
Director of Education
60
Report Number:
14028
Date:
February 5, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Lucy Veerman, Superintendent of Business Services
RE:
Halton Student Transportation Services (HSTS) - Update
Warrant:
This report will provide a summary of the highlights of the operations of HSTS consortium for the year ended
2012/2013 as summarized in their annual report, and an update on the Planning and Consultation meeting.
Background:
The Halton Student Transportation Services (HSTS) consortium operates as a separate legal entity and provides
transportation services for eligible students of the Halton District School Board (HDSB) and the Halton
Catholic District School Board (HCDSB). As a result of the withdrawal of the French-Language School Boards
effective August 31, 2013, a new consortium structure was approved by the Board in June 2013 (Report 13087).
The Board of Directors includes:
 Director of Education – HDSB
 Director of Education – HCDSB
 Superintendent of Business – HDSB



Superintendent of Business – HCDSB
HDSB Trustee
HCDSB Trustee (Chair)
The new consortium structure also includes an annual Planning and Consultation meeting which provides an
opportunity for Trustees to channel any questions and/or input through the Board of Directors to the
Consortium for consideration and/or review.
Rationale:
2012/2013 Annual Report
As part of the Annual General Meeting, HSTS prepares an annual report which highlights their operations for
the year. The 2012/2013 Annual Report* is attached as Appendix A. This Annual Report as well as those of
the previous years are available on the HSTS website (http://www.haltonbus.ca/13-2/ ). Highlights of
operations included in the 2012/2013 Annual Report include the following:



HSTS contracted vehicles travelled 37,156 km daily which equates to 7,059,640 km annually (to put
this into perspective, the circumference of the earth at the equator is 40,008 km, therefore the school
buses under contract with HSTS travelled approximately 176.5 times around the earth).
HSTS transported a total of approximately 29,500 students (daily) over 466 routes throughout the
2012/2013 school year. Of this 17,800 were HDSB students.
The overall transportation costs were $21.7 million of which the Halton District School Board
contributed $13.8 million or 63.6%.
*The 2012/2013 Annual Report also includes the operations of the French-Language boards since the
withdrawal of the French-Language boards from the HSTS consortium was effective as of August 31, 2013.
65
Report 14028
page 2
Planning and Consultation
At the January 22, 2014 Board meeting, the following motion was approved:
M14-0024:
Be it resolved that the Halton District School Board directors of the Halton Student Transportation
Services Consortium request the HSTS complete a feasibility study to investigate:
 Reducing the walk-to distance for Secondary students from 4 km to 3.2 km; and
 Harmonizing the transportation policy for French Immersion students with the transportation
policy for English students.
The above noted motion originated at a HDSB Transportation Committee held on January 15, 2014 where a
number of transportation issues were discussed.
The motions were forwarded to the HSTS Board of Directors meeting held on February 4, 2014, for
consideration as part of the Planning and Consultation agenda item. After discussion, the Board of Directors
authorized HSTS staff to undertake the following:

Prepare a feasibility study showing the impacts of changing the transportation eligibility criteria for
HCDSB and HDSB secondary students residing beyond 4.0 km to 3.2 km.

Prepare a feasibility study showing the impacts of harmonizing the HDSB and HCDSB French
Immersion distance requirements with that currently offered for HDSB and HCDSB English
program students.
HSTS General Manager indicated that these feasibility studies will be completed by the end of March 2014 to
be presented at a subsequent Board of Directors meeting in early April 2014.
In addition, discussion during the Planning and Consultation meeting on issues raised by the HCDSB are
summarized as follows:

Bus delays relating to inclement weather and communication to school communities.
o HSTS General Manager will contact the bus carriers and review procedures for extreme cold
weather; discuss how they can provide more timely information on bus delays
o More frequent communication through newsletters by the respective Boards and HSTS
regarding procedures for cold weather/inclement procedures
o Respective Boards to investigate the opportunity of communicating to parents via of
Synervoice in advance and during inclement weather.

Posting of municipal bus times for secondary schools (ie. Halton Hills)
o HSTS website does have a link to those municipalities that have transit schedules. Will
follow-up although secondary school transportation for non-eligible students is contracted out

Review on how HSTS determines the walk distance for parents; consideration for HSTS to determine
walk distances by utilizing front door of the home to front door of the school
o
o
o

In order to provide a more transparent process, it was agreed that maps will be developed for
each of the HCDSB and HDSB schools, showing areas that are eligible for transportation
HSTS will review the opportunity to allow parents (secure access) to view the calculated
walking route
It was agreed that the measurements will continue to be from property line to property line
Consideration of the existence of sidewalks when measuring safety
o Additional information was required from the HCDSB Trustee to clarify concerns
67
Report 14028
page 3
Other Information
The Effectiveness and Efficiency (“E & E”) Review by the Ministry of Education is scheduled to occur on
June 17, 2014. This review will include a follow-up on recommendations included in the initial report
prepared in 2009. HSTS is in the process of preparing for that review, gathering the requested data to respond
to the recommendations including completion of a “Strategic Plan” to be approved by the HSTS Board of
Directors.
Respectfully submitted
(signed)
_____________________________
Lucy Veerman
Superintendent of Business Services and Treasurer
___________________________
David Euale
Director of Education
68
2012- 2013 Annual Report
Service de transport des élèves de Halton/
Halton Student Transportation Services
2012- 2013 ANNUAL REPORT
Table of Contents
Director’s Update…………………………………………………………………… ...
2-3
2012-13 Highlights ..............................................................................
4-6
Key Performance Indicators ................................................................
7-11
Auditors’ Report ................................................................................... 12-14
Financial Statements ........................................................................... 15-19
2012- 2013 Annual Report
Notes to Financial Statements ............................................................. 20-24
1
Director’s Update
The 2012-2013 Service de transport des élèves de Halton/Halton Student
Transportation Services (HSTS) Annual Report highlights HSTS’s successes and
ongoing initiatives as it continually strives to fulfill its mandate and improve the
level of service to students eligible for transportation in Halton Region. After
reviewing the highlights of the 2012-2013 achievements, you will note that
HSTS has once again met its continuous improvement objectives, which focus
on:
1. Safe transportation of our students
2. Provision of an excellent level of customer service; and,
3. Continually improving the effectiveness and efficiency of the
organization.
In the 2012-13 school year HSTS provided home to school transportation
services to the students of the four area school boards; Conseil scolaire de
district catholique Centre-Sud, Conseil scolaire Viamonde, Halton District
School Board and Halton Catholic District School Board.
The 2012-2013 year was again a year where staff continued to focus on
providing the best customer service possible in an effective and efficient
manner. HSTS focused on the continued development and ongoing monitoring
of the HSTS Operational Plan.
A few highlights of our fifth year of operations:
2012- 2013 Annual Report
 Routing and Technology continued to be a priority through training in
advanced route optimization thereby certifying all Transportation Officers
as advanced users in BusPlanner. All runs and routes were optimized to
maximize efficiencies;
 In addition to the advanced training, several new strategies were
implemented ensuring the most efficient use of resources which
included a review of GPS data to reaffirm the accuracy of the map
calibration;
 HSTS continued to focus on timely communications to all stakeholders,
this included upgrading the HSTS website to ensure the high volume of
traffic experience during inclement weather days could be handled;
2
 Timely communications to stakeholders as stated above also included
the development of various newsletters/periodicals that, dependent on
subject, were sent to parents, school staff, bus operators.
 The HSTS website was completely redesigned with the front end user in
mind resulting in a site that is clear, concise and provides a ‘one stop
shop’ for all stakeholders;
 All HSTS Operating procedures were reviewed and revised to reflect
changes in legislation or regulations as well as to clarify any operational
changes that occurred throughout the year;
 School Bus Safety Training programs were provided to every elementary
(grade JK-8) school in the Region of Halton.
The Board of Directors wishes to express their sincere gratitude to the
dedicated staff of HSTS who safely transport approximately 29,500 students
on a daily basis in the Halton Region.
2012- 2013 Annual Report
Paul McMahon
President,
HSTS Board of Directors
3
Board of Directors
Françoise Fournier, Chair
Paul McMahon, Vice Chair
Lucy Veerman, Secretary/Treasurer
Bobby Somaroo, Director
Mission Statement
To provide safe and reliable transportation services in an effective and efficient
manner to all eligible students in the Halton Student Transportation Services
jurisdiction.
Vision Statement
To provide excellent customer service to all stakeholders: students, school
board personnel, parents, and members of the community while ensuring
students are transported in a safe, accessible and caring environment.
2012-13 Highlights
Redesigned Website:
HSTS went live with Bus Planner software for the 2011-12 school year.
2012- 2013 Annual Report
With this new software came web based features for all stakeholders through a
secure online tool called Bus Planner Web (BP Web). The HSTS website,
through BP Web, now provides secure on line portals for parents, students,
school and school board staff to access accurate and timely transportation
related information. In addition, there are features for the general public
which allow interested parties to confirm information from a specific address
such as school of attendance and transportation eligibility.
4
Contract Performance Management Program:
HSTS continued to monitor compliance and service levels through their
Contract Performance Management Program. A baseline measurement was
undertaken in the 2011-12 school year through surveys sent to school
administrators.
An overall improvement in customer service satisfaction was achieved in the
2012-13 school year. HSTS will continue to monitor contract performance and
customer satisfaction throughout the 2013-14 school year.
Bus Operator Audits:
During the 2012-13 school year 10% of all school buses under contract with
HSTS were audited by an independent auditing firm.
Operators are audited on the following categories:
-
Driver Qualifications, Records & Reporting
Driver Logs
Vehicles/Maintenance
Safety Programs
In addition to the third party audit, HSTS staff performed audits on 10% of the
routes. The audits consisted of a review of on-time arrival/departure at bus
stops and schools as well as compliance with the Highway Traffic Act.
External Committee Involvement:
HSTS staff continued to actively participate on several committees through the
2012-13 school year, such as:
Burlington Crossing Guard Committee
School Year Calendar Committees
Region of Halton – Active Transportation Master Plan
Ontario Association of School Business Officials (OASBO)
o OASBO Transportation Committee
o OASBO/OSBA Safety Initiatives Committee
2012- 2013 Annual Report




5
Route/Operator Statistics:
HSTS continued to contract the services of four bus companies and four taxi
operators. A total of 466 routes, including noon hour, were contracted with
four school bus operators, they were:




Attridge Transportation Inc.
First Student Canada ULC (Burlington & Georgetown Branches)
Stock Transportation Ltd.
Tyler Transport Ltd.
Annual Kilometers Travelled:
In 2012-13 HSTS contracted vehicles travelled 37,156 km daily, this equates
7,059,640 km annually.
To put this in perspective, the circumference of the earth at the equator is
km. In the 2012-13 school buses under contract with HSTS travelled
approximately 176.5 times around the earth.
2012- 2013 Annual Report
140,008
1
About.com March 21, 2011 - http://geography.about.com/od/learnabouttheearth/a/earthfacts.htm
6
Key Performance Indicators
Transportation KPI’s contained within this report are based on a snap shot
exported on October 31, 2012 from Bus Planner. The student data is provided
to HSTS through a weekly extract from each member board’s student
information system, Trillium.
Percentage of Eligible Students Transported by Member Board:
The chart below outlines the percentage of students who are eligible for
transportation services by member board. This figure does not include
courtesy seat riders:
Percentage of Students Eligible for
Transportation by Board *
HDSB
HCDSB
HCDSB
35%
CSDCCS
CSViamonde
HDSB
60%
CSDCCS
3%
CSViamonde
2%
2012- 2013 Annual Report
* Based on data extracted from each member Board’s student information database (Trillium)
on October 31st, 2012.
7
Transported Students by Board:
Outlined in the chart below is the number of students transported by member
board, year over year from the 2010-11 through 2012-2013 school years:
Transported Students by Board
18535
19537
2010-2011
17791
2011-2012
2012-2013 *
10371
10277
10134
750 840 881
HDSB
HCDSB
CSDCCS
344 443 479
CSViamonde
* Based on data extracted from each member Board’s student information database
(Trillium) on October 31st, 2012.
Transportation Costs by Board:
The chart below outlines the 2012-13 transportation costs by member board:
Transportation Costs by Board
$20,183,698*
CSDCCS,
$679,743, 3%
CSViamonde,
$504,072 , 3%
2012- 2013 Annual Report
HCDSB
$6,027,596, 30%
HDSB,
$12,972,287 , 64%
*Transportation costs only, administrative costs are excluded.
8
Average Distance to Stop:
The chart below depicts the average distance to the bus stop by board for
students in grades JK-8:
Meters
Average Distance to Stop *
200
180
160
140
120
100
80
60
40
20
0
2010-2011
2011-2012
2012-2013
HDSB
HCDSB
CSDCCS
CSViamonde
Member Board
* Rural and French Immersion stops excluded.
Shared Board Routes:
HSTS continues to maximize the number of runs shared on the routes.
Outlined below is a chart indicating the percentage of runs that are shared on
the large bus routes. As outlined below, the majority of the routes continue to
be shared by two or more boards.
Shared Board Routes
Four Board Routes
2%
Single Board
Routes
27%
2012- 2013 Annual Report
Three Board
Routes
8%
Two Board Routes
63%
9
Shared Route Comparison:
HSTS staff continues to work towards maximizing route sharing between the
member boards. The following chart provides a year over year comparison.
Shared Board Routes
180
2010-2011
160
2011-2012
2012-2013
120
100
80
60
40
20
0
Single Board
Two Boards
Three Boards
Four Boards
No. of Member Boards
2012- 2013 Annual Report
Number of Routes
140
10
Vehicle Capacity Ratio:
The vehicle capacity ratio is an indicator of how efficiently the vehicles are
being used. This is a critical measurement of vehicle efficiency used in the
E&E Review.
In 2012-13 the large buses ran at 88.3% capacity. This is an increase of
12.3% since the Effectiveness and Efficiency review in 2009. This value
highlights the level of expertise of the Transportation Officers and
demonstrates their efforts to maximize the use of the assets.
The smaller vehicles provide service predominantly to students with special
needs. Given the specialized nature of this type of transportation service it
does not allow for efficiency rates in the ranges of the large buses.
Many of the smaller vehicles transport students who must ride alone or travel
greater distances due to student need, student residence and/or program
location.
The following chart outlines the capacity ratio by all vehicle types:
Utilization % *
School purpose minivan (5 passenger),
56.9%
Wheelchair
Accessible (3
passenger), 38.9%
Mini-bus (18
passenger), 64.6%
* Vehicle utilization based on eligible riders as of October 31st, 2012.
2012- 2013 Annual Report
Full-size bus (72
passenger), 88.3%
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Report Number:
14027
Date:
January 31, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Gerry Cullen, Superintendent of Facility Services
RE:
ERA127 (Milton 9) Design Plans
Background:
As part of the new pupil places identified in the Long Term Accommodation Plan a new school is
planned for the Town of Milton. This school is ERA127 also known as Milton 9. The school is a
repeat design of J.W Boich PS with minor changes. Specifically the floor plan is a mirror image of
J.W. Boich PS with one additional classroom for 815 pupil places. Attached is Appendix 1, a sketch
plan of Milton 9. Please note the suggested location switch for the Library and 2 classrooms.
Appendix 2 reflects the classroom loading for Milton 9.
The school site is located on the south of Louis St. Laurent Ave. and east of Bronte St. The site is
currently in a draft plan and is expected to be purchased shortly. The Ministry confirmed funding of
this project in 2013. The current schedule is to open this school in September 2015.
The Board appointed the architectural firm of Hossack and Associates Inc. to generate the design
details needed for the project.
At this time site plan or building permits have not been approved therefore modifications may be
required to the site and design as part of the approval process.
Respectfully submitted,
__________________________________________
___________________________________________
Gerry Cullen
Superintendent of Facility Services
David Euale
Director of Education
93
APPENDIX 1
94
APPENDIX 2
95
Report Number:
14031
Date:
February 11, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Gerry Cullen, Superintendent of Facility Services
RE:
Escarpment View Public School FDK YR5 Sketch Plans
Background:
As a result of the Full Day Kindergarten Implementation program, the addition of 104 pupil places is
proposed for Escarpment View Public School. The addition will consist of 4 JK/SK classroom
spaces. Attached is the room detail for Escarpment View Public School before and after the addition
as shown in Appendix 1.
The architectural firm of Snyder and Associates Architects Inc., has generated the design details
needed for the project. Attached are the sketch plan drawings of the proposed addition as shown in
Appendix 2 and 3.
The site plan application has been submitted to the municipality for approval.
Respectfully submitted,
__________________________________________
___________________________________________
Gerry Cullen
Superintendent of Facility Services
David Euale
Director of Education
96
Appendix 1
Room Details, Existing and Proposed
Escarpment View Public School
Appendix 2
97
Design Plans
Appendix 3
98
99
Report Number:
14023
Date:
January 31, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Gerry Cullen, Superintendent of Facility Services
RE:
Capital Update –January 2014
As per the schedule to report on capital projects, please find attached the chart showing recent
activities in this regard for the month of January 2014.
Respectfully submitted,
__________________________________________
___________________________________________
Gerry Cullen
Superintendent of Facility Services
David Euale
Director of Education
100
Capital Projects
Updated: Jan 30, 2014
Bolded notes indicate changes.
Permit Status
School & Project
Description
Pupil
Places
Construction (Tentative)
Site Plan (SPA)
Site Purchased
Bldg. (BPA)
Tender
Award
Submt'd
Rec'd
Submt'd
Rec'd
Issue Date
Closing Date
Update Comments
Start Date (Tentative)
Completion Date
New School Construction
Anne J MacArthur PS
/ERA121/Milton#8
(Hossack & Assoc.
Arch.)
704
Yes
May 2012
February 2013
September 2012
February 2013
January 2013
February 2013
March 2013
February 14, 2014
Interior finishes well underway. Move in date Feb
14/14.
Dr. Frank J Hayden
SS/SRA101/Alton HS
(Svedas Arch.)
1200
Yes
May 1, 2010
May 2011
January 2011
July 25, 2011
May 2011
August 2011 Bondfield
Construction
September 2011
August 2013
Occupancy achieved. Contractor completing work
shortages during unoccupied hrs, to be completed Jan
30/14
Milton #9 PS/ERA 127
(Hossack & Assoc.
Arch.)
792
2015/2016
2013 Ministry funding approved
Architect appointment approved commencing
repeat design of J.W. Boich •Planning is
negotiating site purchase
Addition and Renovation Projects
C.H. Norton PS
(Robertson Simmons
Arch.)
Forest Trail PS
8 Classroom addition
(Hossack & Assoc.
Arch.)
GDHS Additions &
Reno's (Snyder &
Assoc.)
Pilgrim Wood PS
6 classroom addition
(Hossack & Assoc.
Arch.)
1 class
addn.
Own
May 9, 2013
July 01, 2013
June 15, 2013
July 15, 2013
July 01, 2013
August 01, 2013
August 07, 2013
October 31, 2013
(Tentative)
Construction complete, rooms are occupied &
contractor is completing work shortages
Add 184
Own
February 1, 2013
May 14, 2013
May 27, 2013
July 2013
May 27, 2013
June 26, 2013
Tambro Const
July 2013
December 20, 2013
(tentative)
Construction complete, rooms are occupied &
contractor is completing work shortages
Add 150
Own
January 29, 2010
Phase 2
September 30, 2009
December 2009
Phase 2
May 2009
June 9, 2009
Percon
Construction Ltd.
July 2009
August 15, 2010
Phase 3 complete. Still need to work out land deal
with the HCDSB to receive final sign off.
Add 138
Own
May 17, 2013
February 2014
March 2014
March, 2014 (tentative)
August 15, 2014
• Tenders being prepared • Contractor
prequalification complete • Awaiting permit approval
December 2013
Addition to original
tender Design 4
February 10, 2014
(tentative)
February 17, 2014
4 portables from Bruce Trail PS are onsite. Final
2, new leases, scheduled for delivery Feb. 4
December 20, 2013
(tentative)
February 9, 2014
Complete
March, 2014
March, 2014
PTBLS will be coming from surplus inventory at
Forest Trail. Scheduled move date March 11
September 01, 2013
July 2013
Portables (Robertson Simmons Architects Inc. unless otherwise noted)
6 PTBLS
4 Bruce Trail
2 new leases
N/A
N/A
December 16, 2013
ETA
January 13, 2014
T13-51
June 10, 2013
N/A
leased PTBLS
N/A
N/A
December 16, 2013
January 8, 2014
T13-51
June 10, 2013
Craig Kielburger S.S.
2 PTBLS
Forest Trail
N/A
N/A
December 16, 2013
ETA
January 13, 2014
T13-51
June 10, 2013
Hawthorne Village PS
N/A
leased PTBLS
N/A
N/A
December 16, 2013
ETA
January 13, 2014
T13-51
June 10, 2013
November 2013
Addition to original
tender Design 4
March, 2014
March, 2014
5 Portables to be relocated on site to make room of
FDK YR5 addition. Scheduled for March Break,
scheduled move date March 7
Joshua Creek PS
N/A
leased PTBLS
N/A
N/A
December 16, 2013
ETA
January 13, 2014
T13-51
June 10, 2013
November 2013
Addition to original
tender Design 4
March, 2014
March, 2014
5 Portables to be relocated on site to make room of
FDK YR5 addition. Scheduled for March Break,
scheduled move date March 10
N/A
January 2013 (Demo
Permit)
ETA
January 13, 2014
T13-51
June 10, 2013
November 2013
Addition to original
tender Design 4
February 15, 2014
March, 2014
Anne J MacArthur PS
Bruce Trail PS
Forest Trail PS
Remove 2
8 Classroom addition
(Hossack & Assoc.
leased PTBLS
N/AArch.)
portables
Page 1 of 3
November 2013
Addition to original
tender Design 4
November 2013
Addition to original
tender Design 4
Capital Projects
Updated: Jan 30, 2014
Bolded notes indicate changes.
Permit Status
School & Project
Description
Pupil
Places
Construction (Tentative)
Site Plan (SPA)
Site Purchased
Submt'd
Rec'd
Bldg. (BPA)
Submt'd
Rec'd
Tender
Award
Issue Date
Closing Date
Update Comments
Start Date (Tentative)
Completion Date
APPENDIX A
FDK (Full Day Kindergarten) Projects Year 5
Alexander's PS
(Svedas Architects)
2 class
addition
Bruce Trail PS
(Hossack & Assoc.
Arch.)
own
January 9, 2014
April 7, 2014 (tentative)
March 25, 2014
(tentative)
April 15, 2014
(tentative)
Spring 2014
September 2014
Working drawings are in progress.
9 class
addition
own
December 13,
2013
February 5, 2014
(tentative)
February 6, 2014
(tentative)
February 27, 2014
(tentative)
March 11, 2014
(tentative)
August 29, 2014
Working drawings are in progress.
N/A
leased PTBLS
N/A
T13-51
June 10, 2013
November 2013
Addition to original
tender Design 4
December 20, 2013
(tentative)
February 9, 2014
Complete
Emily Carr PS
(Svedas Architects)
4 class
addition
own
January 20, 2014
April 21, 2014
(tentative)
March 25, 2014
(tentative)
April 15, 2014
(tentative)
Spring 2014
September 2014
Working drawings are in progress.
Escarpment View PS
(Snyder Architects)
4 class
addition
own
March 2014
March 2014
April 2014
Spring 2014
September 2014
Working drawings are in progress.
Glen Williams PS
(Robertson Simmons
Architects)
2 class
addition + 1
class
renovation
own
December 2013
February 2014
T14-02
January 31, 2014
February 25, 2014
Spring 2014
September 2014
Working drawings are in progress.
Hawthorne Village PS
(Robertson Simmons
Architects)
5 class
addition
own
December 2013
February 2014
T14-03
January 31, 2014
February 25, 2014
Spring 2014
September 2014
Working drawings are in progress.
Hawthorne Village P.S.
N/A
leased PTBLS
N/A
T13-51
June 10, 2013
November 2013
Addition to original
tender Design 4
March, 2014
March, 2014
3 class
addition
own
January 20, 2014
March 25, 2014
(tentative)
April 15, 2014
(tentative)
Spring 2014
September 2014
Joshua Creek PS
N/A
leased PTBLS
N/A
T13-51
June 10, 2013
November 2013
Addition to original
tender Design 4
March, 2014
March, 2014
Orchard Park PS
(BJC Architects)
1 class
renovation
own
Spring 2014
September 2014
Pauline Johnson PS
(Walter Fedy)
1 class
renovation
own
Spring 2014
September 2014
Pineland PS
(BJC Architects)
1 class
renovation
own
Spring 2014
September 2014
Tiger Jeet Singh PS
(Robertson Simmons
Architects)
3 class
addition
own
December 2013
February 2014
T14-04
February 4, 2014
February 27, 2014
Spring 2014
September 2014
West Oak PS
(Robertson Simmons
Architects)
4 class
addition + 1
class
renovation
own
December 2013
February 2014
T14-05
February 4, 2014
February 27, 2014
Spring 2014
September 2014
Bruce Trail PS
Joshua Creek PS
(Svedas Architects)
N/A
N/A
December 16, 2013
December 16, 2013
January 8, 2014
ETA
January 13, 2014
April 21, 2014
(tentative)
N/A
December 16, 2013
ETA
January 13, 2014
Page 2 of 3
5 Portables to be relocated on site to make room of
FDK YR5 addition. Scheduled for March Break,
scheduled move date March 7
Working drawings are in progress.
5 Portables to be relocated on site to make room of
FDK YR5 addition. Scheduled for March Break,
scheduled move date March 10
Capital Projects
Updated: Jan 30, 2014
Bolded notes indicate changes.
Permit Status
School & Project
Description
Pupil
Places
Construction (Tentative)
Site Plan (SPA)
Site Purchased
Submt'd
Rec'd
Bldg. (BPA)
Tender
Award
Update Comments
Start Date (Tentative)
Completion Date
June 01, 2014
Submt'd
Rec'd
Issue Date
Closing Date
N/A
N/A
October 01, 2013
October 31, 2013
November 01, 2013
April 01, 2014
May 01, 2014
June 01, 2014
APPENDIX B
Capital Renewal Projects Facilities Maintenance
Security Cameras (PS)
N/A
Own
N/A
N/A
Security Cameras (HS)
11 schools to be included in this phase, progressing
as scheduled.
Consultant selection process initiated
Safe Welcome Card
Access
N/A
Own
N/A
N/A
N/A
N/A
August 01, 2012
March 31, 2013
April 08, 2013
November 01, 2013
Additional entrance door (3rd) installation is
progressing as scheduled
Lockdown/
Communication
system, phase 1 (HS)
N/A
Own
N/A
N/A
N/A
N/A
January 20, 2014
February 13, 2014
March 01, 2014
September 01, 2014
Project is currently out to tender
CKSS - Special
Education Room
N/A
Own
N/A
N/A
N/A
N/A
March 01, 2014
March 07, 2014
March 07, 2014
April 15, 2014
Consultant selection process initiated
Central PS - Room 10
Reno
N/A
Own
N/A
N/A
N/A
N/A
April 01, 2014
May 01, 2014
May 15, 2014
September 01, 2014
Consultant selection process initiated
Robert Bateman HS The Centre Renovation
N/A
Own
N/A
N/A
N/A
N/A
April 01, 2014
May 01, 2014
May 15, 2014
September 01, 2014
Consultant selection process initiated
Page 3 of 3
Report Number:
14022
Date:
January 31, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Gerry Cullen, Superintendent of Facility Services
RE:
Preventative Maintenance Inspections of Portable Classrooms – No. 83
Rationale:
Attached is a copy of the findings from the September – October 2013 inspection of portable
classrooms.
Decommissioning Consulting Services (DCS) provides this inspection service to the Board under
contract. In addition to the inspections, DCS recommends and supervises remedial work where
required.
SUMMARY OF CONDITIONS OBSERVED
CONDITION
INSPECTION
ROUND
Mould
Confirmed by
No. of Portables
Moisture &
Suspect Mould
Total
Laboratory
Moisture Only
Incidents(1)
Inspected
Suspect Mould
Only
Analysis
No. 78
276
0
0
1
0
1
No. 79
280
1
3
0
0
4
No. 80
280
0
1
4
0
5
No. 81
280
0
0
0
0
0
No. 82
284
0
0
0
0
0
No. 83
292
0
0
0
0
0
Note (1) - more than one condition may be reported in a portable.
Respectfully submitted,
__________________________________________
___________________________________________
Gerry Cullen
Superintendent of Facility Services
David Euale
Director of Education
104
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
Bruce Trail P.S.
Chris Hadfield P.S.
HB
No.
HB 046
No.
of
Port.
12
PM Inspection Schedule
Round 83
DCS
Inspect. Date
Inspector
23-Sep-13
S. Parliament
Proposed
Round 84
Inspect. Date
13-Nov-13
N.S.M.O.M.O.
Comments from Round 83 Inspection
N.S.M.O.M.O.
(no suspect mould or moisture observed)
HB 062
HB 075
23-Sep-13
23-Sep-13
S. Parliament
S. Parliament
13-Nov-13
13-Nov-13
HB 103
HB 110
HB 114
HB 115
23-Sep-13
23-Sep-13
23-Sep-13
23-Sep-13
S. Parliament
S. Parliament
S. Parliament
S. Parliament
13-Nov-13
13-Nov-13
13-Nov-13
13-Nov-13
HB 142
HB 146
23-Sep-13
23-Sep-13
S. Parliament
S. Parliament
13-Nov-13
13-Nov-13
HB 149
HB 150
HB 1008
RM A1
23-Sep-13
23-Sep-13
23-Sep-13
23-Sept-13
13-Nov-13
13-Nov-13
13-Nov-13
4-Nov-13
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
Exterior caulking degraded at right window.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
Exterior caulking degraded at right window.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
N.S.M.O.M.O.
4-Nov-13
Exterior caulking missing at air-exchanger vent and conduits at right side of portable.
25-Sep-13
S. Parliament
S. Parliament
S. Parliament
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
S. Parliament
Holes in cladding and center flashing on right side of portable.
Exterior caulking degraded at door, windows and air-exchanger vent. Vinyl floor tiles (~2) damaged. Hole in drywall on
west wall (2.5"x2.5").
Holes in cladding and flashing of left wall.
Vinyl floor tiles (~5) damaged.
Vinyl floor tiles (~3) damaged.
Exterior caulking degraded at windows, top of rear door. Exterior caulking degraded at window. Hole in metal cladding
of front wall.
N.S.M.O.M.O.
Interior caulking degraded at door. Vinyl floor tiles (~6) damaged near door. Holes in metal cladding of front wall above
door.
N.S.M.O.M.O.
Exterior caulking missing at doors and windows.
N.S.M.O.M.O.
N.S.M.O.M.O.
11-Nov-13
Exterior caulking degraded at windows. Hole (1") In drywall. Vinyl floor tiles (~6) damaged.
HB 133
25-Sep-13
S. Parliament
11-Nov-13
N.S.M.O.M.O.
HB 134
25-Sep-13
S. Parliament
11-Nov-13
N.S.M.O.M.O.
14
RM A2
23-Sept-13
RM A3
23-Sept-13
RM A4
23-Sept-13
RM A5
23-Sept-13
RM A6
23-Sept-13
RM A7
23-Sept-13
RM A8
23-Sept-13
RM A9
23-Sept-13
RM A10
23-Sept-13
RM A11
23-Sept-13
RM A12
23-Sept-13
RM A13
23-Sept-13
HBL 106
23-Sept-13
Craig Kielburger S.S. HB 073
701386-000 - 2012/2013
12
NORTH
1
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
HB
No.
No.
of
Port.
HB 143
E.W. Foster P.S.
PM Inspection Schedule
Round 83
DCS
Inspect. Date
Inspector
25-Sep-13
S. Parliament
Proposed
Round 84
Inspect. Date
11-Nov-13
Vinyl floor tiles (~2) damaged.
Comments from Round 83 Inspection
N.S.M.O.M.O.
(no suspect mould or moisture observed)
HB 038
25-Sep-13
S. Parliament
11-Nov-13
Downspout missing on front wall. Baseboard(10') missing.
HB 045
25-Sep-13
S. Parliament
11-Nov-13
HB 057
25-Sep-13
S. Parliament
11-Nov-13
Exterior caulking degraded around windows. Holes in metal cladding of front and left walls. Holes in corner flashing of
left wall. Vinyl floor tiles (~1)damaged.
Holes in metal cladding at front and left wall.
HB 056
25-Sep-13
S. Parliament
11-Nov-13
Hole (1") in west interior wall. Vinyl floor tiles (~2) damaged.
HBL 80
25-Sep-13
S. Parliament
11-Nov-13
Holes in metal cladding at right wall. Hole (1"x2") in east interior wall.
HB 203
25-Sep-13
S. Parliament
11-Nov-13
HB 090
25-Sep-13
S. Parliament
11-Nov-13
Cladding damaged underneath front door. Exterior caulking degraded around window. Holes in metal cladding of right
wall. Cladding missing in upper right corner of right wall. Vinyl floor tiles damaged.
Holes in metal cladding at left wall.
HB 091
25-Sep-13
S. Parliament
11-Nov-13
Portable exterior/interior blocked at time of inspection due to school activities.
30-Sept-13
30-Sept-13
30-Sept-13
30-Sept-13
D. Kellyman
D. Kellyman
D. Kellyman
D. Kellyman
7-Nov-13
7-Nov-13
7-Nov-13
7-Nov-13
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
HB 038
HB 045
HB 056
HB 057
701386-000 - 2012/2013
4
NORTH
2
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
Escarpment View
P.S.
HB
No.
HB 090
HB 091
HB 129
HB 160
HB 180
HB 189
HB 203
HBL 080
HB 005
No.
of
Port.
15
HB 089
HB 144
HBL 081
HBL 082
HBL 083
HBL 088
HBL 089
HBL 090
HBL 091
HBL 103
HBL 104
1103
1104
1213
Glen Williams P.S.
Hawthorne Village
P.S.
HB 178
HB 184
HB 009
HB 013
HB 034
701386-000 - 2012/2013
2
9
PM Inspection Schedule
Round 83
DCS
Inspect. Date
Inspector
30-Sept-13
D. Kellyman
30-Sept-13
D. Kellyman
30-Sept-13
D. Kellyman
30-Sept-13
D. Kellyman
30-Sept-13
D. Kellyman
30-Sept-13
D. Kellyman
30-Sept-13
D. Kellyman
30-Sept-13
D. Kellyman
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
25-Sep-13
D. Kellyman/ C.
Jagarnauth
26-Sep-13
S. Parliament
26-Sep-13
S. Parliament
27-Sep-13
S. Parliament
27-Sep-13
27-Sep-13
S. Parliament
S. Parliament
Proposed
Round 84
Inspect. Date
7-Nov-13
7-Nov-13
7-Nov-13
7-Nov-13
7-Nov-13
7-Nov-13
7-Nov-13
7-Nov-13
6-Nov-13
Comments from Round 83 Inspection
N.S.M.O.M.O.
(no suspect mould or moisture observed)
N.S.M.O.M.O.
N.S.M.O.M.O.
Exterior caulking degraded at door.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
N.S.M.O.M.O.
6-Nov-13
Hole (2") in metal cladding on right side of portable.
6-Nov-13
Holes in corner flashing.
18-Nov-13
18-Nov-13
14-Nov-13
Hole in metal cladding of front wall. Section of skirting missing on rear and left walls.
Exterior caulking degraded at air-exchanger vent. Holes in metal cladding at left wall
Holes in metal cladding and corner flashing of left wall. Stained ceiling tile observed above door (new). Vinyl floor tiles
(~3) damaged near door.
N.S.M.O.M.O.
Exterior caulking missing at sides of windows.
14-Nov-13
14-Nov-13
NORTH
3
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
HB
No.
No.
of
Port.
HB 035
HB 036
Martin Street P.S.
McKenzie-Smith
Bennett P.S.
PM Inspection Schedule
Round 83
DCS
Inspect. Date
Inspector
27-Sep-13
S. Parliament
27-Sep-13
S. Parliament
Proposed
Comments from Round 83 Inspection
Round 84
N.S.M.O.M.O.
Inspect. Date
(no suspect mould or moisture observed)
14-Nov-13
Exterior caulking degraded at windows. Hole in metal cladding of front wall.
14-Nov-13
Exterior caulking degraded at window. Holes in rear wall corner flashing. Holes in metal cladding of front wall.
HB 081
HB 136
27-Sep-13
27-Sep-13
S. Parliament
S. Parliament
14-Nov-13
14-Nov-13
HB 155
27-Sep-13
S. Parliament
14-Nov-13
27-Sep-13
14-Nov-13
6-Nov-13
6-Nov-13
14-Nov-13
Exterior caulking degraded at top of door. Holes in rear wall corner flashing.
Holes in metal cladding of rear and right wall. Center flashing (6") missing at top of right wall. Vinyl floor tiles (~6)
damaged.
Exterior caulking degraded and/or missing at air-exchanger vent and door frame (existing). Holes in metal cladding on
west wall below air-conditioning unit.
Holes in metal cladding of left wall. Vinyl floor tiles (~3) damaged.
N.S.M.O.M.O.
Exterior caulking degraded at door.
Rxterior caulking degrade at air-exchanger vent. Interior caulking degraded around both windows.
14-Nov-13
Holes in metal cladding of right wall.
HB 162
HB 152
HB 015
HB 125
HB 127
701386-000 - 2012/2013
2
25-Sep-13
25-Sep-13
2
27-Sep-13
S. Parliament
Dwayne/Candace
Dwayne/Candace
S. Parliament
27-Sep-13
S. Parliament
NORTH
4
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
Milton District H.S.
P.L. Robertson P.S.
Park P.S.
Robert Baldwin P.S.
Robert Little P.S.
HB
No.
HB 001
HB 093
HB 154
HBL 086
HBL 087
HB 004
HB 016
HB 021
HB 022
HB 027
HB 030
HB 039
HB 041
HB 066
HB 071
HB 100
HB 113
HB 048
HB 208
HB 122
No.
of
Port.
5
12
1
3
Comments from Round 83 Inspection
N.S.M.O.M.O.
(no suspect mould or moisture observed)
N.S.M.O.M.O.
N.S.M.O.M.O.
Holes in front and rear corner flashings. Evidence of pest activity at IP-IV.
Interior caulking missing at window.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
Exterior caulking degraded at air-exchanger vent.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
Holes in corner flashing at rear and left elevation. Downspout missing at front of portable.
30-Sep-13
D. Kellyman
7-Nov-13
N.S.M.O.M.O.
HBL 079
30-Sep-13
D. Kellyman
7-Nov-13
N.S.M.O.M.O.
27-Sep-13
S. Parliament
14-Nov-13
Exterior caulking missing at rear door. Exterior caulking degraded around air-exchanger vent
27-Sep-13
S. Parliament
14-Nov-13
Exterior caulking degraded at windows. Downspout missing at rear wall. Holes in cladding of left wall.
30-Sep-13
D. Kellyman
7-Nov-13
Holes in metal cladding at front of portable.
30-Sep-13
D. Kellyman
7-Nov-13
N.S.M.O.M.O.
30-Sep-13
7-Nov-13
N.S.M.O.M.O.
26-Sep-13
26-Sep-13
24-Sep-13
24-Sep-13
24-Sep-13
24-Sep-13
24-Sep-13
D. Kellyman
S. Parliament
S. Parliament
S. Parliament
S. Parliament
S. Parliament
S. Parliament
S. Parliament
18-Nov-13
18-Nov-13
12-Nov-13
12-Nov-13
12-Nov-13
12-Nov-13
12-Nov-13
24-Sep-13
24-Sep-13
24-Sep-13
24-Sep-13
24-Sep-13
24-Sep-13
24-Sep-13
24-Sep-13
S. Parliament
S. Parliament
S. Parliament
S. Parliament
S. Parliament
D. Kellyman
D. Kellyman
D. Kellyman
12-Nov-13
12-Nov-13
12-Nov-13
12-Nov-13
12-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
Exterior caulking dergaded at both windows. Holes in metal cladding of rear wall.
Conduit missing caulking. Holes in metal cladding beside door on front wall.
Stained ceiling tile observed. Holes in metal cladding of front wall.
Holes in metal cladding of front wall.
Stained ceiling tile observed.
Exterior caulking degraded at door, air-exchanger vent, windows and air-conditioning unit .
Exterior caulking missing at air-exchanger vent. Exterior caulking degraded at air-exchanger vent. Vinyl floor tiles
damaged. Ceiling tile damaged in northwest corner of portable.
Exterior caulking degraded around door.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
N.S.M.O.M.O.
Hole (4") in wood skirting at right side of portable. Damaged vinyl floor tile.
N.S.M.O.M.O.
HBL 10
2
HB 82
3
HB 83
HBL 099
HB 029
Silver Creek P.S.
HB 033
Tiger Jeet Singh P.S. HB 063
HB 095
HB 109
HB 116
HB 126
W.I. Dick P.S.
Proposed
Round 84
Inspect. Date
4-Nov-13
4-Nov-13
4-Nov-13
4-Nov-13
4-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
5-Nov-13
18-Nov-13
18-Nov-13
7-Nov-13
HB 174
HB 208
Sam Sherrat P.S
PM Inspection Schedule
Round 83
DCS
Inspect. Date
Inspector
23-Sep-13
D. Kellyman
23-Sep-13
D. Kellyman
23-Sep-13
D. Kellyman
23-Sep-13
D. Kellyman
23-Sep-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
24-Sept-13
D. Kellyman
26-Sep-13
S. Parliament
26-Sep-13
S. Parliament
30-Sep-13
D. Kellyman
HB 187
HBL 013
HBL 014
HBL 015
HBL 098
HB 002
HB 007
HB 183
Total Portables:
701386-000 - 2012/2013
2
10
3
113
NOTE:
Scheduled inspection date subject to change due to availability of manpower and the facility.
NORTH
5
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
Alexander's P.S.
C. H. Norton
HB 006
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
02-Oct-13
02-Oct-13
S. Parliament
S. Parliament
26-Nov-13
26-Nov-13
Exterior caulking missing at windows. Holes in metal cladding of right wall.
Exterior caulking missing at windows.
HB 024
02-Oct-13
S. Parliament
26-Nov-13
Holes in corner flashing of front wall.
HB 028
02-Oct-13
S. Parliament
26-Nov-13
Exterior caulking degraded at door (existing).
HB 032
02-Oct-13
S. Parliament
26-Nov-13
HB 051
02-Oct-13
S. Parliament
26-Nov-13
Section (2') of baseboard missing near air-exchanger unit (existing). Holes in metal cladding above air-exchanger vent.
Hole (1”) in west wall near door.
Holes in metal cladding on left wall.
HB 096
02-Oct-13
S. Parliament
26-Nov-13
HB 128
02-Oct-13
S. Parliament
26-Nov-13
1
15-Oct-13
S. Parliament
21-Nov-13
4
7-Oct-13
S. Parliament
25-Nov-13
Holes in rear left corner flashing (existing). Vinyl floor tiles (2) damaged (existing). Rodent droppings observed in IP-IV
(existing).
Exterior caulking degraded and/or missing at doors, windows, air-exchanger vent and conduits (existing). Hole (1”) in
east wall near door.
Gap (1"2) Between door frame and wall. Exterior caulking missing and/or degraded at door,windows and air-exchanger
vent. Interior caulking missing at both widows. Holes in metal cladding of left wall.
Exterior window caulking degraded (existing).
HB 067
8
7-Oct-13
S. Parliament
25-Nov-13
N.S.M.O.M.O.
07-Oct-13
S. Parliament
25-Nov-13
07-Oct-13
S. Parliament
25-Nov-13
Holes in corner flashing (existing). Exterior caulking missing at air-exchanger vent (existing). Exterior caulking degraded
at windows.
Holes in left front corner flashing (existing).
15-Oct-13
S. Parliament
21-Nov-13
Exterior caulking missing at left side of both windows. Exterior caulking missing and/or degraded at air-exchanger vent.
HB 117
15-Oct-13
S. Parliament
21-Nov-13
Exterior caulking missing at air-conditioning conduit.
HB 118
15-Oct-13
S. Parliament
21-Nov-13
N.S.M.O.M.O.
HB 119
15-Oct-13
S. Parliament
21-Nov-13
Exterior caulking degraded at door and both windows. Exterior caulking missing at conduit on rear wall.
30-Sept-13
S. Parliament
19-Nov-13
HB 156
30-Sept-13
S. Parliament
19-Nov-13
Caulking missing/degraded at door and downspout (existing). Holes in corner flashing . Caulking missing at left window.
Vinyl floor tiles damaged.
Damaged floor tiles throughout (existing). Exterior caulking missing at sides of windows. Metal cladding (2"x2.5')
missing to left of door. Edge flashing missing on front and right wall. Holes in metal cladding of right wall.
HB 157
30-Sept-13
S. Parliament
19-Nov-13
HB 173
30-Sept-13
S. Parliament
19-Nov-13
HBL 30
30-Sept-13
S. Parliament
19-Nov-13
HBL 31
30-Sept-13
S. Parliament
19-Nov-13
02-Oct-13
S. Parliament
26-Nov-13
Exterior caulking degraded at windows. Holes in front and rear corner flashing of left wall. Holes in metal cladding of left
wall.
Caulking degraded around air-exchanger vent. Exterior caulking missing on left window. Holes in front and rear corner
flashing of right wall.
Holes in metal cladding in left wall
HBL 109
02-Oct-13
S. Parliament
26-Nov-13
N.S.M.O.M.O.
RM 179 A/B 12
7-Oct-13
S. Parliament
25-Nov-13
Interior caulking degraded at window.
RM 180
7-Oct-13
S. Parliament
25-Nov-13
Exterior caulking degraded at window.
RM 181
7-Oct-13
S. Parliament
25-Nov-13
N.S.M.O.M.O.
RM 182
7-Oct-13
S. Parliament
25-Nov-13
N.S.M.O.M.O.
HBL 24
John W. Boich P.S.
L.B. Pearson H.S.
Comments from Round 83 Inspection
DCS
HBL 102
John T. Tuck P.S.
Proposed
Round 83
HB 008
Charles R. Beaudoin HBL 100
P.S.
HBL 101
J.W. Singleton
Education Centre
PM Inspection Schedule
of
HB 003
HB 064
HBL 108
701386-000 - 2012/2013
4
6
2
Exterior caulking missing at top of air-exchanger vent. Holes in metal cladding and right corner flashing of front wall.
Vinyl floor tiles (~10) damaged.
Exterior caulking degraded at sides of door. Baseboard missing along entire north wall. Vinyl floor tiles (~25 damaged.)
EAST BURLINGTON
1
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
PM Inspection Schedule
Proposed
Comments from Round 83 Inspection
of
Round 83
DCS
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
RM 183
7-Oct-13
S. Parliament
25-Nov-13
N.S.M.O.M.O.
RM 184
7-Oct-13
S. Parliament
25-Nov-13
N.S.M.O.M.O.
RM 185
7-Oct-13
S. Parliament
25-Nov-13
N.S.M.O.M.O.
RM 186
7-Oct-13
S. Parliament
25-Nov-13
N.S.M.O.M.O.
RM 187
7-Oct-13
S. Parliament
25-Nov-13
N.S.M.O.M.O.
RM 188
7-Oct-13
S. Parliament
25-Nov-13
Interior caulking degraded at left window.
RM 189
7-Oct-13
S. Parliament
25-Nov-13
Exterior caulking degraded at window.
RM 190 A/B
7-Oct-13
S. Parliament
25-Nov-13
Exterior caulking degraded at window.
701386-000 - 2012/2013
EAST BURLINGTON
2
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
Proposed
Comments from Round 83 Inspection
Round 83
DCS
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
15-Oct-13
S. Parliament
21-Nov-13
N.S.M.O.M.O.
HB 151
15-Oct-13
S. Parliament
21-Nov-13
Hole in metal cladding of front wall.
HB 161
15-Oct-13
S. Parliament
21-Nov-13
Hole in metal cladding of right wall. Hole in skirting of left wall.
2-Oct-13
S. Parliament
26-Nov-13
Vinyl floor tiles (~2) damaged.
2-Oct-13
S. Parliament
26-Nov-13
Exterior caulking missing at left side of right window. Holes in metal cladding of front wall. Holes in front corner flashing
of right wall. Stained ceiling tile observed at C-4. Vinyl floor tiles (~12) damaged.
1-Oct-13
S. Parliament
20-Nov-13
HB 018
1-Oct-13
S. Parliament
20-Nov-13
Exterior caulking degraded at rear door. Caulking degraded around gable louvres of right wall. Holes in metal cladding
and flashing of left wall.
Exterior caulking missing at top of front door. Caulking degraded around rear door. Caulking degraded/missing around
gable louvre of left wall. Holes in metal cladding of left wall. Ceiling tiles (~2) stained near center beam.
HB 019
1-Oct-13
S. Parliament
20-Nov-13
Caulking missing around wiring on left wall.
HB 020
1-Oct-13
S. Parliament
20-Nov-13
HB 025
1-Oct-13
S. Parliament
20-Nov-13
Exterior caulking degraded at front door. Exterior caulking degraded around windows.Caulking degraded around gable
louvre on left wall.
Caulking degraded around air-exchanger vent and reat door. Conduit missing caulking on right wall.
HB 165
1-Oct-13
S. Parliament
20-Nov-13
M.M. Robinson H.S. HB 010
Pineland P.S.
PM Inspection Schedule
of
HB 069
3
2
HB 094
Sir E. MacMillan P.S. HB 017
Total Portables:
701386-000 - 2012/2013
6
48
NOTE:
Exterior caulking degraded around door. Caulking degraded/missing around gable louvre on left wall. Holes in metal
cladding of front wall.
Scheduled inspection date subject to change due to availability of manpower and the facility.
EAST BURLINGTON
3
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
Florence Meares P.S. HB 139
PM Inspection Schedule
Proposed
Comments from Round 83 Inspection
of
Round 83
DCS
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
2
30-Sep-13
S. Parliament
19-Nov-13
Conduit missing caulking.Holes in metal cladding of front and rear walls. Holes in corner flashing of read and right walls.
Large holes in skirting of right wall.
Holes in metal cladding. Vinyl floor tiles damaged. Hole (1") in drywall facing door.
Kilbride P.S.
HB 074
1
24-Sep-13
D. Kellyman
5-Nov-13
N.S.M.O.M.O.
Orchard Park P.S.
HB 040
4
30-Sep-30
S. Parliament
19-Nov-13
Vinyl floor tiles (~5) damaged.
HB 140
30-Sep-30
S. Parliament
19-Nov-13
Exterior caulking degraded at sides of door. Holes in metal cladding of front wall. Vinyl floor tiles (~2) damaged.
HB 147
30-Sep-30
S. Parliament
19-Nov-13
Stained ceiling tile obsereved at C-1 (new).
HB 166
30-Sep-30
S. Parliament
19-Nov-13
Exterior caulking degraded at sides of door. Holes in metal cladding of front wall. Vinyl floor tiles (~2) damaged.
30-Sep-30
S. Parliament
19-Nov-13
N.S.M.O.M.O.
30-Sep-30
S. Parliament
19-Nov-13
Caulking missing at conduit. Holes in metal cladding of rear wall.
1-Oct-13
S. Parliament
20-Nov-13
Exterior caulking missing at windows.
HB 031
1-Oct-13
S. Parliament
20-Nov-13
Hole (1") in drywall to right of door.
HB 053
1-Oct-13
S. Parliament
20-Nov-13
N.S.M.O.M.O.
HB 105
1-Oct-13
S. Parliament
20-Nov-13
N.S.M.O.M.O.
HB 124
1-Oct-13
S. Parliament
20-Nov-13
N.S.M.O.M.O.
HB 141
1-Oct-13
S. Parliament
20-Nov-13
N.S.M.O.M.O.
HB 148
1-Oct-13
S. Parliament
20-Nov-13
1-Oct-13
S. Parliament
Exterior caulking missing at left side of window. Caulking missing around wiring entering the upper left corner of rear
wall. Vinly floor tiles (~8) damaged.
Holes in metal cladding and flashing of right and left walls.
HB 169
Pauline Johnson P.S. HB 102
2
HBL 32
HB 012
8
Tom Thompson P.S.
HB 206
Total Portables:
701386-000 - 2012/2013
17
30-Sep-13
S. Parliament
19-Nov-13
NOTE:
20-Nov-13
Scheduled inspection date subject to change due to availability of manpower and the facility.
WEST BURLINGTON
1
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
Abbey Park H.S.
E.J. James P.S.
Iroquois Ridge H.S.
Joshua Creek P.S.
Oakville Trafalgar
H.S. (Portable
Relocatable)
701386-000 - 2012/2013
HB 015
PM Inspection Schedule
Proposed
Comments from Round 83 Inspection
of
Round 83
DCS
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
6
3-Oct-13
17-Oct-13
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman
3-Dec-13
Exterior caulking degraded at door. Hole (2") in metal cladding at rear of portable.
HB 111
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.O.M.O.
HB 121
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.O.M.O.
HBL 09
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.O.M.O.
08-Oct-13
S. Parliament
05-Dec-13
Exterior caulking missing at door and windows.
HB 099
08-Oct-13
S. Parliament
05-Dec-13
N.S.M.O.M.O.
HB 176
08-Oct-13
S. Parliament
05-Dec-13
Exterior caulking missing at both windows.
HB 209
08-Oct-13
S. Parliament
05-Dec-13
Hole in metal cladding of left side of portable. Exterior caulking degraded at left window.
HB 059
3-Oct-13
HB 108
3-Oct-13
HB 122
3-Oct-13
HB 163
3-Oct-13
HB 164
3-Oct-13
HB 179
3-Oct-13
HB 199
3-Oct-13
HB 200
3-Oct-13
HB 207
3-Oct-13
HB 061
HB 070
HB 011
4
4
N.S.M.O.M.O.
02-Dec-13
N.S.M.O.M.O.
02-Dec-13
N.S.M.O.M.O.
02-Dec-13
N.S.M.O.M.O.
02-Dec-13
N.S.M.O.M.O.
02-Dec-13
N.S.M.O.M.O.
02-Dec-13
N.S.M.O.M.O.
02-Dec-13
N.S.M.O.M.O.
02-Dec-13
N.S.M.O.M.O.
02-Dec-13
Exterior caulking missing at light fixture.
13-Aug-13
D. Kellyman
05-Dec-13
N.S.M.OM.O
HB 077
13-Aug-13
D. Kellyman
05-Dec-13
N.S.M.OM.O
HB 085
13-Aug-13
D. Kellyman
05-Dec-13
N.S.M.OM.O
HB 199
13-Aug-13
D. Kellyman
05-Dec-13
Exterior caulking missing at door and windows.
HB 200
13-Aug-13
D. Kellyman
05-Dec-13
Exterior caulking missing at door,windows and air-exchanger vent. Holes in front left corner flashing.
17-Oct-13
D. Kellyman
3-Dec-13
Hole in bottom right side of veneer near cement board. Interior caulking missing at top of middle window.
RM 191
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.OM.O
RM 192
17-Oct-13
D. Kellyman
3-Dec-13
RM 193
17-Oct-13
D. Kellyman
3-Dec-13
Exterior caulking degraded at windows and at top of cement board skirt (existing). Interior caulking missing at top of
middle window.
N.S.M.OM.O
RM 194
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.OM.O
RM 198
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.OM.O
RM 199
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.OM.O
RM 190
5
02-Dec-13
7
EAST OAKVILLE
1
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
Pilgrim Wood P.S.
Post's Corners P.S.
River Oaks P.S.
Total Portables:
701386-000 - 2012/2013
HBL 33
PM Inspection Schedule
Proposed
Comments from Round 83 Inspection
of
Round 83
DCS
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
5
3-Oct-13
03-Oct-13
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
S. Parliament
27-Nov-13
Exterior caulking degraded and/or missing at door. Holes in metal cladding on north and west walls. Gap in door lintel.
HB 072
03-Oct-13
S. Parliament
27-Nov-13
N.S.M.OM.O
HB 177
03-Oct-13
S. Parliament
27-Nov-13
N.S.M.OM.O
03-Oct-13
S. Parliament
27-Nov-13
Exterior caulking degrading at windows and door. Holes in rear east corner flashing.
HBL 34
03-Oct-13
HBL 35
03-Oct-13
HB 1371
03-Oct-13
HB 1372
03-Oct-13
HB 065
HB 196
2
1
34
NOTE:
2-Dec-13
Exterior caulking degraded at door. Holes in front and rear left corner flashings.
2-Dec-13
Exterior caulking degraded at air-exchanger vent and door.
2-Dec-13
Holes in rear and right elevation corner flashings.
2-Dec-13
N.S.M.OM.O
2-Dec-13
N.S.M.OM.O
Scheduled inspection date subject to change due to availability of manpower and the facility.
EAST OAKVILLE
2
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
Captain R. Wilson
P.S.
HB 014
Forest Trail P.S.
Proposed
Comments from Round 83 Inspection
Round 83
DCS
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
2
Exterior caulking degraded at door. Hole in wood skirting on front face of portable.
28-Nov-13
N.S.M.O.M.O.
17-Oct-13
3-Dec-13
Pest activity observed in ceiling space adjacent to air-exchanger unit.
HBL 001
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.O.M.O.
HBL 002
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.O.M.O.
HBL 008
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.O.M.O.
HBL 085
17-Oct-13
D. Kellyman
3-Dec-13
N.S.M.O.M.O.
10-Oct-13
S. Parliament
09-Dec-13
Exterior caulking missing on right window.
HB 044
09-Oct-13
S. Parliament
09-Dec-13
Holes in front corner flashing of left wall. Vinyl floor tiles (~2) damaged.
HB 047
09-Oct-13
S. Parliament
09-Dec-13
Hole in metal cladding of front wall. Stained ceiling tile near center beam.
HB 049
09-Oct-13
S. Parliament
09-Dec-13
N.S.M.O.M.O.
HB 050
09-Oct-13
S. Parliament
09-Dec-13
N.S.M.O.M.O.
HB 052
09-Oct-13
S. Parliament
09-Dec-13
Caulking degraded/missing around conduit on right wall. Interior caulking missing at right window.
HB 054
09-Oct-13
S. Parliament
09-Dec-13
Stained ceiling tiles (~2) observed near center beam (new).
HB 058
09-Oct-13
S. Parliament
09-Dec-13
Exterior caulking missing at left window. Caulking degraded at air-exchanger vent.Vinyl floor tile (~1)damaged.
HB 076
09-Oct-13
S. Parliament
09-Dec-13
N.S.M.O.M.O.
HB 088
10-Oct-13
S. Parliament
09-Dec-13
Exterior caulking degraded at left window.
HB 101
09-Oct-13
S. Parliament
09-Dec-13
Exterior caulking degraded and/or missing at door and windows. Interior caulking missing at both windows.
HB 106
10-Oct-13
S. Parliament
09-Dec-13
N.S.M.O.M.O.
HB 195
10-Oct-13
S. Parliament
09-Dec-13
Exterior caulking degraded and/or missing at door and windows. Interior caulking degraded around both windows.
HB 202
10-Oct-13
S. Parliament
09-Dec-13
Exterior caulking missing at door.
HB 204
09-Oct-13
S. Parliament
09-Dec-13
Exterior caulking degraded at door and left window. Holes in center flashing of right wall.
HBL 005
10-Oct-13
S. Parliament
09-Dec-13
N.S.M.O.M.O.
HBL 084
10-Oct-13
S. Parliament
09-Dec-13
Exterior caulking missing at door. Exterior caulking degraded at conduit.
02-Dec-13
N.S.M.O.M.O.
10-Dec-13
HB 084
HB 026
01-Oct-13
28-Nov-13
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman
HB 135
Emily Carr P.S.
PM Inspection Schedule
of
01-Oct-13
5
17
Gladys Speers P.S.
HB 104
1
03-Oct-13
Palmero P.S.
HB 037
8
10-Oct-13
D. Kellyman/ C.
Jagarnauth
S. Parliament
HB 061
10-Oct-13
S. Parliament
10-Dec-13
Exterior caulking degraded and/or missing at both windows and conduit on right side of portable. Hole in metal
cladding of front wall.
N.S.M.O.M.O.
HB 068
10-Oct-13
S. Parliament
10-Dec-13
Exterior caulking missing and/or degraded at door,windows, air-exchanger vent and conduit on right side of portable.
HB 086
10-Oct-13
S. Parliament
10-Dec-13
N.S.M.O.M.O.
HB 087
10-Oct-13
S. Parliament
10-Dec-13
Exterior caulking degraded at door.
701386-000 - 2012/2013
WEST OAKVILLE
1
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
Pine Grove P.S.
Sunningdale P.S.
W.H. Morden P.S.
West Oak P.S.
701386-000 - 2012/2013
PM Inspection Schedule
Proposed
Comments from Round 83 Inspection
of
Round 83
DCS
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
HB 098
10-Oct-13
S. Parliament
10-Dec-13
HB 167
10-Oct-13
S. Parliament
10-Dec-13
Exterior caulking degraded and/or missing at conduit at left side of portable. Downspout missing at front side of
portable. Holes in right corner flashing of rear wall. Interior caulking missing at both windows.
Hole (1") in drywall across from doorway. Exterior caulking degraded and/or missing at door.
HB 168
10-Oct-13
S. Parliament
10-Dec-13
Hole (1.5"x3") in drywall to right of door.
HB 170
10-Oct-13
S. Parliament
10-Dec-13
Holes in metal cladding of front wall.
02-Oct-13
D. Kellyman
04-Dec-13
N.S.M.O.M.O.
HB 097
02-Oct-13
D. Kellyman
04-Dec-13
N.S.M.O.M.O.
HB 123
02-Oct-13
D. Kellyman
04-Dec-13
Vinyl floor tiles damaged throughout portable.
HB 130
02-Oct-13
D. Kellyman
04-Dec-13
N.S.M.O.M.O.
HB 131
02-Oct-13
D. Kellyman
04-Dec-13
N.S.M.O.M.O.
HB 158
02-Oct-13
D. Kellyman
04-Dec-13
N.S.M.O.M.O.
HB 159
02-Oct-13
D. Kellyman
04-Dec-13
Roof flashing damaged at right end of portable.
HB 171
02-Oct-13
D. Kellyman
04-Dec-13
Ceiling tiles damaged near air-exchanger unit.
HB 175
02-Oct-13
D. Kellyman
04-Dec-13
Ceiling tile damaged near door. Birds nest observed at C-2.
HBL 006
02-Oct-13
D. Kellyman
04-Dec-13
N.S.M.O.M.O.
03-Oct-13
S. Parliament
27-Nov-13
HB 092
03-Oct-13
S. Parliament
27-Nov-13
Exterior Caulking missing at windows and air-exchanger vent. Hole (2") in metal cladding. Holes in metal cladding of
front and right wall. Holes (1") in drywall of wall to left of door. Vinyl floor tiles (~10) damaged. Baseboard (13')missing
of east wall.
N.S.M.O.M.O.
HB 120
03-Oct-13
S. Parliament
27-Nov-13
Holes in metal cladding and rear corner flashing of right wall.
HB 132
03-Oct-13
S. Parliament
27-Nov-13
Holes in metal cladding on front wall.
HB 137
03-Oct-13
S. Parliament
27-Nov-13
Holes in metal cladding of front wall.
HB 145
03-Oct-13
S. Parliament
27-Nov-13
Holes in metal cladding on south wall.
HB 172
03-Oct-13
S. Parliament
27-Nov-13
Holes in metal cladding of left wall.
19-Sep-13
D. Kellyman
04-Dec-13
Holes in metal cladding of left wall.
HB 138
19-Sep-13
D. Kellyman
04-Dec-13
N.S.M.O.M.O.
HBL 007
19-Sep-13
D. Kellyman
04-Dec-13
N.S.M.O.M.O.
01-Oct-13
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
28-Nov-13
N.S.M.O.M.O.
28-Nov-13
N.S.M.O.M.O.
28-Nov-13
N.S.M.O.M.O.
28-Nov-13
N.S.M.O.M.O.
28-Nov-13
N.S.M.O.M.O.
28-Nov-13
N.S.M.O.M.O.
28-Nov-13
N.S.M.O.M.O.
28-Nov-13
N.S.M.O.M.O.
HB 043
HB 072
HB 055
RM 1
10
7
3
10
RM 2
01-Oct-13
RM 3
01-Oct-13
RM 4
01-Oct-13
RM 5
01-Oct-13
RM 6
01-Oct-13
Work Room
01-Oct-13
HB 079
01-Oct-13
WEST OAKVILLE
2
TABLE 1
PORTABLE CLASSROOM PREVENTATIVE MAINTENANCE INSPECTION NO. 83 SUMMARY
School
No.
HB No.
White Oaks Centre
for Science and
Technology (North
Campus)
White Oaks School
Admin. (South
Campus)
Total Portables:
701386-000 - 2012/2013
PM Inspection Schedule
Proposed
Comments from Round 83 Inspection
of
Round 83
DCS
Round 84
N.S.M.O.M.O.
Port.
Inspect. Date
Inspector
Inspect. Date
(no suspect mould or moisture observed)
28-Nov-13
N.S.M.O.M.O.
28-Nov-13
N.S.M.O.M.O.
08-Oct-13
D. Kellyman/ C.
Jagarnauth
D. Kellyman/ C.
Jagarnauth
S. Parliament
05-Dec-13
Hole in metal cladding of front wall.
HBL 092
08-Oct-13
S. Parliament
05-Dec-13
N.S.M.O.M.O.
HBL 093
08-Oct-13
S. Parliament
05-Dec-13
N.S.M.O.M.O.
HBL 094
08-Oct-13
S. Parliament
05-Dec-13
Holes in metal cladding of front wall.
HBL 095
08-Oct-13
S. Parliament
05-Dec-13
Holes in metal cladding of front wall.
16-Oct-13
S. Parliament
HB 042
16-Oct-13
S. Parliament
11-Dec-13
Holes in metal cladding, corner flashing and roof flashing of left wall
HB 078
16-Oct-13
S. Parliament
11-Dec-13
N.S.M.O.M.O.
HB 112
16-Oct-13
S. Parliament
11-Dec-13
Left window screen broken. Exterior caulking degraded at door and right windows.
HB 153
16-Oct-13
S. Parliament
11-Dec-13
N.S.M.O.M.O.
HB 201
16-Oct-13
S. Parliament
11-Dec-13
Holes (6") in drywall. Exterior caulking degrade at bottom of both windows, Holes in metal cladding of right wall.
HB 205
16-Oct-13
S. Parliament
11-Dec-13
N.S.M.O.M.O.
HBL 016
16-Oct-13
S. Parliament
11-Dec-13
N.S.M.O.M.O.
HBL 017
16-Oct-13
S. Parliament
11-Dec-13
N.S.M.O.M.O.
HBL 018
16-Oct-13
S. Parliament
11-Dec-13
Hole (2") in drywall under coat racks (existing). Hole in metal cladding of right wall.
HBL 096
16-Oct-13
S. Parliament
11-Dec-13
N.S.M.O.M.O.
HBL 097
16-Oct-13
S. Parliament
11-Dec-13
N.S.M.O.M.O.
HB 080
01-Oct-13
HB 107
01-Oct-13
HB 060
HB 023
5
12
80
NOTE:
N.S.M.O.M.O.
Scheduled inspection date subject to change due to availability of manpower and the facility.
WEST OAKVILLE
3
Report Number:
14034
Date:
February 13, 2014
FOR INFORMATION
TO:
The Chair and Members of the
Halton District School Board
FROM:
Administrative Council
RE:
Triple Grade Organizations – Dual Track schools – 2014-2015 School Year
Warrant:
At the November 20, 2013 Board meeting the following recommendations were approved:
Be it resolved that effective in the 2014-2015 school year, wherein a triple grade configuration has
been possible (due to 23 or fewer students enrolled in three consecutive grades), the School
Superintendent will assess the impact on the learning environment and opportunities for students
and will consider and recommend for Board approval one of the following strategies;
 Staff as a Grade 1-2 blended class;
 Staff as a Grade 1-2-3 blended class;
 Redirect the Grade 1 students to a neighbouring school for their program and;
Wherein a triple grade configuration has been possible (due to 23 or fewer students enrolled in three
consecutive grades for two consecutive years) the School Superintendent will consider and may
recommend for Board approval a boundary review.
Based on enrolment information confirmed by principals as of February 14, 2014, a triple grade configuration
for the school year 2014-2015 is possible in the following schools:
School
Pineland
EW Foster
Martin Street
2012-13 Grade 1-3 English
Enrolments
8 / 9 / 21 = 38
11 / 7 / 12 = 30
2 / 13 / 8 = 23
2013-14 Grade 1-3
English Enrolments
0 / 8 / 9 = 17
0 / 11 / 7 = 18
9 / 2 / 12 = 23
2014-15 Grade 1-3 English
Projected Enrolments
0/0/8=8
8 / 0 / 11 = 19
6 / 9 / 2 = 17
Conclusion
Consistent with the November 20, 2013 recommendation and given the projected English enrolments in these
schools, for the 2014-2015 school year, the Family of Schools Superintendents will consult with Principals and
assess the impact on the learning environment and opportunities for students and will consider and recommend
for Board approval one of the following strategies:
 Staff as a Grade 1-2 blended class;
 Staff as a Grade 1-2-3 blended class;
 Redirect the Grade 1 students to a neighbouring school for their program and;
The Family of Schools Superintendents will consider and may recommend for Board approval a boundary
review completed by December 2014.
Respectfully submitted,
_________________________
Jeff Blackwell
Associate Director
____________________________
David Euale
Director of Education
119

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