Small Farmers` Agribusiness Consortium (SFAC) NCUI Auditorium

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Small Farmers’ Agribusiness Consortium (SFAC)
NCUI Auditorium, 5th Floor, 3 Institutional Area,
August Kranti Marg, HauzKhas, New Delhi – 110 016
Expression of Interest (EoI) for Empanelment of Support Agencies to provide procurement
and logistics support for Onion
Small Farmers’ Agribusiness Consortium (SFAC) has been mandated by Department of
Agriculture, Cooperation and Farmers Welfare, Ministry of Agriculture and Farmers Welfare,
Government of India to create a buffer stock of onion for market intervention to stabilize retail
prices in major markets. For this purpose, SFAC proposes to procure onion directly from farmers
in the major production hubs of Maharashtra (mainly Nasik and Pune Districts) in the
forthcoming harvesting season.
SFAC seeks to empanel technically qualified and experienced support agencies to
provide procurement and logistics support for onion. For detailed EoI, interested agencies can
download complete document from www.sfacindia.com and shall submit hard copy of their
proposal by 5:00PM on 04th April, 2016 at the following address:
Managing Director
Small Farmers’ Agribusiness Consortium (SFAC)
NCUI Auditorium, 5th Floor, 3 Institutional Area,
August Kranti Marg, HauzKhas, New Delhi – 110 016
.........................................
Small Farmers’ Agribusiness Consortium (SFAC)
NCUI Auditorium, 5th Floor, 3 Institutional Area,
August Kranti Marg, HauzKhas, New Delhi – 110 016
Expression of Interest (EoI) for Empanelment of Support Agencies to provide procurement
and logistics support for Onion
Small Farmers’ Agribusiness Consortium (SFAC) has been mandated by Department of
Agriculture, Cooperation and Farmers Welfare, Ministry of Agriculture and Farmers’ Welfare,
Government of India to create a buffer stock of onion for market intervention to stabilize retail
prices in major markets. For this purpose, SFAC proposes to procure onion directly from farmers
in the major production hubs of Maharashtra (mainly Nasik and Pune Districts) in the
forthcoming harvesting season.
SFAC seeks to empanel technically qualified and experienced support agencies to provide
procurement and logistics support by undertaking the following tasks: 1. Organizing procurement operations on behalf of SFAC in the major mandis in identified
production hubs.
2. Quality control to ensure procurement as per FAQ norms laid down by SFAC.
3. Transportation, sorting, grading and storage in identified onion storage structures
(Challies).
4. Identification and hiring of suitable storage structures (Challies) within the near to the
procurement centres / markets.
5. Ensuring quality control and proper maintenance of stocks during storage period.
6. Providing security, post-storage operation and generation of periodic quality report.
7. Extraction, sorting, grading, bagging and despatch of onion as per SFAC indents.
8. Any other service, not limited to above to ensure successful operation of onion
procurement, storage and dispatch to the market.
For executing above mentioned services, SFAC will pay fixed service charges to the tune
of 1% (One percent) of procurement value, in addition to all other charges for storage,
transportation, sorting, grading and bagging etc.
Eligibility Criteria:
The followings are eligible to apply for empanelment as ‘Procurement Support Agency for
onion’
i)
ii)
iii)
An individual entrepreneur / Partnership firms having valid PAN card.
A Company registered under the Indian Companies Act 1956 of the Government
India;
A Cooperative, Trust, Society or Limited Liability Company and Farmer Producer
Organization (FPO).
Provided that:
I.
II.
III.
IV.
V.
The individual / business entity has necessary licenses to procure onion in APMC
markets;
The individual / business entity has good financial background;
The individual / business entity has good credibility and enjoys trust in the market;
The individual / business entity has never been blacklisted by any APMC in the State;
The individual / business entity has not been guilty of any financial frauds and there is no
such case pending in any court anywhere in India.
SFAC will conduct a thorough verification and background checking of the applicants before
empanelling them as Procurement Support Agency.
Submission of EoI:
The Expression of Interest complete in all respects shall be submitted to SFAC in sealed
envelope super scribed as “Empanelment of Support Agencies to provide procurement,
logistics support for Onion" by 5:00PM on 04th April, 2016.
The offers may be submitted in hard copy at the following address:Managing Director
Small Farmers’ Agribusiness Consortium (SFAC)
NCUI Auditorium, 5th Floor,
3 Institutional Area, August Kranti Marg,
HauzKhas, New Delhi – 110 016
EoI shall consist of two separate envelopes, First envelop covering Technical Bid and Second
envelop covering Financial Bid. Formats for Technical and Financial bids have been provided in
Annexure – I and Annexure – II respectively.
Opening of EoI:
EoI received on time shall be processed based on documents received. A Technical Committee
constituted at SFAC will first open the Technical Bid. Agencies fulfilling the technical criteria
will be communicated accordingly and verification and due diligence process will be undertaken
for the same.
Financial Bid of only those agencies which have got satisfactory verification report will be
opened. Financial bids will be compared and lowest bid received will be communicated to all the
technically qualified agencies. Agencies interested in procurement of onion at lowest bid
mentioned, will be empanelled as Support Agency for procurement of onion.
Empanelled agencies, assigned to procure and store onion on behalf of SFAC, irrespective of
quantity of onion to be procured, will need to submit a Bank Guarantee of Rs. 5.00 lakh (Rs.
Five Lakh only) at the time of signing of agreement.
Procurement Quantity:
The estimated total procurement quantity for 2016 season is 10,000 MTs of onion. SFAC does
not give any guarantee of minimum business volume. SFAC will devise a matrix based on past
experience, financial strengths, report of background verification for assigning quantity of onion
to be procured by empanelled agencies. However, decision of Managing Director, SFAC will be
final for assignment of procurement quantity to any particular agency.
Amendment to EOI:
At any time prior to the last date for receipt of proposals, SFAC, may for any reason, whether at
its own initiative or in response to a clarification requested by a prospective applicant, modify
the EOI document by an amendment. In order to provide prospective applicants reasonable time
in which to take the amendment into account in preparing their proposals, SFAC may, at its
discretion, extend the last date for the receipt of proposals and/or make other changes in the
requirements set out in the EOI.
Time Period:
The empanelment of individuals / agencies shall be valid for a period of one year.
Rejection of EOI:
The application is liable to be rejected if:
a. The application is not received in proper sealed cover with superscription as indicated
above.
b. Not in prescribed form and not containing all required details.
c. Not properly signed.
d. Received after the expiry of due date and time.
e. Offer is received by fax, telegram or e-mail & not followed /supported by the prescribed
documents within the stipulated date.
----------------------------------------
Annexure – I
Format for Technical Bid – Empanelment of Support Agencies to provide procurement,
logistics support for Onion
To
Managing Director,
Small Farmers’ Agribusiness Consortium (SFAC),
Department of Agriculture & Cooperation, Government of India,
NCUI Auditorium Building,
5th floor, 3 Siri Institutional Area,
August Kranti Marg, HauzKhas,
New Delhi – 110016
Tel – 011 2656617/37
Sub: Invitation to empanel as ‘Procurement Support Agency for Onion for procurement season
2016’
Sir,
The undersigned having read and examined in detail all the EOI documents pertaining to the
Empanelment of Procurement Support Agency for Onion for participating in purchase of Onion,
do hereby express the interest to get empanelled.
Correspondence details:
1.
2.
Name of the Individual / Agency / Organisation
Address
3.
4.
5.
Telephone & Fax Number
E-mail Address
Name and designation of the person authorized
to make commitments to SFAC
Date of Birth (For individual) / Year of
6.
7.
8.
9.
10.
11.
Establishment (for Agencies / Organisations
only)
Constitution of organisation (for Agencies /
Organisations only)
Legal Status of Organisation (for Agencies /
Organisations only)
Details of the team with professional
qualifications and
Experience
Financial Statement of last three years / ITR
filled in last three years
Business Volumes handled in last three years,
specially onion.
12. Following documents have been enclosed with the application :
S. No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Document
Yes / No
CV’s of the person(s) proposed to be involved for
this contract
Company/ Organization profile giving details of
current activities and management structure
Evidence of Incorporation (for Agency only)
Financial Statement of last three years / ITR filled
in last three years
Detail of infrastructure available (Hardware /
Software / Network)
Any other supporting documents
Letter from APMC secretary mentioning the
Individual / Agency has never been blacklisted
from procuring in the Mandi
Undertaking mentioning the organisation has not
been black-listed by any of the State Government /
Central Government or International organisation
Undertaking mentioning the individual has not
been convicted by any court in last five years and
there is no case pending in any court
Undertaking that the Agency / Individual is not
involved in any kind of financial irregularities and
have never been part of any financial frauds.
I/ We hereby declare that my/ our EOI is made in good faith and the information contained is
true and correct to the best of my/ our knowledge and belief.
Thanking you,
Yours faithfully,
(Signature of the Applicant)
Name:
Designation:
Seal:
Date:
Place:
Witness:
Signature ___________________
Annexure – II
Format for Financial Bid – Empanelment of Support Agencies to provide procurement,
logistics support for Onion
To
Managing Director,
Small Farmers’ Agribusiness Consortium (SFAC),
Department of Agriculture & Cooperation, Government of India,
NCUI Auditorium Building,
5th floor, 3 Siri Institutional Area,
August Kranti Marg, HauzKhas,
New Delhi – 110016
Tel – 011 2656617/37
Sub: Invitation to empanel as ‘Procurement Support Agency for Onion for procurement season
2016’
Sir,
The undersigned having read and examined in detail all the EOI documents pertaining to the
Empanelment of Procurement Support Agency for Onion for participating in purchase of Onion,
do hereby express the interest to get empanelled. Our financial proposal for same is as below:
Particulars
Description
Bid Amount(Rs. /MT)
As per actual, to be paid directly by
Procurement
NA
SFAC on the basis of APMC slips
As per actual (Reimburse by SFAC after
Mandi fee (APMC Fee)
procurement on the basis of APMC
NA
receipt)
Primary Sorting, Grading Primary sorting and grading at the time
& filling in challi/storage of storage of product in challi/storage
unit
unit
Storage infrastructure should be within 3
Storage Charges (Rs. per
km of the procurement area/mandi,
MT for season)
possession letter of challi for a season
needs to be submitted to SFAC
Re-sorting,
loading
Bagging,
weighing
Grading
Stitching
& Re-sorting, grading and loading at the
time of retrieval
Bagging, Stitching & weighing at the
time of retrieval of product. To be
& bagged in 50 Kg Net / Jute bag with
below specifications:
- Dimensions: 23.50 X 40 inches
- Weight : 370 to 400 gms
Logistics (From storage to As per actual, transportation bilty needs
destination)
to be submitted
All the costs mentioned above shall be for Per Metric Ton (Per MT).
Thanking you,
Yours faithfully,
(Signature of the Applicant)
Name:
Designation:
Seal:
Date:
Place:
Witness:
Signature ___________________
NA
×

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