Royal Docks Enterprise Zone Programme Board

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Royal Docks Enterprise Zone Programme Board
Date of meeting:
17 May 2017
Title of report:
Royal Docks Team Recruitment Update
To be presented by:
Simon Powell, Assistant Director, Strategic
Projects and Property, Housing and Land,
GLA
Cleared by:
David Lunts, Executive Director of Housing
& Land, GLA; and
Deirdra Armsby, Director of Regeneration
and Planning, LB Newham
Classification:
Public cover report and Appendix A
Appendix B reserved from publication
1
Executive Summary
1.1
This paper provides an update on the current recruitment of the new Royal
Docks Team. Final approval was granted at the London Assembly’s Oversight
Committee on 30 March 2017 for the recruitment of ten new posts. The
recruitment is being conducted by the Greater London Authority (GLA) in
partnership with the London Borough of Newham (LBN). Good progress has
been made, all ten posts have been released and advertised, with a high
submission rate.
2
Recommendation
2.1
That the Board notes the update on the recruitment of the new Royal Docks
Team.
3
Introduction and Background
3.1
Additional resource is required to boost existing activity in the Royal Docks for
the remaining 21 year lifetime of the Enterprise Zone (EZ). Discussions have
taken place between the GLA and LBN and it has been agreed that a single
and integrated delivery team for the EZ will be established. It is important that
one team has overall responsibility for all development and estate
management as well as all the new proposed activities associated with the EZ,
recognising the complex and inter-related nature of the Royal Docks
programme.
3.2
The new team will drive forward the complex and wide ranging initiatives that
are necessary in the Royal Docks to accelerate development and liveability of
the area. The initial key objective of the new team will be to manage the
preparation of the first five year EZ Detailed Delivery Plan and funding
strategy.
3.3
The GLA is the employing organisation for the EZ Delivery Team, which is
being run as an open recruitment and the team will be part of the GLA’s
Housing and Land Directorate’s Strategic Projects and Property (SPP) team.
3.4
The EZ will continue until 2038 and is likely to require the above described
level of resource throughout much or most of its life span and so the new
posts are permanent. The sum of business rates collected on an annual basis
is sufficient to cover the cost of a new Royal Docks core team for the lifetime
of the EZ.
4
Issues for consideration
4.1
Ten new permanent posts have been released to advert, titles and grades as
follows:
Job Title
Royal Docks Programme Director
Head of Promotion and Investment
Estate and Place Manager
Creative Programmer
Senior Project Manager
Project Manager
Project Manager
Promotion and Investment Manager
Events Manager
Business Support Officer
Grade
14
12
10
10
10
9
9
8
8
5
4.2
The team structure is illustrated in Appendix A. The Job descriptions have
been developed in consultation with LBN Regeneration and Human
Resources teams and have been evaluated and graded by the GLA Human
Resources team.
4.3
Jobs went out to advert on 5 April 2017 on the GLA website and were
advertised on the Guardian and LBN websites. Targeted recruitment drives
have been conducted on Linked-in, and networks such as the Future of
London Leaders Alumni groups have been utilised.
4.4
A three day per week post has already been created in the GLA Secretariat
Team to establish the new governance arrangements for the EZ Programme
Board and the Royal Docks Advisory Board.
4.5
Four existing Housing and Land posts in the Strategic Projects and Property
(SPP) team will be moved into the Royal Docks team.
4.6
The EZ Delivery Team will be located at premises in the Royal Docks (to be
discussed at Agenda Item 5), to ensure the coordinated delivery of
development projects on GLAP sites in the EZ with the programmes contained
within the EZ Delivery Plan.
4.7
Promotional material and a vision statement forming a recruitment pack was
drafted jointly by LBN and the GLA and a clear strategy for the advertisement
of the posts was agreed in senior level officer meetings. This work was
undertaken in advance of the GLA final budget approval in March 2017 so that
recruitment could start immediately once the budget for the posts was agreed.
4.8
Application deadlines for the posts have been staggered, falling between
23 April and 14 May, to reduce the impact on GLA HR team’s resources and
to structure the shortlisting and interview process.
4.9
Recruitment of the most senior posts is taking priority and interviews for the
Programme Director and Head of Promotion and Investment will take place in
the Royal Docks, at the Siemens Crystal on the 18 and 23 May. The
interviews for the Senior Project Manager, Project Manager and Estates and
Place manager will also take place in the Siemens Crystal in early June.
4.10
The interview panel schedule is attached at Appendix B (reserved). Every
interview panel includes a mix of GLA and LBN officers.
4.11
Interviews for the three posts that sit under the Head of Promotion and
Investment have been set later in the interview schedule so that the Head of
Promotion and Investment can be involved in the recruitment and sit on the
interview panels if available. The interview panels for these three roles will
include support from the GLA Culture, Events and Comms and Marketing
teams.
4.12
At the time of writing this report, five of the ten posts have closed, with the
following submission numbers:
Role
Royal Docks Programme Director
Head of Promotion and Investment
Senior Project Manager
Project Manager (2 posts)
Number of
Applicants
13
12
15
49
4.13
GLA Human Resources are monitoring the number of registrations to the
remaining posts and are updating GLA and LBN teams accordingly.
5
Equality comments
5.1
All equalities measures have been factored into the recruitment process,
including a clear equalities statement in the job advertisements, with links
included to GLA blogs on diversity pledge and job sharing polices.
6
Risks arising / mitigation
6.1
There is a risk that a poor number of submissions are made for the posts,
which could result in some posts not being filled. This risk has been mitigated
by adverts in print and online in the Guardian, targeted recruitment on
Linked-in and close monitoring of application numbers by the HR team. Some
submission deadlines have been extended for the less popular posts, with
increased targeted advertising, to ensure a higher number of applications.
7
Financial Comments of the Executive Director Resources
7.1
The GLA’s approval of expenditure of £3.5 million in MD2049 includes an
estimated £650,000 in each of 2017-18 and 2018-19 for the new Royal Docks
EZ team. These costs can be funded from the EZ income of £1.029 million
collected to March 2016.
8
Next steps
8.1
Next steps following consideration by the Board are as follows:
Activity
All application submission dates close
Royal Docks Programme Director and Head of P&I
interviews
Interviews of remaining posts
Full team operational
Timeline
14 May 2017
18 and 23
May 2017
6 – 16 June
2017
Mid July –
mid-August
2017
Appendices:
Appendix A – Royal Docks Team Structure
Appendix B – Royal Docks Interview Schedule (reserved from publication)

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