wigtown area committee (business)

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Minute
4 July 2012
Minute
WIGTOWN AREA COMMITTEE (BUSINESS)
Meeting of Wednesday 4 July 2012
at 10:00am in Ashwood House, Sun Street, Stranraer
Present
Members
Roberta Tuckfield (Chairman) - Wigtown West
Jim McClung (Vice-Chairman) - Wigtown West
Iain Dick - Stranraer and North Rhins
Grahame Forster - Wigtown West
Alistair Geddes - Mid Galloway
Jim McColm - Mid Galloway
Marion McCutcheon - Stranraer and North Rhins
Graham Nicol - Mid Galloway
William Scobie - Stranraer and North Rhins
Officials
Harry Hay - Head of Improvement Engagement
and Community Services
Jane Bridge - Development Team Leader DGFirst
Wendi Cuffe - Economic Development Officer,
Strategic Projects Team
Stephen Jack - Service Manager, Area Framework
and CLD
Wendy Jesson - Principal Officer Partnership Support
John Lynch - Head of Strategic Housing,
Commissioning and Environmental
Standards
Jim O'Neill - Strategic and Development Manager,
Housing, Commissioning and
Environmental Standards
Alex Haswell
Director Chief Executive Service
Minute
4 July 2012
2
Minute
Minute
1
4 July 2012
Minute
SEDERUNT AND APOLOGIES
NONE
2
DECLARATIONS OF INTEREST
Decision
2.1 Jim McClung declared an interest in Item 6 in relation to the application for the Newton
Stewart Golf Club as he was a Member of a local Golf Club; and
2.2 Graham Nicol declared an interest in Item 6 in relation to the application for the Newton
Stewart Golf Club as he had been the previous elected Member representative.
3
DELEGATIONS TO AREA COMMITTEES - REPORT BY DIRECTOR OF CHIEF
EXECUTIVE SERVICES
Decision
NOTED the remit of Area Committees:• Monitoring of Service performance at an Area level through review of key performance
indicators based on a twice yearly cycle.
• Endorse and make recommendations for short term actions which have no policy or resource
implications.
• Recommend medium term actions which address failure in implementation of policy and which
have policy or resource implications.
• The monitoring of major local projects and the reporting of these to be incorporated into
performance reports.
• Consider applications to the Discretionary Grant Budget.
• Administration and oversight of common goods and trusts as appropriate.
• The conduct of themed meetings founded on Community and Stakeholder engagement to
consider issues arising from the monitoring of performance.
• In accordance with the provisions of the Local Authorities' Traffic Orders (Procedure)
(Scotland) Regulations 1999 issued under the Road Traffic Regulation Act 1984 to determine
Road Traffic Orders and undertake street naming.
• Consideration of community use and conditions of sale in the Asset Disposal Process
4
ARRANGEMENTS FOR MEETINGS OF THE WIGTOWN AREA COMMITTEE REPORT BY HEAD OF IMPROVEMENT ENGAGEMENT AND COMMUNITY SERVICES
Decision
AGREED
4.1 the meeting arrangements for the Wigtown Area Committee and that Area Committee
Business meetings would be held alternately between Council Offices, Sun Street, Stranraer
and Wigtown County Buildings, Wigtown at 10.00am;
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Minute
4 July 2012
Minute
4.2 to hold Wigtown Area Committee Community meetings; and
4.3 to remit to the Service Manager Community Services (Area Framework) Wigtown to
schedule suitable dates for the following topics for Community Meetings up to December 2012:●
●
●
●
Grass Cutting in Communities in the Wigtown Area - to be held within 3 weeks.
Regeneration of Stranraer/Tourism/economic development/other key Wigtown area
projects - to be held in September 2012
How our Council undertakes Consultations/Communication with the public - to be held
between September and December, 2012; and
Winter Gritting and Emergency Planning/ Community Resilliance - to be held between
September and December, 2012.
4.4 to receive a report to the December 2012 Business meeting to schedule dates and topics
for future Community meetings in 2013.
5
ARRANGEMENTS FOR THE ADMINISTRATION OF STRANRAER, WHITHORN AND
WIGTOWN COMMON GOOD FUNDS - REPORT BY HEAD OF IMPROVEMENT
ENGAGEMENT AND COMMUNITY SERVICES
Decision
AGREED
5.1 that two Standing Sub Committees would be established to administer the Stranraer
Common Good Fund (including the Henry McDonald Fund) and the Wigtown and Whithorn
Common Good Funds and AGREED the role, remit and functions of the Sub Committees;
5.2 to the appointment of the 6 elected Members from Stranraer and North Rhins and Wigtown
West Wards to the Stranraer Common Good Fund Sub-Committee and the 3 elected Members
from Mid Galloway Ward to the Whithorn and Wigtown Common Good Funds Sub Committee;
5.3 to invite Mr D Nelson and Ms J Roberston, two local community representatives to attend
the Stranraer Common Good Fund Sub-Committee and invite two representatives from each of
the Royal Burgh of Whithorn and District Community Council and the Royal Burgh of Wigtown
and District Community Council to attend the Whithorn and Wigtown Common Good Funds
Sub-Committee;
5.4 that the Stranraer Common Good Fund Sub-Committee would be held at 9.15am prior to
a Wigtown Area Committee meeting being held in Stranraer ;
5.5 that the Whithorn and Wigtown Common Good Funds Sub-Committee would be held at
6pm on the same evening as the Royal Burgh of Whithorn and District Community Council, and
at 6pm on the second Monday in April, 2013 prior to the Royal Burgh of Wigtown and District
Community Council.
MEMBERS - Jim McClung and Graham Nicol declared an interest in the following item and left
the meeting - 7 Members present.
6
AREA COMMITTEE DISCRETIONARY GRANT BUDGETS 2012-2013 - REPORT BY
HEAD OF IMPROVEMENT ENGAGEMENT AND COMMUNITY SERVICES.
VOTE
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4 July 2012
Minute
6.1 MOTION by WILLIAM SCOBIE, seconded by ALISTAIR GEDDES that the Stranraer
Credit Union be awarded 100% of grant request of £7,600 on the basis that this was a Council
priority area and that no precedent would be established.
6.2 AMENDMENT by GRAHAME A FORSTER, seconded by JIM MCCOLM, that the
Stranraer Credit Union be awarded £5,700 as per the recommendations and that should a
further application require to be submitted it would be considered.
6.3
On a vote being taken by roll call, Members voted as follows:-
Motion - 4 votes being : Jim McClung, Iain W Dick, Alistair Geddes and William Scobie.
Amendment - 5 votes being: Roberta Tuckfield, Grahame A Forster, Jim McColm, Marion
McCutcheon and Graham Nicol.
VOTE
6.4 MOTION by WILLIAM SCOBIE, seconded by MARION MCCUTCHEON, that Stranraer
YMCA be awarded 75% of costs being £698 and that they could submit a further application for
the 25% if required.
6.5 AMENDMENT by ALISTAIR GEDDES, seconded by JIM MCCOLM, that Stranraer
YMCA be awarded £698 as per the recommendations on the basis of the high reserves held by
the group.
6.6
On a vote being taken by roll call, Members voted as follows:-
Motion - 3 votes being : Grahame A Forster, Marion McCutcheon and William Scobie
Amendment - 6 votes being : Roberta Tuckfield, Jim McClung, Iain W Dick, Alistair Geddes, Jim
McColm and Graham Nicol.
Decision
NOTED
6.7 the Discretionary Budget Grant Criteria
6.8 the funding which had been allocated to external organisations to date during 2012 / 2013
6.9 the funding which had been allocated to internal services to date during 2012 / 2013
AGREED
6.10 to agree to award grants to external organisations as follows:●
Newton Stewart Golf Club - Awarded £20,600 and a further proviso in the Service Level
Agreement that the Area Committee received a copy of their Annual Accounts and their
proposed Green Fees and Subscription Fees to allow them to comment;
MEMBERS - Jim McClung and Graham Nicol entered the meeting - 9 Members present.
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Minute
●
●
●
●
●
6.11
●
●
4 July 2012
Minute
Stranraer to Ayr Line Support Association (SAYSLA) - Awarded £4,297
Newton Stewart and District Music Club - Awarded £500
Stranraer Credit Union - Awarded £5,700 and the group to submit a further application if
required;
Sorbie Parish Old People's Welfare Committee - Awarded £350
Stranraer YMCA - Awarded £698
to award grants to internal services as follows:Community and Customer Services Community Learning and Development - Drop In
Project - Awarded £1,944 subject to the proviso that full cross service performance
information is submitted to the Area Committee in relation to the effectiveness of this
project;
Community and Customer Services - Gymnastics Equipment - Awarded £1,116
7
APPOINTMENT TO OUTSIDE BODY - REPORT BY HEAD OF IMPROVEMENT
ENGAGEMENT AND COMMUNITY SERVICES
Decision
AGREED
7.1 to appointment to appointment the following 9 members to the Wigtownshire Education
Trust, 3 of which must also be Members of the Education Services Committee:Jim McClung, Jim McColm, Graham Nicol, (Education Committee) and Roberta Tuckfield, Iain
W Dick, Alistair Geddes, Grahame A. Forster, Marion McCutcheon and William Scobie
(Wigtown Area Committee); and
7.2 to receive a report to the next Wigtown Area Committee on all remaining outside bodies
which previously have had Elected member representation.
8
HOUSING SUPPORT STRATEGIC COMMISSION - REPORT BY DIRECTOR
PLANNING AND ENVIRONMENT SERVICES.
Decision
8.1 NOTED the situation regarding the commissioning of temporary accommodation with
generic housing support services for homeless households across Dumfries and Galloway; and
8.2 AGREED to recommend to the Policy and Resources Committee that an overarching and
all encompassing review on all elements of homeless services and provision was carried out;
9
PROPOSED WAITING RESTRICTIONS, C42W ACADEMY STREET, STRANRAER REPORT BY DIRECTOR DG FIRST
VOTE
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4 July 2012
Minute
9.1 MOTION by WILLIAM SCOBIE, seconded by GRAHAME A FORSTER, that the
implementation of the Traffic Regulation Order be refused as these proposals would exacerbate
the wider traffic management challenges at this location.
9.2 AMENDMENT by JIM MCCLUNG, seconded by GRAHAM NICOL, to agree to the
implementation of the Traffic Regulation Order as advertised.
9.3
On a vote being taken by roll call, Members voted as follows:-
Motion - 4 votes being : Grahame A Forster, Jim McColm, Marion McCutcheon and William
Scobie.
Amendment - 4 votes being : Roberta Tuckfield, Jim McClung, Alistair Geddes and Graham
Nicol
Abstention - 1 vote being : Iain W Dick.
9.4 There being an equality of Votes the Chairperson used her casting vote which fell in favour
of the Amendment.
Decision
9.5
AGREED the implementation of the Traffic Regulation Order as advertised.
10
PROPOSED WAITING RESTRICTIONS, U248W CREEBRIDGE, NEWTON STEWART
- REPORT BY DIRECTOR DG FIRST
Decision
AGREED the implementation of the Order as advertised.
11
NEIGHBOURHOOD RENEWAL - WIDER REGENERATION FUNDING - REPORT BY
DIRECTOR PLANNING HOUSING AND ENVIRONMENT SERVICES.
Decision
AGREED
11.1 to recommend to the Housing Sub Committee that the £100,000 previously committed to
support the development of Community facilities be ring fenced for a maximum of three years
and to be released once Dumfries and Galloway Housing Partnership have identified a suitable
site and additional funds to support the development;
11.2 to receive an early report on the current situation in relation to this project with input from
Dumfries and Galloway Housing Partnership and the details of the way forward; and
11.3 to recommend to the Housing Sub Committee that the remaining unallocated funds
£149,500 be spent to support the enhancements to the public realm in phase two of the South
Central Stranraer Neighbourhood Renewal development.
7
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4 July 2012
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12
STRANRAER COMMON GOOD FUND - APPLICATION FOR FINANCIAL
ASSISTANCE - REPORT BY HEAD OF IMPROVEMENT ENGAGEMENT AND COMMUNITY
SERVICES
Decision
AGREED
12.1 to grant £5,728.50 to Stranraer and District Old People’s Welfare Organisation Limited for
the refurbishment of the Ladies Toilets and to recommend they pursue external funding options
to utilise this as potential match funding; and
12.2 to ring-fence the sum of £11,000 towards the cost of Christmas Lights for Stranraer for
2012 Festive Season.
13
LOCAL GOVERNMENT SCOTLAND ACT 1973 - CONSIDER ADOPTION OF
RESOLUTION TO EXCLUDE THE PUBLIC FROM THE MEETING IN TERMS OF SECTION
50A (4) OF AND PARAGRAPH 4 OF PART 1 OF SCHEDULE 7A TO THE LOCAL
GOVERNMENT (SCOTLAND) ACT, 1973.
Decision
AGREED to adopt a resolution to exclude the public from the meeting in terms of Seciton 50A(4)
of and paragraph 4 of Part 1 of Schedule 7A to the Local Government (Scotland) Act, 1973.
14
ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE
NEED FOR A DECISION
Decision
NOTED that there were no items of business deemed urgent by the Chairman due to the need
for a decision.
15
HENRY MCDONALD FUND - APPLICATION FOR FINANCIAL ASSISTANCE REPORT BY HEAD OF IMPROVEMENT ENGAGEMENT AND COMMUNITY SERVICES
Decision
15.1
15.2
NOTED the remaining free income available for disbursement was £710; and
AGREED to make a grant to the applicant of £160.
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