Wake Forest University Baptist Medical Center

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Frederick W. Smith
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Request for Quote
Project Name:
Location:
Building:
Floor:
Date:
Project RFQ
Contact
Facilities Planning
Contact:
DTZ Contact:
Whiting-Turner
Project Manager:
Lead Project Person:
Building-60 Medical Education Building (Cable TV)
Vine Street, Winston Salem, NC,
Building-60, (Next to [email protected])
Floors 1 through 5
September 11, 2015
Jonathan Kepley (336) 716-5085
[email protected]
Stephanie Sparks (336) 716-7694
[email protected]
Earl Jones (336) 331-3168 [email protected]
Matt Waymack (336) 722-3151
[email protected]
Stephanie Sparks, Facilities, Planning & Construction
Submit Proposals on or before 3pm EST on Friday, October 2nd, 2015 to Jonathan
Kepley.
Background :
The Building-60 project entails the renovation and rebuilding of an old RJR tobacco
manufacturing plant into a state of the art medical education building which will be the new
location for the Wake Forest University School of Medicine. This is a five story building and all
five floors will be used by the School of Medicine. Due to the historic nature of this building
certain mandates must be followed to be in compliance with the conditions of the grant and tax
credits provided by the federal government. Throughout this RFQ reference to specific mandates
will be mentioned as they relate to the cable TV service installation.
The construction phase of the core and shell of Building-60 continues and construction is on
schedule. The ordering of AV components is projected to be mid-to late January 2016 with the
on-site AV installation scheduled to begin April 29, 2016. Cable pulls for AV wiring maybe
permitted sooner depending on the pace of construction. The AV contractor should begin the
AV installation on the fifth floor first and work down sequentially to the floors below. End
users take ownership of the space on July 18, 2016 so all AV systems need to be installed and
tested by July 5, 2016.
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This RFQ will specifically address the AV components needed to distribute cable TV service
throughout all five floors of the building. It is likely that this cable TV distribution system would
be eligible as a tax credit. Whiting-Turner will issue on purchase order for the cable TV
distribution project. The AV contractors should quote the cable television distribution system for
the entire building which will provide cable TV service to specific LCD-TV locations on each
floor. The AV equipment list for the cable TV distribution system has two tabs. The first tab
lists the floor and room numbers of rooms which will have cable TV service. The second tab
includes the coax cable, RF amplifiers, and other cable TV distribution components per floor.
General Information and Assumptions:
1. The AV vendor is to provide a response to this RFQ by showing the cost of each AV
component on the equipment list and the total cost per floor.
2. AV vendors cannot substitute or change the AV components listed on the AV
equipment list for each room unless the AV component is “retired,” discontinued, or
back ordered. The electronics listed are consistent with what is currently be used in our
clinics, main medical center, and other Wake Forest Baptist Health buildings. When a
substitution is necessary the AV vendor should zero out the quantity of the item which is
no longer available and insert a line on the spread sheet directly below it so the
alternative AV component can be listed.
3. In order to bid on this project the AV vendor must have field installers who are STI
certified and they must have successfully completed our own in-house STI
certification program.
4. In order to bid on this project the AV vendor must have at least three Infocomm
CTS certified individuals employed by their business.
5. Our mandate is to begin cable television installation on the fifth floor and work down to
the lower floors. This is to ensure completion of the all rooms needed for the first day of
classes on July 18, 2016.
6. Any electrical power required by the RF distribution amplifiers in the IT closets will
be handled by the designated electrical contractor. The AV vendor will not be
responsible for electrical power installation.
7. Any wall, floor, or ceiling penetrations which go through two both sides of the sheetrock
must be done using the STI EZ-Path approved sleeve. If you go through both sides of the
sheetrock the AV vendor must us the STI EZ-Path product. STI sealant should be used
as required by STI to completely install the EZ-Path unit in the wall. Many conference
room locations will have in-wall conduit for AV wiring but it may not be of sufficient
size to accommodate all the AV wiring. The AV vendor can then use an EZ-Path unit to
create a through wall penetration.
8. Any half wall penetrations where a low voltage AV cable is being run in the wall then
out above the ceiling should use the STI UL System WL3076.
9. The AV vendor will be responsible for purchasing the STI EZ-Path units and STI sealant
from Graybar or other STI reseller. Since the exact number of EZ-Path units needed is
not known for the entire project, the AV vendor should do a site survey to determine
how many EZ-Path units are needed for a particular room and purchase them ahead of
time so no delays occur with AV installation.
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10. All AV wiring done above the ceiling is expected to be constrained by J-hooks and/or
tie straps to keep the wiring from resting on the ceiling tile or suspended ceiling grid. If
J- hooks are already in place for voice, data, or fiber wiring, the AV contractor may use
the same J-hooks for low voltage AV wiring provided it is done neatly.
11. Building-60 falls under a historic preservation mandate requiring a certain amount of
steel and concrete super structure be exposed, meaning there is no ceiling in certain
areas.
In these situations all RG-6 cable TV wiring must be run through metal conduit which the
general contractor was to have installed where designated.
12. All AV wiring used in the walls or above the ceiling must be plenum rated per our
Above-Ceiling-Wiring Policy. Non-plenum wiring can be used below the ceiling such as
in AV equipment racks, credenzas, and podiums.
13. The AV vendor should collect all un-used cabling, connectors, mounting brackets,
instruction manuals, remote controls, batteries, etc which are included with AV product
purchases and put them in boxes in the AV staging area.
14. The quality and workmanship of the AV installation by the AV vendor on this project
will be taken into account when future AV projects are sent out for bid.
15. It is the responsibility of the AV contractor to provide all the necessary RF cable TV
components needed to complete the AV installation as described in this scope of work.
16. The AV contractor awarded the contract to provide cable TV service within Building-60
project shall offer a one year parts and labor warranty. After the one year, the AV vendor
should offer a service contract for all AV related components which the AV contractor
has installed. It is understood that manufacturers may offer their own warranty on
specific items which maybe longer than one year.
17. The AV vendor is responsible for installing the plenum RG-11coax cable from the IT
closet on the ground floor where Time Warner will enter the building from the street and
do a home-run to the IT room 1214. Plenum RG-11 should be used to connect each IT
room (2106, 3110, 4104, and 5106) on each of the upper floors. The AV contractor
should install one Blonder Tongue head-end distribution amplifier (16 port) and one
Blonder Tongue single port head-end amplifier in each IT room for cable service
distribution on that floor.
18. The AV contractor should install plenum RG-6 cable television cable from the IT room
to each cable TV location identified on the attached spreadsheet. Each TV location
should have its own connection to the RF distribution amplifier and coax cable should be
labeled at the amplifier with the room number. This makes troubleshooting much easier.
19. All cable-TV RG-6 and RG-11 cabling must be in conduit if the ceiling is exposed. If the
cabling passes within a suspended ceiling area, the RG-6 must be securely attached using
“J” hooks to the wall.
20. The AV contractor should use a single gang wall plate with the RF connection at cable
TV locations where the LCD is wall mounted. The AV contractor should either custom
make an RF cable to connect the LCD to the wall plate or purchase a pre-made RF cable
to connect each LCD to the wall plate.
21. The AV contractor is to install the RG-6 coax cable inside the Chief mounting pipe in
cases where the LCD is ceiling mounted. The RG-6 cable can be run in the same conduit
used for AV wiring to the ceiling mounted LCD.
22. The AV vendor is to adjust RF gain on the Blonder Tongue amplifiers to the gain level
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set forth in best practices for cable signal distribution.
23. The AV vendor is to verify the RF signal level at each LCD-TV location and conduct a
channel setup on each LCD-TV so it is fully operational.
Delivery/Installation:
The AV contractor is completely responsible for all drop ship deliveries, unloading all AV
products, and documenting the receipt of all AV deliveries to Building 60. We advise the AV
contractor to have someone on site to manage AV product deliveries and to secure all AV
products in the AV staging area which will be determined in the next few months. There will be
no one on staff at Building-60 to act as a receiving agent for the AV contractor. Stephanie
Sparks should be advised of all AV deliveries to Building 60 even though the AV contractor is
responsible for managing the deliveries.
AV installation must begin on the fifth floor and move down due to keep pace with the
construction schedule. The AV contractor may work simultaneously on the fifth floor and lower
floors if Whiting-Turner allows them to do so. We will work closely with the AV contractor to
meet their needs to unload large quantities of AV components, possibly later in the evenings
under special badge access and security.
AV contractors bidding on this RFQ should state whether or not the AV scope of work deadline
is within their installation parameters. The AV contractor should specify the delivery time for all
the audio-visual equipment, the installation time needed to fully install all the audio-visual
equipment, and the amount of time need to test all the system features before it is handed over to
the end user.
Summary:
It is advised that each AV contractor formulate their response to this RFQ with the understanding
that their maybe some unknown factors which may affect the AV installation such as
components which have gone on back order or out-of-stock.
Any questions regarding the AV scope of work should be directed to
Jonathan Kepley (336)716-5085 [email protected]
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