MyGWC Reference Guide and FAQs Student Edition

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MyGWC Reference Guide
and FAQs
Student Edition
Revised: 02-14
1
MyGWC Reference Guide and FAQs
Welcome to
to MyGWC!
Welcome
Welcome to MyGWC, Coast Community College District’s (CCCD) one-stop website that seamlessly
connects you to the Online Class Schedule, Registration, Grades, Unofficial Transcripts, BlackBoard,
and Campus Announcements, as well as many other exciting features. In addition, you will be able
to access your new CCCD Student email account which will be your official form of communication
with faculty and staff at GWC. Please make sure you check it frequently for updates, especially if
you put yourself on a waitlist.
You can log into your MyGWC account from any computer with an Internet connection and a web
browser (Internet Explorer and Firefox are recommended). MyGWC works on PC and Mac
computers. NOTE: You may experience some difficulties accessing some areas of our site if you are
using Internet Explorer version 8, or on a computer that is behind a firewall, such as a computer at a
corporation or place of business, or if you are using the WIFI connection on the GWC campus or any
other public connection. If you are having problems, please check out the I am having problems
logging into my MyGWC section of this manual for assistance.
We invite you to explore all the links below to see the wide variety of information you have
available to you from our main web pages and through your MyGWC portal. You will also find a
wealth of information regarding the campus services, resources, policies and procedures from our
main webpage at: http://www.goldenwestcollege.edu/. You should also review the information in
the campus catalog and the pdf version of our class schedule. There are links to them in the list
below.
We have tried to make this guide easy to use by grouping like topics together and using hyperlinks
within the document. Please click on the topic for which you wish to get information, and you will
be taken to that web page or section of this manual that covers that information. The web pages for
the specific departments contain the most up-to-date information for their area.
2
Important links to some of our campus web pages:
ACE (Accessibility Center for Education) formerly Disabled Students:
http://www.goldenwestcollege.edu/ace/
Admissions:
http://www.goldenwestcollege.edu/admissions/
Application to the college:
http://www.cccapply.org/applications/CCCApply/apply/Golden_West_College.html
Assessment:
http://www.goldenwestcollege.edu/assessment/
Athletics:
http://www.gwcathletics.com/
Automotive:
http://www.goldenwestcollege.edu/cte/automotive.html
Bookstore: http://www.bkstr.com/webapp/wcs/stores/servlet/StoreCatalogDisplay?catalogId=10001&langId=-1&storeId=147404&demoKey=d
Business:
http://www.goldenwestcollege.edu/business/
CalWorks/Re-Entry:
http://www.goldenwestcollege.edu/calworks/
Career Center:
http://www.goldenwestcollege.edu/careercenter/
Career & Technical Education:
http://www.goldenwestcollege.edu/cte/
Catalog:
http://www.goldenwestcollege.edu/catalog/
Child Development Center:
http://www.bgchv.com/our-locations/gwc-preschool/
Clubs:
http://goldenwestcollege.edu/wpmu/sa/clubs/
Computer Business Applications:
http://www.goldenwestcollege.edu/cba/
Computer Science:
http://www.goldenwestcollege.edu/cs/
Cosmetology/Esthetician:
http://www.goldenwestcollege.edu/cosmetology/
Counseling:
http://www.goldenwestcollege.edu/counseling/
Criminal Justice:
http://www.goldenwestcollege.edu/cjtc/
Emancipated Foster Youth:
http://cyber.gwc.cccd.edu/faculty/cmarchba/
Environmental Studies:
http://www.goldenwestcollege.edu/environment/
EOPS:
http://www.goldenwestcollege.edu/eops/
Financial Aid:
http://www.goldenwestcollege.edu/fao/
Fine Arts:
http://www.goldenwestcollege.edu/finearts/
Floral Design:
http://www.goldenwestcollege.edu/floral/
Foundation:
http://www.goldenwestcollege.edu/foundation/index.html
Health Center:
http://www.goldenwestcollege.edu/studenthealth/
Honors Program:
http://www.goldenwestcollege.edu/honors/
International Students:
http://www.goldenwestcollege.edu/isp/
Interpreting/Sign Language:
http://www.goldenwestcollege.edu/interpreting/
Learning Resource Center:
http://www.goldenwestcollege.edu/lrc/
Library:
http://www.goldenwestcollege.edu/library/
Life Science:
http://www.goldenwestcollege.edu/campus/lifescience.html
Lost and Found:
http://www.goldenwestcollege.edu/publicsafety/lostandfound.html
Math Department:
http://www.goldenwestcollege.edu/math/
Matriculation:
http://www.goldenwestcollege.edu/assessment/matriculation.html
Nursing:
http://www.goldenwestcollege.edu/nursing/
Parking Regulations:
http://www.goldenwestcollege.edu/publicsafety/regulations.html
Physical Science:
http://www.goldenwestcollege.edu/campus/physicalscience.html
Public Safety:
http://www.goldenwestcollege.edu/publicsafety/
Puente Program:
http://www.goldenwestcollege.edu/puente/
Schedule:
http://www.goldenwestcollege.edu/schedule.html
Social Science:
http://www.goldenwestcollege.edu/campus/socsci.html
Student Activities:
http://goldenwestcollege.edu/wpmu/sa/
Student Success Center:
http://www.goldenwestcollege.edu/ssc/
Theater:
http://www.gwctheater.com/
Transcripts:
http://www.goldenwestcollege.edu/admissions/transcripts.html
Transfer Center:
http://www.goldenwestcollege.edu/transfercenter/
Tutorial and Learning Center:
http://www.goldenwestcollege.edu/tutoring/
Veterans Services:
http://www.goldenwestcollege.edu/veterans/
3
For assistance with a particular topic, please click on the appropriate link below:
Getting Started

I want attend GWC. What do I need to do? How do I get started?
Adding Classes




How do I add a class?
• If the class is open and has not yet begun
• If the class is open (or closed) and has already begun
• If the class is closed, but has not already begun
• If the class is waitlisted
How do I get and use an add code (petition a class)?
• On campus classes?
• Online classes?
• How do I add myself into a class online with an add code if I am NOT already waitlisted?
• How do I add myself into a class online with an add code if I am already waitlisted?
What is petitioning a class and how do I do it? – also refer to the How do I get and use an add code? section above
Ok, I have signed up and paid for my classes, now what do I do? Are you going to send me
anything?
Application Process




How do I apply?
Do I need to log into my MyGWC account to apply?
Is the login to CCCApply the same as my MyGWC account login?
What is an ExpressApp?
Appointment Time to Register






What is an appointment time to register?
Where do I find my appointment time to register?
Do I need an appointment time to register?
Do I need to come to campus to register at my appointment time?
What if I can’t register at my assigned appointment time?
How can I get an earlier appointment time to register?
Attendance

What is the attendance policy?
BlackBoard

What is BlackBoard and how do I log in and use it?

How do I know what books I need for my classes and how do I get them?
Books
Bus Passes

How do I get a bus pass?
Days of the Week Codes
Deadlines



What is the deadline to add a class and how do I find it?
What are the deadlines to drop a class and how do I find them?
What is the deadline to select the P/NP option for a class, how do I do this and where do I find it?
Dropping Classes


How do I drop a class?
I dropped or got dropped from a class, how do I get reinstated (re-added)?
• Before the class starts
• After the class starts
4
Email

What is my campus email address and how do I access my campus email?
Error Messages




When trying to apply
When trying to log into MyGWC
When trying to add/drop a class – Registration Add Errors
• Class Closed
• Corequisite
• Prerequisite/test code
• Repeat count exceeds . . .
• Time Conflict
• Waitlisted
When trying to log onto a campus computer or the campus wi-fi network
ExpressApp – See the Application Process Link above
Fees






How much will my fees be?
When are fees due?
How do I pay my fees?
If I applied for financial aid, do I have to pay anything and can I wait to be approved before I pay
my part? How do I apply for financial aid?
If I get dropped for non-payment, what happens?
How do I get a refund?
Grades/Transcripts






How do I select the Pass/No Pass option for a class? What does Pass/No Pass mean?
What is an Incomplete grade?
I received an Incomplete grade, now what do I do?
When are final grades available for me to view and/or appear on my transcripts?
How do I view/print my unofficial transcripts?
How do I get my official transcripts?


What is a hold and how does it affect me?
How can I check to see if I have any holds on my account?
Holds
Logging Into my MyGWC account








How do I log into my MyGWC account?
How do I set up an alternate email address to use in the event I forget my password?
When I go to the login screen, the URL changes to MyCoast, am I on the right page?
I also attend classes at OCC or CCC, but when I log into my MyGWC account, it still says OCC or
CCC on the page.
I’m getting a Voyager Self Service Screen asking for a username and PIN, how do I get past that?
I am having problems logging into my MyGWC account, what do I do?
How do I submit a Help Desk Request?
How do I log into the Campus Computers and/or the Campus Wi-Fi network?
Map Campus
Online Classes



I signed up for an online class, now what do I do?
I signed up for an online class, but I can’t access it online, what do I do?
How do I log into BlackBoard?




General information
How do I purchase a semester parking pass?
I take classes at OCC and/or CCC also; do I have to buy a parking pass for each campus?
I got a parking ticket, what do I do?
Parking
5
Petitioning (See under Adding Classes – How do I get and use an add code)
Proof of enrollment/official print-out – Student Class Program (Web Schedule Bill)

How do I get my print-out – Student Class Program (Web Schedule Bill)?
Refunds – see the Fees section above
Reinstatements – see the reinstatement area of the Drop section above
Searchable Schedule


How do I find it?
How do I read it?
Student ID


How do I get my Student ID card?
How do I find out my Student ID number?


How do I get my 1098T for my taxes?
I logged into MyGWC and found the link, but I get an error message or there is a zero amount,
what does that mean?
Taxes
Transcripts



I just need my unofficial transcripts, how do I get them?
I am no longer a student and need my unofficial transcripts, how do I get them?
I need official transcripts, how do I get them?
Verifications of Enrollment
Waitlists





What is a waitlist and how do I put myself on one?
I put myself on a waitlist, now what do I do?
I got dropped from the waitlist, why and now what do I do?
How do I check my position on the waitlist?
Help! I am still on the waitlist and the class is starting, what do I do?
6
Getting Started (click here to go back to the top of the main menu)
I want to attend GWC. What do I need to do? How do I get started?
Your first step would be to complete the online admissions application. You can find the
information on how to do that in the How do I apply? section of this manual. Then, watch your
email for information regarding your student ID number, and login information for your MyGWC
account and what your next steps should be. If you do not receive the welcome email with that
information in it within a week after submitting your application, you would want to stop by the
Admissions office with some form of photo ID for them to check on it for you.
You may need to take our Assessment tests for Math and/or English and/or complete an
Orientation. Please visit our Admissions page for additional information on the Admissions
process.
If you would like to apply for financial aid, you should do so as soon as you have completed the
college application. There will be links do so at the end of the online college application process.
Then you simply wait for your registration appointment time and register for your classes through
your MyGWC portal. Make sure you pay your fees so you do not get dropped for non-payment.
And then just make sure you attend/participate in the first class meeting. Students who do not
show up the first day may be dropped by the instructor and the seats given to students who are
there to petition the class. Please review the Dropping Classes and Fees sections of this manual
for additional information on those processes.
Adding Classes
(click here to go back to the top of the main menu)
How do I add a class? You must have a current application on file, have an appointment time to
register, be in good academic standing and have no holds on your account in
order to add classes. To add any classes that have a prerequisite, you must
have satisfied the prerequisite requirements before trying to add the classes.
If the class is open and has not yet begun?
1. Login to your MyGWC account.
2. Click on the Student Tab.
3. Click on the Add or Drop Classes link in the Registration Tools box.
(TIP: If you also attend classes at OCC and/or CCC, you may have boxes
for each campus, you would need to click on the box for the appropriate
campus and then select the Add or Drop Classes link from there.)
7
4. Select a Term (ex: GWC Spring 2012) in the box with the drop down menu.
5. Click on the Submit button at the bottom of the screen.
6. Enter the CRN (Course Reference Number) of the course(s) you wish to add in
the boxes at the bottom of the page.
(TIP: If you are trying to add classes that have separate lecture and lab
sections, you MUST try to add both sections at the same time – one CRN in
one box and the other in the other box. You cannot take one without the
other. Please keep in mind, if you put yourself on a waitlist, you will only
get waitlisted on the lab section.)
The CRN is the specific number for the particular section of the class you want to
add. It is a 5 digit number and you can find it on the searchable schedule or in
the pdf version of the class schedule (we can no longer print hard copy
schedules due to the cuts in the state’s education budget).
To use the Searchable Schedule in your MyGWC account to find the CRNs:
a. Click on the Class Search button at the bottom of the Add or Drop
Classes page.
8
b. Select the Subject of the class for which you are looking.
c.
Then Click on the Course Search button at the bottom of the
screen.
d. Select the specific Course you need by Clicking the View Sections
button after the name of the course.
9
e. Click in the Box in front of the CRN you wish to add.
Please note:
T= Tuesday, R = Thursday
TR = Tuesday and Thursday
TIP: Please remember, if
you would like to get
additional
information
regarding a class, Click on
the CRN to get to the Course
Description,
Prerequisite,
Corequisite, and Advisory
information, material fees
info as well as other
information pertinent to the
class.
f.
Then Click in the Register button at the bottom of the screen or
write down the CRNs to manually enter them in the boxes at the
bottom of the Add or Drop classes page. If you just want to add the
section to your registration worksheet while looking for other classes,
Click in the Add to WorkSheet button and search for other classes
following the same instructions as above.
(TIP: Your space in the class is not secured until you Finalize
the Add/Drop and the class shows in your Current Schedule list
as Web Registered, so you may wish to Register as you go
rather than just keep adding to the Worksheet. Once registered
in the classes, make sure to pay your fees so you do not get
dropped for non-payment.)
To find the CRN in the pdf version of the schedule:
a. Go to www.goldenwestcollege.edu and Click on the Schedule link
towards the top of the page.
10
b. Then Click on the Download the pdf Version button:
c.
Then scroll through the document until you find your class, the CRN
is the 5-digit number listed in the first column.
CRN Field
7. Once you have selected your classes, either by:
a. Entering the CRNs in the boxes on the Add or Drop Classes page or by
b. Clicking in the Box in front of the class(es) you wish to add on the
Searchable Schedule page and then Clicking the Register button at the
bottom of that screen, then
8. Click on the “Finalize Add/Drop” button at the bottom of the screen.
9. You will then see the class listed in the Current Schedule section of the page
showing that you are Web Registered and the date you registered. Or, you could
get an error message. If that is the case, it will say Registration Add Error and
then tell you what the error is. Please refer to the Error Messages section of
this manual for additional information if you do get an error message.
11
If the class is open (or closed) and has already begun? (click here to go back to the
top of the main menu)
The only way to add a class that has already begun, whether it is still open or it is
already closed, is to go to the first class meeting and let the instructor know you would
like to petition the class. Most instructors give priority to those petitioners who are
already on the waitlist for the class. If the instructor feels there is space available, he or
she would give you the pink Add Permit form with an add code that you can use to add
yourself into the class. If it is an online class, you would email the instructor on the first
day of the class to petition.
To get the instructor’s email address, go to
www.onlinegwc.org, Click on the Class Schedules link at the top, look for the class you
want to petition and click on the instructor’s name to get his/her email address. For
additional information on the petition process, please refer to the How to get and
use an add code section of this manual.
If the class is closed, but has not yet begun?
If the class is closed and there isn’t any space on the waitlist (or there isn’t a waitlist for
the class – not all classes have waitlists), you would have to just keep checking back to
see if the status changes. We would strongly suggest you check by looking at the
enrollment figures on the searchable schedule rather than just trying to add the class. If
the class does not reopen prior to the begin date, you have the option of trying to petition
the class on the first day. Please keep in mind that most instructors give priority to those
petitioners who are already on the waitlist for the class. For additional information on
the petition process, please refer to the How to get and use an add code section of
this manual.
If the class is waitlisted?
If the class has not yet begun, and if there is a waitlist for the class, and if there is still
space available on the waitlist, you can add yourself to the waitlist. To do that, you would
Enter the CRN for the class in the box at the bottom of the add/drop classes page and
then Click on the Finalize Add/Drop button on the bottom left side. If you are trying to
add a class that has a co-requisite, you must try to add both sections at the same time.
You should then get the waitlisted message which indicates how many people are
already on the waitlist.
In the screen shot below, you would be the first person on the waitlist, as 0 Waitlisted
means there aren’t any students on the waitlist yet.
If you want to add yourself to the waitlist, you would Select the Waitlisted option from
the Action drop down menu, as shown in the screen shot above, and then Click on the
Finalize Add/Drop button at the bottom lower left side of the page.
12
In the Current Schedule list on that page, it should then show the status for that class as
Waitlisted on XX XX, XXXX (with XX XX, XXXX representing the date you got waitlisted)
as shown in the example below. Remember when adding yourself to a class that has
a lecture and a lab component, you will only show as being waitlisted on the lab
section. Please refer to the Waitlist section of this manual for additional information on
the waitlist and what to do once you are on a waitlist.
Did you know . . . Rustler Sam is the Mascot of Golden West College
Rustler Sam was created in an era when TV westerns were all the rage and
movie cowboys had yet to be replaced by firefighters as the rescue heroes of
choice.
Students who admired the nationally syndicated Tumbleweeds comic strip
character Tumbleweed wrote to its creator, Tom K. Ryan, in Muncie, Ind., in
1968 to ask if they could use it as their mascot.
Ryan wrote back to say that he didn't think Sagebrush Sam would work, but he
drew them their very own cowpoke instead.
As payment, Ryan asked for an "extra large sweatshirt with emblem imprint
when available," a school pennant and pictures of the college.
Rustler Sam was adopted by the campus as the official mascot in 1969.
The original Rustler Sam had a beard and a cigarette drooping from his lips.
In the 1990s, students concerned about the dangers of smoking sparked a
redesign that gave Sam a shave and removed his smoke. He still holds a
branding iron, which real rustlers used to change the brands on cattle they had
stolen, and a holster on one hip.
13
How do I get and use an add code (petition a class)? (click here to go back to the top of
the main menu)
How to get an add code (petition) on-campus classes:
You would go to the class the first day and let the instructor know you would like to
petition the class. Most instructors give priority to those petitioners who are already on
the waitlist for the class. If the instructor feels there is space available in the class for you
to join, he or she will give you the pink Add Permit form with the Add Code on it. You
would then add yourself into the class online with the Add Code before the expiration
date noted on the form.
Please refer to the How to add yourself into a class online with an add code
instructions just a bit below this section for how to add yourself into a class using the
code. There are different instructions for whether or not you are already on the waitlist!
Please note: Add codes do NOT work prior to the first day of the class!
If you are not able to add yourself into the class online, you would need to bring the
instructor-signed/dated pink add permit form (the instructor also needs to write in your
first date of attendance on it in the space provided) into the Admissions and Records
office to get added in-person. You will need to bring some form of photo ID and payment
for the classes (Visa, MC, Discover, cash, check, or debit).
How to get an add code (petition) online classes:
If you are petitioning an online class, you would email the instructor the first day of the
class to request to petition the class. To get the instructor’s email address, go to
www.onlinegwc.org, Click on the Class Schedules link at the top of the screen, look for
the class you want to petition and Click on the Instructor’s Name to get his/her email
address. Most instructors give priority to those petitioners who are already on the waitlist
for the class. If the instructor feels there is space available in the class for you to join, he
or she will send you the Add Code. You would then add yourself into the class online
with the Add Code through your MyGWC account. If you do not hear back from the
instructor, it may mean that he or she is not able to accept any more petitioners for the
class.
Please refer to the How to add yourself into a class online with an add code
instructions just below this section for how to add yourself into a class using the code.
There are different instructions for whether or not you are already on the waitlist!
Please note: Add codes do NOT work prior to the first day of the class!
If you are not able to add yourself into the class online, you would need to print-out the
email from the instructor showing the add code and that it came from his/her GWC
campus email account and bring it into the Admissions and Records office to get added
in-person. You will need to bring some form of photo ID and payment for the classes
(Visa, MC, Discover, cash, check, or debit).
How to add yourself into a class online with an add code – if you are NOT
waitlisted in the class (if you are on the waitlist, please refer to the next section directly below this
one):
You should be able to add yourself online as long as you add before the expiration date
noted on the pink add permit form; you would just need the Add Code. However, if, for
any reason, you are unable to add yourself into the class online and need to come
into the Admissions office, Admissions will need to see the pink Add Permit form,
signed and dated by the instructor with your first date of attendance written on it
by the instructor. If it is an online class, you would need to print out the email from the
instructor showing the permission to add and the Add Code, and it must clearly show
14
the date it was sent and that it came from the instructor’s GWC campus email
account. If it is from some other email account, it cannot be accepted. You will need to
bring some form of photo ID and payment for the classes (Visa, MC, Discover, cash,
check, or debit).
Please note: Add codes do NOT work prior to the first day of the class!
1. Log into your MyGWC account.
2. Click on the Student Tab.
3. Click on the Add or Drop Classes link in the Registration Tools box
(TIP: If you also attend classes at OCC and/or CCC, you may have boxes
for each campus, you would need to click on the box for the appropriate
campus and then select the Add or Drop Classes link from there.)
4. Select a Term (ex: GWC Spring 2012),
5. Click on the Submit button at the bottom of the screen.
6. Enter the CRN (Course Reference Number) in the boxes at the bottom of the
page for the course(s) you wish to add (add codes only work for the specific
class to which they were assigned and are not interchangeable – they can
only be used one time!) The CRN for the class is printed on the pink Add
Permit form.
(TIP: If you are trying to add classes that have separate lecture and lab
sections, you MUST try to add both sections at the same time – one CRN in
one box and the other in the other box. You must have a valid add code for
each section! You cannot add one without the other.)
15
7. Once you have selected your classes, Click on the “Finalize Add/Drop” button
at the bottom.
8. Beginning the day the class starts, you would be asked to provide the Add
Authorization Code to get enrolled in the class.
9. Enter the Add Authorization Code in the box as shown, then
10. Click on the Validate button - it should then say Approved (in the spot where it
shows INCOMPLETE in the screen shot above).
11. Then Click on the Submit Changes button if that option displays, otherwise,
Click on the Finalize Add/Drop button to complete the process. Make sure you
pay your fees after you get registered into your classes!
(TIP: Once classes begin, you may not be dropped for non-payment, so if
you decide you do NOT wish to attend the class and do not want to be
responsible for the fees, you would need to drop yourself from the
class(es) before the refund deadline for those classes. To find the refund
deadlines and instructions for how to drop a class, please refer to those
sections in this manual.)
You can opt to Add yourself In Person in the Admissions office prior to the expiration
date noted on the form;
•
You would need to Bring the pink Add Permit form, signed by the instructor
(who would also need to indicate your first date of attendance on the form).
If it is for an Online Class, you would need to Print out the Email from the
instructor Showing the Add Code and that the email came from his or her GWC
campus email account. If it was sent from any other email account
Admissions would not be able to add you into the class.
•
You would need to Bring some form of Photo ID with you, such as a driver’s
license, state ID card, passport or student ID card.
•
You would also need to be prepared to Pay any Fees due at the time you
register.
Admissions cannot add you into the class with just the add code written on a piece of
paper. If the instructor did not give you the signed Add Permit form with your first date of
attendance noted, you would need to ask the instructor for that form.
If you do not get added by the expiration date, you may be directed to get additional
permissions for a late add into the class. It is possible those permissions could be
denied, so make sure to get added PRIOR to the expiration date.
16
How to add yourself into a class online with an add code – if you ARE waitlisted in
the class (If you are not already waitlisted, please refer to the section directly above this one):
Follow steps 1 – 5 from the previous section, then continue with step 6 below.
6. Click in the Action box and Select the Web Registered option.
Select the Web
Registered option in the
Action menu, then Click
on the Finalize
Add/Drop button.
7. Click on the “Finalize Add/Drop” button and skip down to step 11 below.
Please note: If you are trying to add a class that has a corequisite (such as a
lecture/lab combo class), you would need to drop the section you are waitlisted in
first AND finalize the drop, and then put the CRNs for both sections in the
boxes at the bottom of the screen. If you are trying to add one of those types
of classes, please follow steps 8 through 14 below instead of step 6 & 7
above.
8. If you have a corequisite lecture/lab combination to add, Click in the Action
box and Select the Drop option for the section in which you are waitlisted, then
Click on the Finalize Add/Drop button at the bottom of the screen.
If you are
trying to add classes
that have separate
lecture
and
lab
sections, you must
have a valid add
code
for
each
section
and
you
MUST try to add both
sections at the same
time – one CRN in
one box and the
other in the other
box. You cannot add
one
without
the
other.)
(TIP:
Select the Drop option
from the Action field drop
down menu for the section
you are already waitlisted
for. Then Click on the
Finalize Add/Drop button.
9. Enter the CRNs (Course Reference Numbers) in the boxes at the bottom of the
page for the courses you wish to add (add codes only work for the specific
class to which they were assigned and are not interchangeable – they can
only be used one time!) The CRN for the class is printed on the pink Add
Permit form.
17
10. Once you have entered the CRNs for your classes, Click on the “Finalize
Add/Drop” button at the bottom.
11. Beginning the day the class starts, you would be asked to provide the Add
Authorization Code(s) to get enrolled in the class. Add codes will not work
prior to the first day of the class!
12. Enter the Add Authorization Code(s) in the box as shown, then
13. Click on the Validate button.
14. Then Click on the Submit Changes button if displayed, otherwise, Click on the
Finalize Add/Drop button at the bottom of the screen to complete the process.
Make sure you pay your fees after you get registered into your classes!
(TIP: Once classes begin, you may not be dropped for non-payment, so if
you decide you do NOT wish to attend the class and do not want to be
responsible for the fees, you would need to drop yourself from the classes
ON OR BEFORE the refund deadline for those classes. To find the refund
deadlines and instructions for how to drop a class, please refer to those
sections in this manual.)
You can opt to Add yourself In Person in the Admissions office prior to the expiration
date noted on the form;
• You would need to Bring the pink Add Permit form, signed by the instructor
(who would also need to indicate your first date of attendance on the form).
If it is for an Online Class, you would need to Print out the Email from the
instructor Showing the Add Code and that the email came from his or her GWC
campus email account. If it was sent from any other email account
Admissions would not be able to add you into the class.
•
You would need to Bring some form of Photo ID with you, such as a driver’s
license, state ID card, passport or student ID card.
•
You would also need to be prepared to Pay any Fees due at the time you
register.
Admissions cannot add you into the class with just the add code written on a piece of
paper. If the instructor only gave you a code and did not give you the signed Add Permit
form, you would need to ask the instructor for that form.
If you do not get added by the expiration date, you may be directed to get additional
permissions for a late add into the class. It is possible those permissions could be
denied, so make sure to get added PRIOR to the expiration date.
18
What is petitioning a class and how do I do it? (click here to go back to the top of the main
menu)
Most instructors are giving priority to those petitioners who are already on the waitlist; however,
how the instructor determines who to give available seats to, is entirely at his or her discretion. If
the instructor feels there is enough space available in the class, he or she will give you the pink
Add Authorization Permit form with the add code on it (or, for online classes, email you the add
code) that you can use to add yourself into the class. If you email an online instructor and do not
hear back from him/her, it may mean that he/she is not accepting any more petitioners for that
class.
Petitioning a class basically just means you are asking if there is space available for you to be
able to add into the class. You would go to the class the first day it meets and let the instructor
know you would like to petition the class. Or, in the case of an online class, you would email the
instructor the first day of the class to request to petition the class.
If you do not get added into the class by the expiration date noted on the pink Add Permit form,
you may be directed to get additional permissions for a late add into the class. It is possible
those permissions could be denied, so make sure to get added PRIOR to the expiration
date.
Please refer to the preceding section of this manual regarding How do I get and use an add
code? for information on how to use the add code to add yourself into a class.
Please note, there are slightly different instructions based on whether or not you are
already on a waitlist for the class.
Ok, I have signed up and paid for my classes, now what do I do? Are you going
to send me anything?
We do not send anything to you because you are able to get all the information you will need from
your MyGWC account.
You will go to class the first day and follow your instructor’s directions for the class. Make sure
you print out your Student Class Program (Web Schedule Bill) just prior to the class to make
sure you know to which building/room you should report. This may change since the time you
registered into the class, so you want to make sure you print it out or at least check it the day the
class begins. If you need instruction on how to get your Student Class Program (Web
Schedule Bill), please refer to the How do I get my print-out – Student Class Program (Web
Schedule Bill)? section of this manual.
You may wish to purchase your books before classes begin to make sure you are able to get
them and to familiarize yourself with some of the material that will be covered in the class so you
are ready to begin work the first day. To find the books you will need for the classes you have
signed up for, you can print-out your Student Class Program (Web Schedule Bill) and take it to
the campus bookstore. There is a link to it in your MyGWC account on the Student Tab on the
left-hand side. For additional information on how to get your official print-out, please refer to the
How do I get my print-out – Student Class Program (Web Schedule Bill)? section of this
manual.
Some students prefer to wait until the class begins to purchase their books. That is a matter of
personal preference. You may wish to refer to the Books section of this manual for additional
information on purchasing or renting your textbooks.
19
You can view all the classes you have signed up for, make sure you have paid all your fees, see
the dates your classes start, see all the deadlines associated with each of your classes, see the
days and times they meet, see who the instructors are, and the building and rooms in which they
are meeting from your official print-out, which is your Student Class Program (Web Schedule
Bill).
Since some of that information could change prior to the first day of class, we would
strongly recommend that you double check the dates, times and buildings/rooms just
before the classes begin.
For your online classes, you would simply log into your MyGWC account the first day of class to
read the instructor’s directions for taking the class. Please keep in mind that you may not able to
log into some of them prior to the first day. To get to them, after you log in, you would Click on
the Student Tab. In the left-hand column, you would Click on the My Courses link and then find
the online class you need to access and Click on it. Please remember, that link may not work
until the first day of the class.
When presented with the login, you use the same login you use for your MyGWC account, except
you cannot use your Student ID number as your username for BlackBoard. While you may use
either your assigned username or your Student ID number as your username to login to your
MyGWC account, BlackBoard will only accept the assigned username. It is the part of your
campus email address that is in front of the @student.cccd.edu, so if you don’t remember your
username, login to your MyGWC account and click on the campus email link to see your email
address. Again, the username is only the part in front of the @ sign, you do not use the entire
email address as your username.
You can also log into your online classes from www.onlinegwc.org. You would use the same
login as your MyGWC account. For additional information, you may wish to visit the BlackBoard
section of this manual.
Golden
West
College
15744 Goldenwest St
Huntington Beach, CA
92647-0748
714-892-7711
20
Application Process
(click here to go back to the top of the main menu)
How do I apply?
Applications are done online. We use a company called CCCApply as our online application
provider. They administer the online apps for us as well as many other schools throughout the
state.
(TIP: If you are a returning student and can still login to your MyGWC account, or if you
are a current student at Orange Coast and/or Coastline Community Colleges or are a
past student of one of those colleges and can still login to your account, please refer to
the ExpressApp instructions below to apply. If you can no longer login to your account,
you would not be able to submit the ExpressApp; you would have to follow the
instructions in this section to re-apply.)
If you have never used their service before, you would create an account as a New User. If you
are unsure if you have created an account with them, go ahead and select New User. If it finds
an account for you, you will get a message to that effect and if you don’t recall your login
information, you can Click on the I Forgot My Username or Password link and regain access to
your account that way (see next page).
You will want to make a note of the login you create with them, because once you create an
account, you would use that same login in the future when applying to us, or to any other school
which uses their services. This is NOT the same login you will use for your MyGWC
account! We will send you that information once we process the application.
21
If you have ever submitted an online application to us or to any other school who uses their
services, you would have already created an account; so you would login using the account you
had previously created with them.
If you have forgotten your login, you can Click on the I Forgot My Username or Password
option, and you get the following screen:
If you click on the I forgot my username option, you would get the Account Finder screen as
shown below. Most students are able to retrieve their login through this method.
If the system indicates a possible duplicate account, and you don’t remember the login, you can
just create a new account by Clicking in the box in front of the Otherwise, check this box and
click “Create an Account” again under the “Your account cannot be created until you
correct the following errors or omissions:” section.
22
If the suggestions above do not work and you still cannot get through the login process, you
would need to contact CCCApply directly for assistance at: 1-800-468-6927 or email them at:
[email protected] GWC cannot help troubleshoot the login for CCCApply.
There is a link to the application from our main webpage at: www.goldenwestcollege.edu. When
you get to our main page, the link is on the left side under the GWC Quick Links area.
Read the information on the page that comes up and at the very bottom is the button to Begin
Application for Golden West College.
Complete the entire application. When you click on the final submit button, you should receive a
confirmation that lets you know the application is going through. When we first start taking
applications for a semester, it can take 1-2 weeks before you receive anything else from us.
When it gets closer to the time classes begin for a semester (3-4 weeks before); that time usually
drops to 2-3 days. If you do not receive something within those time frames (depending on when
you apply), we would strongly suggest that you stop by the Admissions office with some form of
photo ID, (driver’s license, state ID card, passport, high school ID, etc) in order to get your
information. We cannot give you your student ID number and MyGWC login information over the
phone.
23
Do I need to log into my MyGWC account to apply? (click here to go back to the top of the
main menu)
No, you do not need to log into MyGWC to apply, you could follow the instructions in the How do
I apply? section directly above to apply to the college.
However, if you are a returning student and can still login to your MyGWC account, or if you are
a current student at Orange Coast and/or Coastline Community Colleges or are a past student of
one of those colleges and can still login to your account, please refer to the What is an
ExpressApp? section below to apply. If you can no longer login to your account, you would
not be able to submit the ExpressApp; you would have to follow the instructions in the How do I
apply? section above to re-apply.
There is a link to the ExpressApp on the Home Tab of your MyGWC account, on the left-hand
side. You may have to scroll down a bit to find it. Please refer to the What is an ExpressApp?
link a little further down in this manual.
Is the login to CCCApply the same as my MyGWC account login?
No, you create a login for CCCApply and we assign a username and a default password for you
for your MyGWC account once we complete processing of your application. When you login into
your MyGWC account for the first time, you will be forced to create your own password for the
account at that time.
What does your Health Fee provide?
Free or low cost medical services (all services confidential)
Basic medical care
Episodic (short-term) medical care
First aid for injuries
Physical exams
Women’s health exams and information
Medications and Immunizations
Birth control methods
TB skin testing
Vision and hearing screening tests
Blood pressure screening
Orthopedic supplies
Weight loss/management
Smoking cessation
Social services
Mental health therapists
Drug and Alcohol counseling
Wellness and health information
Information on health insurance options
Referrals to community health care providers
(specialists, primary care, radiology, urgent care, emergency care)
Referrals to community agencies
24
Prices
All students who are currently registered,
enrolled, and attending classes, and who
have paid their health fee, may see a
registered nurse or physician for episodic
visits at no charge. Well exams, such as
well-woman exams or physical exams for
work or school have additional charges.
There are low cost fees for some
medications, some lab tests, and some
procedures. There are deposit fees for
some services (crutches and mental health
services), which are returned to the student
once the services have been completed.
The Golden West College Student health
Center is non-profit; all services and fees
are at cost. In some cases, fees may be
waived.
What is an ExpressApp? (click here to go back to the top of the main menu)
It is a shortened version of our application. If you already have a district account (MyGWC,
MyOCC or MyCCC), and can still login to it, you would be able to submit an ExpressApp to us
or to any of the other schools in our district. Please be aware that we would not be able to reset
your account in order for you to be able to submit an ExpressApp, so if you can no longer login
to your district account, you would have to submit a regular application following the instructions
above in the How do I apply? section of this manual.
An ExpressApp pulls most of the information from the previous application submitted to our
district. You would just have to verify or correct, if needed, some of the information and answer
the residency questions. To submit an ExpressApp:
1.
Please note: If you are a
current High School Student
who is switching from being a
concurrently enrolled HS
student/college student to
becoming a regular college
student, you MUST reapply
and you may not use the
ExpressApp to do so, you
MUST use the CCCApply
application.
Login to your MyGWC account.
2. On the Home Tab, Click on the ExpressApp link on the left-hand side. You may have to
scroll down a bit to get to it.
25
3. Click on New.
4. Next you would Select the Application Type – in other words, the school to which you would
like to apply. Then Click the Continue button at the bottom of the screen.
5. Select the Term for which you wish to apply and verify your name comes up. Then, Click on
the Fill Out Application button.
26
6. Click on Name to start the process.
7. Verify the information is correct and if so, Click on the Continue button at the bottom of the
screen.
8. Review the information on this page and if necessary, Correct any information there and
then Click on the Continue button at the bottom of the screen.
27
9. Again, review the information, make any necessary corrections and for the Are you a
California Resident? question, be sure to Select Yes or No, whichever is correct for your
situation and then Click on the Continue button at the bottom of the screen.
10. Make sure you answer all of the residency questions on the page and when finished, Click
on the Continue button at the bottom of the screen.
Depending on the browser, the answer column may appear a little scrambled. If you have
room on your screen to elongate it a bit, it might correct itself. Below is an example of the
“squished” screen as an example. Please note, if your screen appears this way, the first
button is the Yes button and the second button is the No button.
28
11. Click on the Finish Application button.
12. If you agree to the terms of the application, Click on the I Agree and submit application
button.
13. When the application is completed and you have agreed to the terms, you should see this
page:
14. A few days after you submit an ExpressApp, you can login to your account and check to see
if the application was processed by Clicking on the Student Tab and checking for a
registration appointment time through the Registration Status link. Just Select the Correct
School/Term for which you submitted the application. As soon as it has been processed and
an appointment time has been assigned to you, you would be able to see it in there. You
would also be able to see if there are any holds on your account or anything else which might
prevent you from being able to register for classes. If you need instruction for how to check
this information, refer to the How can I check to see if I have any holds on my account?
section of this manual.
29
Appointment Time to Register (click here to go back to the top of the main menu)
An appointment time to register is required for students in order to be able to sign up (register) for a class.
For New or Returning students an appointment time is assigned once we are able to complete processing
of the application. They are assigned in the order the application is received and processing has been
completed, so the earlier you apply and if necessary, provide any required paperwork, the earlier your
appointment will be within that registration group.
Students who are currently enrolled in a semester will automatically get an appointment time to register
for the next semester based on Continuing Student status and the number of units completed at Golden
West College. But, anytime a student has a break of one or more primary semesters (fall or spring), he or
she would have to reapply when he/she wishes to return after that break. The first semester back, a
student would fall under the New or Returning Student status for their appointment time to register.
(Summer is not considered a primary term.)
So, students enrolled in fall classes will automatically receive appointment times to register for the
following spring semester and students enrolled in a spring semester will automatically receive an
appointment time for both the following summer and fall semesters. For those students enrolled in spring
classes a fall appointment time will be assigned even if they elect not to take summer classes.
Once your appointment time has been assigned, we do not change it, unless we have made an error in
determining your status. We cannot change it just because you want an earlier time to register
regardless of the reason you want an earlier appointment.
Where do I find my appointment time to register?
You will find your appointment time to register in your MyGWC account, on the Student Tab,
in the upper right-hand corner, Click on Registration Status and select the term for which
you wish to check your appointment time. As a Continuing Student, it will automatically be
posted in your account for the next semester a few weeks after the second half term classes
start in the spring and fall semesters and in the summer it would be posted for the fall
semester a few weeks after summer classes begin.
You will see both a “From” and “To” time, but the one you want to pay attention to is the
“From” time. That is your appointment time to register, that is the earliest date and time you
can register for classes. You can register any time on or after that appointment day and time
through your MyGWC account. The “To” date/time is the end of the semester and doesn’t
affect your appointment time to register.
The computer will not allow you in to the Add or Drop Classes link until on or after the
appointment time you are assigned. For more information on How do I add a class?, please
refer to that section of this manual. To plan your schedule, you can Click on the Look Up
Classes link to view the schedule prior to your appointment time to register.
Do I need to come to campus to register at my appointment time?
No, you will register for your classes online through your MyGWC account. There is no inperson registration until just before the classes begin.
The computer will not allow you in to the Add or Drop Classes link until on or after the
appointment time you are assigned. For more information on How do I add a class?, please
refer to that section of this manual. To plan your schedule, you can Click on the Look Up
Classes link to view the schedule prior to your appointment time to register.
30
What if I can’t register at my assigned appointment time?
You do not have to register at that exact time. It is simply the earliest time you can register
for your classes. For best class selection, you do want to try to register as early as you
possibly can.
You may register any time on or after the appointment time assigned to you. Once your
appointment time has been assigned, we do not change it, unless we have made an error in
determining your status. We cannot change it just because you want an earlier time to
register regardless of the reason you want an earlier appointment.
How can I get an earlier appointment time to register?
You cannot get an earlier time than what is assigned to you. Your priority is based on various
things. If you are a New or Returning student, your appointment time is assigned based on
the order that your application is received and processed. If you are a Continuing Student,
your appointment time is based on the number of units you have completed at Golden West
College.
If you are a Veteran, a disabled student, part of the EOPS program, a Foster Youth, or a
Former Foster Youth please make sure you work with whichever department is in charge of
those services to be sure you are assigned a correct appointment time to register.
Once your appointment time has been assigned, we do not change it, unless we have made
an error in determining your status. We cannot change it just because you want an earlier
time to register regardless of the reason you want an earlier appointment.
Attendance (click here to go back to the top of the main menu)
Attendance at all class meetings is the student’s responsibility.
It is very important that students attend the first class meeting of every class in which they are registered
since a full period of instruction will begin the first day of the semester. Instructors may drop students
who miss the first class meeting to make room for students who wish to enroll.
Regular and prompt attendance in class and laboratory sessions is expected of every student. Instructors
may drop a student from a course, or lower a student’s grade when the student incurs excessive
unexcused absences, unless there are verified extenuating circumstances beyond the control of the
student (i.e. accident, illness, death in the immediate family, etc.). A student who has been absent
because of extenuating circumstance should report to the instructor on the day of his/her return.
No absence excuses a student from making up the work missed. Students should realize that absences
may adversely affect their grades.
It is the student’s responsibility to drop classes they are no longer attending. Please see the College
Withdrawal Policy.
Did you know . . . you can rent your text
books from the campus bookstore?
31
BlackBoard
(click here to go back to the top of the main menu)
What is BlackBoard and how do I log in and use it?
BlackBoard is the online course management system that we use on campus. If you are taking
an online class, or if the on-campus class you are taking has a portion of the work done online,
you will be logging into BlackBoard to do the work.
There are two ways to get into your BlackBoard account. One is through your MyGWC account
and the other is through the www.onlinegwc.org website. On occasion, MyGWC is down for
routine maintenance, so you will want to be sure you can access your classes through both
methods. Please keep in mind that in order to log into an online class, you must already be
enrolled in that class and you usually cannot access a class until the first day of the class.
To log into online classes through your MyGWC account, you would Log into your MyGWC
account, Click on the Student Tab, then in the left hand column, there will be a link to My
Courses. You would click on that link and then find the class you wish to access and click on it.
To log into them from the www.onlinegwc.org site, you would go to that site, and Click on the
Log in to Your Online Classes button in the upper left hand side as shown in the screen shot
below. The username and password are the same as your MyGWC login.
Please note: While you can use your Student ID number as your username for your
MyGWC account, it will not work as your username for your BlackBoard login. If you
normally use your student ID number in place of your assigned username to log into your
MyGWC account, see the TIP below. You must use the assigned MyGWC username to log into
BlackBoard.
(TIP: If you do not recall your
MyGWC username, once you
log into your MyGWC account,
go into your campus email,
your username is the first part
of your campus email address
before the:
@student.cccd.edu.)
For More In Depth BlackBoard
questions/instruction,
please visit:
www.onlinegwc.org
And then follow the instructions as shown on the screens.
32
If you have any questions
regarding BlackBoard or taking
online classes, the site listed
above
has
a
wealth
of
information, with videos, tutorials,
etc.
Please refer to it for your specific
questions regarding accessing
your online classes and if you
can’t find the answer there, you
may call the online class helpline
at: 714-895-8389 between the
hours of 8am-7pm Monday
through Friday.
Books
(click here to go back to the top of the main menu)
How do I know what books I need for my classes and how do I get them?
Print out your Student Class Program (Web Schedule Bill) from your MyGWC account. This is
considered your official print-out for the campus. For instructions on how to find it, please refer to
the How do I get my print-out – Student Class Program (Web Schedule Bill)? section of this
manual.
Once you have your Student Class Program (Web Schedule Bill), you can take it to the
campus bookstore or use it to look up the books you need from the campus bookstore website:
www.goldenwestcollege.edu/bookstore. You can purchase your books and supplies from the
bookstore on campus, order them online to be delivered to your door or order them online and
make arrangements to pick them up on campus. You may also have the option to rent your
textbooks for the semester. Check out the bookstore website for additional information.
Please visit the bookstore to see all the items they have to help make your classes easier and to
show your campus spirit!
You can
now RENT
your books!
Bus Passes (click here to go back to the top of the main menu)
The campus bookstore has some types of bus passes available. Please contact them for
additional information! Bookstore: 714-895-8764 or www.goldenwestcollege.edu/bookstore.
Keep track of what is going on around
campus, around the neighborhood
and around the world . . .
33
Deadlines
(click here to go back to the top of the main menu)
The state requires that each campus determine the various deadlines for its courses and to
adhere to those deadlines for all students. The deadlines are based on certain percentage points
of the length and meeting patterns for the classes, they are not dependent on when the student
enrolled in the class. The deadlines are the same for both students and instructors.
What is the deadline to add a class and how do I find it?
The deadline to add a class is one of the deadlines that the state requires us to set. As it is
based on a percentage of the class, a class that meets only 1 time a week for 8 weeks will have
fewer days to add as opposed to a class that meets twice a week for 16 weeks. Therefore, the
last day to add can range anywhere from the first class meeting to the end of the second week of
the class. Unfortunately, the only place you can find that date is on the pink Add Permit form
that the instructor gives you when he or she gives you an add code for the class. Please make
sure you get added into the class prior to the expiration deadline noted on the form.
Generally speaking, you usually have a few days after the class begins to get added into the
class, however, once the class begins, the only way to add is with an add code from the instructor
of the class. For information on that process, refer to the How do I get and use an add code
(petition the class)? section of this manual. This process can vary a little depending on whether
you are trying to add an on campus class or an online class.
Please note: It is the student’s responsibility to make sure he or she officially adds into any
class he or she wishes to attend by the deadline to add the class. It is possible that late adds
will not be approved.
What are the deadlines to drop a class and how do I find them?
There are 3 different deadlines to drop a class. Again, these are deadlines we are required by
the state to establish and enforce. There is the last day to drop with a refund, the last day to
drop without a W, and the last day to drop with a W. These dates can vary, since they are
dependent on various percentage points of the specific classes in which you are enrolled. These
dates are all posted on your official print-out, which is the Student Class Program (Web
Schedule Bill), which you can access through your MyGWC account. For information on how to
access it, please refer to the How do I get my print-out – Student Class Program (Web
Schedule Bill? section of this manual.
Please note: It is the student’s responsibility to make sure he or she officially withdraws
by the applicable deadline from any class he or she no longer wishes to attend.
When you pull up your Student Class Program (Web Schedule Bill), the first section provides a
listing of all the classes you are enrolled in or waitlisted in; showing the instructors, days, times,
buildings and rooms for each of the classes.
The section directly under that has a listing of the various dates and deadlines for your classes. It
will also list your course and the start date, which is listed as the first day of the week that the
class starts, usually a Saturday or Monday, so if your class meets on a T (Tuesday), your first
class meeting may be a day or two after the start date listed. The end date is usually the last
Sunday of the week the class ends, so if your class meets on T R (which stands for Tuesday and
Thursday), your last class meeting will be the Thursday immediately preceding the end date listed
for the class.
Refund Deadline. The last day to drop the class with a refund, is listed as the Refund Deadline.
This is the last day you can drop the class and not be liable for the fees for the class. If
you have already paid your fees, you will receive a refund for the fees you paid for that
class (see the How do I get a refund? section of this manual for additional information
34
regarding the refund process). If you have not paid your fees, dropping from the class by
this deadline would prevent you from being held financially responsible for the fees for
the class. If you do not officially drop yourself, and just stop attending the class, it
does not mean the fees will be dropped. The only way to not owe the fees, is to
officially drop yourself from the class by the refund deadline.
Please note: If you add a class after this deadline and then change your mind about
being in the class, you would not be able to drop it with a refund.
The Last Day to Drop Without a “W” or Withdrawal. The last day to drop without a withdrawal
(W), means this is the last day you can drop the class without a W appearing on your
transcript. Dropping the class between the Refund Deadline and the Last Day to Drop
Without a W means you will not receive a refund for the class, and you will not have
anything appear on your transcript.
The Last Day to Drop With a “W” or Withdrawal. The last day to drop with a withdrawal (W),
means this is the last day you can drop the class and that a W will appear on your
transcript for classes dropped between the last day to drop without a W and the last day
to drop with a W. As mentioned before, the deadlines are the same for both students and
instructors. Instructors cannot drop a student from the class once it is past this deadline.
W’s do count towards attempts at passing a class.
If you have any questions or concerns about whether or not you should drop a class, you should to talk
to your instructor. If you are not sure if a W on your transcript will cause you any problems, you should
meet with your counselor before the deadline and before you drop the class.
What is the deadline to select the P/NP option for a class, how do I do this and
where do I find it? (click here to go back to the top of the main menu)
This is another date that we are required to establish for the classes. There are 3 ways to take a
class, depending on the types of grade options available for a particular class. These are listed in
the pdf online versions of the schedule of classes and in the catalog under the course
descriptions. If you are solely using the searchable schedule; Click on the CRN for the class and
you will be able to read the class descriptions there to see which grade modes are available for
that class. The only time you can elect to take a class on a P/NP basis is if the class is
offered on a basis that allows you to choose.
If the class is listed as Pass/no pass only, it means the only grades you could receive in the
class are: P for pass, NP for No Pass or an INP, which is an Incomplete grade. For additional
information on what the grades mean, or what is involved in an Incomplete grade, please refer to
the campus Catalog – grading section. Classes offered on a P/NP only basis do not allow you
to take the class for a letter grade; there is no choice.
If the class is listed as Letter grade only, it means the only grades you could receive in the
class are: A, B, C, D, F or an Incomplete grade. For additional information on what the grades
mean, or what is involved in an Incomplete grade, please refer to the campus Catalog – grading
section. If it is listed as Letter grade only, you do not have the choice of electing to take the class
on a P/NP basis.
If the class is listed as Optional pass/no pass grade, it means you have a choice to take the
class on a P/NP basis. The default is to receive a letter grade, so if you do nothing, you would
receive a letter grade in the class. If you wish to take the class on a P/NP basis, you would need
to complete the Pass/No Pass Option Request Form and turn it into the Records office by the
deadline to choose that option. The deadline to choose that option for full semester classes
is the end of the third week of the semester. For all other classes, it is the same deadline
35
as the Last Day to Drop a Without a W. Please refer to the section above for how to find that
date.
We would strongly recommend that you consult your counselor before you choose this
option as it can impact your transfer plans! Once the deadline has passed, you cannot
change this option!
Stressed?
Need help or someone to talk to?
Did you know the health fees you
pay can provide counseling services?
Call 714-895-8379 or visit
http://www.goldenwestcollege.edu/studenthealth/
for more information.
36
Dropping Classes
(click here to go back to the top of the main menu)
How do I drop a class?
It is the student’s responsibility to make sure he or she officially drops, by the deadlines
established for the class, any class he or she no longer wishes to attend. If you are unsure how
the drop may affect your academic standing, financial aid, transfer, graduation, certification or
program entry plans, you are strongly encouraged to speak with your counselor or a financial aid
representative first. While it is considered a courtesy to talk to your instructor about the drop, you
are not required to do so. But, please keep in mind that your instructor may be able to offer some
very valuable suggestions about how you may be able to be more successful in the class which
may eliminate the need to drop it, or at least help you if you need to retake it in the future.
Students may drop online through their MyGWC accounts, in person in the Admissions office
(some form of photo ID required – student ID, driver’s license, state ID card, passport, etc.), via
the US mail or by fax. No matter which method you chose, the deadlines still apply.
Via your MyGWC account or fax, you must complete the drop by midnight of the deadline date.
You may not want to wait until the very last minute in case of any delays or problems with
your computer connection, login, etc. We cannot accept those types of explanations for
making an exception for a deadline. If you mail in your request, the request must be postmarked
by the deadline date. In person, you would need to stop by the Admissions office by the close of
business on the deadline date or by the close of business the last business day prior to the
deadline date if that date occurs over a holiday and/or weekend.
If you wish to drop online through your MyGWC account:
1. Log into your MyGWC account.
2. Click on the Student Tab.
3. Click on the Add or Drop Classes link in the Registration Tools box
(TIP: If you also attend classes at OCC and/or CCC, you may have boxes
for each campus, you would need to click on the box for the appropriate
campus and then select the Add or Drop Classes link from there.)
4. Select a Term (ex: GWC Spring 2012),
5. Then Click on the Submit button at the bottom of the screen.
37
6. You will then need to Find the Class you wish to drop in the Current Schedule
list, and in the Action box, Click on the Drop option.
7. To finish the process, you MUST Click on the Finalize Add/Drop button at the
bottom of the screen.
8. In the Current Schedule list on that page, it should then show that you Dropped
the Class on XX XX XXXX, with XX XX XXXX indicating the date you dropped
the class.
Please note: If you encounter a Registration Error while trying to drop,
Click on the HELP link for an explanation of the error. If you still need
assistance, you would need to make a note of the exact error received and
contact the Admissions office immediately at 714-895-8306.
9. Verify your Drop by printing your official receipt, which is the Student Class
Program (Web Schedule Bill) click that link if you need to know how to get and
print your official receipt. If you successfully dropped the class, it will no longer
appear on your official print-out.
10. Make sure you adhere to the state-mandated deadline dates as shown on your
Student Class Program (Web Schedule Bill). You may wish to check those
dates before you drop the class, because once you drop the class, the class and
the associated deadlines disappear from your Student Class Program (Web
Schedule Bill).
Remember, it is the student’s responsibility to make sure he or she officially drops
any class he or she no longer wishes to attend, so you will want to make sure you
Finalize the Add/Drop and verify it shows dropped in the Current Schedule list!
Students may also drop in person in the Admissions office. When you choose this option,
you must come into the Admissions office with some form of photo ID, such as a
student ID, driver’s license, state ID, passport, etc by the deadline date for the
class. If the deadline falls on a holiday or over a weekend, you would need to stop
by the Admissions office by the close of business the last business day prior to the
deadline. (If you do not have any form of photo ID, Admissions will not be able to
process the drop for you.) You will be asked to fill out the drop form and then you
should verify the drop through your MyGWC account.
Students also have the option of dropping via fax. Please remember, the fax MUST be
received prior to the end of the deadline date in order for us to be able to honor the
drop. There is a drop form available on our website that you may download, fill out
and fax to us. You can find it here:
http://www.goldenwestcollege.edu/admissions/forms_pdf/dropform_030608.pdf.
38
You must complete the form in full and be sure to sign and date it. You would fax it
to: 714-895-8960.
You may elect to hand-write out your drop request rather than downloading our form,
but you must be sure to include all of the following information on the request: your
full name, your student ID number, the CRN(s) of the class(es) you wish to drop, the
name(s) of the course(s) you wish to drop, indicate in the letter that you are
requesting to drop the class(es) and be sure to sign/date it.
Forms or requests without a student’s signature will not be processed. Any
forms or requests received after the drop deadline will also not be processed. Please
keep in mind that it is the student’s responsibility to be sure he or she has officially
been dropped from a class he or she no longer wishes to attend. You will want to
follow up to be sure you were dropped from the class, even if you opt to fax your
request.
Students may also drop through the US mail. Please remember, the envelope
must be postmarked on or before the deadline date in order for us to be able to honor
the drop. There is a drop form available on our website that you may download, fill
out and mail in to us. You must complete the form in full and be sure to sign and
date it. You can find the form here:
http://www.goldenwestcollege.edu/admissions/forms_pdf/dropform_030608.pdf.
You may elect to hand-write out your drop request rather than downloading our form,
but you must be sure to include all of the following information on the request: your
full name, your student ID number, the CRN(s) of the class(es) you wish to drop, the
name(s) of the course(s) you wish to drop, indicate in the letter that you are
requesting to drop the class(es) and be sure to sign/date it.
Forms or requests without a student’s signature will not be processed. Any
forms or requests post marked after the drop deadline will also not be processed.
Please keep in mind that it is the student’s responsibility to be sure he or she has
officially been dropped from a class he or she no longer wishes to attend. You will
want to follow up to be sure you were dropped from the class, even if you opt to mail
in your request.
You would mail your form or request to:
Golden West College
15744 Goldenwest Street
PO Box 2748
Huntington Beach, CA 92647-0748
We are in sunny Southern California, do you want to take advantage of the nice weather to study or have lunch
outside in a nice, peaceful environment surrounded by nature? The NATIVE GARDEN is just the place for you!
Go check it out!
39
I dropped or got dropped from a class, how do I get reinstated (re-added)?
Before the class starts (click here to go back to the top of the main menu)
To reinstate or re-add yourself into a class before it begins, you follow the instructions in
the How do I add a class? section of this manual. If there is still space available in the
class, you will just be able to add yourself back in. If the class is now waitlisted and if
there is still space available on the waitlist, you would have the option of adding yourself
to the waitlist. Please refer to the If the class is waitlisted? section for instructions on
how to do that. If the class is full, and there is no waitlist or the waitlist is also full, you
would have to just keeping checking back to see if any space has opened in the class or
on the waitlist and add yourself at that time.
If you cannot get added into the class, you can still petition the class the first day, but
remember most instructors do give priority to those students who are already on the
waitlist. For more information on petitioning, please refer to the What is petitioning and
how do I do it? section of this manual.
After the class starts
If you were enrolled in the class at any point during the time the class was already
meeting and got dropped, either by yourself or the instructor, on purpose or by
accident, the only way to get reinstated (re-added) into the class is to get a letter from the
instructor giving you permission to be reinstated into the class. (This does not apply to
those students who got dropped for non-payment prior to the class beginning:
those students must go through the late add process.)
If the instructor gives you a Reinstatement letter, you would need to bring it into the
Admissions office in person within three business days from the date the instructor
signed it in order to get reinstated in the class. Older dates will not be honored. You will
need to bring some form of photo ID with you, such as a student ID, driver’s license, state
ID, passport, etc. and, be prepared to pay any fees due (if any) at the time you come in to
be reinstated in the class.
Get more out of your
college experience . . .
Be engaged!
Get involved!
Join a club!
40
Run for student government!
Email
(click here to go back to the top of the main menu)
What is my campus email address and how do I access my campus email?
Your campus email is assigned to you when we process your application. After we process your
application, a welcome email is sent to you giving you your student ID number, your login
information for your MyGWC account and your appointment time to register as well as your
campus email address (please note: the appointment time is not included on summer welcome
emails – click the following link for information on Where do I find my appointment?). Your
campus email address is the same as your MyGWC username followed by @student.cccd.edu.
You access your campus email through your MyGWC account. As soon as you login, on the
Home Tab, in the upper right hand side, you will see a link to it as shown below:
There are also links to in the upper right hand corner of many of the other screens within your
account as shown here:
The first time you log into your campus email, you will need to do an initial set up. You will need
to agree to the terms and type the security word in the box. After that, when you login and click
on that link, you will go directly into your email account.
Your campus email address is used for all campus business, so you will want to be sure you
check it frequently. It will also be the only place notifications will be sent when spaces have
become available for you if you are waitlisted in a class. Since you only have 24 hours from
the time a waitlist notification is sent, it is strongly recommended that if you are on a waitlist that
you check your campus email account at least a couple of times a day; perhaps sometime in the
morning and sometime in the evening.
Did you know . . . Rustler Sam is the Mascot of Golden West College
Rustler Sam was created in an era when TV westerns were all the rage and movie
cowboys had yet to be replaced by firefighters as the rescue heroes of choice.
Students who admired the nationally syndicated Tumbleweeds comic strip character
Tumbleweed wrote to its creator, Tom K. Ryan, in Muncie, Ind., in 1968 to ask if they
could use it as their mascot.
Ryan wrote back to say that he didn't think Sagebrush Sam would work, but he drew
them their very own cowpoke instead.
As payment, Ryan asked for an "extra large sweatshirt with emblem imprint when
available," a school pennant and pictures of the college.
Rustler Sam was adopted by the campus as the official mascot in 1969.
The original Rustler Sam had a beard and a cigarette drooping from his lips.
In the 1990s, students concerned about the dangers of smoking sparked a redesign that
gave Sam a shave and removed his smoke. He still holds a branding iron, which real
rustlers used to change the brands on cattle they had stolen, and a holster on one hip.
41
Error Messages
(click here to go back to the top of the main menu)
When trying to apply through CCCApply
CCCApply is the company that GWC uses as our online application provider. They facilitate the
online applications for us as well as most of the other schools throughout the state. So, if you
have ever used their service before to fill out an online application with us or any other school
who uses their services, you may have already created an account with them. The login to
CCCApply is created by you and is not the same login you will use for your MyGWC account.
Because it is another company, GWC is not able to give any in depth help to troubleshoot or reset
the login for your CCCApply account.
If you are trying to create a new account and you get a message that says an account has
already been created, you can try to get through the I Forgot My Username or Password
process to recover your previous account. If you cannot get through that process, you can
bypass it and force it to create a new account for you.
On the Create Your CCCApply Account screen, when you try to create an account you will get
the following error message:
Your account cannot be created until you correct the following errors or omissions:
•
There is already an account for XXXXX XXXXX, born XX/XX/XXXX. If you have
already created an account, you can log in to it using the Account Finder.
Otherwise, check this box and click on “Create an Account” again.
If you have already tried to use the Account Finder, and it didn’t work for you, you can just Click in
the box in front of the “Otherwise, check this box. . .” and then scroll down the page and re-enter
your password in the two password fields. Then scroll down to the bottom of the page and Click
the Create My Account button again. You may also need to use a different email account to do
this. The new account will be created. Make sure to make a note of your account information
and keep it in a safe place for the future, should you ever need to fill out another online
application using their services.
You can also refer to the How do I apply? section of this manual for some assistance. However,
if you can’t find an answer there, and still can’t get in to submit an application, you would need to
contact CCCApply directly for login assistance at: 1-800-468-6927, or you can email them for
assistance at: [email protected]
When trying to log into your MyGWC account
When you are trying to log into your MyGWC account, you may get various error messages.
There are security features built into the login process. If you make too many unsuccessful
attempts to login, the system will assume someone is trying to break into your account and will
give you a warning message. If you keep trying to login, you will end up disabling your account.
Once your account is locked or disabled, the only way to get it unlocked is to submit a Help Desk
ticket. Please refer to the I am having problems logging in, what do I do? section of this
manual for instructions on how to submit a Help Desk ticket.
The most common login error messages are:
Account has been temporarily suspended – this is a warning message, if you get this one,
please wait at least 15 minutes before you make any further attempts to log into your account.
Account has been locked due to security reasons – this is a message that lets you know your
account has been locked down. The only way to get it reset is to submit a Help Desk ticket.
Please refer to the I am having problems logging in, what do I do? section of this manual for
instructions on how to submit a Help Desk ticket.
42
Username/Password pair not found – this means that you are trying to use the wrong
username and/or password to log into your account. Please remember that while the username
field is not case sensitive, the password field is.
If you know your username, but cannot remember your password – if you have already
set up and finalized the alternate email process when asked for it on a previous login and
you have already logged into that alternate email account and finalized the validation
process, you can get your account automatically reset by Clicking on the Forgot
Password link under the login box and following the instructions that come up.
If you do not know your username or if you have not already finalized the alternate
email process, or if you have locked your account by unsuccessfully attempting to log into
your account too many times, you will need to submit a Help Desk ticket in order to get
your account reset. Please refer to the I am having problems logging in, what do I
do? section of this manual for instructions on how to submit a Help Desk ticket.
If you get logged in, but when you click on some of the links, you get an additional login
request - if you get logged into your MyGWC account and receive an additional login request
(Voyager Self Service page) when you click on some of the links in your MyGWC account, there
isn’t anything you can put in there to get around that page. If you try to “guess” a username and
PIN, you could end up disabling parts of your account entirely. Please do not attempt to “guess” a
login for this screen.
This screen can pop up for a few different reasons, but most commonly it happens when you are
on a network that is behind a firewall. If you are the Network Administrator (like on a home
computer), you could temporarily disable your firewall(s) until after you have finished using our
site. If you are on a corporate or public computer/network, and you are not the Network
Administrator, you will simply have to find another computer to use that is on a less-restrictive
network.
You also will get that page if you try to navigate to one of our secure pages that you tried to save
as a favorite or bookmark. There are no short-cuts, you must log into your MyGWC account to
access the pages in our site.
When trying to add/drop a class – Registration Add Errors
When trying to add or drop a class and there is a problem, you will get a red Registration Add
Error message. The part right after that will say what the exact error message is; that is the part
of the message which will tell you what the problem is.
Class Closed – this means that the class is already full and that the waitlist, if there is one, is
also already full. You would simply have to choose another class or keep checking back to see if
a space opens in the class or on the waitlist.
Corequisite – this means that there are multiple sections of the class or other classes you must
enroll in at the same time that you sign up for the one you selected. For example, many of the
Biology, Chemistry, Math and Physics classes schedule their lecture and lab portions of the class
separately, but you must sign up for both; you cannot take one without the other. There are
specific sections of a lab that belong to a specific lecture, so you need to check which ones
actually go together. There are also some classes that are part of a Learning Community for
which you must be a part of that program and must sign up for both classes at the same time.
When you Click on the 5 digit CRN on the searchable schedule, you will get more information
about the class, which will also let you know which specific classes are joined together.
If you do not try to add both sections at the same time, you will not be able to get enrolled.
43
Prerequisite/test code – this means that there is a requirement that must be met before you
can enroll in the class. Either you must have already taken (and passed with a grade of C or
better) the required pre-requisite course or have tested high enough to get into the class you are
trying to add. To find out what the prerequisite for the class is, you would need to Click on the 5
digit CRN for the class on the searchable schedule, or look in the Class Schedule booklet; a pdf
version can be found online at: www.goldenwestcollege.edu/schedule.
If you took the prerequisite course at another regionally accredited school and passed it with a
grade of C or better, you would need to bring a copy of your transcripts to the records department
and fill out the prerequisite clearance form. You may use an unofficial copy for prerequisite
clearance, however, the school’s name and your name must be preprinted (not handwritten) on
the transcript. Your transcript will be evaluated for equivalency for that course. If it is equivalent
to the prerequisite course, the clearance would be input for you so you could try to add the class,
or at least get added to the waitlist. We cannot use transcripts with grades of less than a C
even to put you in the same equivalent course.
Repeat count exceeds . . .
This means that you have already taken the class the maximum number of times allowed, or you
are already enrolled in the same class at another school in our district (CCC, GWC, or OCC) for
the semester.
To find out how many times a class may be taken, you would need to Click on the 5 digit CRN for
the class on the searchable schedule, or look in the printed Class Schedule booklet, a pdf version
can be found online at: www.goldenwestcollege.edu/schedule. If it is a repeatable class, there
would be a mention of being able to repeat the course, such as: This course may be taken 2
times, or This course may be taken 3 times, or This course may be taken 4 times; then you would
be able to enroll in the course up to the maximum times listed. However, these maximums can
be affected by accumulating too many W’s, D’s and F’s in the course.
If there is no mention of repeatability, it means you may only take the class one time. If you have
a P or a C or better on your transcript for the course, or its equivalent anywhere within the Coast
Community College District (GWC, OCC or CCC) you would not be able to take the class again.
If you have only two previous D’s, F’s, NP’s or W’s on your transcripts for the course, or its
equivalent anywhere within the Coast Community College district, you would automatically be
allowed to enroll in the course for the third attempt.
It is also possible to receive this error message if you are currently enrolled in the equivalent
course elsewhere in the district for the same semester. You cannot be enrolled in two sections of
the same course in a semester, so you would not be able to enroll or WL in the same course at
multiple schools in the district for a semester.
Once you have made three unsuccessful attempts to pass a course, or its equivalent, anywhere
within the district, you would not be able to attempt the course, or its equivalent, a fourth time in
this district.
The Health Center is there for you! Take advantage of the
FREE and low cost services offered at the Student Health Center.
Subscribe to their FREE Newsletter! Click on the image
44

Time Conflict (click here to go back to the top of the main menu)
If you get a Time Conflict error, it means you are trying to add two classes whose published
scheduled times overlap. It is not dependent on an instructor allowing one class to end early.
If the overlap is 30 minutes or less, you may be able to have one of the instructors involved agree
to make up the time with you sometime outside the normal class meeting period at a time that
does not conflict with any of your other classes. You would need to pick up the Time Conflict
form from the Records counter. Fill out all the information regarding the two classes, then take it
to your instructors and if one of them will agree to make up the missing time with you, he or she
would fill out the section regarding when the time would be made up and sign and date it. You
would then need to meet with the Director of Admissions for approval.
If the class has already begun, you would also need to bring the pink Add Permit form with the
add code on it and meet with the Director of Admissions. If approved, the appropriate clearance
would be input and you would be able to add yourself into the class through your MyGWC
account or at the Admissions counter, if we are doing in person registration at the time you are
trying to register.
If the overlap is more than 30 minutes, the time cannot be made up and you would simply have to
select a different section.
Waitlisted
If you get a dialog box indicating the class is waitlisted, and there is still space available on the
waitlist, you would have the option of adding yourself to the waitlist. Please refer to the Waitlist
section of this manual for more detailed instruction on how to do that.
When trying to log into a campus computer or to the campus wi-fi network
To be able to get logged into a campus computer or the campus wi-fi network, it must be during
(not between semesters) and you must be an actively enrolled student. If you try to log in
before the start of the semester, or after the end of the semester, you will not be able to get in.
Also, if you are not actually officially enrolled in classes, you will not be able to get logged in.
The login username is your student ID number and your password is your 6-digit date of birth in
the following format: MMDDYY.
For example: If your student ID is C01234567 and your date of birth is Jan 6, 1990, your login
would be:
Username: C01234567
Password: 010690
If your student ID is C00987654 and your date of birth is Dec 1, 1983, your login would
be:
Username: C00987654
Password: 120183
If it is during a semester and you are actively enrolled and you cannot get logged in, you would
need to contact the campus technical support department for assistance at: 714-892-7711 x
55060. You will get a recording and have to choose between 2 options. You will want to make
sure that you do not select the MyGWC assistance option.
QUESTION: So . . just what
ANSWER: Lots ! ! !
does Associated Students and
Click on the image to
find out everything they
offer. . .
Student Activities do
for you? ? ?
45
Fees
(click here to go back to the top of the main menu)
How much will my fees be?
That depends. The California State Legislature sets the tuition fees for the California Community
Colleges. There are two rates, the California Resident rate and the Non-California Resident rate.
Both are based on a per unit basis and are subject to change by the State Legislature at any
time. The burden of proof of residency is on the student.
Currently, the California Resident rate is $46 per unit. The Non-California Resident rate is
currently $265 per unit total (this includes all per unit fee totals – enrollment, non-resident rate
and capital outlay). Again, these fees are subject to change at any time by the State
Legislature.
For the most current fee information, please refer to this page on our website:
http://www.goldenwestcollege.edu/admissions/enrollmentfees.html.
For
more
information
on
residency,
please
refer
to
our
website
at:
http://www.goldenwestcollege.edu/admissions/ and Click on the Residency pages links on the
left hand side of the screen. If you need to see a list of items that can be used to prove California
residency, you can find the links to the Residency forms here:
http://www.goldenwestcollege.edu/admissions/forms.html
Your tuition fees would be based on which status you fall under, and that rate would be multiplied
by the number of units you sign up for. Plus, depending on the class, there may be material fees
for the class. These would be listed in the course description in the schedule. On the searchable
schedule, you can click on the 5 digit CRN for the class to find this information.
If you will be parking on campus, you will also need to purchase the semester parking pass
(which is also good at CCC and OCC) or a daily parking pass which is only good at the campus
on which it was purchased and only for that day. Currently, the semester parking passes are $30
per semester ($15 for summer). Day passes are purchased at various entry spots to the campus
for $3.00 per day.
There are also the health fee and the college services fees. These are per semester fees and
are currently $19 and $17 respectively. In the summer those fees are $16 & $10 respectively. If
you would like additional information as to what these fees provide, please contact the Student
Health Center or Student Activities offices directly or refer to these sites for more information:
Health fee – Health Center 714-895-8379:
College services fee – Student Activities Office – 714-895-8261:
http://www.goldenwestcollege.edu/studenthealth/
http://goldenwestcollege.edu/wpmu/sa/asgwc/
If you would like to get an estimate of what your fees would be for a semester, you can use the
area below as a guideline for adding up your totals. Please keep in mind you do not pay for any
classes you are waitlisted in until you get officially enrolled in them.
Cal Res Rate
$ 46.00 per unit*
x
______ number of units
or Non-Cal Res Rate
$271.00 per unit**
x
______ number of units
= $
= $
+ Material fees for classes (if any)
= $
+ Health fee
$19 (fall/spring) or $16 (summer)
= $
+ College service fee
$17 (fall/spring) or $10 (summer)
= $
+ Parking
$30 (fall/spring) or $15 (summer)
= $
Your semester total:
$
* $46 per unit beginning Summer 2012 & is subject to change by the State Legislature
** $271 per unit beginning Summer 2014 & is subject to change by the State Legislature
46
When are fees due? (click here to go back to the top of the main menu)
Fees are officially due at the time you register for classes. We do not bill. You can pay for your
classes online with a credit card (VISA, MC, or Discover). Please refer to the How do I pay my
fees? section of this manual for instruction on how to pay online. However, if you do not wish to
pay online, you can mail in a check, made payable to GWC, or pay by cash in person in the
Admissions office. For additional information, please refer to the next section, How do I pay my
fees?
If your fees are not paid by the scheduled drop for non-payment dates, you could be dropped
from all your classes as well as your waitlisted classes. Once your classes begin, you would not
be dropped for non-payment, however, unpaid fees eventually end up with holds placed on your
account so you cannot add/drop classes online, or view or order your transcripts and eventually
your account would go to collections.
If you would like to view the drop for non-payment schedule, you can find it here:
http://www.goldenwestcollege.edu/admissions/nonpayment.html or there is a link to the NonPayment Drop Policy from the Add/Drop classes page in your MyGWC account (just click on the
green GWC link in that paragraph).
How do I pay my fees? (click here to go back to the top of the main menu)
You can pay for your classes online with a credit card (VISA, MC, or Discover) – step-by-step
instructions below. However, if you do not wish to pay online, you can mail in a check, made
payable to GWC – make sure you put your student ID number on it, or pay by cash in person in
the Admissions office. If you just want to find out how much your fees are once you get
registered into your classes, you would Click on the Pay Now button at the bottom of the
add/drop classes screen. Once you know the amount, you can simply log out of your account
and close the browser.
If you choose to mail in your check, you would make it Payable to GWC, put your Student ID
Number on it and mail it to:
Golden West College
15744 Goldenwest St
PO Box 2748
Huntington Beach, CA 92647-0748
Please do not mail cash. If you wish to pay with cash, you would need to stop by the
Admissions office to make your payment. Please remember to bring some form of photo ID with
you, such as a driver’s license, state ID, passport, etc.
If your fees are not paid by the scheduled drop for non-payment dates, you could be dropped
from all your classes as well as your waitlisted classes. Once your classes begin, you would not
be dropped for non-payment, however, unpaid fees eventually end up with holds on your account
so you cannot add/drop classes online, or view or order your transcripts, etc. and eventually your
account would go to collections.
If you would like to view the drop for non-payment schedule, you can find it here:
http://www.goldenwestcollege.edu/admissions/nonpayment.html or there is a link to the NonPayment Drop Policy from the Add/Drop classes page in your MyGWC account (just click on the
green GWC link in that paragraph).
47
To make payment online:
After you have registered for your classes from the add/drop classes page, you would:
1. Click on the Pay Now button at the bottom of the page.
Please
note:
you are not
charged
for
and cannot pay
for
waitlisted
classes
until
you
actually
get enrolled in
them.
2. On the Credit Card Payment Page, the following screen will display:
3. Followed by a pop-up redirect window:
4. Click on the Make a Payment link.
48
5. Select the Correct Term link.
6. Select a Payment Method (Credit Card) and then Click on the Select button.
7. Enter the appropriate information and Click on Continue.
49
8. Verify that the information on the screen is correct and Click on Submit
Payment.
9. The Payment Processing page displays and a confirmation email will be sent to
your student email account.
10. Then it will be followed by the Payment Receipt page.
50
11. When finished, Click Log Out in the upper right hand corner of the payment
browser window and the following page will display.
12. Once the browser window is closed, the following page will display. Make sure
you log-out when finished, especially when you are on a public network.
If I applied for financial aid, do I have to pay anything and can I wait to be
approved before I pay my part? How do I apply for financial aid?
If you applied for financial aid early enough and you are already approved to receive the Board of
Governor’s Fee Waiver (BOGW) at the time you register for classes, your fees should
automatically be adjusted to reflect the BOGW. Please keep in mind that even if you are
approved for the BOGW, there is still a portion of the fees that you will have to pay yourself. The
BOGW only waives the per-unit tuition portion of your fees, you would still have to pay the
health fee, college services fee and any material fees for your classes at the time you register for
your classes. There is no way for you to just pay your portion while you wait for the BOGW to go
through.
You may choose to wait a little bit to pay your fees to see if your BOGW goes through before the
drop for non-payment date, but you will want to keep in mind the drop for non-payment dates. If
all of your fees are not paid by the scheduled drop for non-payment dates based on when you
registered for your classes, you could be dropped from all your classes as well as your waitlisted
classes.
If you need additional information regarding financial aid, need to apply for financial aid, or would
like all the contact information for the financial aid office, please refer to this site:
http://www.gwc.info/fao/. You may also call them at: 714-895-8394.
Wanna take a kind of virtual tour of our campus?
Click on the image on the right to see a brief
12 page pdf introduction to our campus.
51
If I get dropped for non-payment, what happens? (click here to go back to the top of the
main menu)
If your fees are not paid by the scheduled drop for non-payment dates, you could be dropped
from all your classes as well as from your waitlisted classes. Once your classes begin, you would
not be dropped for non-payment, however, unpaid fees eventually end up with holds on your
account so you cannot add/drop classes online, or view or order your transcripts and eventually
your account would go to collections.
If you would like to view the drop for non-payment schedule, you can find it here:
http://www.goldenwestcollege.edu/admissions/nonpayment.html or there is a link to the NonPayment Drop Policy from the Add/Drop classes page in your MyGWC account (just click on the
green GWC link in that paragraph).
If you do get dropped for non-payment, you can try to add yourself back into the class; however, if
it is already closed (full), you only have the option of trying to add yourself to the waitlist if there is
a waitlist and if there is still space available on the waitlist. If the class is already closed (full) and
there is no waitlist or the waitlist is also closed (full), you could periodically keep checking the
searchable schedule to see if any spots open up and try to add yourself if one does.
If no spots open up prior to the start of the class, you could still go to the class the first day to
petition with the instructor. However, please keep in mind that most instructors give priority to
those petitioners who are already on the waitlist for the class. For additional information on how
to petition a class, please refer to the How do I get and use an add code (petition a class)?
section of this manual.
How do I get a refund?
If you drop a class prior to the refund deadline for the class, you would be refunded the amount
you paid for the class. If you drop all of your classes before the refund deadlines for each of your
classes, you would receive a full refund of all fees paid. Please refer to the Deadlines section of
this manual to see how to find the refund deadlines for your classes. The refund process is
automatic and usually takes approximately 2-3 weeks.
For the most current information regarding the refund process, please visit our website at:
http://www.goldenwestcollege.edu/admissions/refund.html.
Sports fan ? ? ?
Explore the options available to you in
football, baseball, soccer, track, surfing,
volleyball, tennis, water polo and MORE!
Either as an athlete on the field/track/pool,
or in the bleachers cheering on our teams!
52
Grades/Transcripts
(click here to go back to the top of the main menu)
How do I select the Pass/No Pass option for a class? What does Pass/No Pass
mean?
Taking a class on a Pass/No Pass basis, means you would only be able to receive a grade of P
(Pass = Satisfactory), NP (No Pass = Less than satisfactory) or in some instances, an instructor
may choose to assign a temporary INP (Incomplete with an NP or No Pass) for the class. If an
INP is assigned, and if the student does not complete the work within a specified time (a
maximum of one year from the end of the semester in which the INP was assigned), the grade
would revert to an NP.
A grade of P or NP does not affect a student’s grade point average at GWC and a grade of P is
considered as equivalent to a “C” for purposes of transfer. However, it is strongly recommended
that you consult with your counselor before you make this choice as some universities may
specify that courses required for a major be completed on a standard grade basis. Once it is
past the deadline to choose the option, you cannot change your mind.
You may only elect to take a class on a Pass/No Pass basis if the class is specified as an
Optional pass/no pass grade course. If a class is offered on the Optional pass/no pass grade
basis, the default is for you to receive a letter grade in the class. So, if you do nothing, you would
receive a grade of A, B, C, D or F. To find out which grade basis the class is offered, you would
check the course description in the catalog or schedule.
If you wish to take the class on a Pass/No Pass basis, you would need to complete the Pass/No
Pass Option Request form and turn it into the Records office by the deadline to choose the
option.
For full-semester 16-week classes the deadline is the end of the third week of the semester, for
all other short-term classes the deadline is the same as the last day to drop the class without a
W. You can find that date for your short-term classes by looking on your official print-out, which is
the Student Class Program (Web Schedule Bill). There is a link to it in your MyGWC account.
If you need instruction on how to find it, you may wish to refer to the How do I get my print-out –
Student Class Program (Web Schedule Bill? section of this manual. You may also want to
refer to the Deadlines section of this manual if you need help in finding the dates on your printout.
You may also choose to fax or mail in the Pass/No Pass Option Request. You can download a
copy of the form here: http://www.gwc.info/admissions/forms.html, fill it out and fax or mail it to the
Records department. It must be signed by the student and faxed over or, if mailed
postmarked by the deadline date in order to be processed. Any requests received unsigned
will not be processed. Any faxed requests not received by the deadline date will not be
processed. Any mailed requests not postmarked by the deadline date will not be processed.
You would mail it to:
You would fax it to:
Golden West College
15744 Goldenwest Street
PO Box 2748
Huntington Beach, CA 92647-0748
Fax: 714-895-8960
Once it is past the deadline, you may not choose the option or change your mind if you did select
the option prior to the deadline.
53
What is an Incomplete grade? (click here to go back to the top of the main menu)
Grading is solely at the discretion of the instructor. An incomplete grade (IB, IC, ID, IF or
INP) may be assigned when the course is not completed for unforeseen, emergency and
justifiable reasons and the student intends to complete the work after the end of the semester.
While you have an incomplete grade in the class, you are not able to sign up for the class
again. So, if you have missed so much of the class you need to repeat the course, an
Incomplete would not allow you to do that.
The condition for the removal of the incomplete grade shall be stated by the instructor as well as
the grade assigned in lieu of its removal in a written record. You must make up the missing work
within one year from the end of the semester in which the incomplete grade was assigned. If the
work is not completed within that time period, the grade will revert to the grade specified by the
instructor on that form.
An IB grade means the incomplete grade would revert to a B at the end of the year if the work is
not completed, an IC means the grade would revert to a C at the end of the year if the work is not
completed, ID means a D would be assigned, etc. (INP can only be assigned if the class is
designated as a P/NP class or if the class is offered with the Optional pass no pass grade basis
and the student selected the P/NP grade option within the deadline period for selecting the
option.)
If the work stipulated on the form is completed within the year time period, the instructor would
evaluate the work at that time and determine what the final grade would be for the class and then
go into the Admissions and Records office to complete a grade change form for the student.
I received an Incomplete grade, now what do I do?
You would need to complete the missing work and turn it in to the instructor who assigned the
incomplete grade within one year from the end of the semester in which the incomplete was
assigned. You should contact the instructor and work with him or her to complete the work.
While you have an incomplete grade in the class, you may not sign up for the class again.
If you complete the work within that one year time frame, the instructor would evaluate the work
and determine your final grade in the class and fill out a grade change form for you in the
Admissions and Records office. If you do not complete the missing work within the one year time
frame, the grade would automatically revert to the grade specified by the instructor on the
incomplete grade form at the end of that semester.
When are final grades available for me to view and/or appear on my transcripts?
Grade reports are not mailed. Semester
grades
are
available
online
approximately 10 working days after
the end of the semester (excluding
holiday periods). You may access your
grades online by logging into your
MyGWC account. There is a link to
your semester grades in the Student
Grades box, or you can access your
unofficial transcripts in the Other
Student Resources box. If you need
instruction on how to find the link to your
unofficial transcripts in your MyGWC
account, please refer to the next section
of this manual, How do I view/print my
unofficial transcripts?
54
How do I view/print my unofficial transcripts? (click here to go back to the top of the main
menu)
You can view/print your unofficial transcripts for GWC, CCC & OCC from your MyGWC account.
1. Log into your MyGWC account, and Click on the Student Tab.
2. On the left hand side in the Other Student Resources box, Click on the link to your
Unofficial Transcript.
3. You may then receive the Security Information dialog box. Click on Yes.
4. Select the Level. Then Click on Submit. If you attended more than one college in the
Coast Community College District, you would have the option of printing/viewing by Level
(campus) or printing/viewing all classes you took in the district by choosing All Levels.
5. Your transcript would then display for you to print or view. Just use your browser’s print
button if you wish to print them out.
After all your hard work . . . don’t forget to don your cap
and gown! Apply for graduation at the records counter!
55
How do I get my official transcripts? (click here to go back to the top of the main menu)
Transcripts of academic work taken at GWC are available upon official request. Students make
their requests only online through Credentials, Inc. via their MyGWC account or from the GWC
website at: http://www.goldenwestcollege.edu/admissions/transcripts.html. If you no longer
remember your student ID number, you can use your social security number instead.
If you are a current student and/or can still log into your MyGWC account, you may order them
through your MyGWC account. We cannot reset your account for you if you are no longer a
student. So, if you cannot login, you would have to use the link in the previous paragraph to
order your transcripts.
The first two transcripts and/or student verifications are free; after the free copies, there is a $5.00
charge per transcript/student verification ordered. If you think you have not received your first 2
free copies, watch for the box in the order process that talks about the free copies and make sure
to check that box. The computer would then check to see if there are any free copies left.
Students may request “rush” services (sent out within 2 business days) for an additional $5.00
per transcript or student verification. Please note, the rush option may not be available in some
instances. For example, the rush service would not be available if you are ordering your
transcripts within the last 2 weeks of the semester and want them held pending the posting of the
final grades for that semester. Fees are subject to change.
In accordance with Education Code provision 72237, transcripts will be withheld from students
and former students who have outstanding financial or materials obligations to the college and/or
district or who have unresolved matters related to student discipline.
To order online (not through MyGWC):
1. Go to: http://www.goldenwestcollege.edu/admissions/transcripts.html.
2. Click on the Transcript Plus logo.
3. When you are ready to start the order process, Click on the Start My Order button.
56
4. Fill out all the information requested then Click on the Next button and so on until you
complete the entire order process.
To order through your MyGWC account:
1. Login to your MyGWC account.
2. On the Home Tab, Click on Order an Official GWC Transcript.
3. Follow the prompts from there.
57
Holds
What is a hold and how does it affect me?
There are several different types of holds that could be placed on your account. Some holds
prevent registration and some do not. However, if you do have a hold which prevents
registration, it will prevent you from getting registered in any classes throughout the entire district
(GWC, OCC & CCC). Holds may also prevent you from being able to verify your enrollment,
graduate, get or view your transcripts/grades, etc from all of the campuses in the district.
How can I check to see if I have any holds on my account?
1. Login to your MyGWC account.
2. Click on the Student Tab.
3. Click on Registration Status.
4. Select the Term and then Click the Submit button at the bottom of the screen.
58
5. When the page comes up with your appointment time to register – right below the
appointment time, there will be two statements:
You have holds which prevent registration – or – You have no holds which prevent registration.
AND
Your academic standing prevents registration – or – Your academic standing permits registration.
6. If it says you have holds which prevent registration, you can scroll to the bottom of the screen
and Click on View Holds to see what they are. You may owe fees to any of several offices
on campus, have an outstanding parking ticket, or have a probationary hold, etc. You would
need to contact the appropriate office(s) to find out how to get the hold cleared.
7. If your academic standing prevents registration, you would need to contact the Counseling
office to find out what you need to do to get that hold cleared.
What do your College Services Fees do for you?
Helps to fund:
Athletic
Events
Associated Students
Athletic Programs
Balloons
Campus Food Services
Campus Life Events
Child Care Center
Clubs/Organizations
Cosmetology Services
Creative Arts
Game and TV Room
Legal Consultation
Locker Rentals
Movie/Theater
Tickets
Office Services
Buttons
Copy Machine
Fax machine Flyers/Banners
Saturday Library Hours
B a l l o o n s !
Scholarships
Short Term Loans
Tickets for
Amusement Parks and Theaters
Tutoring programs
Child Care Services
TV and Game Room
Contact Student Activities for more info! 714-895-8261
59
Discount Tickets
Amusement Parks
Logging Into my MyGWC account
(click here to go back to the top of the main menu)
How do I log in to my MyGWC account?
To log into your MyGWC account:
1. Go to www.MyGWC.com
TIP:
If you do not
remember your
assigned
MyGWC
username, but
can login to
your MyGWC
account, go
into your
campus email
account. Your
username is the
part of your
campus email
address that is
in front of the @
sign.
If you know
your assigned
username, but
do not know
your student ID
number, you
can find it at the
top of many of
the screens in
your MyGWC
account. It is
an 8-digit
number
beginning with
a C.
2. Enter your User Name as assigned to you by the campus (please note: this is not the
same login you created to submit your online application). While you may use either
the GWC username as assigned to you or your student ID number as your username to
login to your MyGWC account, your student ID number will not work as your
username for BlackBoard, the campus wifi system or to login to the campus
computers, you must use the MyGWC username that was assigned to you.
3. If this will be the first time you have ever logged into your MyGWC account, your
password will be your 6 digit date of birth, in the MMDDYY format. Please remember you
do not use all 4 digits of the year. For example: if your date of birth is January 14, 1990,
you would use 011490 as your temporary password.
(TIP: If you have logged into your MyGWC account before, or if you already
have an account at Coastline Community or Orange Coast College, you would
use whatever password you have previously created. The login is the same
for all three campuses in the district. If it has been more than a year since
you last logged in, you may have to submit a Help Desk Request to get your
password reset. The “Forgot Password” link will not work until you set up and
validate that process.)
4. You should then get the “Password Expired” message. Create a new Password.
Please note: Passwords must be between 8 and 20 characters and cannot be all
alphabetic nor all numeric. You must have a mix and you may not use symbols.
5. Then you should be asked to provide an alternate email address. This is used for
password reset purposes only. Enter an Alternate Email Address (your personal email
not your campus email account).
6. Log into that Alternate Email Address within 24 hours, locate the email we send you
for validation and complete the validation process or the automated Forgot Password
process will not be available for you if you should need it in the future. If you don’t see
our email in your inbox, please be sure to check your spam or junk mail folder. If you
don’t complete the validation process within 24 hours of providing the alternate email
account, you would need to resubmit your alternate email and then make sure to login to
that other account and open the most recent email to finalize the process. If you try to
validate from one of the older emails we sent you for the process, you will receive an
error message.
60
How do I set up an alternate email address to use in the event I forget my
password? (click here to go back to the top of the main menu)
If you are logging into your account for the first time, you should automatically receive the
prompt to provide an alternate email account during your initial login. That alternate email is only
used to get your password reset if you ever forget your password. It is not stored anywhere else
unless you have also provided that email account to the Admissions office on an application, on a
change form or updated it through your MyGWC account – Self Service area.
After you provide the Alternate email in the box, you will need to Log into that Alternate Email
Address within 24 hours, locate the email from us and complete the validation process or the
automated reset process will not be available for you if you should need it in the future. If you
don’t see our email in your inbox, please be sure to check your spam or junk mail folder. If you
don’t complete the validation process within 24 hours of providing the alternate email account,
you would need to resubmit your alternate email and then make sure to login to that other
account and open the most recent email to finalize the process. If you try to validate from one
of the older emails we sent you for the process, you will receive an error message.
If you can already log into your account and need to change or set up an alternate email:
1. Log into your MyGWC account, and on the Home Tab, in the upper left hand column,
Click on the My Account link.
2. Then Click on the Click Here link at the bottom of the screen.
3. Then just follow the instructions as prompted. Please remember, in order to be able to
use this feature for password resets, you MUST login to the alternate email you
provide within 24 hours to finalize the validation process.
61
When I go to the login screen, the URL changes to MyCoast, am I on the right
page? (click here to go back to the top of the main menu)
MyGWC, MyCCC and MyOCC are all part of the Coast Community College District and all logins
go to the same site, which is the MyCoast site. So, yes, you are on the correct page!
I also attend classes at OCC or CCC, but when I log into my MyGWC account, it
still says OCC or CCC on the page.
Since GWC, OCC and CCC are all in the same district, this should not pose any problems for
you. You should still have boxes for your GWC account information that you would use when
registering for GWC classes or checking any of your GWC information. You can also always just
opt to select the GWC term when prompted to Select a Term.
I’m getting a Voyager Self Service Screen asking for a username and PIN, how do
I get past that?
If you get logged into your MyGWC account and receive an additional login request (Voyager
Self Service page) when you click on some of the links in your MyGWC account, there isn’t
anything you can put in there to get around that page. If you try to “guess” a username and PIN,
you could end up disabling parts of your account entirely. So please do not try to put something
in there.
This screen can pop up for a few different reasons, but most commonly it happens when you
are on a network that is behind a firewall. If you are the Network Administrator (like on a home
computer/network), you could temporarily disable your firewall(s) until after you have finished
using our site. If you are on a corporate or public computer/network, and you are not the Network
Administrator, you will simply have to find another computer to use that is on a less-restrictive
network.
You also will get that page if you try to navigate to one of our secure pages that you tried to save
as a favorite or bookmark. There are no short-cuts, you must log into your MyGWC account to
access all of the pages on our site.
I am having problems logging into my MyGWC account, what do I do?
When you are trying to log into your MyGWC account, you may get various error messages.
There are security features built into the login process. If you make too many unsuccessful
attempts to login, the system will assume someone is trying to break into your account and will
give you a warning message. If you keep trying to login, you will end up disabling your account.
Once your account is locked or disabled, the only way to get it unlocked is to submit a Help Desk
ticket. Please refer to the instructions below on How to submit a Help Desk ticket.
The most common login error messages are:
Account has been temporarily suspended – this is a warning message, if you get this one,
please wait at least 15 minutes before you make any further attempts to log into your account.
Account has been locked due to security reasons – this is a message that lets you know your
account has been locked down, either from too many unsuccessful attempts to login or it has
been more than 365 days since your last login. The only way to get it reset is to submit a Help
Desk ticket. Please refer to the instructions below on How to submit a Help Desk ticket.
62
Username/Password pair not found – this means that you are trying to use the wrong
username and/or password to log into your account. Please remember that while the username
field is not case sensitive, the password field is.
If you know your username but cannot remember your password; if you have
already set up and finalized the alternate email process when asked for it on a previous
login and if you have already logged into that alternate email account and finalized the
validation process, you can get your account automatically reset by Clicking on the
Forgot Password link under the login box and following the instructions that come up. If
you keep getting error messages when trying to use the Forgot Password link it means
you have not set up that process yet.
If you do not know your username or if you have not already finalized the alternate
email process or if you have locked your account by unsuccessfully attempting to
log into your account too many times; the Forgot Password feature will not work for
you and you will need to submit a Help Desk ticket in order to get your account reset.
Please refer to the instructions below on How to submit a Help Desk ticket.
How to submit a Help Desk ticket: (click here to go back to the top of the main menu)
1. Go to www.MyGWC.com. Click on the Technical Support part of the link
underneath the Golden West College name. Please note, while you can submit a
Help Desk Request 24/7, it is only staffed during the regular business hours for
the Admissions office.
2. Click on the Submit a Help Desk Request button near the bottom of the page; you
may have to scroll down a bit to find it.
63
3. In the first box, make sure you Select your Role as Student – or you could get
routed to the wrong place.
In the second box, make sure you Select the Password or Login Help option or you
will not get presented with the boxes that are needed to do the password reset for
you. That would delay the reset process for you until you provide the missing info.
Please remember,
the Help Desk is
only staffed during
the same hours the
Admissions and
Records Office is
open.
It is a manual
process and
passwords are not
reset on a 24/7
basis.
Mon-Thu
9am-6pm
Fri
8am-12noon
Closed holidays.
You will need to fill out all of the requested information. If you do not know your
Username, please enter something; do not leave the field blank. You might want to
type “unknown”, “I don’t know” or “please provide” in there. Please avoid any typos
in critical areas, such as your Student ID number or email address. When the
Help Desk replies to these tickets, it gets sent to whatever address you typed, so if
you have an error in your email, you will not receive their response.
Make sure to indicate exactly what problem you are having in the description of
the problem or inquiry box.
If you do not know your Student ID number, you may use your social security number
instead as long as you already have it on file with the Admissions office.
Without a valid Student ID number or SSN, they will not be able to locate your
account to assist you. Due to security concerns and the Family Educational Rights
and Privacy Act (FERPA), Admissions is not allowed to tell you your Student ID
number over the phone.
64
The information you provide on the ticket is used to match with what we have on file
for you. As long as you are a current student and the information you provide on the
ticket matches what we have on file for you, we will reset your password back to your
6-digit date of birth in the MMDDYY format and email you back when finished. Make
sure to jot down the ticket number assigned to you when you submit the ticket in case
you do need to call to follow up on the ticket.
The reset process usually takes between 30 minutes to 2 hours, but during peak
times, it could take up to 1 business day. After you submit the Help Desk Request,
you can periodically try your 6-digit date of birth (MMDDYY). But, do not keep trying
it over and over. Just try it once or twice and if you don’t get in right away, wait a
couple of hours and then try it again. However, after a business day, if you still can’t
get in and have not heard from them, we would suggest that you call the Help Desk
directly and give them the ticket number assigned to you when you submitted the
Help Desk request so they can check on the status for you. You may reach them at:
714-895-8294. Please remember, there will only be someone available during
the regular business hours for the Admissions office.
If you get logged in, but when you click on some of the links you get an additional login
request - if you get logged into your MyGWC account and receive an additional login
request (Voyager Self Service page) when you click on some of the links in your
MyGWC account, there isn’t anything you can put in there to get around that page. If you
try to “guess” a username and PIN, you could end up disabling parts of your account
entirely. So, please do not try to “guess” a way to get around this screen.
This screen can pop up for a few different reasons, but most commonly it happens
when you are on a network that is behind a firewall. If you are the Network Administrator
(like on a home computer), you could temporarily disable your firewall(s) until after you
have finished using our site. If you are on a corporate or public computer, and you are not
the Network Administrator, you will simply have to find another computer to use that is on
a less-restrictive network.
You also will get that page if you try to navigate to one of our secure pages that you tried
to save as a favorite or bookmark. There are no short-cuts, you must log into your
MyGWC account to access all of the pages on our site.
How do I log into the Campus Computers and/or the Campus Wi-Fi network?
To be able to get logged into a campus computer or the campus wi-fi network, it must be during a
semester (not between semesters) and you must be an actively enrolled student. If you try to
log in before the start of a semester or after the end of a semester you will not be able to get in.
Also, if you are not officially enrolled in classes, you will not be able to get logged in.
The login username is the username that was assigned to you; your student ID number would not
work as your username here. If you don’t remember your username, but can log into your
MyGWC account you can find your assigned username by going into your campus email account.
Your username is the part of your campus email address that is in front of the @ sign. Your
password would be your 8-digit date of birth in the following format: MMDDYYYY. For example:
If your date of birth is Jan 6, 1990, your password would be 01061990.
If it is during a semester and you are actively enrolled (being only waitlisted in a class is not
actively enrolled) and you cannot get logged in, you would need to contact the campus technical
support department for assistance at: 714-892-7711 x 55060. You will get a recording and have
to choose between 2 options. You will want to make sure that you do not select the MyGWC
assistance option.
65
Online Classes
(click here to go back to the top of the main menu)
I signed up for an online class, now what do I do?
We will not be sending you anything prior to the start date of the class. You can find everything
you need in your MyGWC account and on the online class webpage (www.onlinegwc.org). As
with any of the classes you sign up for at GWC, you may chose to buy your books for the class
prior to the begin date of the class or wait until you are able to log into the class and make sure
there aren’t any changes to the book requirements before you purchase them.
If you do wish to purchase your books early to make sure you have them and are ready to start
the first day of class, you would print out your Student Class Program (Web Schedule Bill)
from your MyGWC account and take it to the bookstore or use their website to determine/order
the books you will need for the class. The bookstore website is: http://www.bkstr.com.
You may not be able to log into the class prior to the actual start date of the class. So, if you try
to log into it early, you may receive an error message, or the class may not be listed as an option
for you to login to it prior to the actual start date of the class.
We would strongly encourage you to take advantage of all the information available to you
regarding taking online classes on the online class webpage: http://www.onlinegwc.org/. There
are tutorials on how to navigate the BlackBoard site (online class course management system)
and lots of helpful tips for being a successful online student.
The first day of the class, you need to make sure you log into the class and read and follow the
instructor’s directions carefully.
I signed up for an online class, but I can’t access it online, what do I do?
First, make sure you are officially enrolled in the class by checking your Student Class Program
(Web Schedule Bill), which is considered your official print-out to be sure the class is listed and
is not shown as waitlisted. You cannot access a class that you are only waitlisted in.
If you see that you are officially enrolled in the class, and are not able to see the class in your My
Courses link or on your list of classes in BlackBoard, you would need to contact the online class
helpline for assistance. You may reach them at: 714-895-8389. They are available Monday –
Friday from 8:00am to 7:00pm, excluding holidays.
Please remember, you may not be able to log into the class prior to the actual start date of the
class. So, if you try to log into it early, you may receive an error message, or the class may not
be listed as an option for you to login to it prior to the actual start date of the class.
We would strongly encourage you to take advantage of all the information available to you
regarding taking online classes on the online class webpage: http://www.onlinegwc.org/. There
are tutorials on how to navigate the BlackBoard site (online class course management system)
and lots of helpful tips for being a successful online student.
The first day of the class, you need to make sure you log into the class and read and follow the
instructor’s instructions carefully.
How do I log into BlackBoard? (click here to go back to the top of the main menu)
You can login to your online classes through your MyGWC account or from the
www.onlinegwc.org page. For instruction on how to login, please refer to the BlackBoard section
of this manual. While you can use either your student ID number or your assigned username in
the Username field to login to your MyGWC account, in BlackBoard you can only use your
assigned username. Your student ID number will not work in BlackBoard. If you do not know
your assigned username, you can find it in your MyGWC account. In the email (link on the Home
Tab), your campus email address is your Username followed by @student.cccd.edu.
66
Parking (click here to go back to the top of the main menu)
Parking on campus is by permit only. Any motorized vehicle requiring registration with the
California Department of Motor Vehicles must have a current parking permit affixed to the left rear
driver’s side bumper or hung, in clear view, from the interior rear view mirror. Static cling decals
must be applied to the inside lower left hand corner of the front window clearly visible with all
numbers displayed. Motorcycles and mopeds will have the permit affixed to the left front fork.
Cars without permits properly displayed will be cited. Vehicles may park only in spaces
designated for vehicle parking. THE PURCHASE OF A PARKING PERMIT DOES NOT
GUARANTEE A PARKING SPACE ON CAMPUS.
If you buy a semester parking pass at GWC or OCC, the parking pass is valid at all three
campuses in the district; GWC, CCC or OCC. You do not need to purchase a separate pass for
each campus you attend in the district. However, passes purchased through CCC are NOT
valid at GWC or OCC. If you have already purchased a semester pass at CCC and need a pass
for GWC, you may wish to contact the campus public safety office (714-895-8924) for instructions
on what to do.
Semester parking permits may be purchased online by credit card. There are links to the
site from the main webpage at: www.goldenwestcollege.edu, inside your MyGWC account, or you
can go directly to: www.gwcpermit.com. You will be asked to enter where you would like to have
the permit mailed as well as information about your vehicle. Upon confirmation of payment, you
will be given the option to print a “temporary” permit until your official parking permit arrives in the
mail. You would place the temporary parking permit on the driver’s side of the dashboard face up
with all information showing. For additional information on ordering your semester parking pass,
please refer to the How do I purchase a semester parking pass? section of this manual.
The campus does not have semester passes available to purchase on campus, however, if
you do not have a credit card, you may use a specially designated computer in the Admissions
office to order your parking pass so you can pay by some other method. You must still order the
pass online and would need to have all your vehicle information ready; license plate number,
make, model, year, color, and number of doors on your vehicle to order your pass. After you
complete the order, you would need to fill out the form next to that computer with your information
and the order number and take it to the Admissions counter to make your payment. Admissions
can accept cash, check or debit for payment of the pass in person.
If you order your semester pass online, but do not receive the parking permit in the mail, you
need to personally appear at the Golden West College Public Safety Department within twenty
one (21) days from the ordered date.
If you purchase a new vehicle after your order your pass, if your pass gets stolen, or if you have
any questions concerning parking, please contact Public Safety at 714-895-8924. Please
remember, if your pass gets stolen, you must report it to the Public Safety Department
immediately. While there are Public Safety officers on campus 24/7, the Public Safety office is
not open those hours. You would need to contact their office for their current hours.
Daily parking permits can be purchased from the yellow permit dispenser machines
located in four spots around campus. Currently, these daily passes are $3.00. For a map of
exactly where the dispensers are located, please refer to the map on the very last page of this
manual.
Metered parking is available in some areas of the campus. Contact the Public Safety office for
locations. 714-895-8924.
67
Free Visitor Parking spaces. There are a very limited number of 20 minute “free parking”
spaces available for visitors to the campus to be able to take care of quick transactions without
needing to purchase a day pass. If you need to be on campus longer than 20 minutes, you
should purchase a day pass. Contact the Public Safety office for locations. 714-895-8924.
For additional information, please visit their website: http://www.goldenwestcollege.edu/publicsafety/
How do I purchase a semester parking pass? (click here to go back to the top of the main
menu)
To order your pass online:
1. Login to your MyGWC account.
2. Click on the Purchase a GWC Parking Decal link in the Quick Links area on the
Home Tab.
3. You may receive the following dialog box. If so, you want to Select Yes.
4. You should then get a screen where you will be asked to Select for which School
you wish to buy a parking pass.
Please see the
important tip on
the next page if you
are attending more
than one campus in
our district!
68
If you are attending classes at multiple campuses within the Coast
Community College district, your GWC or OCC pass works at all three
campuses in the district. However, please remember the CCC parking pass
will NOT work at GWC or OCC. If you purchase a CCC pass first, you would
need to contact Public Safety for instructions on what to do. You may reach
them at 714-895-8924.)
(TIP:
5. Once you select the campus, you will be presented with the parking pass order form.
There are multiple pages to this form. If you miss any required fields, you will
receive an error message. Please read them carefully and provide/change any
information as requested. Make sure you input any required data in the
required format as shown in the grayed out examples near the boxes.
6. Once you have completed your order and have made your payment, you will have
the option of printing out a temporary pass. The temporary pass is valid only until the
expiration date noted on it. It normally takes approximately 5-7 business days to
receive your actual parking pass in the mail. If you do not receive it, you need to
personally appear at the Golden West College Public Safety Department within
twenty one (21) days from the ordered date.
The campus does not have semester passes available to purchase on campus, however, if
you do not have a credit card, you may use a specially designated computer in the Admissions
office to order your parking pass so you can pay by some other method. You must still order the
pass online from that specially designated computer and you would need to have all your vehicle
information ready to fill out your request; license plate number, make, model, year, color, and
number of doors on your vehicle to order your pass. After you complete the order online, you
would need to fill out the form next to that computer with your information and the order number
and take it to the Admissions counter to make your payment. Admissions can accept cash, check
or debit for payment of the pass in person.
I take classes at OCC and/or CCC also; do I have to buy a parking pass for each
campus? (click here to go back to the top of the main menu)
No, you do not need to buy a pass for each campus. If you are attending classes at multiple
campuses within the Coast Community College district, your GWC or OCC pass works at all
three campuses in the district. However, please remember that the CCC parking pass will NOT
work at GWC or OCC. If you purchase a CCC pass first, you would need to contact Public Safety
for instructions on what to do. You may reach them at 714-895-8924.
69
I got a parking ticket, what do I do? (click here to go back to the top of the main menu)
You must respond within 21 calendar days from the date of the citation. You may pay the citation
via telephone (credit card only), online (credit card only), in person (cash only) or by mail (check
or money order only). If you have a hold on your account, you may not mail in a check or
money order. If you have a hold on your account, you must utilize one of the other three options
to pay.
For additional information, please refer to the Public Safety webpage at:
http://www.goldenwestcollege.edu/publicsafety/payticket.html.
What does your Health Fee provide?
Free or low cost medical services (all services confidential)
Basic medical care
Episodic (short-term) medical care
First aid for injuries
Physical exams
Women’s health exams and information
Medications and Immunizations
Birth control methods
TB skin testing
Vision and hearing screening tests
Blood pressure screening
Orthopedic supplies
Weight loss/management
Smoking cessation
Social services
Mental health therapists
Drug and Alcohol counseling
Wellness and health information
Information on health insurance options
Referrals to community health care providers
(specialists, primary care, radiology, urgent care, emergency care)
Referrals to community agencies
70
Prices
All students who are currently registered,
enrolled, and attending classes, and who
have paid their health fee, may see a
registered nurse or physician for episodic
visits at no charge. Well exams, such as
well-woman exams or physical exams for
work or school have additional charges.
There are low cost fees for some
medications, some lab tests, and some
procedures. There are deposit fees for
some services (crutches and mental health
services), which are returned to the student
once the services have been completed.
The Golden West College Student health
Center is non-profit; all services and fees
are at cost. In some cases, fees may be
waived.
Proof of enrollment/official print-out – Student Class Program (Web
Schedule Bill) (click here to go back to the top of the main menu)
How do I get my print-out – Student Class Program (Web Schedule Bill)?
Your Student Class Program (Web Schedule Bill) is considered your official print-out. It lists all
the classes you are enrolled and waitlisted in. It will list the specific CRNs, the Subject and
Course Numbers, the Titles of the Classes, the Instructors, the number of units (shows under the
Cred column), the start dates (which is actually the first day of the week that the class starts), the
end dates (which is the last day of the week that the class meets), the times, days, buildings and
rooms that the classes are held in. It will also list the instructors’ emails, the refund deadlines, the
last days to drop without a W and the last days to drop with a W as well as give a listing of the
fees charged and paid for the semester.
1. Login to your MyGWC account.
2. Click on the Student Tab.
3. In the left hand column, in the Other Student Resources box (you may have to scroll
down a bit to find it), Click on Student Class Program (Web Schedule Bill).
4. You will then see the Security Information box. Click on the Yes button.
71
5. You will then be asked to Select the appropriate Term.
6. Your Student Class Program (Web Schedule Bill) will now display. If you wish to print
it out, you can just Click on the Print Page button in the upper left hand corner of the
page.
If you are waitlisted for any classes, they would be listed between the courses you are enrolled in
and the deadlines section. It would also show a WL after the class title.
Huntington Beach 7th of July Parade 2010
72
Searchable Schedule
(click here to go back to the top of the main menu)
How do I find it?
There are a couple of places where you can find links to the searchable schedule.
One is from our main webpage at: www.goldenwestcollege.edu. You do not need to be able to
log into your MyGWC account to use this link. Click on the Schedule link towards the top of the
page.
When the next page comes up, Click on the Search the Schedule Online button.
Please note: You also have the option of downloading a pdf version from this page if you
prefer to view the schedule in a booklet format. Please keep in mind, that the pdf version
is not quite as up-to-date as the Searchable Schedule
73
Once you Click on the Search the Schedule Online button, you will get the search parameters
screen. Please remember the more parameters you select, the less likely you are to get an exact
match and you may not get any results displayed. We would recommend that you simply
st
nd
search by Subject, or by Subject and Part-of-Term (ie: Full Semester, 1 8 weeks, 2 8
weeks, etc.) or by the Instructor.
Then Click on the Search button at the bottom of the screen and the classes will display.
The other two links to the Searchable Schedule are in your MyGWC account.
Both links are on the Student Tab in the Registration Tools box on the right hand side of the
page. The first link is the Look Up Classes link. If it is prior to your Registration
Appointment time, you can look up classes via this link. After Clicking on the Look Up
Classes link, you would follow the same instructions as in the previous section.
74
The second link is the Add or Drop Classes link. Please note: If it is before your
appointment time to register for classes, you will not be able to get through this way; you
would have to use the Look Up Classes link as described in the paragraph above or the
link from the GWC main home page at www.goldenwestcollege.edu. But, if it is any time on
or after your registration appointment time, you can look up classes and add or drop classes
through the Add or Drop Classes link.
1. Click on Add or Drop Classes.
2. You will then be asked to Select a Term.
3. Click on the Submit button at the bottom of the screen.
4. When the next page comes up, there will be some important information regarding
registering for classes, waitlisting, payments, and the drop for non-payment policy, etc,
please make sure to read this information before you scroll down to the bottom of the
page to the Class Search button. Click on the Class Search button at the bottom.
75
5. When the next page comes up, you can select the search parameters you want to use.
Please remember the more parameters you select, the less likely you are to get an exact
match and you may not get any results displayed. We would recommend that you
st
simply search by Subject, or by Subject and Part-of-Term (ie: Full Semester, 1 8
nd
weeks, 2 8 weeks, etc.) or by the Instructor.
How do I read it? (click here to go back to the top of the main menu)
Now you can see the classes, what does it all mean? We have broken the columns into
different groups of information below. The sections are highlighted for each grouping.
If you navigated to this page from the
Add or Drop Classes link, you will have
the option of selecting the class you
wish to add by checking the box in
front of the class you want to add.
If you see a C, it means the class is
already closed (full). You could
periodically keep checking or try to add
yourself to the waitlist, if there is one
for the class.
Subject &
Course
Number
& Title of
the Class
can be
found
here.
76
The
name of
the
instructor
would
show in
this
column.
The building and room number
for the class meeting location
is here.
In the examples above, the
classes meet in Room 118 of
the Math/Science building.
Since the schedule is subject to
change, please refer to your
Student Class Program just
before you report to class!
The CRN is the number assigned to
that specific section of a class.
If you Click on the CRN, you can get
more information about the course,
including a course description and
prerequisite, co-requisite,
repeatability, grade options and
material fee information.
If you are trying to add a class that
has both a lecture and a lab section,
you can get a list of the specific
CRNs that go together by clicking on
the CRN.
Days of the Week Codes:
M = Monday
T = Tuesday
W = Wednesday
R = Thursday
F = Friday
S = Saturday
U = Sunday
The
number
of units
for the
course
show in
the
Cred
(Credit)
column.
The enrollment totals for the class can be found in the Cap,
Act, WL Cap and WL Act columns.
Cap = the maximum students who can enroll in the class.
Act = the actual number of students enrolled
WL Cap = the maximum students who can be on the waitlist –
(in this example, there is no waitlist for the classes – students
only waitlist on the lab sections)
WL Act = the actual number of student who are on the
waitlist.
Please keep in mind if you are trying to add a lecture/lab
combo, students only get waitlisted on the lab section so
sometimes it appears there are seats available in the lecture
section, but they are actually being offered to the students
who are already waitlisted in the lab sections.!
Times
the
class
meets.
So, if you see MW,
that means the class
meets on Mondays
and Wednesdays.
Pay attention to the Date column!
The first line is the first day of the first week of the
class.
The second line is the last day of the last week of the
class.
And, if you see TR,
that means the class
meets on Tuesdays
and Thursdays, etc.
If you have a TR class as in the second example
above, the first day of class would be 1-31-12, since
th
that would be the first Tuesday after the 30 .
77
Student ID
(click here to go back to the top of the main menu)
How do I get my Student ID card? (click here to go back to the top of the main menu)
To get your Student ID card, you must be currently enrolled in classes and have paid all your
fees. You would print out your Student Class Program (Web Schedule Bill) and take it to the
Photo ID Station in the Admissions and Records office. You will also need to take some other
form of photo ID with you when you go in (driver’s license, state-issued ID card, or passport, etc.).
If you need instruction on how to get your official print-out, you may wish to refer to the How do I
get my print-out – Student Class Program (Web Schedule Bill? section of this manual.
There are no additional fees required to obtain your Student ID card. Please retain your student
ID card. We do not issue new cards each semester; you simply get a new sticker each semester
to put on the back to show you are a current student.
How do I find out my Student ID number? (click here to go back to the top of the main menu)
Your Student ID number can be found in a number of places in your MyGWC account. It is an 8digit number beginning with a C. This is a listing of just a few of the places it can be found:
1. Student Tab – Student Class Program (Web Schedule Bill) link
2. Student Tab – Detail Schedule with Waitlist Position link
3. Student Tab – Unofficial Transcript link
4. Student Tab – Add or Drop Classes link
You can also stop by the Admissions office with some form of photo ID, such as a driver’s license
or passport to get it. If you have your student ID card, it will be printed on there as well.
Golden
West
College
15744 Goldenwest St
Huntington Beach, CA
92647-0748
714-892-7711
78
Taxes (click here to go back to the top of the main menu)
At the end of the year, we have to provide you with a 1098T form for your taxes the same as your
employer must provide you with a W2 form. These are usually available approximately by the end of
January for the previous year. However, in order for us to be able to provide you with the form, you must
have your social security number (SSN) on file with us.
If you did not provide your SSN at the time you submitted your application, you would have to bring in
your SS card to request us to add your number to our records. You would also need to bring some form
of photo ID with you when you stop by the Admissions office to do this (driver’s license, state-issued ID
card, student ID card, passport, etc). If you come in before we send our data to the IRS as we are
required to do, we would still be able to produce the form for you. However, if you miss that deadline, we
would not be able to help you for that tax year; however we could put it on file for future years.
You may periodically get a screen that comes up asking you to choose which method you wish to be
used to provide you with this form, by US mail or electronically (through your MyGWC account).
How do I get my 1098T for my taxes?
If you have your SSN on file with us, we automatically process your form and have it ready for
you usually by the end of January. If you elected to have it delivered electronically, you will be
able to access it through your MyGWC account as long as you still have access to that account.
We do not maintain the MyGWC accounts for past students. Any account not accessed within a
365-day period is disabled for security purposes. If you no longer have access to your account,
you would need to stop by the Admissions office with some form of photo ID (driver’s license,
state-issued ID card, student ID card, passport, etc) for them to print it out for you.
To access it through your MyGWC account:
1. Login to your MyGWC account.
2. Click on Student tab.
3. Click on 1098T Tax Notification Form link.
4. Then Enter the Tax Year in the field.
5. The form should display. Print it out and take it to your tax advisor when you get your
taxes done.
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If you elected to have it mailed to you, we would mail it to the mailing address you have on file
with us, so if you select this option, you need to make sure you keep your information current in
the Admissions office. If you do not receive your form, you would need to stop by the Admissions
office with some form of photo ID (driver’s license, state-issued ID card, student ID card,
passport, etc) for them to print-out the form for you.
I logged into MyGWC and found the 1098T Tax Notification link, but I get an error
message or there is a zero amount, what does that mean?
An error message or zero balance may mean that the forms are not available yet, that no
qualifying payments were made that calendar year or we do not have a SSN on file for you. You
would need to contact the Admissions office for assistance. 714-895-8306.
Please keep in mind that the fees are reported in the year the payments were made and that
may not necessarily be the same year the student attended. For example, students who attend
spring classes may have actually enrolled and paid for their classes in the fall/winter of the
preceding calendar year, so those fees paid would not appear on the 1098T form for the calendar
year in which the classes were actually taken.
You can
now RENT
your books!
Visit the
bookstore
on campus
or online to
find the
books you
need,
supplies,
snacks, gifts
and more!
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Transcripts
I just need my unofficial transcripts, how do I get them?
If you are a current student, or if you are no longer attending but can still login to your MyGWC
account you would just login to your MyGWC account and view/print them out from there.
To get your unofficial transcripts through your MyGWC account:
1. Login to your MyGWC account.
2. Click on the Student tab.
3. Click on the Unofficial Transcript link.
4. Select the Level you wish to view. If you attended multiple campuses in the district
(GWC, CCC, and/or OCC), you may choose to view just the classes you took at any
one of those colleges or you may leave it on all levels to view all the classes you
have taken in the district.
5. Then Select the Term.
6. Your transcripts should then display. You can print them by using the print function
from your browser window.
If you are no longer a current student and can no longer login to your MyGWC account, you
would need to stop by the Records office to request your unofficial transcripts. Unofficial
transcripts cannot be ordered online or over the phone. They would usually be ready for you to
pick up within the next 1-3 business days, depending on the situation. Please see additional
information in the next section.
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I am no longer a student and need my unofficial transcripts, how do I get them?
If you are no longer a current student and can no longer login to your MyGWC account, you
would need to stop by the Records office to request your unofficial transcripts. Unofficial
transcripts cannot be ordered online or over the phone. They would usually be ready for you to
pick up within the next 1-3 business days, depending on the situation. You need to bring some
form of photo ID (such as a driver’s license, state-issued ID card, student ID card, passport, etc)
with you when you order/pick them up.
If you are no longer in the area and cannot order and pick them up in person, you would just need
to order official copies to be sent to you. Please see the next section for instruction on how to do
that. Official copies can only be ordered online.
I need official transcripts, how do I get them?
If you are a current student and/or you still have access to your MyGWC account, you would
order them online through your MyGWC account.
1. Login to your MyGWC account.
2. Click on Order an Official GWC Transcript link on the Home tab, left-hand column.
3. Then just follow the prompts.
If you are no longer a current student and you no longer have access to your MyGWC account,
you would order them online here:
http://www.goldenwestcollege.edu/admissions/transcripts.html
There is a lot of information regarding ordering transcripts on that page and there are a variety of
choices for how you wish your transcripts to be sent.
Please keep in mind that if you no longer remember your student ID number, you can use your
social security number any place it asks for your student ID number. The college cannot tell you
your student ID number over the phone.
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Verifications of Enrollment
(click here to go back to the top of the main menu)
Enrollment verifications can be requested 2 weeks prior to the start of each term. The first two
verifications and/or transcripts are free of charge. After that, there is a $5 charge for each
transcript or student verification requested. For the most up-to-date information regarding
verifications of enrollment, please visit the website at:
http://www.goldenwestcollege.edu/admissions/verification.html
Third parties wishing to verify attendance and degrees for any student, current or former, must
contact the National Student Clearinghouse directly at: www.degreeverify.org.
Current Students (Students with MyGWC access)
1. Login to your MyGWC account.
2. Click on the Verify Enrollment link in the Quick Links box. You will be redirected to the
National Student Clearinghouse website.
3. You will be able to:
a. obtain an Enrollment Certificate (choose Current Enrollment or All Enrollment before
Clicking on the link. You may print the Enrollment Verification Certificate.
b. View Enrollment Information on file.
c.
View Student Loan Deferment Notifications.
d. View Proofs of Enrollment.
Keep track of what is going on around
campus, around the neighborhood
and around the world . . .
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Former Students (Students without MyGWC access)
There are two ways to request a verification of your enrollment, attendance, and/or GPA at
Golden West College:
Option 1 – Via Mail
You may request your verification by mailing a Verification of Enrollment Request Form
or by writing a letter and mailing it with the appropriate fees to:
Golden West College
Verifications/Student Records
15744 Goldenwest Street
PO Box 2748
Huntington Beach, CA 92647
Option 2 – In Person
You may come in-person to the Records Office to request a verification of enrollment
and/or degree. However, we do not offer on-demand services. You may opt to pay the
special handling fee so that your request will be available for pick up two business days
later, or we can mail it once it has been processed. Photo ID (driver’s license, stateissued ID card, student ID card, passport, etc) is required at the time the request is made
and to pick up the verification if you elect to pick it up at the Records counter.
Did you know . . . Rustler Sam is the Mascot of Golden West College
Rustler Sam was created in an era when TV westerns were all the rage and movie
cowboys had yet to be replaced by firefighters as the rescue heroes of choice.
Students who admired the nationally syndicated Tumbleweeds comic strip character
Tumbleweed wrote to its creator, Tom K. Ryan, in Muncie, Ind., in 1968 to ask if they
could use it as their mascot.
Ryan wrote back to say that he didn't think Sagebrush Sam would work, but he drew
them their very own cowpoke instead.
As payment, Ryan asked for an "extra large sweatshirt with emblem imprint when
available," a school pennant and pictures of the college.
Rustler Sam was adopted by the campus as the official mascot in 1969.
The original Rustler Sam had a beard and a cigarette drooping from his lips.
In the 1990s, students concerned about the dangers of smoking sparked a redesign that
gave Sam a shave and removed his smoke. He still holds a branding iron, which real
rustlers used to change the brands on cattle they had stolen, and a holster on one hip.
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Waitlists (click here to go back to the top of the main menu)
http://www.goldenwestcollege.edu/admissions/waitlist.html
What is a waitlist and how do I put myself on one?
If a class has a waitlist (and not all of them do have one), and the class fills, you have the option
of placing yourself on the waitlist for the class. Then, if a space opens in the class, the first
person on the waitlist receives an email (only through the campus email account!) advising
the student that if he or she would still like to add the class, he or she has 24 hours to add into the
class or he or she would get dropped from the waitlist and the seat would then be offered to the
next person on the waitlist and so on. This would continue until someone from the waitlist adds
into the class, or the waitlist empties. If the waitlist empties, the class would reopen for anyone to
add into any open seat. These WL notifications can be sent out at any time 24/7, holidays
and weekends included!
Please remember, that if you are trying to add a class that has separate lecture/lab
sections to enroll in, you will only get waitlisted on the lab section!
I put myself on a waitlist, now what do I do?
Check your campus email account at least twice a day (morning and evening) to see if you
receive a notice that a space has become available for you. It will not be forwarded to your
personal email account! If you do receive a notice, you only have 24 hours from the time the
email is sent to add yourself into the class or you will be dropped from the waitlist. So, we would
strongly recommend that you check your campus email at least twice a day; for example, once in
the morning and once in the evening. That way, if you miss an email notification in the morning,
you would catch it in the evening and vice versa. These WL notifications can be sent out at
any time 24/7, holidays and weekends included!
If you need instruction on how to add yourself into a class when you are on a waitlist and receive
your notice that a space has become available to you, you can refer to the Adding Classes if
Waitlisted section of this manual.
If you are still on the waitlist when the class begins, you can go to the class and let the instructor
know you would like to petition the class. If it is an online class, you would email the instructor to
let him or her know you would like to petition the class. If he or she feels there is space available
for you, he or she will give you a pink add permit form (or for online classes, email you the code)
that you can use to put yourself into the class. Most instructors give priority to those petitioners
who are already on the waitlist.
Please note: to find the online instructor’s email address, go to www.onlinegwc.org and
look for the Class Schedules link at the top of the page, then select which type of classes
you are looking for. Click on the instructor’s name in the last column to be directed to
contact information for that instructor.
I got dropped from the waitlist, why and now what do I do?
The only thing you can do is to try to put yourself back on the waitlist. If the waitlist is full, you
would simply have to keep checking back to see if a space opens up. If one does, you can add
yourself back on the waitlist and then you would again start checking your campus email account
regularly for a notice. If you are not able to get yourself back on a waitlist before the class begins,
you can still try to petition the class the first day, but you will need to keep in mind that most
instructors do give priority to those petitioners who are already on the waitlist. For more
information on how to petition a class, please refer to the How to Get and Use an Add Code
section of this manual.
To petition an on campus class, you would just go to the class the first day and let the instructor
know you would like to petition the class. To petition an online class, you would email the
85
instructor and let him or her know you would like to petition the class. If the instructor feels there
is space for you, he or she will give you the pink add permit form (or, if it is an online class, email
you the add code) that you can use to add yourself into the class. For instruction on how to use
the add code, refer to the How to Get and Use an Add Code section of this manual.
Please note: to find the online instructor’s email address, go to www.onlinegwc.org and
look for the Class Schedules link at the top of the page, then select which type of classes
you are looking for. Click on the instructor’s name in the last column to be directed to
contact information for that instructor.
How do I check my position on the waitlist? (click here to go back to the top of the main
menu)
http://www.goldenwestcollege.edu/admissions/waitlist.html
To check to see which position you are in, you would:
1. Login to your MyGWC account.
2. Click on the Student Tab.
3. Click on Detail Schedule with Waitlist Position link.
4. When the page comes up, it will list all your classes and for those in which you are waitlisted,
it will list your current position on the waitlist.
Help! I am still on the waitlist and the class is starting, what do I do?
If you are still on the waitlist for a class when the class starts, you would go to the class and let
the instructor know you would like to petition the class. For online classes, you would need to
email the instructor to request to petition the class, for additional information regarding petitioning,
please refer to the How to Get and Use an Add Code section of this manual. Most instructors
give priority to those petitioners who are already on the waitlist. If the instructor feels there is a
space available for you, he or she will give you the pink add permit form (or email you the add
code) that you can use to add yourself into the class. For additional information on how to add
yourself in with the add code, please refer to the How to Get and Use an Add Code section of
this manual.
Please note: to find the online instructor’s email address, go to www.onlinegwc.org and
look for the Class Schedules link at the top of the page, then select which type of classes
you are looking for. Click on the instructor’s name in the last column to be directed to
contact information for that instructor.
For more info, please click here: http://www.goldenwestcollege.edu/admissions/waitlist.html.
Campus Map – See Next Page
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