EMPLOYEE HANDBOOK 2013-2014 Cypress-Fairbanks Independent School District

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2013-2014
EMPLOYEE HANDBOOK
For All Employees
Cypress-Fairbanks Independent School District
TABLE OF CONTENTS
Page
1
2
3
4
5
6
I.
OVERVIEW ......................................................................................................
A.
Employee Acknowledgment ....................................................................
B.
Superintendent’s Letter. ...........................................................................
C.
Introduction/Trustees ...............................................................................
D.
Philosophy, Vision and Mission ..............................................................
E.
District Goals ...........................................................................................
II.
GENERAL INFORMATION ...........................................................................
A.
Who Can Help You? ................................................................................
B.
Emergency Procedures.............................................................................
C.
Office Locations.......................................................................................
D.
Work Schedules and Campus Addresses .................................................
E.
School District Map .................................................................................
F.
District Organization Chart ......................................................................
G.
District Calendar ......................................................................................
H.
District Closed/Non-Optional Holidays...................................................
7
8
9
10
11-18
19-20
21
22
23
III.
EMPLOYEE RELATIONS ..............................................................................
A.
Superintendent’s Letter: Healthy Work Place ........................................
B.
Equal Opportunity Employment ..............................................................
C.
Employee Standards of Conduct ..............................................................
Compliance with Laws & Policies ...............................................
Identification Badges ...................................................................
Employee’s Duties During an Investigation ................................
Safety Requirements ....................................................................
Personnel-Student Relations ........................................................
Dress and Grooming ....................................................................
Tobacco Use.................................................................................
Alcohol & Drugs ..........................................................................
Drug-Free Workplace Requirements Notice ...............................
Pagers, Phones in the Workplace .................................................
Electronic Recording ...................................................................
Electronic Media ..........................................................................
Limited Electronic Communication with Students ......................
Personal Use of Electronic Media................................................
Confidentiality of Data and Information......................................
Firearms Prohibited ......................................................................
Criminal Conduct .........................................................................
Obligation to Report Criminal Record .........................................
Operators of District Vehicles/Travel Allowance Recipients ......
Notice of Traffic Violations .........................................................
Commercial Driver’s License (CDL) ..........................................
24
25
26
26-35
26
26
27
27
27
28
28
28
28
29
29
29
30
31
31
31
32
32
33
33
33
i
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
R.
S.
T.
U.
V.
W.
X.
Y.
Z.
AA.
BB.
IV.
Employee Vehicle Safety .............................................................
Termination ..................................................................................
Pornography ................................................................................
Regular Attendance and Promptness ...........................................
Conflict of Interest .......................................................................
Violations of Employee Standard of Conduct .............................
Financial Ethics ........................................................................................
Fraud and Financial Impropriety .................................................
Financial Controls and Oversight ................................................
Fraud Investigations .....................................................................
Analysis of Fraud .........................................................................
Sexual Harassment ...................................................................................
Frequently Asked Questions ........................................................
Complaint Form ...........................................................................
Complaint Procedure ...................................................................
Attendance - Absence from Work ...........................................................
Non-Exempt Employee Timekeeping Records .......................................
Compensatory Overtime for Eligible Employees ....................................
Personnel Records: Requirements, Maintenance and Access.................
Alcohol and Drugs: Employee Requirements.........................................
Drug and Alcohol Offenses .........................................................
Drug and Alcohol Testing ............................................................
Requirements and Restrictions for Physical Examinations .....................
Assignment of Employees and Nepotism ................................................
Supplemental Duties ................................................................................
Work Schedules .......................................................................................
Work Made for Hire.................................................................................
Employee Complaints and Process to Follow .........................................
Hazard Communication Act ....................................................................
Bloodborne Pathogen Plan.......................................................................
Asbestos Abatement Program ..................................................................
Pest Control Information..........................................................................
Electronic Communication and Data Management .................................
Network/Internet Responsible Use Guidelines ........................................
Computer Software Policy .......................................................................
E-Mail Usage Guidelines ........................................................................
CFISD Netiquette.....................................................................................
ADA, Title IX and 504 Coordinators ......................................................
Procedures Relating to Reporting Child Abuse/Neglect .........................
Student Information .................................................................................
33
33
33
34
34
35
35
36
36
37
37
37
38-40
41
42-45
45
45
46
46-50
50
51
51
52
54-56
57
57
57
57-63
64
64
66
66
66-71
71-74
75
76
78
80-81
81
82
BENEFITS ......................................................................................................
84
A.
Required Privacy Notification ................................................................. 85-90
B.
Group Medical Insurance Program ..........................................................
91
C.
Enrollment Procedures ............................................................................
92
D.
Listing of Plans with Contact Information ..............................................
96
E.
Plan Options and Rates ............................................................................ 97-110
ii
F.
G.
H.
I.
J.
K.
Tax Deferred Investment Programs .........................................................
110
New Health Insurance Marketplace Coverage ........................................ 111-113
Medicaid and Children’s Health Insurance Program (CHIP) ..................
116
Women’s Health and Cancer Rights Act of 1998 ....................................
117
COBRA Insurance Extension .................................................................
118
Retirement Information and Checklist .....................................................
123
V.
LEAVES AND ABSENCES ..............................................................................
A.
Definitions................................................................................................
B.
Availability of Leave ...............................................................................
C.
Earning Local Leave ................................................................................
D.
Deductions – Leave without Pay .............................................................
E.
Leave Proration ........................................................................................
E
Recording and Use of Leave ....................................................................
F.
Medical Certification ...............................................................................
F.
State Personal Leave ................................................................................
G.
Local Leave ..............................................................................................
H.
Emergency Closure Leave .......................................................................
I.
Parental Bonding Leave ...........................................................................
J.
Adoption/Foster Care ...............................................................................
K.
Other Absences ........................................................................................
L.
Requests for Leaves of Absence ..............................................................
M.
Family and Medical Leave Act ................................................................
N.
Temporary Disability Leave ....................................................................
O.
Physical Assault Leave ............................................................................
P.
Workers’ Compensation ..........................................................................
Q.
Genetic Information Nondiscrimination ..................................................
R.
Miscellaneous Leaves of Absence ...........................................................
Jury Duty......................................................................................
Compliance with Subpoena .........................................................
Other Court Appearances .............................................................
Military Leaves ............................................................................
Professional Study Leave.............................................................
Paraprofessional/Ancillary Employee - Student Teaching .........
S.
Sick Leave Bank ......................................................................................
T.
Reimbursement of Leave upon Retirement .............................................
U.
Employee Vacation Days .........................................................................
124
125
125
125
125
126
126
127
127
128
128
128
128
129
129
129
131
132
134
137
138
138
138
138
138
140
140
141
142
143
VI.
SERVICES ......................................................................................................
A.
Employee Organizations & Committees ................................................
B.
District Professional Library ....................................................................
C.
Credit Union ............................................................................................
D.
Payroll Information ..................................................................................
All Employees ..............................................................................
Contract Employees .....................................................................
Hourly Employees .......................................................................
145
146
147
148
149
149
151
151
iii
VII.
Employee Access Center .............................................................
152
CONTRACT EMPLOYEES ............................................................................
A.
Code of Ethics and Standard Practices for Texas Educators ..................
B.
Standards of Conduct and Ethics for Paraprofessionals ..........................
C.
Contract Employees Standards of Conduct .............................................
D.
Teacher Work Load ................................................................................
E.
Collaborative Planning Expectations and Guidelines ..............................
F.
Teacher Work Hours ................................................................................
G.
Duty Assignments ...................................................................................
H.
Report of Certified Employee Activities .................................................
I.
Resignations ............................................................................................
J.
Resignation Checklist ..............................................................................
K.
Decision-Making Process Regarding Personnel ......................................
L.
Notice of Process for Promotional Opportunities ....................................
M.
Contracts ..................................................................................................
N.
Textbooks .................................................................................................
O.
Teacher/Paraeducator Transfer Requests and Requirements ...................
P.
Appraisal System and Professional Development ...................................
Teachers .............................................................................................
Paraeducator/Non-teaching Professionals .........................................
152
154
156
158
159
160
161
161
162
162
163
165
165
165
166
166
167
168
170
VIII. NON-CONTRACT EMPLOYEES ..................................................................
173
A.
Non-Contract Personnel Employment Practices ......................................
174
B.
Employment Procedures and Work Rules ...............................................
175
Assignments .......................................................................................
175
Transfers ............................................................................................
175
Evaluations/Attendance Scale ............................................................
175
Operators of District Vehicles/Mobile Equipment ............................
176
Notification of Traffic Violations ......................................................
177
Absence ..............................................................................................
177
Tardies................................................................................................
177
Time Clocks/Swiping.........................................................................
177
Notice of Vacancy..............................................................................
178
Resignations .......................................................................................
178
Resignation Checklist ........................................................................
178
Dress and Grooming ..........................................................................
180
Language ............................................................................................
180
Conduct ..............................................................................................
180
Personnel-Student Relations ..............................................................
180
Student Contact ..................................................................................
180
Outside Employment .........................................................................
180
Assigning/Searching Employee Lockers ...........................................
181
Safety and Reporting Accidents.........................................................
181
C.
Disciplinary Policy and Practices ............................................................ 181-184
iv
D.
E.
Other Separation from the District ...........................................................
184
Sample Working Agreement.................................................................. 185-186
v
I. OVERVIEW
1
Employee Acknowledgment
(To be signed and returned to the employee’s supervisor)
I hereby acknowledge that it is my responsibility to access the Cypress-Fairbanks
Independent School District Employee Handbook online. My signature below indicates
that I agree to read the Handbook and abide by the standards, policies and procedures
defined or referenced in this document. It is also important to know that additional
regulations, policies and laws are in the “District Board Policies Manual – Legal and
Local” and in the district’s Administrative Regulations Handbook. The Employee
Handbook and the Board Policies Manual can be located throughout the district in school
libraries, in various supervisors’ offices, and on the district’s website at www.cfisd.net
under the Human Resources link, Employment Opportunities. The Employee Handbook,
Board Policies Manual, and Administrative Regulations can be found at
http://inside.cfisd.net/ under the heading “policies.”
The information in this Handbook is subject to change. I understand that changes in
district policies may supersede, modify or eliminate the information summarized in this
Handbook. As the district provides updated policy information, I accept responsibility for
reading and abiding by the changes.
I understand that no modifications to contractual relationships or alteration of at-will
relationships are intended by this Handbook. I understand that nothing in this Handbook
is intended to confer a property interest in my continued employment with the District
beyond the term of my current contract. I understand that I have an obligation to inform
my supervisor of any changes in my personal information, such as phone number,
address, etc. I understand that I should also access http://inside.cfisd.net/, go to the
employee access center, and make the personal information changes on line. I also
accept responsibility for contacting my supervisor if I have any questions, concerns or
need further explanation.
My signature on this form is acknowledgment that I agree the district may deduct any
fines or fees charged to the school district incurred by me (an example may be a traffic
citation received as a result of my operation of a district motor vehicle).
Printed Name
Signature
Date
Building Assignment
(Supervisors are to maintain this page on file for a period of five years.)
2
Employee No.
Cypress-Fairbanks Independent School District
Mark Henry, Ed.D.
Superintendent
Dear Cypress-Fairbanks Team Member:
The 2013-14 CFISD team includes over 14,000 employees who will provide services to the 112,000
students we expect to enroll this year. Each member of the CFISD Team plays a critical and integral
role in the education of each student in our district. You are an important player in the “main thing” of
CFISD, developing America’s greatest resource – our students.
The primary mission of our district is to provide each student with a world-class education and to
ensure that each of our graduates has been prepared for the future of his/her choice. CypressFairbanks ISD has provided, and will continue to provide, the environment and learning opportunities
for all students so that, as graduates, they will possess the characteristics which will enable them to
live meaningfully and successfully in society and in the workplace. Each of our graduates must be
effective communicators, competent problem-solvers, self-directed learners, responsible citizens, and
quality producers. Instructional rigor, care and concern for our students and a quality work
environment for all employees are essential components to ensuring our success.
As the superintendent, I am privileged to work in a district that demonstrates commitment to the
mission of meeting the needs of the students, the staff, and the community. The employees in this
district make Cypress-Fairbanks ISD great. This year our theme is “Find A Way” which will focus on
using the talents of all of our individual staff members to make all of our students successful. I look
forward to working with you during the 2013-2014 school year.
Thank you for choosing to work in CFISD. Your contributions will not go unnoticed and are certainly
appreciated.
Sincerely,
Mark Henry, Ed.D.
Superintendent
10300 Jones Road, Houston, Texas 77065
281-897-4000
P. O. Box 692003
Houston, Texas 77269-2003
Introduction
This Employee Handbook is intended to provide employees with information
regarding policies, procedures, ethics, expectations and standards of the school
district; however, this Handbook should not be considered all inclusive. Copies of
Board Policies and Administrative Regulations are available in each
administrative office to all personnel and are on the CFISD website at
www.cfisd.net and at http://inside.cfisd.net. It is important that each employee is
aware of the policies and procedures related to his/her position. The rights and
obligations of all employees are governed by the laws of the State of Texas, rules of
the State Board of Education and policies of the Cypress-Fairbanks ISD Board of
Trustees. Our primary business is the education of our youth, and everything we do
should be directed toward providing students with the best possible learning
environment. In meeting our primary objective, all of us must comply with reasonable
rules and regulations intended to make us effective employees. Thus, everyone is
expected to do his/her share to create and maintain a pleasant and safe environment
conducive to our educational goals. Hopefully, these policies and regulations will
assist us in reaching our objective.
These policies and regulations are subject to change at the discretion of the
Superintendent or his/her designee. Any adoptions, deletions, or revisions of policy
take precedence over those printed in this Handbook. This Handbook will be revised
annually and suggestions for the Handbook’s improvement, as well as usefulness, are
always welcome. Please direct suggestions to the Director of Ancillary Personnel.
Board of Trustees
and
Superintendent
John Ogletree, Trustee
Darcy Mingoia, Trustee
Bob R. Covey, President
Kevin Hoffman, Trustee
Don Ryan, Vice President
Christine Hartley, Trustee
Tom Jackson, Secretary
Mark Henry, Superintendent
4
PHILOSOPHY OF THE
CYPRESS-FAIRBANKS INDEPENDENT
SCHOOL DISTRICT
The educational goal of the Cypress-Fairbanks Independent School District is to
provide an instructional program designed for the individual needs, interests and
abilities of each student. This learning environment will promote the
development of independent, responsible, contributing members of society. As
indicators of their ability to succeed in the community, Cypress-Fairbanks
students will demonstrate:
1. acquisition of empirical and technological knowledge and skills;
2. proficiency in oral and written communication skills;
3. aesthetic values;
4. responsible citizenship;
5. social and interpersonal skills; and
6. worthwhile use of leisure time for healthful living.
OUR VISION…
Cypress-Fairbanks ISD will be an exemplary educational community dedicated
to the highest standards of quality at all levels and in all areas of endeavor. All
students, parents, community members, and district employees, respecting and
valuing each other, will be committed to providing all students with an education
which enables them to live successfully in an ever-changing society.
OUR MISSION…
The district will provide the environment and learning opportunities for all
students so that, as graduates, they will possess the characteristics which will
enable them to live meaningfully and successfully in society and in the
workplace. The graduate will be:





An Effective Communicator
A Competent Problem-solver
A Self-directed Learner
A Responsible Citizen
A Quality Producer
This is the Portrait of The Cypress-Fairbanks I.S.D. Graduate.
5
CYPRESS-FAIRBANKS
DISTRICT GOALS
2014-18
GOAL 1:
Academic Achievement
The district will ensure academic performance and achievement levels reflect
excellence in learning and attainment of both high expectations and high standards for
all students.
GOAL 2:
Safe and Healthy Environment
The district will provide a safe, disciplined, and healthy environment conducive to
student learning.
GOAL 3:
Human Capital
The district will recruit, develop, and retain highly qualified and effective personnel
reflective of our student demographics.
GOAL (4):
Leadership Development
The district will identify and invest in the continuous development of leaders who will
inspire and support others to improve student achievement.
GOAL 5:
Communications and Community Relations
The district will foster a culture of trust by providing accurate, timely, and interactive
communication to all stakeholders and by encouraging parents and the community atlarge to be involved in our schools.
GOAL 6:
Financial and Operations Management
The district will exercise fiscal responsibility to maintain financial strength and provide
the financial resources for the educational program and support needs.
6
II. GENERAL INFORMATION
7
WHO CAN HELP YOU?
NOTE: All phone numbers have a 281 prefix
Certification/Testing:..............................................
District Policies/Procedures: ..................................
Employment/Interviews:
Admin./Professional ...........................................
Teacher ...............................................................
Paraprofessional .................................................
Non-contract – Police/Security, Berry Center,
Maintenance, Distribution, Printing ...................
Non-contract – Transportation ...........................
Non-contract – Food Service ..............................
Non-contract- Operations
Non-contract – Community Programs/Club
Rewind ...............................................................
Grievances:
Student ................................................................
Personnel .............................................................
Insurance:
Professional/Paraprofessional .............................
Property and Casualty Losses..............................
Non-Contract .......................................................
Annuities .............................................................
COBRA & FML..................................................
Worker’s Compensation ......................................
Leaves of Absence:
Professional, Paraprofessional and Hourly
Employee Personal &Sick Leave (FML and
Temporary Disability) .........................................
Bereavement........................................................
Professional/Military ...........................................
Media/Communications: ........................................
Personnel File:
Professional ........................................................
Paraprofessional/Non-Contract Hourly ..............
Professional Development:
Professional .........................................................
Paraprofessional ..................................................
Professional Library:.............................................
Resignations/Separations: ....................................
Contract – Professional .......................................
Paraprofessional/Non-Contract Hourly ...............
Salary/Contracts:
Professional .........................................................
Paraprofessional/Non-Contract Hourly ...............
Payroll .................................................................
Service Records:
Professional .........................................................
Paraprofessional/Non-Contract ...........................
Substitute Office: ...................................................
Texas Teacher Retirement: ...................................
Transfer Procedures:
Professional ........................................................
Paraprofessional .................................................
Student Campus .................................................
Laura Harman ..........................................................
Marney Collins Sims ...............................................
897-4099
807-8660
Christina Cole. .........................................................
Andrea Kuhn/Arturo Martinez/Brenda Lozano ........
Unnamed at time of publication
Katherine Autry........................................................
517-2680
897-4050
807-8963
807-8655
Unnamed at time of publication, Falcon
Transportation Center ..............................................
Suzy Hunter, Food Production Center......................
Bridgette Collins
Fernando Zambrano, Cy-Fair Annex .......................
517-2186
Ify Ogwumike ..........................................................
Chairita Franklin ......................................................
897-4060
897-4075
Payroll Department ..................................................
Insurance Department ..............................................
Payroll Department ..................................................
Payroll Department ..................................................
Insurance Department ..............................................
Insurance Department ..............................................
897-4138
897-4339
897-4747
517-6050
807-8650
897-4135
Laura Harman ..........................................................
897-4099
Laura Harman ..........................................................
Laura Harman ..........................................................
Nicole Devautour-Ray..............................................
897-4030
897-4030
807-8939
Christina Cole ..........................................................
Janet K. Price ...........................................................
517-2680
897-4033
Glenda Horner ..........................................................
Janet K. Price ...........................................................
.................................................................................
897-4069
897-4034
897-4141
Chairita Franklin ......................................................
Janet K. Price ...........................................................
897-4075
897-4033
Laura Harman ..........................................................
Janet K. Price ...........................................................
Mark Flores ..............................................................
897-4099
897-4033
897-4109
Laura Harman ..........................................................
Janet K. Price ...........................................................
Stefanie Bates ...........................................................
Chairita Franklin ......................................................
897-4099
897-4033
897-4097
897-4075
Christina Cole ..........................................................
Janet K. Price ...........................................................
Dave Schrandt ..........................................................
517-2680
897-4033
897-3879
8
517-4548
807-8946
807-8681
DISTRICT EMERGENCY PROCEDURES
Should road and/or weather conditions be such that school operations are
threatened, the following procedures shall be followed:
 Between 3:30-5:00 a.m., district personnel drive all areas of the district
to evaluate road and bridge conditions.
 The district consults with the Emergency Management Service and
monitors forecasts from the National Weather Bureau and local radio
and television stations.
 Transportation employees monitor road conditions and a report is given
to the superintendent.
 Superintendent confers with superintendents of surrounding school
districts. After evaluating all information, the superintendent makes a
decision by 5:30 a.m.
 Automated calls will be placed to student and employee home phone
numbers beginning at 6:00 a.m. using the district’s Emergency
Notification System (ENS) if conditions warrant the closing of schools.
Local television and radio stations will also be notified by 6:00 a.m.
Information is also posted on the district website www.cfisd.net,
and Comcast cable channel 16 (CFTV)
Television:
Channels 2, 11, 13, 26, 39, 45, 47
Radio Stations:
FM 89.3 (KSBJ), FM 92 (KROI), FM 100.3 (KILT), FM 102.9 (KLTN)
AM 740 (KTRH), AM 1010 (KLAT)
Employees are encouraged to monitor these TV and radio stations.
9
OFFICE LOCATIONS
Berry Educational Support Center
8877 Barker Cypress ......................................................
Early Learning Center I
11711 Falcon Rd., Houston 77064 .........................
Early Learning Center II
13935 Smokey Trail, Houston 77041 ....................
Early Learning Center Barker Cypress
17544-B Liner Lane, Houston, TX 77095 ..............
Early Learning Center Eldridge
7600 North Eldridge Parkway, Houston, TX 77041
Early Learning Center Falcon
11430 Falcon Road, Houston, TX 77064 ................
Food Production Center
11355 Perry Road, Houston 77064 ........................
Food Service Warehouse Annex
6355 Clara, Houston 77040 ....................................
Instructional Support Center
10300 Jones Road, Houston 77065 ........................
Janie Scott Printing Center
12510 Windfern Road, Houston 77064 ..................
Maintenance & Operations Center
11430 Perry Road, Houston 77064 ........................
Records & Repair Center
11330 Falcon Road, Houston 77064 ......................
Science Resource Center
11206 Telge Road, Cypress 77429 ........................
Tax Office
10494 Jones Road, Ste. 106 Houston 77065 ..........
Transportation Centers:
Barker Cypress Transportation
17522 Liner Lane, Houston 77095 ........................
Falcon Transportation
11430 Falcon Road, Houston 77064 .......................
Telge Transportation
11010 Telge Road, Houston 77040 ........................
Eldridge Transportation
7600 North Eldridge, Houston 77041 .....................
Windfern Administrative Annex & Distribution Center
12510 Windfern Road, Houston 77064...................
(281) 894-3900
(281) 517-2824
(713) 849-8220
(281) 807-8900
(281) 807-8900
(281) 807-8900
(281) 897-4535
(713) 849-8205
(281) 897-4000
(281) 897-4134
(281) 897-4290
(281) 807-8140
(281) 897-4004
(281) 897-4014
(281) 463-5978
(281) 897-4380
(281) 897-4565
(281) 955-4935
(281) 897-4150
POLICE DEPARTMENT/SECURITY
11200 Telge Road
Cypress, Texas 77429
(281) 897-4337 (administrative, non-emergency, and alarm system assistance)
For an in-progress police emergency – 832-237-CFPD (832-237-2373)
10
WORK SCHEDULES
DISTRICT ADMINISTRATION
Full time employees are generally expected to work eight-hour duty days. Professional staff
(exempt personnel in accordance with the Fair Labor Standards Act) such as central office
administrators, directors, coordinators, supervisors, and special education support staff are
expected to report for duty for at least eight hours each day, excluding a 30-minute lunch break.
Paraprofessional support staff (non-exempt personnel in accordance with the Fair Labor
Standards Act) are expected to report for duty for eight hours each day, excluding a 30-minute
non-paid lunch break.
CAMPUS ADMINISTRATION
Full time employees are generally expected to work eight-hour duty days. Professional campus
staff (exempt personnel in accordance with the Fair Labor Standards Act) such as campus
principals, associate principals, assistant principals, directors of instruction, counselors, campus
athletic coordinators, and diagnosticians are expected to report for duty for at least eight hours
each day excluding a 30-minute lunch break. Campus administration schedules may vary
because of staggered starting times and job responsibilities, so long as all employees listed are
scheduled for a minimum eight-hour duty day. Non-instructional paraprofessional support staff
(non-exempt personnel in accordance with the Fair Labor Standards Act) such as secretaries and
technical assistants are expected to report for duty for eight hours each day, excluding a 30minute non-paid lunch break.
TEACHERS AND CAMPUS INSTRUCTIONAL SUPPORT PERSONNEL
Full time employees are generally expected to work eight-hour duty days. Professional campus
staff (exempt personnel in accordance with the Fair Labor Standards Act) such as teachers,
nurses, media specialists, speech pathologists and athletic trainers are expected to report for duty
for at least eight hours each day including a 30-minute lunch break. For specific campus duty
hours, refer to the following listing of schools. “Teacher hours” are the minimum hours that
teachers are expected to be on duty and available at school, both to teach and so that parents and
students can have access to them. As professional employees exempt from the overtime
provisions of the Fair Labor Standards Act, teachers do not work specific “hours,” and may be
expected to perform work outside the normal “teacher hours” as necessary. Instructional
paraprofessional support staff (non-exempt personnel in accordance with the Fair Labor
Standards Act) such as clinic assistants and instructional aides are expected to report for duty for
eight hours each day, which includes a 30-minute non-paid lunch break.
SENIOR HIGH SCHOOLS
Cypress Creek High School
9815 Grant Road
Houston, Texas 77070
Cy-Fair High School
22602 Hempstead Highway
Cypress, Texas 77429
281-897-4200
281-897-4600
Ms. Sandra Trujillo, Principal
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Mr. Michael Smith, Principal
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:15 a.m. - 3:15 p.m.
11
SENIOR HIGH SCHOOLS, continued
Cypress Falls High School
9811 Huffmeister
Houston, Texas 77095
Cypress Springs High School
7909 Fry Road
Cypress, Texas 77433
281-856-1000
281-345-3000
Ms. Becky Denton, Principal
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Mr. Travis Fanning, Principal
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Cypress Lakes High School
5750 Greenhouse Road
Katy, TX 77449
Cypress Woods High School
16825 Spring Cypress Road
Cypress, TX 77429
281-856-3800
281-213-1727
Ms. Sarah Harty, Principal
Student Hours: 7:25 a.m. – 2:30 p.m.
Teacher Hours: 7:15 a.m. – 3:15 p.m.
Mr. Garold Kinninger, Principal
Student Hours: 7:25 a.m. – 2:30 p.m
Teacher Hours: 7:10 a.m. – 3:10 p.m
Cypress Ranch High School
10700 Fry Road
Cypress, TX 77433
Jersey Village High School
7600 Solomon Street
Houston, Texas 77040
281-373-2300
713-896-3400
Mr. Robert Hull, Principal
Student Hours: 7:25 a.m. – 2:30 p.m.
Teacher Hours: 7:15 a.m. – 3:15 p.m.
Mr. Ralph Funk, Principal
Student Hours: 7:25 a.m. - 2: 30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Cypress Ridge High School
7900 N. Eldridge Pkwy.
Houston, Texas 77041
Langham Creek High School
17610 FM 529
Houston, Texas 77095
281-807-8000
281-463-5400
Mr. Claudio Garcia, Principal
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:15 a.m. - 3:15 p.m.
Mr. David Hughes, Principal
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:05 a.m. - 3:05 p.m.
MIDDLE SCHOOLS
Aragon Middle School
16823 West Road
Houston, Texas 77095
Bleyl Middle School
10800 Mills Road
Houston, Texas 77070
281-856-5100
281-897-4340
Ms. Maria Mamaux, Principal
Student Hours: 8:15 a.m. - 3:15 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
Ms. Stacia Carew, Principal
Student Hours: 7:30 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Arnold Middle School
11111 Telge Road
Cypress, Texas 77429
Campbell Middle School
11415 Bobcat Road
Houston, Texas 77064
281-897-4700
281-897-4300
Ms. Vicki Snokhous, Principal
Student Hours: 8:15 a.m. - 3:15 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
Ms. Cheryl Henry, Principal
Student Hours: 8:15 a.m. - 3:15 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
12
MIDDLE SCHOOLS, continued
Cook Middle School
9111 Wheatland
Houston, Texas 77064
281-897-4400
Ms. Sherma Duck, Principal
Student Hours: 7:30 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Labay Middle School
15435 Willow River
Houston, Texas 77095
281-463-5800
Ms. Patty Mooney, Principal
Student Hours: 8:05 a.m. - 3:10 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
Dean Middle School
14104 Reo Street
Houston, Texas 77040
713-460-6153
Mr. Christopher Hecker, Principal
Student Hours: 7:30 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Salyards Middle School
21757 Fairfield Place
Cypress, TX 77433
281-373-2400
Ms. Jill Smith, Principal
Student Hours: 8:15 a.m. – 3:15 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Goodson Middle School
17333 Huffmeister
Houston, Texas 77429
281-373-2350
Ms. Sheri McCaig, Principal
Student Hours: 7:30 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Smith Middle School
19325 Cypress North Houston
Cypress, TX 77433
281-213-1010
Ms. Susan Higgins, Principal
Student Hours: 7:30 a.m. – 2:30 p.m.
Teacher Hours: 7:10 a.m. – 3:10 p.m.
Hamilton Middle School
12330 Kluge Road
Cypress, Texas 77429
281-320-7000
Ms. Kim Sempe, Principal
Student Hours: 8:15 a.m. - 3:15 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
Spillane Middle School
17500 Jarvis Road
Cypress, TX 77429
281-213-1645
Mr. Mike Maness, Principal
Student Hours: 8:15 a.m. – 3:15 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Hopper Middle School
7811 Fry Road
Cypress, TX 77433
281-463-5353
Ms. Wendi Witthaus, Principal
Student Hours: 8:15 a.m. – 3:15 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Thornton Middle School
19802 Keith Harrow Boulevard
Katy, Texas 77449
281-856-1500
Ms. Laura Perry, Principal
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Kahla Middle School
16212 West Little York
Houston, TX 77084
281-345-3260
Ms. Ana Martin, Principal
Student Hours: 8:10 a.m. – 3:10 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Truitt Middle School
6600 Addicks Satsuma Road
Houston, Texas 77084
281-856-1100
Ms. Teresa Baranowski, Principal
Student Hours: 7:30 a.m. - 2:30 p.m.
Teacher Hours: 7:15 a.m. - 3:15 p.m.
13
MIDDLE SCHOOLS, continued
Watkins Middle School
4800 Cairnvillage
Houston, Texas 77084
281-463-5850
Mr. Jose Martinez, Principal
Student Hours: 8:15 a.m. - 3:15 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
SPECIAL ASSIGNMENT CAMPUSES
Adaptive Behavior Center
12508 Windfern Road
Houston, Texas 77064
281-897-4174
Ms. Maybelline Carpenter, Director
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Carlton Pre-Vocational Center
16825 Spring Cypress Road
Cypress, Texas 77429
281-213-1950
Ms. Rhonda Turns, Director
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Alternative Learning Center - East
12508 Windfern Road
Houston, Texas 77064
281-897-4171
Ms. Laurie Snyder, Principal
Student Hours: 7:25 a.m. - 2:30 p.m.
Teacher Hours: 7:10 a.m. - 3:10 p.m.
Windfern High School
12630 Windfern Road
Houston, Texas 77064
281-807-8684
Ms. Martha Strother, Principal
Student Hours: 8:10 a.m. - 2:30 p.m.
Teacher Hours: 7:15 a.m. - 3:15 p.m
Alternative Learning Center - West
19350 Rebel Yell
Katy, TX 77449
281-855-4310
Stacie Wicke, Principal
Student Hours: 7:25 a.m. – 2:30 p.m.
Teacher Hours: 7:10 a.m. – 3:10 p.m.
ELEMENTARY SCHOOLS
Adam Elementary School
11303 Honeygrove
Houston, Texas 77065
Andre Elementary School
8111 Fry Road
Cypress, TX 77433
281-897-4485
281-463-5500
Ms. Elizabeth May, Principal
Student Hours: 8:45 a.m. - 3:45 p.m.
Teacher Hours: 8:00 a.m. - 4:00 p.m.
Ms. Marilyn Fredell, Principal
Student Hours: 8:45 – 3:45
Teacher Hours: 8:00 a.m. – 4:00 p.m.
.
14
ELEMENTARY SCHOOLS, continued
Ault Elementary School
21010 Maple Village Drive
Cypress, Texas 77429
Danish Elementary School
11850 Fallbrook
Houston, TX 77065
281-373-2800
281-955-4981
Ms. Janet Bakondy, Principal
Student Hours: 8:10 a.m. - 3:10 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
Ms. Kelly Dalton, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Bane Elementary School
5805 Kaiser
Houston, Tx 77040
Duryea Elementary School
20150 Arbor Creek Drive
Katy, Texas 77449
713-460-6140
281-856-5174
Ms. Virginia Marez, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:05 a.m. – 4:05 p.m.
Ms. Deborah Harbin, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Bang Elementary School
8900 Rio Grande
Houston, Texas 77064
Emery Elementary School
19636 Plantation Myrtles Drive
Katy, TX 77449
281-897-4760
281-855-9080
Ms. Erwann Wilson, Principal
Student Hours: 8:10 a.m. – 3:10 p.m
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Ms. Michelle Merricks, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Birkes Elementary School
8500 Queenston Boulevard
Houston, Texas 77095
Emmott Elementary School
11750 Steepleway Boulevard
Houston, Texas 77065
281/345-3300
281-897-4500
Ms. Carla Brosnahan, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m
Ms. Jessica Hernandez, Principal
Student Hours: 8:10 a.m. - 3:10 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
Black Elementary School
14155 Grant Road
Cypress, Texas 77429
Farney Elementary School
14425 Barker Cypress
Cypress, Texas 77429
281-320-7145
281-373-2850
Ms. Melissa LeDoux, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Ms. Patricia Reilly, Principal
Student Hours: 8:45 a.m. - 3:45 p.m.
Teacher Hours: 8:00 a.m. - 4:00 p.m.
Copeland Elementary School
18018 Forest Heights Drive
Houston, Texas 77095
Fiest Elementary School
8425 Pine Falls
Houston, Texas 77095
281-856-1400
281-463-5838
Ms. Michelle Rice, Principal
Student Hours: 8:10 a.m. - 3:10 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
Jeanette Gerault, Principal
Student Hours: 8:50 a.m. - 3:50 p.m.
Teacher Hours: 8:10 a.m. - 4:10 p.m.
15
ELEMENTARY SCHOOLS, continued
Francone Elementary School
11250 Perry Road
Houston, Texas 77064
Holbrook Elementary School
6402 Langfield Road
Houston, Texas 77092
281-897-4512
713-460-6151
Ms. Christine Melancon, Principal
Student Hours: 8:45 a.m. - 3:45 p.m.
Teacher Hours: 8:05 a.m. - 4:05 p.m.
Ms. Yvette Garcia, Principal
Student Hours: 8:10 a.m. – 3:10 p.m.
Teacher Hours: 7:40 a.m. – 3:40 p.m.
Frazier Elementary School
8300 Little River Road
Houston, Texas 77064
Holmsley Elementary School
7315 Hudson Oak Drive
Houston, TX 77095
713-896-3475
281-463-5885
Mr. Jeffrey LaCoke, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:10 a.m. – 4:10 p.m
Ms. Ana Diaz, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Gleason Elementary School
9203 Willowbridge Park Blvd.
Houston, TX 77064
Horne Elementary School
14950 W. Little York Road
Houston, Texas 77084
281-517-6800
281-463-5954
Ms. Melody Goffney, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m
Stephanie Thomas, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Hairgrove Elementary School
7120 N. Eldridge Parkway
Houston, Texas 77041
Jowell Elementary School
6355 Greenhouse Road
Katy, Texas 77449
713-896-5015
281-463-5966
Ms. Darynda Klein, Principal
Student Hours: 8:10 a.m. – 3:10 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Ms. Julie Manuel, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:05 a.m. – 4:0-5 p.m.
Hamilton Elementary School
12050 Kluge Road
Cypress, Texas 77429
Keith Elementary School
20550 Fairfield Green
Cypress, Texas 77429
281-370-0990
281-213-1744
Ms. Joni Conn, Principal
Student Hours: 8:50 a.m. – 3:50 p.m.
Teacher Hours: 8:10 a.m. – 4:10 p.m.
Ms. Cheryl Fisher, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Hancock Elementary School
13801 Schroeder Road
Houston, Texas 77070
Kirk Elementary School
12421 Tanner Road
Houston, TX 77041
281-897-4523
713-849-8250
Nancy Rogers, Principal
Student Hours: 8:10 a.m. – 3:10 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Mr. Douglas Ogilvie, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Hemmenway Elementary School
20400 West Little York
Katy, TX 77449
Lamkin Elementary School
11521 Telge Road
Houston, Texas 77070
281-856-9870
281-897-4450
Ms. Jae Simpson-Butler, Principal
Student Hours: 8:50 a.m. – 3:50 p.m.
Teacher Hours: 8:10 a.m. – 4:10 p.m.
Ms. Gale Parker, Principal
Student Hours: 8:50 a.m. – 3:50 p.m.
Teacher Hours: 8:05 a.m. – 4:05 p.m.
16
ELEMENTARY SCHOOLS, continued
Lee Elementary School
12900 West Little York
Houston, TX 77084
Moore Elementary School
13734 Lakewood Forest Drive
Houston, Texas 77070
713-849-8281
281-370-4040
Ms. Tonya Goree, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Ms. Jana Needham, Principal
Student Hours: 8:10 a.m. – 3:10 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Lieder Elementary School
17003 Keith Harrow Boulevard
Houston, Texas 77084
Owens Elementary School
7939 Jack Rabbit Road
Houston, Texas 77095
281-463-5928
281-463-5915
Ms. Karen Stockton, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Ms. Laura Barrett, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Lowery Elementary School
15950 Ridge Park
Houston, Texas 77095
Pope Elementary School
19019 North Bridgeland Lake Parkway
Cypress, TX 77433
281-463-5900
281-373-2340
Ms. Brenda Trial, Principal
Student Hours: 8:15 a.m. – 3:15 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Ms. Rebecca Koop, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:05 a.m. – 4:05 p.m.
Matzke Elementary School
13102 Jones Road
Houston, Texas 77070
Post Elementary School
7600 Equador
Houston, Texas 77040
281-897-4450
713-896-3488
Ms. Cathy Jacobs, Principal
Student Hours: 8:45 a.m.– 3:45 p.m.
Teacher Hours: 8:05 a.m. – 4:05 p.m.
Ms. Missy Kilday, Principal
Student Hours: 8:15 a.m. – 3:15 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
McFee Elementary School
19315 Plantation Cove Lane
Katy, TX 77449
Postma Elementary School
18425 West Road
Houston, Texas 77095
281-463-5380
281-34503660
Ms. Donna Teel Harden, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Ms. Kim Freed, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Metcalf Elementary School
6100 Queenston
Houston, Texas 77084
Reed Elementary School
8700 Tami Renee Lane
Houston, Texas 77040
281-856-1152
713-896-5035
Mr. John Steward, Principal
Student Hours: 8:10 a.m. – 3:10 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Ms. Kandy Bond, Principal
Student Hours: 8:10 a.m. – 3:10 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Millsap Elementary School
12424 Huffmeister
Cypress, Texas 77429
Rennell Elementary School
19500 Tuckerton Boulevard
Cypress, TX 77433
281-897-4470
281-213-1550
Ms. Jodi Matteson, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Ms. Leslie Thomas, Principal
Student Hours: 8:50 a.m. – 3:50 p.m.
Teacher Hours: 8:10 a.m. – 4:10 p.m.
17
ELEMENTARY SCHOOLS, continued
Robinson Elementary School
4321 Westfield Village Drive
Katy, TX 77449
Walker Elementary School
6424 Settlers Village
Katy, Texas 77449
281-855-1240
281-345-3200
Ms. Irene Ruiz, Principal
Student Hours: 8:50 a.m. – 3:50 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
Ms. Melissa Ehrhardt, Principal
Student Hours: 8:10 a.m. - 3:10 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Robison Elementary School
13600 Skinner Road
Cypress, Texas 77429
Warner Elementary School
19545 Cypress North Houston
Cypress, TX 77433
281-213-1700
281-213-1650
Ms. Kelly Gerletti, Principal
Student Hours: 8:50 a.m. – 3:50 p.m.
Teacher Hours: 8:05 a.m. – 4:05 p.m.
Ms. Schonda Kidd, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:05 a.m. – 4:05 p.m.
Sampson Elementary School
16002 Coles Crossing Drive
Cypress, Texas 77429
Willbern Elementary School
10811 Goodspring Drive
Houston, Texas 77064
281-213-1600
281-897-3820
Ms. Heather Motzny, Principal
Student Hours: 8:10 a.m. – 3:10 p.m.
Teacher Hours: 7:30 a.m. – 3:30 p.m.
Dr. Carrie Marz, Principal
Student Hours: 8:10 a.m. - 3:10 p.m.
Teacher Hours: 7:30 a.m. - 3:30 p.m.
Sheridan Elementary School
19790 Keith Harrow Boulevard
Katy, Texas 77449
Wilson Elementary School
18015 Keith Harrow Boulevard
Houston, Texas 77084
281-856-1420
281-463-5941
Ms. Gina Guidry, Principal
Student Hours: 8:10 a.m. - 3:10 p.m.
Teacher Hours: 7:35 a.m. - 3:35 p.m.
Ms. Pam Link, Principal
Student Hours: 8:45 a.m. - 3:45 p.m.
Teacher Hours: 8:00 a.m. - 4:00 p.m.
Swenke Elementary School
22400 Fairfield Place Drive
Cypress, TX 77433
Yeager Elementary School
13615 Champion Forest Drive
Houston, Texas 77069
281-213-1200
281-440-4914
Ms. Elizabeth Miller, Principal
Student Hours: 8:50 a.m. – 3:50 p.m.
Teacher Hours: 8:10 a.m. – 4:10 p.m.
Ms. Susan Brenz, Principal
Student Hours: 8:45 a.m. - 3:45 p.m.
Teacher Hours: 8:00 a.m. - 4:00 p.m.
Tipps Elementary School
5611 Queenston Boulevard
Houston, Texas 77084
281-345-3350
Ms. Keri Hough, Principal
Student Hours: 8:45 a.m. – 3:45 p.m.
Teacher Hours: 8:00 a.m. – 4:00 p.m.
18
District Boundary
Special Program Facilities
Senior High Schools
District Facilities
Elementary Schools
Middle Schools
LEGEND
Cypress-Fairbanks ISD
10300 Jones Road
Houston, TX 77065
281-897-4000
District
Map
K
J
I
H
G
F
E
D
C
B
Salyards
HW
M. Robinson
BECKENDORFF
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Hopper
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HW
SPR
Sheridan
CLAY RD.
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Kahla
FM 529
Lowery
Holmsley RIDGE
Wilson
KIETH HARROW
Metcalf
W. LITTL E Y ORK
Tipps
Cypress
Lakes
ALC West
Langham Creek
NE
PI
Lieder
Watkins
NR
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Labay
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Cypress
Falls
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BAUGH
GEN
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FORE ST
Barker
Transportation
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Arnold
TU
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Hamilton ES
CFISD Police / Security
Science Resource Ctr.
Exhibit Ctr.
Telge Ag-Science Ctr.
Telge Transportation
Cy-Fair
Annex
Cy-Fair
Lamkin
W EST R
D.
TUCKERTON RD.
Copeland
KIETH HARROW
Thornton
Emery
McFee
Jowell
HU
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Hamilton MS
Black
7
Carlton Ctr.
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Spillane JARVIS RD.
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Berry Birkes
Aragon
Center
Duryea
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Farney
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6
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R
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5
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Warner
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Warn Blvd.
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LONGENBAUGH
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FAIRFIELD GREEN
Keith
Swenke
MASON R D.
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KATY HOCKLEY RD.
3
Matzke
Moore
W EST
Truitt
Horne
CLAY RD.
.
RD
EE
PL
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Lee
HE
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CLAY RD.
Kirk
TANNER
Food Service
Annex
HW
Y.
TAUB
N
13
WE
Frazier
R
ST
D.
14
Bane
W. TID
WE LL
Holbrook
W. LIT TLE YORK
Reed
8
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Dean
Jersey
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Tax Office
Emmott
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Bleyl
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Address
22602 Hempstead Hwy., Cypress 77429
9815 Grant Rd., Houston 77070
9811 Huffmeister Rd., Houston 77095
5750 Greenhouse Rd., Katy 77449
10700 Fry Rd., Cypress 77433
7900 N. Eldridge Pkwy., Houston 77041
7909 Fry Rd., Cypress 77433
13550 Woods Spillane Blvd., Cypress 77429
7600 Solomon St., Houston 77040
17610 FM 529, Houston 77095
12630 Windfern Rd., Houston 77064
Address
16823 West Rd., Houston 77095
11111 Telge Rd., Cypress 77429
10800 Mills Rd., Houston 77070
11415 Bobcat Rd., Houston 77064
9111 Wheatland Dr., Houston 77064
14104 Reo St., Houston 77040
17333 Huffmeister Rd., Cypress 77429
12330 Kluge Rd., Cypress 77429
7811 Fry Rd., Cypress 77433
16212 West Little York Rd., Houston 77084
15435 Willow River Dr., Houston 77095
21757 Fairfield Place Dr., Cypress 77433
10300 Warner Smith Blvd., Cypress 77433
13403 Woods Spillane Blvd., Cypress 77429
19802 Kieth Harrow Blvd., Katy 77449
6600 Addicks Satsuma Rd., Houston 77084
4800 Cairnvillage St., Houston 77084
Phone
2/ 856-5100
2/ 897-4700
2/ 897-4340
2/ 897-4300
2/ 897-4400
7/ 460-6153
2/ 373-2350
2/ 320-7000
2/ 463-5353
2/ 345-3260
2/ 463-5800
2/ 373-2400
2/ 213-1010
2/ 213-1645
2/ 856-1500
2/ 856-1100
2/ 463-5850
Phone
2/897-4600
2/897-4200
2/856-1000
2/856-3800
2/373-2300
2/807-8000
2/345-3000
2/213-1800
7/896-3400
2/463-5400
2/ 807-8684
Address
Phone
12508 Windfern Rd., Houston 77064 2/ 897-4174
12508 Windfern Rd., Houston 77064 2/ 897-4171
19350 Rebel Yell Dr., Katy 77449
2/ 855-4310
13550 Woods Spillane Blvd., Cypress 77429 2/ 213-1950
Facility
Berry Center and Stadium
CFISD Police Dept. / Security
Cy-Fair Annex
Eldridge Ag-Science Ctr.
Exhibit Center
Falcon Annex
Food Production Ctr.
Food Service Annex
Instructional Support Ctr.
Janie Scott Printing Ctr.
Maintenance Ctr.
Pridgeon Stadium
Science Resource Ctr.
Tax Office
Telge Rd. Ag-Science Ctr.
Windfern Admin. Annex
Address
8877 Barker Cypress Rd., Cypress 77433
11200 Telge Rd., Cypress 77429
22602 Hempstead Hwy., Cypress 77429
7600 N. Eldridge Pkwy., Houston 77041
11206 Telge Rd., Cypress 77429
11330 Falcon Rd., Houston 77064
11355 Perry Rd., Houston 77064
6355 Clara St., Ste. 800, Houston 77041
10300 Jones Rd., Houston 77065
12510 Windfern Rd., Houston 77064
11430 Perry Rd., Houston 77064
11355 Falcon Rd., Houston 77065
11206 Telge Rd., Cypress 77429
10494 Jones Rd., Ste. 106, Houston 77065
11202 Telge Rd., Cypress 77429
12510 Windfern Rd., Houston 77064
DISTRICT FACILITIES
School/Facility
Adaptive Behavior Ctr.
Alt. Learning Center - E
Alt. Learning Center - W
Carlton Center
SPECIAL PROGRAM FACILITIES
School
Aragon
Arnold
Bleyl
Campbell
Cook
Dean
Goodson
Hamilton
Hopper
Kahla
Labay
Salyards
Smith
Spillane
Thornton
Truitt
Watkins
MIDDLE SCHOOLS
School
Cy-Fair
Cypress Creek
Cypress Falls
Cypress Lakes
Cypress Ranch
Cypress Ridge
Cypress Springs
Cypress Woods
Jersey Village
Langham Creek
Windfern High
School of Choice
HIGH SCHOOLS
Phone
2/ 894-3900
2/ 897-4337
2/ 897-4750
———
2/ 897-4749
2/ 517-2182
2/ 897-4535
7/ 849-8205
2/ 897-4000
2/ 897-4134
2/ 897-4290
2/ 897-4190
2/ 897-4004
2/ 664-6300
———
2/ 897-4150
Hours
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
Hours
8:15 - 3:15
8:15 - 3:15
7:30 - 2:30
8:15 - 3:15
7:30 - 2:30
7:30 - 2:30
7:30 - 2:30
8:15 - 3:15
8:15 - 3:15
8:10 - 3:10
8:05 - 3:10
8:15 - 3:15
7:30 - 2:30
8:15 - 3:15
7:25 - 2:30
7:30 - 2:30
8:15 - 3:15
Hours
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
7:25 - 2:30
8:10 - 2:30
Grid
F5
F7
E6
H9
F7
F10
E11
I11
F10
F11
E11
E10
F7
F10
F7
F11
Grid
F11
F11
I4
D5
Grid
G6
E7
D10
E10
G10
J12
C5
C8
H3
I6
H7
B1
F3
D5
J4
I8
J6
Grid
E6
D11
G8
J4
E3
H9
H3
D5
H11
H5
F10
Address
11303 Honey Grove Ln., Houston 77065
8111 Fry Rd., Cypress 77433
21010 Maple Village Dr., Cypress 77433
5805 Kaiser St., Houston 77040
8900 Rio Grande Dr., Houston 77064
8500 Queenston Blvd., Houston 77095
14155 Grant Rd., Cypress 77429
18018 Forest Heights Dr., Houston 77095
11850 Fallbrook Dr., Houston 77065
20150 Arbor Creek Dr., Katy 77449
19636 Plantation Myrtles Dr., Katy 77449
11750 Steepleway Blvd., Houston 77065
14425 Barker Cypress Rd., Cypress 77429
8425 Pine Falls Dr., Houston 77095
11250 Perry Rd., Houston 77064
8300 Little River Rd., Houston 77064
9203 Willowbridge Park Blvd., Houston 77064
7120 N. Eldridge Pkwy., Houston 77041
12050 Old Kluge Rd., Cypress 77429
13801 Schroeder Rd., Houston 77070
20400 West Little York Rd., Katy 77449
6402 Langfield Rd., Houston 77092
7315 Hudson Oaks Dr., Houston 77095
14950 West Little York Rd., Houston 77084
6355 Greenhouse Rd., Katy 77449
20550 Fairfield Green, Cypress 77433
12421 Tanner Rd., Houston 77041
11521 Telge Rd., Cypress 77429
12900 West Little York Rd., Houston 77041
17003 Kieth Harrow Blvd., Houston 77084
15950 Ridge Park Dr., Houston 77095
13102 Jones Rd., Houston 77070
19315 Plantation Cove Ln., Katy 77449
6100 Queenston Blvd., Houston 77084
12424 Huffmeister Rd., Cypress 77429
13734 Lakewood Forest Dr., Houston 77070
7939 Jackrabbit Rd., Houston 77095
19019 N. Bridgeland Lake Pkwy., Cypress 77433
7600 Equador St., Houston 77040
18425 West Rd., Cypress 77433
8700 Tami Renee Ln., Houston 77040
19500 Tuckerton Blvd., Cypress 77433
4321 Westfield Village Dr., Katy 77449
17100 Robison Woods Rd., Cypress 77429
16002 Coles Crossing Dr., Cypress 77429
19790 Kieth Harrow Blvd., Katy 77449
22400 Fairfield Place Dr., Cypress 77433
5611 Queenston Blvd., Houston 77084
6424 Settlers Village Dr., Katy 77449
10400 Warner Smith Blvd., Cypress 77433
10811 Goodspring Dr., Houston 77064
18015 Kieth Harrow Blvd., Houston 77084
13615 Champion Forest Dr., Houston 77069
Facility
Barker-Cypress
Eldridge
Falcon
Telge
Address
17522-B
7600
11430
11010
Hours
8:45 - 3:45
8:45 - 3:45
8:10 - 3:10
8:45 - 3:45
8:10 - 3:10
8:45 - 3:45
8:45 - 3:45
8:10 - 3:10
8:45 - 3:45
8:45 - 3:45
8:45 - 3:45
8:10 - 3:10
8:45 - 3:45
8:50 - 3:50
8:45 - 3:45
8:45 - 3:45
8:45 - 3:45
8:10 - 3:10
8:50 - 3:50
8:10 - 3:10
8:50 - 3:50
8:10 - 3:10
8:45 - 3:45
8:45 - 3:45
8:45 - 3:45
8:45 - 3:45
8:45 - 3:45
8:50 - 3:50
8:45 - 3:45
8:45 - 3:45
8:15 - 3:15
8:45 - 3:45
8:45 - 3:45
8:10 - 3:10
8:45 - 3:45
8:10 - 3:10
8:45 - 3:45
8:45 - 3:45
8:15 - 3:15
8:45 - 3:45
8:10 - 3:10
8:50 - 3:50
8:50 - 3:50
8:50 - 3:50
8:10 - 3:10
8:10 - 3:10
8:50 - 3:50
8:45 - 3:45
8:10 - 3:10
8:45 - 3:45
8:10 - 3:10
8:45 - 3:45
8:45 - 3:45
Phone
2/ 463-5978
2/ 955-4935
2/ 897-4380
2/ 897-4565
Phone
2/ 897-4485
2/ 463-5500
2/ 373-2800
7/ 460-6140
2/ 897-4760
2/ 345-3300
2/ 320-7145
2/ 856-1400
2/ 955-4981
2/ 856-5174
2/ 855-9080
2/ 897-4500
2/ 373-2850
2/ 463-5838
2/ 897-4512
7/ 896-3475
2/ 517-6800
7/ 896-5015
2/ 370-0990
2/ 897-4523
2/ 856-9870
7/ 460-6165
2/ 463-5885
2/ 463-5954
2/ 463-5966
2/ 213-1744
7/ 849-8250
2/ 897-4775
7/ 849-8281
2/ 463-5928
2/ 463-5900
2/ 897-4450
2/ 463-5380
2/ 856-1152
2/ 897-4470
2/ 370-4040
2/ 463-5915
2/ 373-2340
7/ 896-3488
2/ 345-3660
7/ 896-5035
2/ 213-1550
2/ 855-1240
2/ 213-1700
2/ 213-1600
2/ 856-1420
2/ 213-1200
2/ 345-3350
2/ 345-3200
2/ 213-1650
2/ 897-3820
2/ 463-5941
2/ 440-4914
Liner Ln., Houston 77095
N. Eldridge Pkwy., Houston 77041
Falcon Rd., Houston 77064
Telge Rd., Cypress 77429
TRANSPORTATION FACILITIES
School
Adam
Andre'
Ault
Bane
Bang
Birkes
Black
Copeland
Danish
Duryea
Emery
Emmott
Farney
Fiest
Francone
Frazier
Gleason
Hairgrove
Hamilton
Hancock
Hemmenway
Holbrook
Holmsley
Horne
Jowell
Keith
Kirk
Lamkin
Lee
Lieder
Lowery
Matzke
McFee
Metcalf
Millsap
Moore
Owens
Pope
Post
Postma
Reed
Rennell
M. Robinson
A. Robison
Sampson
Sheridan
Swenke
Tipps
Walker
Warner
Willbern
Wilson
Yeager
ELEMENTARY SCHOOLS
Grid
H5
H9
F10
F7
Grid
E8
G3
B2
J12
H10
G6
B7
H5
F9
I3
J4
G9
C5
G7
F11
G13
G11
H9
C8
C11
I3
J14
H6
I8
I4
B2
J9
E7
I9
J6
H7
D10
J4
I6
D8
C9
H8
D3
H11
F5
H12
F4
K3
D5
D6
J4
A2
J5
I3
E4
G11
J5
C12
Co
mm
un
A
tion of
a
ep
t he
ication D
blica
Pu
nt
rt
me
2013-2014 Campus Listing
SD
CFI
Cypress-Fairbanks
Independent
School District
and
Campus Listing
2013-2014
District Map
Director/Publications
Director/Community
Programs
Director/Business Services
Director/Financial Services
Director/Tech Support Svcs
7/23/2013
Tax Collector
General Manager/Berry Ctr
Director/Information Svcs
Director/Athletics
Director/General
Administration
Director/Partners in Education
Asst Supt
Communication and
Community Relations
Asst Supt
Business &
Financial Services
Chief Technology Officer
Assoc Supt
Governmental Relations,
Communications, & Chief of
Staff
Assoc Supt
Business & Financial
Services
General Counsel
Marney Collins Sims
Director/Food Service
Director/Purchasing
Director/Transportation
Asst Supt
Support Services
Director/Operations
Director of Maintenance
Director/Ancillary Personnel
Director/Professional Staffing
& Employee Relations
Director/Records, Leave,
Credentials, & Compensation
Asst Supt
Human Resources
Director/Student Services/
Campus Safety
Director/Student Services/
Admissions
Director/Student Svcs Elem
Director/Student Svcs Sec
Director/Construction
Director of Facilities Planning
& Energy Management
Asst Supt
Student Svcs
Assoc Supt
Human Resources &
Student Services
Superintendent of Schools
Mark Henry, Ed.D.
BOARD OF TRUSTEES
Asst Supt
Facilities Planning &
Construction
Assoc Supt
Facilities Planning, Construction
and Support Services
Chief of Police
Financial Advisor
RBC Capital Markets
Director/Instructional Tech
Director/Fine Arts
Director/Advanced
Academics
Director
Curr & Instr (Elementary)
Director
Curr & Instr (Middle School)
Director
Curr & Instr (High School)
Asst Supt
Curriculum & Instruction
Director
Internal Audit
Carol Oman
Director/Federal Programs
Director/Testing
Asst Supt
School Improvement &
Accountability
Director
C&I Special Populations
Director
Special Education
Asst Supt
Educational Support Svcs
Assoc Supt
Curriculum and Instruction & Accountability
External Auditor
Hereford, Lynch, Sellars & Kirkham, PC
CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT
Organization by Departments
Director
Health Services
Director
Guidance & Counseling
Director
Staff Development
Elementary Principals
Asst Supt
School Administration
(Elementary)
Secondary Principals
Directors/Special Campuses
Asst Supt
School Administration
(Secondary)
Assoc Supt
School Adminstration &
Leadership Development
DISTRICT FACILITIES CLOSED
2013-14
July 4, 2013 (Thursday)
September 2, 2013 (Monday)
November 27, 28 & 29, 2013 (Wednesday/Thursday/Friday)
December 24 & 25, 2013 (Tuesday/Wednesday)
December 31, 2013 & January 1, 2014
(Tuesday/Wednesday)
January 20, 2014 (Monday)
April 18, 2014 (Friday)
May 26, 2014 (Monday)
23
III. EMPLOYEE RELATIONS
24
Cypress-Fairbanks Independent School District
Mark Henry, Ed.D.
Superintendent
Dear Cypress-Fairbanks Employee:
Just as a positive school climate is a condition for student success in Cypress-Fairbanks ISD, research by the
Gallup Corporation indicates that a positive, healthy workplace is important for each employee in the district.
One of the findings of the research indicates that the work environment is the primary cause of employees
leaving their employer. Considering the significant annual growth of the student population in CFISD and the
investment that the district makes in the professional development of CFISD employees, we must make every
effort and enlist the full cooperation of each employee to ensure a positive climate in the workplace. There is
no place or time in our district for any form of discrimination, whether based on race, national origin, religion,
gender, or age. In addition intimidation, harassment, or abuse in any form will not be tolerated.
The efforts that have been made in the past by Cypress-Fairbanks employees will continue to be the expectation
for maintaining a positive and healthy workplace which we all desire and expect.
Our district requests from each employee
ƒ
personally responsible behavior and respect for fellow employees;
ƒ
professional, but stern, rejection of all forms of discrimination, harassment, abuse, and/or intimidation; and
ƒ
direct reporting to the personnel office those acts of discrimination, harassment, abuse and/or intimidation,
which persist despite previous reporting to a supervisor.
All reports of alleged acts of discrimination, harassment, abuse, or intimidation that are made directly by an
employee to a supervisor will be carefully investigated, according to district policy and law, and responded to
by the appropriate supervisor or administrator. Personnel matters are handled with the strictest confidentiality.
The diversity of our district is a strength on which we can build, and we cannot tolerate actions or words that
create divisiveness among our employees. Thank you for your continued efforts as we work to improve our
school district and to support student success.
Sincerely,
Mark Henry, Ed.D.
Superintendent
10300 Jones Road, Houston, Texas 77065
281-897-4000
P. O. Box 692003
Houston, Texas 77269-2003
EQUAL OPPORTUNITY EMPLOYMENT
With certain exceptions listed below, the district shall adhere to a policy of equal employment
opportunities for all employees. The Cypress-Fairbanks Independent School District is an equal
opportunity employer and operates all of its educational programs without discrimination on the
basis of race, national origin, religion, gender, age, or disability. The district shall not fail or
refuse to hire or discharge, nor shall it otherwise discriminate against any individual with respect
to compensation, terms, conditions, privileges or employment based on an individual's race,
color, religion, sex, national origin, disability, or age. Further, the district shall not, on the basis
of race, color, religion, sex, national origin, disability, or age limit, segregate or classify its
employees, or applicants for employment in any way that would deprive or tend to deprive any
individual of employment opportunities, or otherwise adversely affect the individual's status as
an employee.
As an exception to the policy stated above, the Board may employ an individual on the basis of
the individual's religion, sex, national origin or age in these certain instances where religion, sex,
national origin or age is a bona fide occupational qualification reasonably necessary to the
normal operation of the educational program.
No qualified disabled person shall, on the basis of a disability, be subject to discrimination in
employment with the district. With respect to employment, a "qualified disabled person" is a
disabled person who, with or without reasonable accommodation, can perform the essential
functions of the job in question.
EMPLOYEE STANDARDS OF CONDUCT
All district employees are role models for the district’s students, and are therefore responsible for
their public conduct even when they are not acting as district employees.
Employees shall be courteous to one another and the public, working together in a cooperative
spirit to serve the best interests of the district. All professional employees shall be expected to
adhere to the standards of conduct set out in the “Code of Ethics and Standard Practices for
Texas Educators.” [See DH (EXHIBIT)] Professional employees shall also be expected to
comply with the standards of conduct set forth in this Employee Handbook.
All district paraprofessionals shall be expected to adhere to the standards of conduct set out in
the “Standards of Conduct and Ethics for Paraprofessionals” [See DH-R-1] and this Employee
Handbook.
All district hourly wage employees shall be expected to adhere to the standards of conduct set
out in the Working Agreement and this Employee Handbook.
Compliance with Laws and Policies
Employees of the Cypress-Fairbanks Independent School District shall be subject to and shall
26
comply with all state and federal laws, district policies, procedures, administrative directives,
rules and regulations that are in effect at the time of their employment or that may become
effective during their employment.
All district employees have the responsibility to protect district assets and shall be expected to be
alert to the potential for theft of property, theft of services, theft of anything of value, fraud,
misappropriation or financial impropriety. Any employee who knows or has reason to know of
or suspect an occurrence of fraud, misappropriation, financial impropriety, or covered activity
shall immediately notify his/her supervisor. If the employee has reason to believe that the
supervisor may be involved, the employee shall immediately notify his/her Associate
Superintendent or the Legal Services Office.
Identification Badges
Employees will be photographed at the time of employment and an ID badge will be prepared for
the employee's use at no cost to the employee. Each employee will wear his/her ID badge at all
times while on district property when conducting district business. The badge must be clearly
visible, except in cases where the type of work does not permit the display.
If the identification badge is lost or destroyed, the employee will contact his/her
campus/department supervisor within three business days to get a replacement. There will be a
$10.00 replacement fee for all lost badges. Payment may be made by cash or check. An ID
badge will be replaced at no cost to the employee if the badge is mutilated/damaged; however,
the employee is required to present the damaged badge at the time of request for a new badge.
A campus identification badge may not be substituted for the official ID badge. There will be no
defacing of, deletions/additions to, or ornamentation added to the official badge.
Employee’s Duties During an Investigation
In the event of a district investigation or inquiry, every district employee has an affirmative duty
to provide to his/her supervisor(s) or any other district official assigned to investigate all relevant
and factual information about matters inquired. Employees failing to volunteer such information
shall receive a directive from an administrator to provide a statement. The employee’s failure to
comply with the directive constitutes “insubordination,” a violation that will be grounds for
disciplinary action up to and including termination.
Safety Requirements
All employees shall adhere to district safety rules and regulations and shall report unsafe
conditions or practices to the appropriate supervisor.
Personnel-Student Relations
All district personnel will recognize and respect the rights of students, as established by local,
state, and federal law. Employees shall, at all times, maintain a professional relationship and
exhibit a professional demeanor in their interactions with students. Further, employees shall
refrain from engaging in any actions or conduct of a sexual nature (verbal or physical) directed
toward a student, including, but not limited to, sexual advances, requests for sexual favors or
sexually explicit language or conversation. Employees shall not form inappropriate social or
27
romantic relationships with students, regardless of whether or not the student is 18 years old.
Board Policy FFH (Local) defines prohibited conduct to include discrimination, harassment,
dating violence, and retaliation. Specifically, discrimination, including harassment, against any
student on the basis of race, color, religion, gender, national origin, disability, or any other basis
prohibited by law is prohibited. Board Policy FFI (Local) prohibits bullying of a student;
bullying may include hazing, threats, taunting, teasing, confinement, assault, demands for
money, destruction of property, theft of valued possessions, name calling, rumor spreading, and
ostracism. Procedures for reporting, investigating, and discipline for incidents of discrimination,
harassment and/or bullying may be found in Board Policy FFH (Local) and FFI (Local).
Dress and Grooming
The dress and grooming of district employees shall be clean, neat, in a manner appropriate for
their assignments, and in accordance with any additional standards established by their
supervisors and approved by the Superintendent. (Specifics for Contract Employees and NonContract Employees are to be found in Sections VII and VIII respectively of this Employee
Handbook.)
Tobacco Use
Employees shall not use tobacco products on district premises, in district vehicles, nor in the
presence of students at school or school-related activities. [See DH and GKA (LEGAL)].
Employees who violate this policy will be subject to disciplinary action, which may include a
written reprimand, suspension without pay, or termination of employment as circumstances
warrant.
Alcohol and Drugs
Cypress-Fairbanks Independent School District is a drug- and alcohol-free work environment.
All employees shall adhere to the requirements of DHE (LOCAL), a copy of which may be
found in Board policy. Additional information on alcohol and drugs, including the district's drug
and alcohol testing procedures, can be located on page 51 of this Employee Handbook. An
employee who uses a drug authorized by a licensed physician through a prescription specifically
for that employee's use shall not be considered to have violated this policy.
Drug Free Workplace Requirements Notice
The district prohibits the unlawful manufacture, distribution, dispensation, possession, or use of
controlled substances, illegal drugs, inhalants, and alcohol in the workplace. 41 U.S.C. 702(a) (1)
(A); 28 TAC 169.2
The district shall establish a drug-free awareness program to inform employees about the dangers
of drug abuse in the workplace, the district’s policy of maintaining a drug-free workplace, any
available drug counseling, rehabilitation and employee assistance abuse programs, and the
penalties that may be imposed upon employees for drug abuse violations. 41 U. S. C. 702(a) (1)
(A); 28 TAC 169.2
Employees who violate this prohibition shall be subject to disciplinary sanctions. Such sanctions
may include referral to drug and alcohol counseling or rehabilitation programs or employee
28
assistance programs, termination from employment with the district, and referral to appropriate
law enforcement officials for prosecution. [See policies at DH and DHE] 41 U. S.C. 702(a0) (1)
(A); 28 TAC 169.2
Compliance with these requirements and prohibitions is mandatory and is a condition of
employment. As a further condition of employment, an employee shall notify the superintendent
of any criminal drug statute conviction for a violation occurring in the workplace no later than
five days after such conviction. Within ten days of receiving such notice – from the employee or
any other source – the district shall notify the granting agency of the conviction. 41 U. S. C.
702(a) (1) (D), (EXHIBIT)
Within 30 calendar days of receiving notice from an employee of a conviction for any drug
statute violation occurring in the workplace, the district shall either (1) take appropriate
personnel action against the employee, up to and including termination of employment, or (2)
require the employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a federal , state, or local health agency, law enforcement
agency, or other appropriate agency. 41 U. S. C. 703
[This notice complies with notice requirements imposed by the federal Drug-Free Workplace
Act (41 U. S. C. 702) and notice requirements imposed by the Texas Workers’ Compensation
Commission rules at 28 TAC 169.2.] DI (EXHIBIT)
Pagers, Phones in the Workplace
Cypress-Fairbanks ISD is committed to high standards in the workplace requiring the focus of all
employees on contributing positively to the education of students. To maintain these high
standards, employees may not use personal electronic communications devices (pagers, cellular
phones) that interfere with his/her performance of job responsibilities. Teachers may use cellular
phones in the instructional process. Teachers may also use cellular phones for business calls,
including parent contacts, only during planning periods and other off-duty times during the
instructional day. Personal calls may not be made or received during class periods. School
district telephones are for district business; and personal use should be incidental and should not
interfere with job performance.
Electronic Recording
Employees shall not electronically record by audio, video, or other means, any conversations or
meetings unless each and every person present has been notified and consents to being
electronically recorded. Persons wishing to record a meeting must obtain consent from anyone
arriving late to any such meeting. Employees shall not electronically record telephone
conversations unless all persons participating in the telephone conversation have consented to be
electronically recorded. These provisions are not intended to limit or restrict electronic recording
of publicly posted Board meetings, grievance hearings, and any other Board sanctioned meeting
recorded in accordance with Board policy. These provisions are not intended to limit or restrict
electronic recordings involving authorized investigations conducted by district personnel.
Electronic Media
Employees are prohibited from communicating with students who are enrolled in the district
through electronic media, except as set forth herein. An employee is not subject to this
29
prohibition to the extent the employee has a pre-existing social or family relationship with the
student. For example, an employee may have a pre-existing relationship with a niece or nephew,
a student who is the child of an adult friend, a student who is a friend of the employee’s child, or
a member or participant in the same civic, social, recreational, or religious organization.
The following definitions apply for purposes of this section on Electronic Media:
“Electronic media” includes all forms of social media, such as text messaging, instant messaging,
electronic mail (e-mail), Web logs (blogs), electronic forums (chat rooms), video sharing Web
sites (e.g., YouTube), editorial comments posted on the Internet, and social network sites (e.g.,
Facebook, MySpace, Twitter, LinkedIn), and all forms of telecommunication such as landlines,
cell phones, and Web-based applications.
“Communicate” means to convey information and includes a one-way communication as well as
a dialogue between two or more people. A public communication by an employee that is not
targeted at students (e.g., a posting on the employee’s personal social network page or a blog) is
not a communication; however, the employee may be subject to district regulations on personal
electronic communications. See Personal Use of Electronic Media below. Unsolicited contact
from a student through electronic means is not a communication.
“Authorized Personnel” includes classroom teachers, counselors, principals, assistant principals,
directors of instruction, coaches, campus athletic coordinators, athletic trainers, and any other
employee designated in writing by the superintendent or a campus principal.
For additional information regarding electronic media, see pages 66-80 in this Handbook.
Limited Electronic Communication With Students
Authorized Personnel may communicate through electronic media with students who are
currently enrolled in the district only within the following guidelines:
1. The employee shall limit communications to matters within the scope of the
employee’s professional responsibilities (e.g., for classroom teachers, matters relating
to class work, homework, and tests).
2. The employee is prohibited from communicating with students through a personal
social network page; the employee must create a separate social network page
(“professional page”) for this purpose. The employee must enable administration and
parents to access the employee’s professional page.
3. Only a teacher, coach, trainer, or other employee who has an extracurricular duty may
communicate with students through text messaging. The employee may communicate
only with students who participate in the extracurricular activity over which the
employee has responsibility.
4. The employee shall not communicate with any student between the hours of 11:30
p.m. and 5:00 a.m. An employee may, however, make public posts to a social network
site, blog, or similar application at any time.
5. Upon request from administration, an employee will provide the phone number(s),
social network site(s), or other information regarding the method(s) of electronic media
the employee uses to communicate with any one or more currently-enrolled students.
30
6. The employee continues to be subject to applicable state and federal laws, local
policies, administrative regulations, and the Code of Ethics and Standard Practices for
Texas Educators, including:
a. prohibitions against soliciting or engaging in sexual conduct or a romantic
relationship with a student. [See DF (LEGAL)]
b. confidentiality of student records. [See FL (LEGAL)]
c. confidentiality of other district records, including educator evaluations, credit
card numbers, and private email addresses. [See FL (LEGAL)]
7. Upon written request from a parent, the employee shall discontinue communicating
with the parent’s minor student through email, text messaging, instant messaging, or
any other form of one-to-one communication.
8. An employee may request an exception from one or more of the limitations above by
submitting a written request to his/her immediate supervisor.
Personal Use of Electronic Media
As role models for the district’s students, employees are responsible for their public conduct
even when they are not acting as district employees. Employees will be held to the same
professional standards in their public use of electronic media as they are for any other public
conduct. If an employee’s use of electronic media interferes with the employee’s ability to
effectively perform his or her job duties, the employee is subject to disciplinary action, up to and
including termination of employment. If an employee wishes to use a social network site or
similar media for personal purposes, the employee is responsible for maintaining privacy settings
appropriate to the content. Employees are prohibited from communicating with students through
a personal social network site.
Confidentiality of Data and Information
For all electronic media, employees are subject to certain state and federal laws, local policies,
administrative regulations, and the Code of Ethics and Standard Practices for Texas Educators
even when communicating regarding personal and private matters, regardless of whether the
employee is using private or public equipment, on or off campus. These restrictions include:
1. Confidentiality of student records. [See FL(LEGAL)]
2. Confidentiality of other district records, including educator evaluations and private
email addresses. [See GBA(LEGAL)]
3. Confidentiality of health or personnel information concerning colleagues, unless
disclosure serves lawful professional purposes or is required by law. [See
DH(EXHIBIT)]
4. Prohibition against harming others by knowingly making false statements about a
colleague or the school system. [See DH [EXHIBIT])
Firearms Prohibited
Firearms are prohibited on all property of the Cypress-Fairbanks Independent School District.
The prohibition includes firearms in vehicles on school property. Licensed peace officers who
are serving in their official capacities are the only persons excepted from this prohibition.
31
Pursuant to the provisions of Texas Penal Code 46.03, an employee commits an offense if, with a
firearm, illegal knife, club or prohibited weapon listed in Section 46.05(a), intentionally,
knowingly, or recklessly goes on the physical premises of a school or educational institution.
This prohibition extends to all school activities on or off campus and while riding any school
transportation.
Additionally, pursuant to Texas Penal Code 46.035(b)(2), employees who are licensed handgun
holders are prohibited from carrying a handgun, regardless of whether the handgun is concealed
on or about the license holder's person, while on the premises or grounds where a high school,
collegiate or professional sporting event or interscholastic event is taking place, unless the
license holder is a participant in the event and a handgun is used in the event.
Criminal Conduct
District employees are expected to abide by the law at all times. Conviction or adverse
adjudication, including a plea of nolo contendere or deferred adjudication for a felony offense or
misdemeanor involving moral turpitude, may be the basis for disciplinary action, up to and
including termination.
Obligation to Report Criminal Record
All district employees shall notify his/her principal or immediate supervisor within three
calendar days of any arrest, indictment, conviction, no contest or guilty plea, or other
adjudication of the employee for any felony, any offense involving moral turpitude, and any of
the other offenses as indicated below:
1. crimes involving school property or funds;
2. crimes involving attempt by fraudulent or unauthorized means to obtain or alter any
certificate or permit that would entitle any person to hold or obtain a position as an
educator;
3. crimes that occur wholly or in part on school property or at a school-sponsored
activity; or
4. crimes involving moral turpitude, which include:
(a) dishonesty; fraud; deceit; theft; misrepresentation;
(b) deliberate violence;
(c) base, vile, or depraved acts that are intended to arouse or gratify the sexual desire
of the actor;
(d) felony possession or conspiracy to possess, or any misdemeanor or felony
transfer, sale, distribution, or conspiracy to transfer, sell, or distribute any controlled
substance defined in Chapter 481 of the Health and Safety Code;
(e) felony driving while intoxicated (DWI); or
(f) acts constituting abuse or neglect under the Texas Family Code.
The requirement to report a conviction or deferred adjudication shall not apply to minor traffic
offenses. However, an offense of DWI or DUI must be reported if the employee drives or
operates a district vehicle or piece of mobile equipment. Failure to report a conviction or
adjudication may result in disciplinary action, up to and including termination. Such report shall
be made within three days of the conviction or adjudicatory action. The district may conduct
annual criminal history checks on its employees.
32
Conviction of a crime or receiving adjudication for a crime shall not be an automatic basis for
termination. The district shall consider the following factors in determining what action, if any,
should be taken against an employee who receives deferred adjudication for or is convicted of a
crime during employment with the district:
1.
2.
3.
the nature of the offense;
the date of the offense;
the relationship between the offense and the position to which the employee is
assigned. (DH Local)
Operators of District Vehicles, Mobile Equipment and Persons Who Receive Travel
Allowances or Mileage Reimbursement
All employees who drive a district vehicle, operate mobile equipment, or receive a district travel
allowance or mileage reimbursement must undergo an annual driver’s license record check. An
acceptable driving record as determined by the Texas School Bus Drivers’ Driving Evaluation
criteria (less than 10 points in a three year period) must be shown to maintain eligibility to
drive/operate vehicles/mobile equipment or receive the travel allowance or mileage
reimbursement.
Mobile equipment includes but is not limited to such equipment as street vehicles (cars/trucks),
tractors, riding lawnmowers, forklifts, pallet jacks, ditch witches, and golf carts.
Notice of Traffic Violations
All employees who drive a district vehicle, operate mobile equipment, or receive a district travel
allowance or mileage reimbursement must notify their immediate supervisors immediately of
any driving citation or conviction of a traffic violation. Supervisors receiving such notice will
immediately notify the Human Resources Department. Payment for any citations or fines
received while driving a district vehicle is the responsibility of the driver. The reporting
provision applies to citations or convictions as a result of operating either a district vehicle or
personal vehicle.
Commercial Driver's License (CDL)
Pursuant to CDL Requirements, a CDL driver must notify his/her employer, in writing and
within 30 days, of a conviction for any traffic violation regardless of the type of vehicle being
driven at the time of the violation.
Employee Vehicle Safety
The district is not liable for vandalism, theft or any damage to cars parked on school property.
Termination
In accordance with appropriate policies, employees excluded from the workplace in accordance
with policy may have their employment terminated when any leave under the Family and
Medical Leave Act and/or temporary disability leave to which they are entitled has expired.
Pornography
Employees are not to possess at their place of work or in district vehicles, distribute, or access
33
via the district’s network, materials of a pornographic nature.
Regular Attendance and Promptness
Proper workplace decorum is required of all employees. This requirement includes regular
attendance at work as well as arriving and departing at the times established for the site.
Conflict of Interest
The following standards of conduct shall apply to all employees of the district. See Board Policy
DBD (Legal and Local).
1.
2.
3.
4.
5.
6.
7.
8.
All employees shall avoid any conflict between their personal interests and the
interest of the district in dealing with students, parents, vendors, customers, and all
other organizations or individuals doing or seeking to do business with the district.
An employee shall disclose in writing to his or her immediate supervisor a personal
financial interest, a business interest, or any other obligation or relationship that in
any way creates a potential conflict of interest with the proper discharge of assigned
duties and responsibilities or with the best interest of the district.
Any other employee who is in a position to affect a financial decision involving any
business entity or real property in which the employee has a substantial interest as
defined by Local Government Code 171.002, shall file an affidavit with the
Superintendent; however, the employee shall not be required to file an affidavit for
the substantial interest of a relative. (See Exhibit A of Board Policy DBD.)
An employee shall not accept or solicit any gift, favor, service, or other benefit that
could reasonably be construed to influence the employee’s discharge of assigned
duties and responsibilities. See Board Policy CAA.
An employee shall not recommend, endorse, or require students to purchase any
product, material, or service in which the employee has a financial interest or that is
sold by a company that employs or retains the district employee during non-school
hours. No employee shall require students to purchase a specific brand of school
supplies if other brands are equal and suitable for the intended instructional purpose.
An employee shall not use his or her position with the district to attempt to sell
products or services.
An employee shall disclose in writing to his/her immediate supervisor any outside
employment that in any way creates a potential conflict of interest with the proper
discharge of assigned duties and responsibilities or with the best interest of the
district.
An employee who is employed outside the district, including self-employment, may
sell personal goods or services to other district employees. However, the district
employee receiving the personal goods or services must not be someone to whom the
employee supervises or reports, including supervisors within the departmental chain
of command. In addition, the employee who sells goods or services may not use any
district time or equipment for the outside employment.
During the school year, an employee shall not privately tutor for pay a student that the
employee also teaches or serves. An employee shall disclose in writing to his or her
immediate supervisor any private tutoring of other district students for pay. The
employee’s principal or supervisor shall determine if the private tutoring creates a
34
conflict of interest with the proper discharge of the employee’s assigned duties and
responsibilities.
9.
During the school year, an employee shall not provide private services, such as child
care or respite care, for pay for a student the employee also teaches or serves. An
employee must disclose in writing to his or her immediate supervisor any private
services for pay for any other district student. The employee’s principal or supervisor
shall determine if the outside employment creates a conflict of interest with the
proper discharge of the employee’s assigned duties and responsibilities.
10. A public servant who exercises discretion in connection with contracts, purchases,
payments, claims, or other pecuniary transactions shall not solicit, accept, or agree to
accept any benefit from a person the public servant knows is interested in or likely to
become interested in any such transactions of the district.
A public servant who receives an unsolicited benefit that the public servant is
prohibited from accepting under this section may donate the benefit to a
governmental entity that has the authority to accept the gift or may donate the benefit
to a recognized tax exempt charitable organization formed for educational, religious,
or scientific purposes.
“Illegal Gifts to Public Servants” does not apply to an item with a value of less than
$50, excluding cash or a negotiable instrument as described by Business and
Commerce Code 3.104. [This exception does not apply to gifts from textbook or
curriculum publishers.]
11. An administrator or teacher commits an offense if the person accepts a gift, favor, or
service that:
 is given to the person or the person's school;
 might reasonably tend to influence the person in the selection of instructional
materials, or technological equipment; and,
 could not be lawfully purchased with state instructional materials funds.
"Gift, favor, or service" does not include staff development, in-service, or teacher
training; or ancillary materials, such as maps or worksheets, that convey information
to the student or otherwise contribute to the learning process.
Violations of Employee Standards of Conduct
Each employee shall comply with the standards of conduct set out in Board policies and with any
other policies, regulations and guidelines that impose duties, requirements or standards attendant
to his/her status as district employees. Violation of any policies, regulations or guidelines may
result in disciplinary action, including termination of employment. (DH Local) (See Board
Policies DCD and DF series)
FINANCIAL ETHICS
All Trustees, employees, vendors, contractors, consultants, volunteers, and any other parties who
are involved in the district's financial transactions shall act with integrity and diligence in duties
involving the district's fiscal resources. See Board Policy CAA (Local).
35
Fraud and Financial Impropriety
The district prohibits fraud and financial impropriety, as defined below, in the actions of its
Trustees, employees, vendors, contractors, consultants, volunteers, and others seeking or
maintaining a business relationship with the district.
Fraud and financial impropriety shall include but not be limited to:
1.
forgery or unauthorized alteration of any document or account belonging to the
district;
2.
forgery or unauthorized alteration of a check, bank draft, or any other financial
document;
3.
misappropriation of funds, securities, supplies, or other district assets, including
employee time;
4.
impropriety in the handling of money or reporting of district financial transactions;
5.
profiteering as a result of insider knowledge of district information or activities;
6.
unauthorized disclosure of confidential or proprietary information to outside parties;
7.
unauthorized disclosure of investment activities engaged in or contemplated by the
district;
8.
accepting or seeking anything of material value from contractors, vendors, or other
persons providing services or materials to the district, except as otherwise permitted
by law or district policy. See Board Policy DBD (Legal) and DBD (Local)
9.
inappropriately destroying, removing, or using records, furniture, fixtures, or
equipment;
10. failure to provide financial records required by state or local entities;
11. failure to disclose conflicts of interest as required by law or district policy; and,
12. any other dishonest act regarding the finances of the district.
Financial Controls and Oversight
Each employee who supervises or prepares district financial reports or transactions shall set an
example of honest and ethical behavior and shall actively monitor his or her area of
responsibility for fraud and financial impropriety. The Superintendent or designee shall maintain
a system of internal controls to deter and monitor for fraud or financial impropriety in the
district.
Any person who suspects fraud or financial impropriety in the district shall report the suspicions
immediately to any supervisor, the Superintendent or designee, the Board President, or local law
enforcement.
Reports of suspected fraud or financial impropriety shall be treated as confidential to the extent
permitted by law. Limited disclosure may be necessary to complete a full investigation or to
comply with law. All employees involved in an investigation shall be advised to keep
information about the investigation confidential.
Neither the Board nor any district employee shall unlawfully retaliate against a person who in
good faith reports perceived fraud or financial impropriety. [See Board Policy DG (Legal)]
36
Fraud Investigations
In coordination with legal counsel and other internal or external departments or agencies, as
appropriate, the Superintendent, Board President, or a designee shall promptly investigate reports
of potential fraud or financial impropriety.
If an investigation substantiates a report of fraud or financial impropriety, the Superintendent or
designee shall promptly inform the Board of the report, the investigation, and any responsive
action taken or recommended by the administration.
If an employee is found to have committed fraud or financial impropriety, the Superintendent or
designee shall take or recommend appropriate disciplinary action, which may include
termination of employment. If a contractor or vendor is found to have committed fraud or
financial impropriety, the district shall take appropriate action, which may include cancellation
of the district's relationship with the contractor or vendor.
When circumstances warrant, the Board, Superintendent, or designee may refer matters to
appropriate law enforcement or regulatory authorities. In cases involving monetary loss to the
district, the district may seek to recover lost or misappropriated funds.
The final disposition of the matter and any decision to file a criminal complaint or to refer the
matter to the appropriate law enforcement or regulatory agency for independent investigation
shall be made in consultation with legal counsel.
Analysis of Fraud
After any investigation substantiates a report of fraud or financial impropriety, the
Superintendent or designee shall analyze conditions or factors that may have contributed to the
fraudulent or improper activity. The Superintendent or designee shall ensure that appropriate
administrative procedures are developed and implemented to prevent future misconduct. These
measures shall be presented to the Board for review.
SEXUAL HARASSMENT
Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other
sexual conduct, either verbal or physical, or any conduct or other offensive unequal treatment of
an employee or group of employees that would not occur but for the sex of the employee or
employees, when:
1. the advances, requests, or conduct have the effect of interfering with performances of
duties or creating an intimidating, hostile or otherwise offensive work environment; or,
2. submission to such advances, requests, or conduct is explicitly or implicitly a term or
condition of employment; or,
3. submission to or rejection of such advances, requests, or conduct is used as a basis for
employment decisions.
Employees shall not engage in conduct constituting sexual harassment. Sexual harassment is
against district policy and is a violation of law. The district shall investigate all allegations of
37
such harassment and shall take appropriate disciplinary action against employees found to
engage in such harassment, up to and including termination.
The district forbids retaliation against complainants and will take disciplinary action against
anyone who retaliates against complainants, up to and including termination.
An employee, who believes he or she has been or is being subjected to any form of sexual
harassment as defined above, shall bring the matter to the attention of the principal or immediate
supervisor, in accordance with the district's sexual harassment complaint procedure [see DIA
(LOCAL)] in Board policy. However, no procedure or step in that policy shall have the effect of
requiring the employee alleging such harassment to present the matter to a person who is the
subject of the complaint.
FREQUENTLY ASKED QUESTIONS
What is the district policy concerning sexual harassment?
The district forbids employees from engaging in conduct that constitutes sexual harassment of
other employees or of students.
The district encourages employees to come forward with allegations of sexual harassment or
misconduct in the workplace. Employees who report sexual harassment will not be subjected to
adverse treatment for reporting the harassment
What is sexual harassment?
"Sexual harassment" includes, but is not limited to, unwelcome sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature. Such conduct constitutes
sexual harassment when submission to such conduct is made a term or condition of employment
or has the purpose or effect of unreasonable interference with an individual's work performance
or creating an intimidating, hostile, or offensive working environment. "Sexual harassment"
includes same-sex harassment when the harassment constitutes discrimination because of sex.
What laws address sexual harassment?
Title VII is a federal law that prohibits discrimination on the basis of race, color, religion, sex, or
national origin. The Texas Labor Code, Section 21.051, makes it an unlawful employment
practice for an employer to discriminate on the basis of race, color, disability, religion, sex,
national origin, or age.
Title VII does not prohibit genuine but innocuous differences in any way men and women
routinely interact with members of the same sex and of the opposite sex. It forbids only behavior
so objectively offensive as to alter the "conditions" of the victim's employment.
What do I do if I believe I have been the victim of sexual harassment?
Employees are encouraged to report allegations of sexual harassment as soon as possible.
Reports may be brought to your supervisor, your principal, or the Title IX coordinator. You may
make your report in writing or orally, and you are encouraged to file your report promptly, so
that any problems may be resolved at the earliest possible time. Although the district will not
38
reject any such report because it is filed too late, employees should understand that the sooner
the issue is brought to the district's attention, the sooner it can be resolved.
What will happen once I file a report?
Whether you report the problem to your principal, supervisor, or the Title IX coordinator, the
process will be the same. An initial informal effort will be made to resolve the problem. If you
have made your report orally, the supervisor receiving the report will reduce it to writing and ask
you to verify that it has been transcribed accurately.
The supervisor will discuss the allegations with you to determine if the alleged actions and/or
comments create a condition of granting a benefit upon the receipt of sexual favors from a
supervisor or punishes you for rejecting an offer ("quid pro quo"). If not, your supervisor will
treat the allegation as a potential "hostile environment" matter and inquire as to whether or not
you have indicated to the alleged harasser that the actions and/or comments are "unwelcome." In
no instance will you be required to present the report or notice of "unwelcomeness" to the person
who is the subject of your report.
If the supervisor identified through discussion with you that the alleged harasser has not been
notified that the actions and/or comments are "unwelcome," the supervisor will make that notice
to the accused on your behalf, if you prefer not to.
Continued or repeated "unwelcome" actions and/or comments after being notified they are
unwelcome are considered inappropriate by the district and may constitute a "hostile
environment."
What should I do if there is a recurrence or another type of sexual harassment involving
the same person?
You will be expected to file a written complaint on the form DIA EXHIBIT B provided by the
district as soon as possible. Normally, this should be filed within 15 workdays of the most recent
event or series of events about which you are complaining. Once again, you are expected to file
your complaint with your immediate supervisor unless that person is the subject of your
complaint.
The supervisor to whom you have complained will hold a conference with you as soon as
possible, but at the latest, within ten (10) workdays. Following the conference, the supervisor
will have ten (10) workdays to provide a written response, unless the investigation takes longer
to complete. You will be informed if there is a delay in the response.
What if I'm not happy with my supervisor's response?
The district provides a three-level complaint process. If you are not satisfied with the initial
outcome, you may appeal to the superintendent or the superintendent's designee. The
superintendent or designee will hold another conference with you and attempt to resolve the
situation. If you still feel that the problem has not been solved, you may appeal to the Board of
Trustees.
39
How will the district respond to claims of sexual harassment?
The district will respond promptly to all allegations of sexual harassment. Prompt remedial
action, reasonably calculated to end the harassment, will be taken when claims are substantiated.
Will my complaint be confidential?
To the greatest extent possible, complaints will be treated in a confidential manner. Limited
disclosure may be necessary in order to complete a thorough investigation.
40
CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT
EMPLOYEE STANDARDS OF CONDUCT:
SEXUAL HARASSMENT/SEXUAL ABUSE
EMPLOYEE COMPLAINT FORM: LEVEL ONE
Any employee filing a complaint must fill out this form completely and turn it in to the
employee's principal or immediate supervisor. All complaints will be processed in accordance
with DIA (Legal) and DIA (Local) or any exceptions outlined therein.
1.
Name:
City/Zip:
Address:
Home Phone:
2.
Position:
Campus/Work Site:
3.
Please state date of the event or series of events causing the complaint:
4.
Please state your complaint including the individual harm alleged:
5.
Please state the remedy sought:
6. Please state specific facts of which you are aware to support your complaint (list all details):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
7.
If you will be represented in pursuing your complaint, please identify that individual or
organization:
Name:
____________________________________________________________
Address:
____________________________________________________________
Telephone:
FAX:
Signature:
Date Submitted:
41
EMPLOYEE STANDARDS OF CONDUCT:
SEXUAL HARASSMENT/SEXUAL ABUSE
EMPLOYEE-TO
EMPLOYEE
Employees shall not engage in conduct constituting sexual harassment of
other employees. [See DIA (EXHIBIT A)]
Employees who believe they have been sexually harassed by other
employees are encouraged to come forward with complaints. District
officials or their agents shall investigate promptly all allegations of sexual
harassment of employees by other employees, and officials shall take
prompt and appropriate disciplinary action against employees found to have
engaged in conduct constituting sexual harassment of employees.
COMPLAINT
PROCEDURE
An employee who believes he or she has been or is being subjected to any
form of sexual harassment shall bring the matter to the attention of the
principal, immediate supervisor, or Title IX coordinator for employees. No
procedure or step in this policy shall have the effect of requiring the
employee alleging harassment to present the matter to a person who is the
subject of the complaint. For purposes of this policy, "days" shall mean
work days in the official 12-month district work schedule approved by the
Board. The terms "complaint" and "grievance" shall have the same
meaning.
INITIAL
INFORMAL
RESOLUTION
EFFORT
Employees are encouraged to report alleged sexual harassment as soon as
possible, seeking informal resolution if possible. A report of alleged sexual
harassment may be brought to the employee's supervisor, principal, or the
Title IX coordinator (Associate Superintendent for Human Resources and
Student Services). The employee may make the report in writing or orally,
and is encouraged to file a report promptly so that any problems may be
resolved at the earliest possible time. Although the district will not reject
any such report because it is filed too late, employees should understand
that the sooner the issue is brought to the district's attention, the sooner it
can be addressed and/or resolved.
Whether the employee reports the problem to the supervisor, principal, or
Title IX coordinator (Associate Superintendent for Human Resources and
Student Services), the process will be the same. If the employee makes the
report orally, the supervisor receiving the report will reduce it to writing
and ask the employee to verify that it has been transcribed accurately. The
supervisor will discuss the allegations with the employee making the report
to determine if the alleged actions and/or comments create a condition of
granting a benefit upon the receipt of sexual favors from a supervisor or of
punishing the employee for rejecting an offer ("quid pro quo"). If not, the
employee's supervisor will treat the allegation as a potential "hostile
environment" matter and inquire as to whether or not the employee
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reporting has indicated to the alleged harasser that the actions and/or
comments are "unwelcome." In no instance will the employee reporting be
required to present the report or notice of "unwelcomeness" to the person
who is the subject of the report.
If the supervisor identifies through discussion with the employee making
the report that the alleged harasser has not been notified that the actions
and/or comments are "unwelcome," the supervisor will make that notice to
the accused harasser on behalf of the employee, if the employee prefers not
to.
Continued or repeated "unwelcome" actions and/or comments after being
notified they are unwelcome are considered inappropriate behavior for the
workplace by the district and may constitute a hostile environment created
by the accused harasser.
If there is a recurrence or another type of alleged sexual harassment
involving the same accused harasser, the employee who has made the
above-described initial informal effort to resolve the matter should initiate a
Level One complaint.
LEVEL ONE
An employee who has a grievance shall request a conference with the
principal or immediate supervisor by submitting a completed Employee
Complaint Form (DIA EXHIBIT B). The form must be filed within 15
days of the most recent event or series of events about which the employee
is complaining.
The principal or supervisor shall hold the conference within 10 days after
receipt of the written request. The principal or supervisor shall have 10
days following the conference within which to respond unless the
investigation takes longer to complete. Both employees will be informed if
there is a delay in the response.
LEVEL TWO
If the outcome of the conference at Level One is not to the employee's
satisfaction or if the timelines were not met by the administration, the
employee may request a conference with the superintendent or designee to
appeal the complaint. The request shall be submitted on a completed
district Employee Appeal Form (DIA EXHIBIT C) and must be filed
within 10 days following receipt of a written response or, if no written
response is received, within 10 days of the response deadline. If no Level
One conference is held, the request shall be filed within 20 days of
submitting the complaint.
The superintendent or designee shall hold the Level Two conference within
10 days after receipt of the written request. The superintendent or designee
shall have 10 days following the conference within which to respond.
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LEVEL THREE
If the outcome at Level Two is not to the employee's satisfaction or if the
timelines are not met by the administration, the employee may present the
grievance at the next regular Board meeting that can reasonably include the
grievance as an item on the posted agenda. [See BE (LOCAL)] The
request shall be submitted on a completed district Employee Appeal Form
(DIA EXHIBIT D) and must be filed within 10 days following receipt of a
written response or, if no written response is received, within 10 days of the
response deadline. If no Level Two conference is held, the request shall be
filed within 20 days of submitting the appeal.
The Superintendent or designee shall provide the Board with copies of the
employee's original complaint, all responses, and any written
documentation previously submitted by the employee and the
administration.
The Level Three proceeding before the Board shall be recorded by
audiotape. The presiding officer shall allow a reasonable time for
presentation of the complaint. The Board shall consider the grievance and
shall request a response from the administration.
CLOSED
MEETING
The Board may hear the allegation of sexual harassment in closed meeting
if posted in accordance with law, unless an open hearing is requested in
writing by the accused employee or a Board member against whom the
complaint or charge is brought.
EMPLOYEE TO
STUDENT
Employees shall not engage in conduct constituting sexual harassment or
sexual abuse of students. Sexual harassment includes any welcome or
unwelcome sexual advances, requests for sexual favors, statement, physical
contacts, or visual conduct of a sexual nature by an employee toward a
student. [See DIA (LEGAL)] Romantic relationships between district
employees and students constitute unprofessional conduct and are
prohibited.
REPORTING/
Information about sexual harassment or sexual abuse of a student that may
INVESTIGATION reasonably be characterized as known or suspected child abuse or neglect
shall be reported to appropriate authorities, as required by law. [See FFG
(LEGAL) Employees who have reason to believe that a student is being
sexually harassed or sexually abused by a school employee shall report
their suspicions to their principal, immediate supervisor, or Title IX
coordinator. All allegations of sexual harassment or sexual abuse of
students by employees shall be reported to parents and investigated.
In considering and investigating allegations that an employee has sexually
harassed or sexually abused a student [See DIA (LEGAL)], the
investigation shall proceed from the presumption that the employee's
44
conduct was unwelcome. [See also FFH (LOCAL), which contains the
complaint procedure for students alleging sexual harassment or sexual
abuse by an employee.]
ATTENDANCE - ABSENCE FROM WORK
Regular and reliable attendance is an essential job function.
1. All employees are expected to report to work on time on a regular basis.
Employees who will be absent or late arriving to work are required to contact the
administrator of their department prior to the beginning work time, and according
to campus or departmental procedures regarding who to contact and when contact
must be made.
If a contract/campus staff member is unable to report to work, he or she must
notify the principal or designated administrator by 6:00 a.m. at the secondary
level or by 6:30 a.m. at the elementary level. It is appropriate to call the evening
before if an employee knows that he or she is going to be out.
Non-contract employees who will be absent or late arriving to work are required
to contact their designated department prior to the beginning work time. If an
employee is ill or unable to report to work, the employee should contact the
department the evening prior to being out and/or by the time established by each
specific department.
2. Absence without communication by the employee for more than three (3)
consecutive work days can lead to disciplinary action, up to and including
termination. Excessive absences and undocumented absences may also lead to
termination.
3. A doctor's release will be required and must be presented to the department
office or supervisor before returning to work for any absence due to personal
illness or family illness of more than three (3) consecutive work days. The
Cypress-Fairbanks ISD does reserve the right to check with the doctor on an
employee's work status and determine if the employee can perform his/her
assigned duties.
NON-EXEMPT EMPLOYEE TIMEKEEPING RECORDS
All non-exempt employees, i.e., those employees eligible to receive overtime compensation for
work performed beyond 40 hours per week, are required to maintain an accurate record of time
worked. Entries on the time record must reflect actual time worked each day. Supervisors are
required to monitor and sign off on all time worked. Appropriate recordkeeping formats will be
designated by the administration. Employees should not fill out timesheets in advance of the
actual work time.
45
Employees are not to work without recording the time worked. All time worked must be
recorded on the official time keeping record. Failure to adhere to this standard will result in
disciplinary action.
Specifically, employees are prohibited from working “off the clock”. “Working off the clock”
not only includes performing tangible work while off duty but also monitoring/responding to
email, voice and text messages, and other forms of communication regarding work while off
duty.
COMPENSATORY OVERTIME FOR ELIGIBLE EMPLOYEES
The guidelines for compensatory overtime or payment for eligible employees will be as follows.
 All compensatory overtime for eligible employees must be approved in advance by
the appropriate associate superintendent or designee with concurrence of the
superintendent.
 Compensatory overtime payment or recorded compensatory overtime is approved at
the rate of one to one (1:1) if the total work hours in the week are forty (40) or less.
Compensatory overtime is earned at the rate of one and one-half to one (1.5:1) if the
total hours actually worked in the work week exceed forty (40) hours. Although the
use of leave time and/or vacation time does qualify for regular payment, it does not
count as actual hours worked under the Fair Labor Standards Act and will not be
credited as time worked for overtime compensation by the district. The work week is
defined as 12:00 a.m. Sunday through 11:59 p.m. Saturday. (Board Policy DEA
(LOCAL).
 Non-exempt contract personnel will be compensated for overtime in the form of
compensatory time. Hourly non-exempt personnel will be compensated for overtime
by monetary payment.
 The use of earned compensatory overtime must be approved in advance by the
campus and/or immediate supervisor. The usage of the compensatory overtime may
not cause an undue disruption to the operation of the district.
 Total compensatory overtime hours due may not exceed forty (40) at any time during
the year, except with the written approval of the appropriate Associate Superintendent
or designee.
 All compensatory overtime must be used each year prior to the end of the employee’s
regular days of service. No time can be carried over from one year to the next. It
must be used during the year in which it was earned or FLSA requires that it be
converted to payment.
PERSONNEL RECORDS
Requirements/Items Required for Personnel Folders
According to requirements established by the Texas Education Agency and the district, the
following items, where applicable, must be included in the personnel files of employees:
A.
Professional Employees
1.
Teaching credentials;
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2.
a. Valid Texas Teacher Certificate - If a certificate is in the process of being issued,
the district requires a letter from the college stating that all requirements have
been met, and that application has been made for the employee's certificate.
b. Employees certified in other states - An employee who does not possess a Texas
Teacher Certificate but is certified in another state will need the following items:
i. a copy of the out-of-state teaching certificate;
ii. an official transcript (showing degree, seal of the college and signature of the
registrar) to submit to the Texas Education Agency;
iii. an application for a one-year teacher certificate (securing through the Texas
Education Agency); and,
iv. the appropriate evaluation and certificate fee. (Payment of the required fee,
established by the State Board for Educator Certification, may be handled
through payroll deduction.)
Official service records:
If an individual has previous experience in an accredited public or private school, an
official service record will be required. An employee who has taught outside of
Texas may obtain the proper service record forms in the Office of Human Resources.
Salary credit for experience earned in Texas or in out-of-state institutions will not be
granted until the service records are received and verified.
A creditable year for salary placement or receiving a salary general rate increase
is a minimum of ninety (90) days of full-time service or 180 days of half-time
service.
Substitute Credit: Beginning with the 1998-1999 school year, experience as a
substitute teacher is recognized for salary increment purposes, as long as the person
held a valid teaching certificate at the time the service was rendered. All prior-year
service in this area can be claimed for salary placement purposes, as long as the
minimum number of days requirement and the certification requirement were met,
and are verified on a service record.
3.
4.
5.
6.
7.
8.
9.
Official transcripts:
Official transcripts from each institution attended bearing the seal of the college,
signature of the registrar and showing degree conferred, if applicable, are required. A
new employee who does not have a Texas Teacher Certificate and will be applying
for a one-year certificate will need two official copies of all transcripts.
Transcripts from foreign countries must be evaluated by a professional evaluation
service to determine the equivalency of the coursework. The applicant is responsible
for this evaluation and any costs associated with it.
Appropriate district application;
Employee information sheet which includes current address and telephone;
References for employment;
Employment eligibility verification (Form I-9 is required by the federal government);
District's copy of contract as appropriate;
Copy of pay statement as appropriate;
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10. Copy of employee's evaluation(s).
B.
Paraprofessional Employees
1.
Verification of high school graduation or equivalency or transcripts of credits earned
at an accredited college/university. Transcripts from foreign countries must be
evaluated by a professional evaluation service to determine the equivalency of the
coursework. The applicant is responsible for this evaluation and any costs associated
with it.
2.
A valid Texas Educational Aide Certificate
3.
Official service records for employment in other public school districts;
Paraprofessionals can be given salary credit for paraprofessional experience earned in
accredited public schools or institutions. Paraprofessionals who hold teaching
certification and have prior teaching experience may receive salary credit for such
experience. Verification of previous experience must be provided on an official
service record.
4.
Appropriate district application;
5.
Employee information sheet which includes current address and telephone;
6.
References for employment;
7.
Employment eligibility verification (Form I-9 is required by the federal government.);
8.
District’s copy of contract as appropriate;
9.
Copy of pay statement as appropriate; and,
10. Copy of employee’s evaluation(s).
C.
Non-contract Hourly Employees
1. Appropriate district application;
2.
Employee information sheet which includes current address and telephone;
3.
References for employment;
4.
Employment eligibility verification (Form I-9 is required by the federal government.);
5.
Copy of pay statement as appropriate;
6.
Copy of Working Agreement;
7.
Official service records for employment in other public school districts;
8.
Copy of employee’s evaluation(s);
9.
Records of motor vehicle reports as appropriate; and,
10. Records of physical examinations and drug/alcohol testing reports as appropriate.
Because of the necessity of obtaining certain records as early as possible, employees should be
aware the district may elect to withhold a paycheck(s) until their personnel files are complete.
Maintenance and Access
The superintendent or his/her designee shall maintain all records relating to all present and past
employees of the district, including a master personnel file and other personnel files and records
as the superintendent deems necessary. The superintendent or his/her designee shall be the
custodian of all personnel records regardless of where said records are located or maintained.
A.
Employee Access and Right to Information
Past or present employees of the district may inspect their personnel files during
48
normal working hours. The employee shall be entitled to review his/her personnel file
upon reasonable advance notice. The employee must examine the personnel file in
person in the presence of a Human Resources Office administrator at a location
provided by the district. An appointment to review the file should be made in
advance by calling the Human Resources Office.
1. Copies of an employee's personnel file will be made available to the individual by
the district within a reasonable time upon receipt of a written request signed by
the employee. Payment of $.10 per page is required if the file is more than 50
pages (charge for pages 51 forward) or if more than one (1) copy set is requested
in the school year. Files of less than 50 pages will be reproduced at no charge (for
the first set).
2. An employee may deliver in person a written authorization for his/her designated
representative to examine the employee's personnel file. This authorization will be
placed in the employee's personnel file. Once the authorization is approved by
the superintendent or his/her designated agent, the properly designated
representative of the employee will be allowed to examine and obtain copies
under the same procedure set out for employees.
B.
Public Access to Employee Personnel Files
1. Information contained in district personnel files shall be available in accordance
with provisions of the Texas Public Information Act and related opinions of the
Attorney General.
2. The following items of information regarding employees are generally not open
for public review, as provided by the Texas Public Information Act and Attorney
General opinions:
a. grades on transcripts (although the degree and curriculum completed is public
information);
b. employee evaluation records;
c. W-2 forms;
d. information relating to criminal records, other than that included on an
employment application;
e. medical information, psychological reports, etc.; and,
f. any memoranda that would constitute an invasion of privacy.
C.
Disclosure of Employee Personal Information
Each employee has the right, as provided in the Texas Government Code § 552.024,
to choose not to allow public access to his or her home address, telephone number, or
family member status.
Upon initial employment with the district, each employee will be required to declare
in writing his/her preference on the disclosure of address, telephone number, and
family member status. That decision will remain in place until changed in writing by
the employee on the appropriate form available from the Office of Human Resources.
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In the absence of a written request to withhold the information, personal information
in the categories listed above will be released to the public if requested.
The district provides an on-line directory of all employees listing each employee by
name, work location, assignment, and work telephone. Employees may choose to
have their home addresses and telephone numbers included in this directory;
however, the directory information will be released in response to any requests under
the Texas Public Information Act. There are some strong reasons for choosing to be
listed in the directory. Primary among these is the need to reach a person in an
emergency and the need employees have to communicate with each other. It is,
however, the employee's choice to make.
The directory is located at
http://inside.cfisd.net/.
D.
Employee Maintenance/Access to Information
Employees may review information regarding their demographic information on file,
current salary and benefits, sick/personal leave taken, payroll information, deductions
and benefits selected, and certifications via the district’s Employee Access Center.
Employees may change demographic information on this site and print copies of
contracts, pay statements, and check stubs. The Employee Access Center is found at
http://inside.cfisd.net.
ALCOHOL AND DRUGS: EMPLOYEE REQUIREMENTS
It is the policy of the Cypress-Fairbanks Independent School District to provide a drug-free
workplace. As a condition of employment, each employee shall abide by the terms of the
district's policy respecting a drug-free workplace. The possession, use or being under the
influence of alcohol, drugs or narcotics as defined in the Texas Controlled Substances Act by an
employee while on district property or while working in the scope of assigned duties or while
attending any district-sponsored activity is prohibited unless the drugs are prescribed by a
licensed physician in the course of medical treatment. Employees shall not manufacture,
distribute, dispense, possess, use, of be under the influence of any of the following substances
during working hours while at school or at school-related activities during or outside of usual
working hours;
1. any controlled substance or dangerous drug as defined by law, including but not
limited to marijuana, any narcotic drug, hallucinogen, stimulant, depressant,
amphetamine, or barbiturate.
2. alcohol or any alcoholic beverage
3. any abusable glue, aerosol paint, or any other chemical substance for inhalation
4. any other intoxicant, or mood-changing, mind-altering, or behavior-altering drugs.
An employee need not be legally intoxicated to be considered “under the influence” of a
controlled substance. [DH (Local)]
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DRUG AND ALCOHOL OFFENSES
Obligation to Report
As a condition of employment, each district employee has an ongoing duty to notify his or her
supervisor of any charge, conviction or other adverse adjudication of any criminal drug statute
for a violation occurring in the workplace. Such notification shall be provided no later than five
(5) days after such conviction. This reporting requirement is in addition to all reporting
requirements addressed at "Employee Standards of Conduct," pages 26-35.
Additionally, school bus drivers or other employees who must operate a district vehicle, operate
mobile equipment, or those who receive a travel allowance within the scope of their employment
who are guilty of a DWI offense, who receive an ALR suspension/disqualification or who
accumulate 10 or more points according to DPS school bus driving criteria, will be subject to
disciplinary action up to and including termination. This applies to convictions as a result of
operating either a district vehicle or personal vehicle.
DRUG AND ALCOHOL TESTING – General Policy
The district shall conduct drug and alcohol testing in accordance with federal and state
regulations, as well as district policy, of employees for use of alcohol or a controlled substance
that violates any law or district policy.
Reasonable Suspicion Testing
All employees shall be required to undergo alcohol and drug testing at any time the district has
reasonable suspicion to believe that the employee has violated the district's policy concerning
alcohol and/or drugs. Reasonable suspicion alcohol or drug testing may be conducted when
there is reasonable suspicion to believe that the employee has used or is using drugs or alcohol
prior to reporting for duty, or while on duty, or prior to or while attending any district function
on or off district property. The district's determination that reasonable cause exists must be
based on specific, contemporaneous, articulable observations concerning the appearance,
behavior, speech or body odors of the employee. The observations must be made by a trained
supervisor. Refusal to consent to testing will result in disciplinary action, up to and including
termination of employment.
Additional Testing
In addition to the above, all employees in positions requiring a commercial driver's license and
employees in safety sensitive positions are subject to pre-employment, random, post-accident,
return-to-duty and follow-up testing.
Finding of Drug or Alcohol Use and Disciplinary Action
No employee shall report to duty or remain on duty while under the influence of or impaired by
alcohol, and/or drugs, as shown by the behavioral, speech and performance indicators of alcohol
or drug misuse, nor shall the district permit the employee to perform or continue to perform the
functions of this position.
Disciplinary action will be taken against an employee found in violation of the district's drug and
alcohol policy and administrative regulations, and such employees will be subject to the full
range of disciplinary action up to and including termination. The severity of the action chosen
51
will depend on the circumstances of each case and will be consistent with the district's effort to
maintain a drug-free workplace. The district shall initiate disciplinary action against any
employee found to use illegal drugs, provided that such action is not necessarily required for an
employee who voluntarily admits to use of illegal drugs and obtains counseling or rehabilitation,
and thereafter refrains from using illegal drugs.
District employees who test positive for alcohol and/or controlled substances and who are
terminated for violating the district's drug/alcohol policy and administrative regulations are not
eligible for re-employment.
Distribution of Policy
A complete copy of the district's policies and procedures regarding drug and alcohol testing shall
be distributed to employees on an annual basis.
REQUIREMENTS AND RESTRICTIONS FOR PHYSICAL EXAMINATIONS
Required Physical Examinations
Prior to actual employment and annually, each person who is certified to drive a school bus shall
undergo a physical examination as designated and paid for by the district. Other employees who
are required to hold a commercial driver’s license for their positions shall undergo a physical
examination every two years at the district’s expense.
Communicable Diseases
Communicable diseases include, but are not limited to, measles, influenza, viral hepatitis-A
(infectious hepatitis), viral hepatitis-B (serum hepatitis), human immunodeficiency virus (HIV
infection), AIDS, leprosy, and tuberculosis. Employees with communicable diseases, whether
acute or chronic, shall be subject to the following provisions.
Physical Examinations During Employment
The district may require a medical examination (and/or inquiry) of an employee that is job
related and consistent with business necessity and may make inquiries into the ability of an
employee to perform job-related functions.
The superintendent or designee may require any employee to undergo a medical examination if
information received from the employee, the employee’s supervisor, or other sources indicates
the employee has a physical or mental impairment that:
1. interferes with the employee’s ability to perform essential job functions; or
2. poses a direct threat to the health or safety of the employee or others.
A communicable or other infectious disease may constitute a direct threat. This physical or
psychological examination may include a drug or alcohol test by urinalysis, blood analysis, or
breathalyzer if the person’s supervisor(s) determines that a reasonable suspicion exists to believe
the person has used or is under the influence of a controlled substance as defined by the Texas
Controlled Substance Act, Art. 4476-15 (Vernon’s Texas Civil Statutes); a dangerous drug as
defined by the Dangerous Drug Act, Art. 4476-14 (Vernon’s Texas Civil Statutes); alcohol; or
52
other drug affecting the person’s ability to physically or mentally attend to the duties and
responsibilities of his/her position. [See DHE]
The district may designate the physician to perform the examination. If the district designates
the physician, the district shall pay the cost of the examination. The district may place the
employee on paid administrative leave while awaiting results of the examination and evaluating
the results.
If the impairment does interfere with the employee’s ability to perform essential job functions or
poses a direct threat, the Superintendent or designee shall determine whether the employee has a
disability, and if so, whether the disability requires reasonable accommodation, including the use
of available leave. The granting of additional unpaid leave may be a reasonable accommodation
in some circumstances. If the employee does not have a disability, the Superintendent or
designee shall evaluate the employee’s eligibility for leave. [See DEC (LOCAL)]
Confirmation
The information that an employee has a communicable disease shall be confirmed by one of the
following methods:
1.
2.
3.
the employee brings the information to the district's attention;
the employee confirms the information when asked;
the employee is asked to submit to a medical examination at district expense when the
superintendent or designee has reason to believe that the employee has a
communicable disease and is unable to perform the functions and duties of the job or
poses a direct threat to self or others.
The results of such an examination are medical records in the possession of the
examining physician. If the employee consents to have some or all of the results
released to the district, the district shall maintain the confidentiality of the
information. The superintendent or his/her designee shall request the examining
physician's advice regarding any restrictions in duties or necessary accommodations
in duties based on the results of the examination. First aid and safety personnel may
be informed to the extent necessary for them to provide emergency care.
Medical Factors
The superintendent or his/her designee shall obtain medical advice from local health authorities
or private physicians on:
1.
the nature of the risk, i.e., how the disease is transmitted;
2.
the duration of the risk, i.e., how long the employee will be infectious;
3.
the severity of the risk, i.e., what is the potential harm to third parties;
4.
the probabilities that the disease will be transmitted and will cause varying degrees of
harm;
5.
whether the employee's condition interferes with the performance of regular duties.
This determination shall be made by a physician who has performed a medical
examination of the employee.
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Qualified Individuals with Disabilities
If the superintendent or his or her designee determines that work restrictions, reassignment, or
exclusion may be appropriate, the superintendent or designee shall determine whether the
employee is a "disabled person." If it is determined that an employee is disabled, the
superintendent or designee shall also determine if the employee is otherwise qualified for
employment. With respect to employment, a "qualified disabled person" is a disabled person
who, with or without reasonable accommodation, can perform the essential functions of the job
in question. If it is determined that an employee is a "qualified disabled person," the employee
must be reasonably accommodated. Accommodation is not reasonable if it poses undue financial
or administrative burdens or requires fundamental alterations in the nature of the job or poses a
threat to the safety of the disabled person or others.
Exclusion from Work
An employee may be excluded from work if the superintendent or his/her designee, in
accordance with this policy, determines that the employee poses a direct threat or risk of harm to
other employees or students; the employee poses a direct threat to his/her own health by
remaining on the job; or, the employee's physical or mental condition interferes with the
performance of the essential functions and/or regular duties as specified in his/her job
description.
The employee may present evidence to the superintendent or his/her designee on any information
relevant to the employee's fitness to continue the performance of regular duties.
Other Requirements
If a non-contract employee, for whom a physical examination is required, voluntarily resigns
his/her position during the first six months of employment, the cost of the physical examination,
including drug test, may be withheld from his/her final paycheck. A non-contract employee who
voluntarily resigns or is terminated may have the cost of uniforms deducted from his/her final
paycheck if uniforms are not returned within three (3) business days following the separation of
employment.
Food service workers shall comply with health requirements established by the city, county and
state health authorities.
ASSIGNMENT OF EMPLOYEES AND NEPOTISM
Assignment
All personnel are employed subject to assignment and reassignment by the superintendent or
designee. Any employee may request reassignment to another position within the district for
which he or she is qualified and in accordance with policies, regulations, and practices of the
district.
Campus/Site Assignments or Transfers
In accordance with district policy and administrative procedures, employee transfers for an
ensuing school year may be at the initiative of the superintendent or designee, other
administrators and also with consideration given to the request of the individual employee.
Changes of assignment during the school year requested by employees will seldom be made.
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An employee-initiated request for transfer of assignment does not guarantee that such a transfer
will be made because each request has to be considered in terms of factors such as:
1.
priority and number of transfers which have to be made for administrative reasons
(boundary changes, new campuses, returns from leave, etc.);
2.
available vacancies;
3.
qualifications/certification of the requesting employee; and,
4.
campus/worksite needs (principal’s/administrator’s judgment).
While all requests for transfers initiated by employees should begin with notification of the
principal or immediate supervisor, questions about the procedure and transfer periods should be
directed to:
Contract professionals: Director of Human Resources (281/517-2680)
Contract paraprofessionals and hourly wage employees: Director of Ancillary Personnel
(281/897-4033).
Employing Related Employees
In all cases involving employment, fair and equitable hiring practices shall be observed. Persons
responsible for employment in the district shall avoid any act or practice that might be
interpreted as preferential consideration shown a relative.
No spouse of the superintendent or associate superintendents shall be employed by the district.
If a current employee is promoted to the position of superintendent or associate superintendent,
the continued employment of the spouse will be considered on an individual case-by-case basis.
Assignment of Related Employees
It is an accepted practice in the district that relatives should not supervise other family members.
Family in this statement is construed to include: wife, husband, son, daughter, brother, sister,
mother, father, grandmother, grandfather, grandson, granddaughter, mother-in-law, father-inlaw, sister-in-law, brother-in-law, daughter-in-law, and son-in-law. [See DK (LOCAL)] [Also
see DBE LEGAL]
The provisions of this policy shall not apply to persons employed or assigned before the adoption
date of this policy revision; but the administration should direct efforts to eliminate those
situations that would not meet these guidelines as circumstances permit.
Employment/Assignment of Relatives
These illustrations depict the relationships that violate the nepotism law and Board assignment
policy.
Supervising Related Employees
Relatives, as defined below, shall not supervise other family members. Family, as defined for
this purpose, includes: wife, husband, son, daughter, brother, sister, mother, father, grandmother,
grandfather, grandson, granddaughter, mother-in-law, father-in-law, sister-in-law, brother-inlaw, daughter-in-law, and son-in-law. [See DBE (LOCAL)]
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Current Employees
The provisions of this policy addressing related employees shall not apply to persons employed
or assigned before the adoption date of this policy revision except as noted. An employee
currently working in a department or in a line of authority in which his/her spouse has
administrative or supervisory responsibility may remain in his/her current position. A requested
change for current employees serving under an exempted condition shall only be considered for a
position in another department or line of authority. Efforts to eliminate situations not meeting
the guidelines shall be made as circumstances permit.
CONSANGUINITY
(Blood) Kinship
First
Degree
Parent
Second
Degree
Grandparent
Third
Degree
Great
Grandparent
Child
Grandchild
Great
Grandchild
Sister/
Brother
Aunt/
Uncle
Niece/
Nephew
AFFINITY
(Marriage) Kinship
First
Degree
Second
Degree
Parent
Grandparent
Child
Grandchild
Sister/
Brother
NOTE: The spouses of two persons related by blood are not by that fact related. If more than
one type of relationship exists, each relationship should be compared to the affinity chart to
determine if it violates the nepotism law or Board assignment policy.
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SUPPLEMENTAL DUTIES
Assigned supplemental duties for which supplemental pay is received may be modified or
discontinued by the district at any time. Paid supplemental duties are not part of the district's
contractual obligation to the employee, and employees shall hold no expectation of continuing
assignment to any paid supplemental duty.
WORK SCHEDULES
The work week and daily time schedules shall be determined by the superintendent or designee
and principals, subject to approval by the Board. Exempt employees are required to be at work
and on duty during the established work day as determined by the administration. The district
has an expectation that exempt employees will be available to attend reasonable school-related
activities that may occur outside the established work day. Such exempt employees are not
eligible for overtime pay or compensatory time for working beyond 40 hours per week.
WORK MADE FOR HIRE
Occasionally an employee has questions regarding the use of materials to be included in books or
other commercial materials. Such materials created by the employee may include lesson plans,
staff development presentations or tests/test items. Any work prepared by an employee within
the scope of his/her employment is owned by the district. Under federal copyright laws this is
called “work made for hire.” An employee with questions regarding ownership or copyrights on
materials prepared within the scope of his/her employment should consult with his/her
supervisor.
EMPLOYEE COMPLAINTS
Employees shall have the right, in a peaceable manner, to assemble together for their common
goals and apply to those invested with the powers of government for redress of grievances or
other purposes, by petition, address or remonstrance.
Informal Process
The Board encourages employees to discuss their concerns and complaints through informal
conferences with their supervisor, principal, or other appropriate administrator. Concerns should
be expressed as soon as possible to allow early resolution at the lowest possible administrative
level.
Direct Communication with Board Members
Employees shall not be prohibited from communicating with a member of the Board regarding
district operations except when communication between an employee and a Board member
would be inappropriate because of a pending hearing or appeal related to the employee.
Formal Process
If an informal conference regarding a complaint fails to reach the outcome requested by the
employee, he or she may initiate the formal process described below and contained in Board
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Policy DGBA (Local) by timely filing a written complaint form. Even after initiating the formal
complaint process, employees are encouraged to seek informal resolution of their concerns. An
employee whose concerns are resolved may withdraw a formal complaint at any time. The
process described in policy shall not be construed to create new or additional rights beyond those
granted by law or Board policy, nor to require a full evidentiary hearing or “mini-trial” at any
level.
Notice to Employees
The district shall inform employees of the complaint/grievance policy.
Freedom From Retaliation
Neither the Board nor the district employee shall unlawfully retaliate against an employee for
bringing a complaint under this policy.
"Whistleblower" Complaints
Whistleblower complaints shall be filed within the time specified by law and may be made to the
Superintendent or designee beginning at Level Two. Time lines for the employee and the district
set out in this policy may be shortened to allow the Board to make a final decision within 60
days of the initiation of the complaint. [See DG]
Complaints Against Supervisors
Complaints alleging a violation of law by a supervisor may be made to the Superintendent or
designee. Complaints alleging a violation of law by the Superintendent may be made directly to
the board or designee. However, the Superintendent and the Board reserve the right, upon
review of the specific complaint(s) being made, to require the employee to begin the grievance
process at a lower level.
Evaluations
Employees may present grievances regarding the evaluation process and shall receive a written
response. Grievances involving solely the content of evaluations shall be concluded at the
superintendent level. The employee may present a concern involving the content of evaluations
to the Board, but the Board shall not substitute its judgment on particular ratings for the
professional judgment of a trained evaluator.
Complaints
Board Policy DGBA (Local) is the district’s formal grievance policy. In DGBA, the terms
“complaint” and “grievance” shall have the same meaning. DGBA shall apply to all employee
complaints, except as provided below:
1. Complaints alleging discrimination, including violations of Title IX (gender), Title VII
(sex, race, color, religion, national origin), ADEA (age), or Section 504 (disability). [See
DIA.]
2. Complaints alleging certain forms of harassment, including harassment by a supervisor
and violations of Title VII. {See DIA.]
3. Complaints concerning retaliation relating to discrimination and harassment. [See DIA.}
4. Complaints concerning instructional materials. [See EFA.]
5. Complaints concerning a commissioned peace officer who is an employee of the district.
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[See CKE.]
6. Complaints arising from the proposed nonrenewal of a term contract issued under
Chapter 21 of the Education Code. [See DFBB.]
7. Complaints arising from the proposed termination or suspension without pay of an
employee on a probationary, term, or continuing contract issued under Chapter 21 of the
Education Code during the contract term. [See DFAA, DFBA, or DFCA, respectively.]
A complaint under DGBA may include:
1. Grievances concerning an employee’s wages, hours, or conditions of work;
2. Specific allegations of unlawful discrimination or retaliation based on the employee’s
exercise of legally protected rights; or
3. Specific allegations of adverse personnel action based on the employee’s good faith
report to an appropriate law enforcement authority of a violation of a law by the
district or a district employee, i.e., “whistleblower complaints.” [See DG]
4. Complaints arising from the dismissal or termination of an at-will employee. [See
DCD]
Filing
Complaint forms and appeal notices may be filed by hand-delivery, fax, or U. S. Mail. Handdelivered filings shall be timely filed if received by the appropriate administrator or designee by
the close of business on the deadline. Fax filings shall be timely filed if they are received on or
before the deadline, as indicated by the date/time shown on the fax copy. Mail filings shall be
timely filed if they are postmarked by U. S. Mail on or before the deadline and received by the
appropriate administrator or designated representative no more than three days after the deadline.
Response
At Levels One and Two, “response” shall mean a written communication to the employee from
the appropriate administrator. Responses may be hand-delivered or sent by U. S. Mail to the
employee’s mailing address of record. Mailed responses shall be timely if they are postmarked
by U. S. Mail on or before the deadline.
Days
“Days” shall mean district business days unless otherwise noted. In calculating time lines under
DGBA, the day a document is filed is “day zero.” The following business day is “day one.”
Representative
“Representative” means any person who or an organization that does not claim the right to strike
and is designated by the employee to represent him or her in the complaint process. The
employee may designate a representative through written notice to the district at any level of this
process. If the employee designates a representative with fewer than three days’ notice to the
district before a scheduled conference or hearing, the district may reschedule the conference or
hearing to a later date, if desired, in order to include the district’s counsel. The employee’s
representative may participate in any formal grievance proceeding, hearing, or conference in
person or via telephone conference call. The district may be represented by counsel at any level
of the process.
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Consolidating Complaints
Complaints arising out of an event or series of related events shall be addressed in one
complaint. Employees shall not bring separate or serial complaints arising from any event or
series of events that have been or could have been addressed in a previous complaint. When two
or more complaints are sufficiently similar in nature and remedy sought to permit their resolution
through one proceeding, the district may consolidate the complaints.
Untimely Filings
All time limits shall be strictly followed unless modified by mutual written consent.
If a complaint form or appeal notice is not timely filed, the complaint may be dismissed, on
written notice to the employee, at any point during the complaint process. The employee may
appeal the dismissal by seeking review in writing within ten days from the date of the written
dismissal notice, starting at the level at which the complaint was dismissed. Such appeal shall be
limited to the issue of timeliness.
Costs Incurred
Each party shall pay its own costs incurred in the course of the complaint.
Complaint Form
Complaints under DGBA shall be submitted in writing on a form provided by the district.
Copies of any documents that support the complaint should be attached to the complaint form. If
the employee does not have copies of these documents, they may be presented at the Level One
conference. After the Level One conference, no new documents may be submitted by the
employee unless the employee did not know the documents existed before the Level One
conference.
A complaint form that is incomplete in any material aspect may be dismissed, but may be refiled
with all the required information if the refiling is within the designated time for filing a
complaint.
Complaint Process
Level One
Complaint forms must be filed (1) within 15 days of the date the employee first knew, or with
reasonable diligence should have known, of the decision or action giving rise to the complaint or
grievance; (2) with the lowest level administrator who has the authority to remedy the alleged
problem. In most circumstances, employees on a school campus shall file Level One complaints
with the campus principal; other district employees shall file Level One complaints with their
immediate supervisor.
If the only administrator who has authority to remedy the alleged problem is the Superintendent
or designee, the complaint may begin at Level Two following the procedure, including deadlines,
for filing the complaint form at Level One.
If the complaint is not filed with the appropriate administrator, the receiving administrator must
note the date and time the complaint form was received and immediately forward the complaint
form to the appropriate administrator. The appropriate administrator shall investigate as
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necessary and hold a conference with the employee within ten days after receipt of the written
complaint. The administrator may set reasonable time limits for the conference.
The administrator shall provide the employee a written response within ten days following the
conference. The written response shall set forth the basis of the decision. In reaching a decision,
the administrator may consider information provided at the Level One conference and any other
relevant documents or information the administrator believes will help resolve the complaint.
Level Two
If the employee did not receive the relief requested at Level One or if the time for a response has
expired, the employee may request a conference with the Superintendent or designee to appeal
the Level One decision. The appeal notice must be filed in writing, on a form provided by the
district, within ten days of the date of the written Level One response, or, if no response was
received, within ten days of the Level One response deadline.
After receiving notice of the appeal, the Level One administrator shall prepare and forward a
record of the Level One complaint to the Level Two administrator. The employee may request a
copy of the Level One record.
The Level One record shall include:
1. the original complaint form and any attachments.
2. all other documents submitted by the employee at Level One.
3. the written response issued at Level One and any attachments.
4. all other documents relied upon by the Level One administrator in reaching the Level
One decision.
The Superintendent or designee shall hold a conference within ten days after the appeal notice is
filed. The conference shall be limited to the issues presented by the employee at Level One and
identified in the Level Two appeal notice. At the conference, the employee may provide
information concerning any documents or information relied upon by the administrator for the
Level One decision. The Superintendent or designee may set reasonable time limits for the
conference.
The Superintendent or designee shall provide the employee a written response within ten days
following the conference. The written response shall set forth the basis of the decision. In
reaching a decision, the Superintendent or designee may consider the Level One record,
information provided at the Level Two conference, and any other relevant documents or
information the Superintendent or designee believes will help resolve the complaint.
Recordings of the Level One and Level Two conferences, if any, shall be maintained with the
Level One and Level Two records.
Level Three
If the employee did not receive the relief requested at Level Two or if the time for a response has
expired, the employee may appeal the decision to the Board. The appeal notice must be filed in
writing, on a form provided by the district, within ten days of the date of the written Level Two
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response or, if no response was received, within ten days of the Level Two response deadline.
The Superintendent or designee shall inform the employee of the date, time and place of the
Board meeting at which the complaint will be on the agenda for presentation to the Board. The
Superintendent or designee shall provide the Board the record of the Level Two complaint. The
employee may request a copy of the Level Two record.
The Level Two record shall include:
1. The Level One record.
2. The written response issued at Level Two and any attachments.
3. All other documents relied upon by the administration in reaching the Level Two
decision.
If at the Level Three hearing the administration intends to rely on evidence not presented in the
Level Two record, the administration shall provide the employee notice of the nature of the
evidence at least three days before the hearing.
The district shall determine whether the complaint will be presented in open or closed meeting in
accordance with the Texas Open Meetings Act and other applicable laws. [See BE]
The presiding officer may set reasonable time limits and guidelines for the presentation including
an opportunity for the employee and administration to each make a presentation and provide
rebuttal and an opportunity for questioning by the Board. The Board shall hear the complaint
and may request that the administration provide an explanation for the decisions at the preceding
levels.
In addition to any other record of the Board meeting required by law, the Board shall prepare a
separate record of the Level Three presentation. The Level Three presentation, including the
presentation by the employee or the employee’s representative, any presentation from the
administration, and questions from the Board with responses, shall be recorded by audio
recording, video/audio recording, or court reporter.
The Board shall then consider the complaint. It may give notice of its decision orally or in
writing at any time up to and including the next regularly scheduled Board meeting. If the Board
does not make a decision regarding the complaint by the end of the next regularly scheduled
meeting, the lack of a response by the Board upholds the administrative decision at Level Two.
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CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT
EMPLOYEE COMPLAINT FORM: LEVEL ONE
To file a formal complaint, please fill out this form completely and submit it by hand delivery, fax, or U. S. mail to the
appropriate administrator within the time established in DGBA (LOCAL). All complaints will be heard in accordance with
DGBA (LEGAL) and (LOCAL) or any exceptions outlined therein.
1. Name
Street Address
City/Zip
Home Phone
2. Position
Campus/Department
3. If you will be represented in voicing your complaint, please identify the person representing you.
Name
Street Address
City/Zip
Telephone
4. Please give specific factual details regarding the decision/circumstances causing your complaint. Use additional page if
needed.
5. What was the date of the decision or circumstances causing your complaint?
6. Please explain how you have been harmed by this decision or circumstance.
7. Please describe any efforts you have made to resolve your complaint informally and the responses to your efforts.
8. With whom did you communicate?
On what date?
9. Please describe the outcome or remedy you seek for this complaint.
Employee Signature
Date of Filing
Complainant, please note:
A complaint form that is incomplete in any material way may be dismissed, but may be refiled with all the required information if the refiling is
within the designated time for filing a complaint. Attach to this form any documents you believe will support the complaint; if unavailable when
you submit this form, they may be presented no later than the Level One conference. Please keep a copy of the completed form and any
supporting documentation for your records.
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HAZARD COMMUNICATION ACT
In accordance with the Hazard Communication Act, Cypress-Fairbanks Independent School
District maintains a list of certain hazardous chemicals normally present in the workplace and in
each work area in amounts exceeding 55 gallons or 500 pounds. This list is updated annually
and is available for review upon request.
Employees who use, handle or may be exposed to hazardous chemicals shall be informed of the
exposure and shall have ready access to the workplace chemical list and to the most current
material safety data sheets which detail physical and health hazards and other pertinent
information.
Employees who work with hazardous chemicals shall receive annual training on the hazards of
the chemicals and on measures they can take to protect themselves and shall receive appropriate
personal protective equipment.
Employees shall not be required to work with hazardous chemicals from unlabeled containers,
except portable containers for immediate use when the contents are known to the user.
Employees may file complaints or inquiries with the Texas Department of Health for violations
of the Hazard Communication Act and may not be discharged or discriminated against in any
manner for the exercise of any rights provided under the Act.
Further information may be obtained from:
Occupational Health Program
Texas Department of Health
1100 West 49th Street
Austin, Texas 78756
Telephone: 512/834-6603
BLOODBORNE PATHOGEN PLAN
UNIVERSAL PRECAUTIONS IN THE SCHOOL SETTING
PURPOSE: The purpose of universal precautions is to eliminate or minimize exposure to
blood or other potentially infectious body fluids. Treat all blood as potentially infectious.
Appropriate barrier precautions should be used to prevent skin and mucous membrane exposure
when in contact with blood or bodily fluids of any person.
1.
Handwashing
Handwashing is an important preventive measure in the spread of disease. Hands and
other skin surfaces should be washed after contact with blood or body fluids and after
the removal of gloves. Handwashing facilities with germicidal soap are provided for
employees who incur exposure to blood or other potentially infectious material.
Hand washing should be done with warm water and soap, vigorously scrubbing
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hands, wrists, between fingers and under nails. Hands should then be rinsed
thoroughly, allowing water to run off finger tips. Dry with paper towel, then use
towel to turn off faucet.
2.
Housekeeping
All surfaces contaminated with blood or body fluids should be disinfected with 1:10
solution of bleach, 70% alcohol, or disinfectant used by plant operations. Use gloves
when cleaning up a spill. Call custodian for cleanup of any large spills, or if you need
help cleaning contaminated surfaces.
Do not pick up broken glass with bare hands.
Articles contaminated with blood should be triple bagged and thrown away in a
garbage can. The nurse has one in her office. If contaminated articles are thrown
away in a classroom waste basket, have custodian remove it as soon as possible. If an
article is saturated with blood (blood can be squeezed out of it), it should be placed in
a triple bagged trash bag.
3.
Personal Protective Equipment
Gloves (disposable latex or non-latex) – Gloves should always be worn if any contact
with blood or body fluids is anticipated. Gloves should be worn only once and
thrown away. They should not be washed or decontaminated for reuse and are to be
replaced as soon as practical when they become torn, punctured, or when their ability
to function as a barrier is compromised. Skin breaks or dermatitis should be covered
with a bandage under the gloves. Hands should be washed immediately after removal
of gloves. Goggles and masks should be worn whenever droplets of blood or other
potentially infectious materials may be generated and eye, nose, or mouth
contamination can be reasonably anticipated. Mucous membranes should be flushed
with water immediately if exposure to blood occurs.
4.
Sharps
Needles or other sharps such as lancets used to test blood sugar in diabetic students
should be disposed of in the sharps’ container in the nurse’s office. The needle
should not be recapped or broken.
5.
General Rules
Minimize splashing as much as possible. Do not eat, drink, put in contacts, apply
cosmetics, or lip balms in areas with possible exposure.
All exposure incidents should be reported to the principal, supervisor, and school nurse.
For additional information on the district’s Bloodborne Pathogen Plan, contact the Director of
Health Services, 281/897-4015.
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ASBESTOS ABATEMENT PROGRAM
The Cypress-Fairbanks Independent School District, in the spring of 1988, contracted with an
environmental consulting company, which was E.P.A. approved, to inspect all of the CypressFairbanks Independent School District buildings for asbestos-containing building materials, write
plans, and make recommendations that would contribute to the safeguarding of all building
occupants; i.e., employees and students.
These inspections are available for review through the principal's or administrator's office in each
building during normal campus hours and days defined by the school calendar. A duplicate set
of the same information is contained in the office of the Director of Maintenance, Archie Hayes,
who is located at 11430 Perry Road, Houston, Texas, telephone number 281/897-4296. The
office of the Director of Maintenance is open throughout the year (except for scheduled holidays)
during the hours 7:00 a.m.– 4:00 p.m.
PEST CONTROL INFORMATION
The district regularly has pesticides applied inside buildings by a licensed pest control service.
Information regarding the application of pesticides is available from Scott LeDoux, Assistant
Director of Maintenance, 11430 Perry Road, Houston, Texas, telephone number 281/897-4297.
ELECTRONIC COMMUNICATION AND DATA MANAGEMENT
The Superintendent or designee will oversee the district's electronic communications system.
Additional information regarding electronic media may be found on pages 29-30 of this
Handbook.
District Technology Resources
The district has invested in computer technology to broaden instruction and to prepare students
for an increasingly digital society. Use of these resources is restricted to students working under
a teacher’s supervision and/or direction for approved instructional purposes only.
All students and district employees may use district-approved software in accordance with
applicable license agreements. Unless otherwise noted in the license, or in the event the software
arrived without a license agreement, any duplication of copyrighted software, except for back-up
and for archival purposes, is a violation of federal law. The use of any non-district software or
the erasing of or tampering with authorized software on district computers is not permitted.
Students or district employees violating these guidelines will face disciplinary action and/or
restitution to the district. A copy of the responsible use guidelines is included in this Handbook.
Parents are asked to review these guidelines when initially enrolling students in the district.
Students (grades 6-12) and all district employees are required to sign and agree to the district’s
Responsible Use Guidelines regarding appropriate use of these resources.
The statements above are explained in detail in the policies and procedures that follow. The
district will provide training in proper use of the system and will provide all users with copies of
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responsible use guidelines (Exhibit A). All training in the use of the district's system will
emphasize the ethical and safe use of this resource.
Consent Requirements
Copyrighted software or data may not be placed on any system connected to the district's system
without permission from the holder of the copyright. Only the copyright owner, or an individual
the owner specifically authorizes, may upload copyrighted material to the system.
No original work created by any district student or employee will be posted on a district web
page or social media under the district's control unless the district has received written consent
from the student (and the student's parent if the student is a minor) or employee who created the
work.
No personally identifiable information about a district student will be posted on a district web
page or social media under the district's control unless the district has received written consent
from the student (and the student's parent if the student is a minor.) An exception may be made
for "directory information" as allowed by the Family Educational Rights and Privacy Act and
district policy.
Filtering
A committee, chaired by the chief Technology Officer or designee will select, implement, and
maintain appropriate technology for filtering Internet sites containing material considered
inappropriate or harmful to minors. All Internet access will be filtered for minors and adults on
computers with Internet access provided by the school.
The categories of material considered inappropriate and to which access will be blocked will
include, but not be limited to: nudity/pornography; images or descriptions of sexual acts;
promotion of violence, illegal use of weapons, drug use, discrimination, or participation in hate
groups; instructions for performing criminal acts (e.g., bomb making); and on-line gambling.
Requests to Disable Filter
The committee will consider requests from users who wish to use a blocked site for districtapproved educational research or other lawful purposes. The committee will make a
recommendation to the Chief Technology Officer or designee regarding approval or disapproval
to disable the filter for the requested use.
System Access
Access to the district's electronic communications system will be governed as follows:
1. All users will be required to acknowledge their receipt and understanding of the
responsible use guidelines as published in the Student Handbook and Code of Conduct
for students and the Employee Handbook for employees.
2. Access to the district's electronic communications system, including the Internet, shall be
made available to students and employees primarily for instructional and administrative
purposes and in accordance with administrative regulations. Limited personal use of the
system by employees shall be permitted if the use:
a. imposes no tangible cost on the district;
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3.
4.
5.
6.
b. does not unduly burden the district's computer or network resources; and,
c. has no adverse affect on an employee's job performance.
Students will be granted access to the district's system and will be assigned individual
accounts. Students are not to share their login/password with others.
As appropriate, district employees will be granted access to the district's system.
The district will require that employee network passwords be changed every 90 days.
Any system user identified as a security risk or as having violated district and/or campus
computer use guidelines may be denied access to the district's system.
Technology Administrator Responsibilities
The Chief Technology Officer or designee for the district's electronic communications system
(or campus designee) will:
1. be responsible for disseminating and enforcing applicable district policies and
responsible use guidelines for the district's system.
2. ensure that all users of the district's system complete and sign annually an agreement to
abide by district policies and administrative regulations regarding such use. All such
agreements will be maintained on file in the principal’s or supervisor’s office.
3. ensure that employees supervising students who use the district's system provide training
emphasizing the appropriate use of this resource.
4. ensure that all software loaded on computers in the district is consistent with district
standards and is properly licensed.
5. be authorized to monitor or examine all system activities, including electronic mail
transmissions, as deemed appropriate to ensure student safety on-line and proper use of
the system.
6. be authorized to disable a filtering device on the system for district-approved
educational research or another lawful purpose, with approval from the Superintendent.
7. set limits for data storage within the district's system, as needed.
Monitored Use of Electronic and Web-based Accounts
Electronic mail transmissions and other use of the electronic communications system by students
and employees shall not be considered confidential and may be monitored at any time by
designated district staff to ensure appropriate use for educational or administrative purposes.
This monitoring may include activity logging, virus scanning and contact scanning.
E-mail cannot be accepted in the following situations that would normally require a parent
signature, such as: absence from school excuses, medication administration permission,
permission to stay for after school tutorials, early release from school, or field trip permission
slips.
Suspected violations of responsible use by employees should be reported to the Associate
Superintendent for Human Resources. Suspected violations of responsible use by students
should be reported first to the campus principal and, if necessary, by the campus principal to the
Assistant Superintendent for Student Services.
If necessary, access to electronic mail accounts for instructional purposes must have campus and
district prior approval. The district may allow secure, web-based, student accounts to support
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instruction. Students are prohibited from accessing unauthorized e-mail services while using
district equipment. Students and teachers may participate in district approved chat rooms in
which teachers monitor all student interactions.
Participation in computer-mediated
conversation/discussion forums for instructional purposes must be approved by curriculum and
campus administration. Participation in non-district approved social networking sites, such as
Facebook Myspace, etc., or the use of any anonymizing technologies (e.g., vtunnel) is prohibited.
The use of cell phones and other portable computing devices, such as iPods, tablets, and laptops,
can be used for instructional purposes only during the school day. Students using cell phones or
other portable computing devices without teacher permission will be held accountable to the cell
phone rule use set forth in the Student code of Conduct.
The district has provided students with access to “Digital Lockers,” a network storage location
for files. The “digital locker” provides an area where certain school-related student products can
be stored from year to year, thus creating the student digital portfolio.
To enforce the Student Responsible Use Guidelines and to maintain the integrity of the network,
digital lockers, shared network space, and any district storage space will be monitored by district
staff and files such as games, inappropriate images and files will be deleted. External electronic
storage devices are subject to monitoring if used with district resources. Student disciplinary
action may follow.
District Web Site
The district will maintain district web site, school websites and social media for the purpose of
informing employees, students, parents, and members of the community of district programs,
policies, and practices. Requests for publication of information on the district web site must be
directed to the Assistant Superintendent for Communication and Community Relations or
designee. The Chief Technology Officer or designee and the Assistant Superintendent for
Communication or designee will establish guidelines for the development and format of web
pages controlled by the district.
See Exhibit A, page 71, regarding student information published on a web site controlled by the
district.
District Approved School Web Pages
www.cfisd.net is the official website for Cypress-Fairbanks ISD. High schools may publish web
pages that present information about school activities, subject to approval from the Assistant
Superintendent for Communication and Community Relations or designee, and link to the
district’s site. The high school principal will designate the staff member responsible for
managing the campus’ web page under the supervision of the Assistant Superintendent for
Communication and Community Relations or designee. Any links from a web page to sites
outside the district’s computer system must receive approval from the Assistant Superintendent
for Communication and Community Relations or designee.
Faculty Web Pages
The district will provide a service for faculty web pages and training to support the faculty in the
development of instructional/informational web pages. All faculty members creating a faculty
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web page must use the district provided service. Content posted on faculty web pages must be
current and free from erroneous or inappropriate content. Any external web link must be
checked using a district computer to verify compliance with the district filtering system before
posting to a faculty web page. When creating faculty web pages, the district guidelines for web
development received during the initial web training and posted on the Intranet, must be
followed.
Personal Web Pages
Employees or students may not misrepresent the district by posting content to the web site or
social media purporting to be the official website or social media for the district.
Network Etiquette
System users of e-mail or other communication messaging systems are expected to observe the
network etiquette listed below.
1. Be polite; messages typed in capital letters are the computer equivalent of shouting and
are considered rude.
2. Use appropriate language; swearing, vulgarity, ethnic or racial slurs, and any other
inflammatory language are prohibited.
3. Pretending to be someone else when sending/receiving messages is considered
inappropriate.
4. Transmitting obscene messages or pictures is prohibited.
5. Revealing personal addresses or phone numbers of the user or others is prohibited.
6. Be considerate when sending attachments with e-mail by considering whether a file may
be too large to be accommodated by the recipient's system or may be in a format
unreadable by the recipient.
7. Using the network in such a way that would disrupt the use of the network by other users
is prohibited
Termination/Revocation of System User Account
Termination of an employee's or a student's access for violation of district policies or regulations
will be effective on the date the principal or Chief Technology Officer or designee receives
notice of an employee’s termination or a student’s withdrawal or of revocation of system
privileges, or on a future date if so specified in the notice.
Disclaimer
The district's system is provided on an "as is, as available" basis. The district does not make any
warranties, whether expressed or implied, including, without limitation, those of merchantability
and fitness for a particular purpose with respect to any services provided by the system and any
information or software contained therein. The district does not warrant that the functions or
services performed by, or that the information or software contained on the system will meet the
system user's requirements, or that the system will be uninterrupted or error free, or that defects
will be corrected.
Opinions, advice, services, and all other information expressed by system users, information
providers, service providers, or other third-party individuals in the system are those of the
providers and not the district.
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The district will cooperate fully with local, state, or federal officials in any investigation
concerning or relating to misuse of the district's electronic communications system.
EXHIBIT A
NETWORK/INTERNET RESPONSIBLE USE GUIDELINES
Network/Internet access is available to students, teachers and staff in the Cypress-Fairbanks
Independent School District (“the district”). The Internet is a network connecting millions of
computer users all over the world. The Internet enables worldwide connections to electronic
mail, discussion groups, databases, software, and other information sources, such as libraries and
museums. The district provides Network/Internet access to promote educational excellence in
the district by facilitating resource sharing, innovation, and communication. The district firmly
believes that the valuable information and interaction available on the Network/Internet far
outweighs the possibility that users may procure material that is not consistent with the
educational goals of the district.
Network/Internet - Terms and Conditions
Training
The district will provide training in proper use of the system and will provide all users with
copies of responsible use guidelines. All training in the use of the district's system will
emphasize legal, ethical, and safe use of this resource. The school district will educate all
students about appropriate online behavior, including interacting with other individuals on social
networking websites and in chat rooms and cyberbullying awareness and response.
Risk
Sites accessible via the Network/Internet may contain material that is illegal, defamatory,
inaccurate or controversial. Although the district will attempt to limit access to objectionable
material by using filtering software, controlling all materials on the Network/Internet is
impossible. With global access to computers and people, a risk exists that students may access
material that may not be of educational value in the school setting.
Monitored Use
Electronic mail transmissions and other use of the electronic communications system by students
and employees shall not be considered confidential and may be monitored at any time by
designated district staff to ensure appropriate use for educational or administrative purposes.
This monitoring may include activity logging, virus scanning, and content scanning.
E-mail cannot be accepted in the following situations that would normally require a parent
signature, such as: absence from school excuses, medication administration permission,
permission to stay for after school tutorials, early release from school, or field trip permission
slips.
Suspected violations of responsible use by employees should be reported to the Associate
Superintendent for Human Resources. Suspected violations of responsible use by students
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should be reported first to the campus principal and, if necessary, by the campus principal to the
Assistant Superintendent for Student Services.
If necessary, access to electronic mail accounts for instructional purposes must have campus and
district prior approval. The district may allow secure, web-based, student accounts to support
instruction. Students are prohibited from accessing unauthorized e-mail services while using
district equipment.
Students and teachers may participate in district approved chat rooms in which teachers monitor
all student interactions. Participation in computer-mediated conversation/discussion forums for
instructional purposes must be approved by curriculum and campus administration. Participation
in non-district approved social networking sites, such as Facebook, Myspace, etc., or the use of
any anonymizing technologies (e.g. vtunnel) is prohibited. The use of cell phones and other
portable computing devices, such as iPods, tablets and laptops, can be used for instructional
purposes only during the school day. Students using cell phones or other portable computing
devices without teacher permission will be held accountable to the cell phone rule use set forth in
the Student Code of Conduct.
The district has provided students with access to “Digital Lockers,” a network storage location
for files. The “digital locker” provides an area where certain school-related student products can
be stored from year to year, thus creating the student digital portfolio.
To enforce the Student Responsible Use Guidelines and to maintain the integrity of the network,
digital lockers, shared network space, and any district storage space will be monitored by district
staff and files such as games, inappropriate images and files will be deleted. External electronic
storage devices are subject to monitoring if used with district resources. Student disciplinary
action may follow.
User Responsibilities
Network/Internet users, (students and district employees), like traditional library users or those
participating in field trips, are responsible for their actions in accessing available resources. The
following standards will apply to all users (students and employees) of the Network/Internet:
1. The user in whose name a system account is issued will be responsible at all times for its
proper use. Users may not access another person's account without written permission from
a campus administrator or district level administrator.
2. The system may not be used for illegal purposes, in support of illegal activities, or for any
other activity prohibited by district policy.
3. Users may not redistribute copyrighted programs or data without the written permission of
the copyright holder or designee. Such permission must be specified in the document or
must be obtained directly from the copyright holder or designee in accordance with
applicable copyright laws, district policy, and administrative regulations.
4. Employees and students may not share sensitive district documents, such as test answer keys,
via the Internet.
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5. Students are not permitted to use district technology to search the Internet for noneducational purposes. This includes “free search/surf” of the Internet which is defined as
unsupervised searching of the Internet without an approved educational purpose.
6. A user must not knowingly attempt to access educationally inappropriate material. If a user
accidentally reaches such material, the user must immediately back out of the area on the
Internet containing educationally inappropriate material. The user must then notify the
teacher or campus/building administrator of the site address that should be added to the
filtering software, so that it can be removed from accessibility.
Publishing on the Internet
Recognition
First and last names and grade level may be used on the Internet to recognize personal
achievements.
Permission for the following items is granted or denied through the initial Emergency
Information and Medical/Parent Authorization Form given to each student at the beginning
of the school year.
Student Work:
Student work will only be published on a cfisd.net web page, social media or Project Share, a
state-sponsored web page for students, only with parental permission. Examples of published
work could include short stories, poems, slide shows, and/or artwork. First and/or last names
may be included with the student work.
Photographs:
Student photographs will be published on a cfisd.net web page, social media or Project Share, a
state-sponsored web page for students, only with parental permission. If a photograph of the
student is included with the posting of the recognition and/or student work, the first and/or last
name may be included with the photograph.
Exceptions to the above:
Any exceptions to the items above will be secured through the Communication Office.
Individual campuses may elect not to publish student work and/or photographs on the campus
website even though the parent has given permission to do so.
Web Authoring:
The district, the campuses, and the faculty have an authorized web site and social media.
Students, district employees, and community members are prohibited from authoring a private
website or social media which represents itself as the official site for the district. For example,
this would include but not be limited to campus and department sites.
Network Etiquette
System users of e-mail or other communication messaging systems are expected to observe the
network etiquette listed below.
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1. Be polite; messages typed in capital letters are the computer equivalent of shouting and
are considered rude.
2. Use appropriate language; swearing, vulgarity, ethnic or racial slurs, and any other
inflammatory language are prohibited.
3. Pretending to be someone else when sending/receiving messages is considered
inappropriate.
4. Transmitting obscene messages or pictures is prohibited.
5. Revealing personal addresses or phone numbers of the user or others is prohibited.
6. Be considerate when sending attachments with e-mail by considering whether a file may
be too large to be accommodated by the recipient's system or may be in a format
unreadable by the recipient.
7. Using the network in such a way that would disrupt the use of the network by other users
is prohibited
Inappropriate Use
Inappropriate use includes, but is not limited to, those uses that violate the law, that are
specifically named as violations below, that violate the rules of network etiquette, or that hamper
the integrity or security of this or any networks connected to the Network/Internet. Please refer
to the "Consequences of Violation" section of this document.
Commercial Use: Use for commercial purposes, income-generating or "for-profit" activities,
product advertisement, or political lobbying is prohibited. Sending unsolicited junk mail, or
chain letters, is prohibited.
Vandalism/Mischief: Vandalism and mischief are prohibited. Vandalism is defined as any
malicious attempt to harm or destroy data of another user, hardware, peripherals, the district
network and Internet, or any networks that are connected to the district network. This includes,
but is not limited to, the creation or propagation of computer viruses. Any interference with the
work of other users, with or without malicious intent, is construed as mischief and is prohibited.
Playing Games and Downloading Music or Video Files or Game Files: These activities are
prohibited unless approved for educational purposes.
Electronic Mail Violations: Forgery of electronic mail messages is prohibited. Reading,
deleting, copying, or modifying the electronic mail of other users, without permission, is
prohibited.
File/Data Violations: Deleting, examining, copying, or modifying files and/or data belonging to
or created by other users, without permission, is prohibited.
System Interference/Alteration: Deliberate attempts to exceed, evade or change resource
quotas are prohibited. The deliberate causing of network congestion through mass consumption
of system resources is prohibited.
Unauthorized Disclosure: Unauthorized disclosure, use and dissemination of personal
information regarding students and employees are prohibited.
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Security
Reporting Security Problems
If a user identifies or has knowledge of a security problem on the Network/Internet, such as
filtering software not working, the user should immediately notify a teacher, administrator or the
System Administrator. The security problem should not be shared with others.
Impersonation
Attempts to log on to the Network/Internet impersonating a system administrator or district
employee will result in revocation of the user's access to Network/Internet.
Other Security Risks
Any user identified as having had access privileges revoked or denied on another computer
system may be denied access to the district’s Network/Internet.
Violations of Law
Transmission of any material in violation of any US or state law is prohibited. This includes, but
is not limited to: copyrighted material, threatening, harassing, or obscene material; or material
protected by trade secret. Any attempt to break the law through the use of a district
Network/Internet account may result in litigation against the offender by the proper authorities.
If such an event should occur, the district will fully comply with the authorities to provide any
information necessary for the litigation process.
Consequences of Violations
Any attempt to violate the provisions of these guidelines may result in revocation of the user's
access to the Network/Internet, regardless of the success or failure of the attempt. In addition,
disciplinary action consistent with the district discipline policy and/or appropriate legal action,
which may include restitution, may be taken. District administrators will make the final
determination as to what constitutes inappropriate use. With just cause, the System
Administrator or other administrator, may deny, revoke, or suspend Network/Internet access as
required, pending the outcome of an investigation.
COMPUTER SOFTWARE POLICY
In accordance with Board Policy EFE (LOCAL) and Administrative Regulation EFE-R, it is the
practice of the district to respect all computer software copyrights and to adhere to the terms of
all software licenses to which the district is a party. Technology Services is charged with the
responsibility of enforcing these guidelines.
All computer software installed on district equipment must be purchased, reported to and
installed by Technology Services, or its designee. Software acquisition is restricted to ensure
that the school district has a complete record of all software that has been purchased for district
computers and can register, support, and upgrade such software accordingly. Software on
district computers used for instructional and/or administrative purposes must be approved by a
district curriculum coordinator and Technology Services.
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Students, district employees, and volunteers may not duplicate any licensed software or related
documentation for use either on the district’s premises or elsewhere unless Technology Services
is expressly authorized to do so by agreement with the licenser. Unauthorized duplication of
software may subject the employee and/or the school district to both civil and criminal penalties
under the United States Copyright Act.
Students, district employees, and volunteers may not give software to any third party including
relatives, clients, contractors, etc. District employees, students, and volunteers may use districtapproved software on local area networks or on multiple machines only in accordance with
applicable license agreements.
For further information regarding the purchase and installation of computer software, please call
the district's HELP Desk at 281.897.HELP (4357).
DISCLAIMER
These guidelines apply to stand-alone computers as well as computers connected to the
Network/Internet. The district makes no warranties of any kind, whether expressed or implied,
for the services it is providing and is not responsible for any damages suffered by users. This
includes loss of data resulting from delays, non-deliveries, mis-deliveries, or service
interruptions caused by its negligence or user errors or omissions. The district is not responsible
for phone/credit card bills or any other charges incurred by users. Use of any information
obtained via the Network/Internet is at the user's own risk. The district specifically denies any
responsibility for the accuracy or quality of information obtained through its services. Opinions,
advice, services, and all other information expressed by system users, information providers,
service providers, or other third party individuals in the system are those of the providers and not
the district. The district will cooperate fully with local, state, or federal officials in any
investigation concerning or relating to misuse of the district's electronic communications system.
CYPRESS-FAIRBANKS ISD E-MAIL USAGE GUIDELINES
GENERAL E-MAIL USAGE GUIDELINES
1. Cypress-Fairbanks ISD Board Policy CQ (LOCAL), CQ (Regulation) and Exhibit A of the
Student Handbook regulate the use of e-mail.
2. E-mail is a district service provided by public funds. E-mail is for instructional,
administrative, and limited personal use. Sending jokes, chain letters, etc. via e-mail is
considered an inappropriate use of district equipment.
3. E-mail is viewed as a public document and can become part of a legal process. Care should
be given to the tone of the e-mail. Also, grammar and spelling (consider using the Spell
Check feature of the district’s e-mail system) should be checked before an e-mail is sent. As
stated in Board policy, e-mail shall not be considered confidential and may be monitored.
Remember that e-mail can be sent to others without one’s knowledge.
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4. School personnel should service their e-mail at appropriate times. For example, teachers
should service their e-mail before and after school, during their lunch breaks, and during
conference periods.
5. Building administrators should approve an e-mail distributed to an entire campus staff.
School employees should follow district and school guidelines when distributing an e-mail to
the entire school staff.
6. E-mail should be positive or informative and never negative in content.
7. Use proper e-mail etiquette as described in “CFISD Netiquette.”
8. Revealing personal addresses or phone numbers of others is prohibited.
9. E-mail should be professional in nature, to the point and signed correctly. See examples in
“CFISD Netiquette."
10. Use good judgment in forwarding any e-mail. Ensure that privacy considerations are taken
into account. See “CFISD Netiquette.”
11. If you will be unable to receive your e-mail for an extended period of time (e.g., two or more
days), please use the “Out of Office Alert” feature in the district’s e-mail system. Training
will be provided as necessary.
12. Consider using a “signature file” at the end of your e-mail in order to adequately identify
yourself and to eliminate the need for you to enter the information each time you send an email. Training will be provided as necessary.
School Personnel to Parent E-mail Usage Guidelines
Any time school personnel use e-mail to communicate with parents, whether at school or at
home, they are representing themselves as district employees and should adhere to the district’s
General E-mail Usage Guidelines as well as the School Personnel to Parent E-mail Usage
Guidelines listed below. This does not mean that all school personnel must use e-mail to
communicate with parents; however, if a school employee chooses to use e-mail as a form of
parent communication, Cypress-Fairbanks ISD has established the following guidelines.
1. E-mail should be used after face to face parent contact has been established and
authentication of the parent’s e-mail address is verified.
2. Using e-mail as a form of parent communication should follow campus personnel-to-parent
communication guidelines. E-mail should be returned in a timely fashion just as any other
communication with parents (e.g., 24 hour rule on returning a parent telephone call).
3. Before sending a class/course group e-mail, school personnel should secure written parent
permission. This precaution should be taken because the e-mail could reveal the e-mail
addresses of the group list.
4. If an e-mail is received that causes concern, a school administrator should be alerted.
5. Use good judgment in forwarding any e-mail. Ensure that privacy considerations are taken
into account. (e.g., FERPA (Family Educational Rights to Privacy Act) prohibits sharing
information about a child with anyone other than the child’s parent or legal guardian.)
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Appropriate information to share with parents via e-mail:
1. Upcoming events specific to a teacher’s classroom (e.g., units of study, field days,
community service projects, concerts, performances, etc.);
2. Six-weeks assignments (book reports, projects, tests, etc.);
3. Deadlines for various school activities (fundraisers, permission slips, field trips, testing dates
for SAT, etc.);
4. Scheduling of parent conference requests;
5. Specific requests for grades by a parent (If more explanation is needed, request a parent
conference.);
6. Positive social interactions with classmates as long as other students’ names are not
mentioned.
District Guidelines prohibit school personnel from communicating the following
information with parents via e-mail:
1. Discipline situations, (e.g., rude behavior, use of inappropriate language, fighting, etc.);
2. Student behavior (sleeping in class, not prepared for class, tardiness, attitude, etc.);
3. Any information related to another student because of FERPA (Family Educational Rights to
Privacy Act) guidelines.
E-mail cannot be accepted in the following situations which would normally require a parent
signature, such as:
 absence from school excuses;
 medication administration permission;
 permission to stay for after school tutorials;
 early release from school; or,
 field trip permission slips.
CFISD NETIQUETTE
What is Netiquette?
Netiquette is short for "network etiquette." It refers to proper user behavior on electronic
networks.
Your Responsibility to Others
Think About Your Audience
When you post an article or send a message, think about the people you are trying to reach.
Never forget that the person on the other end is human. Because your interaction with the
network is through a computer, it is easy to forget that there are people "out there." Remember
that people who may not know you well are reading your words. Try not to say anything to
others you would not say to them in person in a room full of people.
Keep Your Mail Messages and Postings Brief but Clear
Express your thoughts succinctly and they will have greater impact. Make sure that the article or
message is easy to read and understand. Try to balance brevity with enough details to be
understood when read "cold" by someone not as totally involved with the topic as you may be.
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Use Descriptive Titles
The subject line of an article or a mail message tells people what the article is about before they
read it and is there to enable a person to quickly decide whether or not to read your article. Keep
your subjects short and to the point.
Do Not Lobby or Advertise
Lobbying and advertising are not appropriate on the CFISD network. Such activities violate the
"Cy-Fair ISD Acceptable Use Policy."
Be Cautious With Confidences When Forwarding E-mail
Mail is addressed to the person or persons that the originator intended to read the message.
Forwarding that message to others or including portions of it in responses to others is a violation
of confidence between the originator and the original addressee. Be careful that messages you
receive don't have other messages below the one you received that were not intended for others.
In writing a message that you specifically do not want to be forwarded, you should state that in
your message.
Identify Yourself Appropriately
Signatures should tell something about you, but need not be lengthy. The main purpose of a
signature is to help others locate/place you. Every signature should include at least your
complete e-mail address and preferably your location in four lines or less.
Appropriate Use of a Signature File
Two styles of "signature files" would be appropriate:
1. Formal
2. Informal
1) A Formal style could/should be used with parents/guardians. It should include one's
name, title, association/organization, etc.
Tammy W. Doe
English Department Chair
Cy-Fair High School
[email protected]
Cy-Fair High School
P.O. Box 123
Houston, Texas 77065
Phone: (281) 693-6789
Fax: (281) 693-6788
2) An Informal style should have at least one's name and location at a minimum. It should
say the city or organization to let the receiver/reader put the person in perspective. It
should be used when corresponding with those who may not remember just who/where
you are:
Tammy W. Doe, English Department Chair
Cy-Fair High, Houston, TX
[email protected]
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It is inappropriate to include a long signature file like the first example above when
corresponding with close friends and associates, and it is unnecessary. But, on the other
hand, it is courteous to include information about your location and address.
Avoid "Flames"
"Flames" are messages or replies that express anger or might anger the reader. Expressing anger,
being critical or criticizing others, or humiliating someone else is a flame or will cause flames.
Correcting the spelling or grammar of others is not appropriate.
Your Mail Box Responsibility
The content and maintenance of a user's electronic mail box is the user’s responsibility. Check
e-mail daily/often; delete unwanted messages immediately since they take up disk storage.
Electronic Communications
 Keep paragraphs and messages short and to the point.
 Focus on one subject per message.
 Be professional and circumspect when writing about others. E-mail is easily forwarded.
 Follow chain of command procedures for corresponding with superiors. For example, don't
send a complaint via e-mail directly to the "top" just because you can.
 Don't use the Cy-Fair network for commercial work.
 Include your appropriate signature at the bottom of e-mail messages as necessary.
 Capitalize words only to highlight an important point or to distinguish a title or heading.
*Asterisks * surrounding a word also can be used to make a stronger point. Using all caps
means you are shouting.
 Do not use sarcasm and humor. Without face to face communications, your joke may be
viewed as criticism.
 Respect and adhere to copyright and license agreements.
AMERICANS WITH DISABILITIES ACT COORDINATOR
The district designates the following person to coordinate its efforts to comply with Title II of the
Americans with Disabilities Act of 1990, which incorporates and expands upon the requirements
of Section 504 of the Rehabilitation Acts of 1973.
NAME:
POSITION:
ADDRESS:
TELEPHONE:
Deborah Stewart
Associate Superintendent, Human Resources and Student Services
P.O. Box 692003, Houston, Texas 77269-2003
281-897-4030
Requests for accommodations under ADA from current employees must be made in writing to
the immediate supervisor. The supervisor, working in consultation with an appropriate member
of the Human Resources Department, will provide a written job description to which a health
care provider must provide written medical certification of the employee's inability to perform
specific essential functions without accommodation. Inquiries from employees and/or
supervisors should be made to the following in the Human Resources Department:
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Professional
Ancillary Personnel
Laura Harman
Janet K. Price
281-897-4099
281-897-4033
TITLE IX COORDINATOR
The district designates the following person to coordinate its efforts to comply with Title IX of
the Education Amendments of 1972, as amended:
NAME:
POSITION:
ADDRESS:
TELEPHONE:
Deborah Stewart
Associate Superintendent, Human Resources and Student Services
P.O. Box 692003, Houston, Texas 77269-2003
281-897-4030
504 COORDINATOR
The district designates the following person to coordinate its efforts to comply with Section 504
of the Rehabilitation Act of 1973 and its implementing regulations:
NAME:
POSITION:
ADDRESS:
TELEPHONE:
Dan McIlduff
Assistant Superintendent, Educational Support Services
P. O. Box 692003, Houston, Texas 77269-2003
281-897-6416
PROCEDURES RELATING TO
REPORTING CHILD ABUSE/NEGLECT
All employees are required by state law to report any suspected child abuse or neglect to a law
enforcement agency, Child Protective Services, or appropriate state agency (e.g., state agency
operating, licensing, certifying, or registering a facility) within 48 hours of the event that led to
the suspicion. Abuse is defined by SBEC and includes the following acts or omissions:
1. mental or emotional injury to a student or minor that results in an observable and material
impairment in the student’s or minor’s development, learning, or psychological functions;
2. causing or permitting a student or minor to be in a situation in which the student or minor
sustains a mental or emotional injury that results in an observable and material
impairment in the student’s or minor’s development, learning, or psychological
functioning;
3. physical injury that results in substantial harm to a student or minor, or the genuine threat
of substantial harm from physical injury to the student or minor, including an injury that
is at variance with the history or explanation given and excluding an accident or
reasonable discipline; or
4. sexual conduct harmful to a student’s or minor’s mental, emotional, or physical welfare.
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Reports to Child Protective Services can be made to any law enforcement agency or to the Texas
Abuse Hotline (800-252-5400). State law specifies that an employee may not delegate to or rely
on another person to make the report.
Under state law, any person reporting or assisting in the investigation of reported child abuse or
neglect is immune from liability unless the report is made in bad faith or with malicious intent.
In addition, the district is prohibited from retaliating against an employee who, in good faith,
reports child abuse or neglect or who participates in an investigation regarding an allegation of
child abuse or neglect.
An employee’s failure to report suspected child abuse may result in prosecution as a Class A
misdemeanor. In addition, a certified employee’s failure to report suspected child abuse may
result in disciplinary procedures by SBEC for a violation of the Code of Ethics and Standard
Practices for Texas Educators.
Employees who suspect that a student has been or may be abused or neglected should also report
their concerns to the campus principal. This includes students with disabilities who are no longer
minors. Employees are not required to report their concern to the principal before making a
report to the appropriate agency. In addition, employees must cooperate with investigators of
child abuse and neglect. Reporting the concern to the principal does not relieve the employee of
the requirement to report it to the appropriate state agency. Interference with a child abuse
investigation by denying an interviewer’s request to interview a student at school or requiring the
presence of a parent or school administrator against the desires of the duly authorized
investigator is prohibited.
STUDENT INFORMATION
The Student Code of Conduct and Handbook is available online at www.cfisd.net. If you would
like a hard copy of the document, contact your building principal or the Office of Student
Services at 281/897-3879.
Parental Consent to Leave Campus
A student will not be released from school at times other than regular dismissal hours except
with the principal’s or designee’s permission or according to campus sign-out procedures.
A student who needs to leave campus:
 must bring a note from his/her parent/legal guardian/supervisory adult specifying the
reason for the absence, the release time, and the person picking up the student;
 should deliver the note to the attendance office/receptionist;
 will receive a pass to be released at the specified time;
 will be sent to the receptionist/attendance office to wait to be released to the appropriate
person;
 is to be signed out by the appropriate person by the attendance office/receptionist;
 will be marked absent by teachers during his/her absence;
 must provide a parent’s or doctor’s note upon his/her return to school;
 may have attendance code modified by attendance secretary to reflect the absence;
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
will have note placed in the student’s attendance file.
NOTE: High school only — The school will contact parent/legal guardian/supervisory adult to
verify note.
Unless a court order provides to the contrary, a student will be released to either parent of the
student. In the event that one parent has limited custodial or visitation privileges, the school
must be provided a copy of the most current court order stipulating the custody agreement. In
the event a student has a guardian, the school will release the student to his/her legal guardian.
The only other person(s) to whom a student will be released at parent/guardian request are those
who have been given written permission by the parent or legal guardian. In the event the school
initiates removal/release of the student, the student will only be released to persons designated on
the school’s Emergency Information and Medical/Parent Authorization form. All persons,
including parents, should be prepared to present a picture ID to school officials when
requesting the release of a student.
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IV. BENEFITS
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CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT
NOTICE OF PRIVACY PRACTICES
REQUIRED NOTIFICATION
______________________________________________________________________________
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED
AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.
PLEASE REVIEW IT CAREFULLY.
OUR LEGAL DUTIES
We are required by law to reasonably safeguard the privacy of your Protected Health Information
(PHI). We are also required to give you this notice about our legal duties and privacy practices
relating to protected health information. Protected health information is any individually
identifiable health information, whether oral or recorded in any medium, that is created or
received by entities such as health care providers, health plans, or employers, and relates to the
physical or mental health or condition of an individual, or to the payment for the provision of
health care to an individual and that is maintained in a designated record set(s).
We are required to abide by the terms of this notice currently in effect. We reserve the right to
change our privacy practices and the terms of this notice for all protected health information we
maintain even if it was created or received before issuing the revised notice. If a material
revision is made, we will distribute a copy of the revised notice.
This notice takes effect on April 14, 2003, and remains in effect until we replace it.
You may request a copy of this notice at any time or you may view it on our website at
www.cfisd.net. For more information about our privacy practices, or for additional copies of this
notice, please contact the individuals designated at the end of this notice.
USES AND DISCLOSURES
The following categories describe different ways that the Plan may use and disclose your PHI.
For each category of uses and disclosures we will explain what we mean and, where appropriate,
provide examples for illustrative purposes. Not every use or disclosure in a category will be
listed. However, all of the ways we are permitted or required to use and disclose PHI will fall
within one of the categories.
Your Authorization – Except as outlined below or otherwise permitted by law, the Plan will not
use or disclose your PHI unless you have signed a form authorizing the Plan to use or disclose
specific PHI for an explicit purpose to a specific person or group of persons. You have the right
to revoke that authorization in writing except to the extent that the Plan has taken action in
reliance upon the authorization.
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Uses and Disclosures for Payment –The Plan may use and disclose your PHI as necessary for
benefit payment purposes without obtaining an authorization from you. The persons to whom
the Plan may disclose your PHI for payment purposes include your health care providers that are
billing for or requesting a prior authorization for their services and treatments of you, other
health plans providing benefits to you, and your approved family member or guardian who is
responsible for amounts, such as deductibles and co-insurance, not covered by the Plan.
For example, the Plan may use or disclose your PHI, including information about any medical
procedures and treatments you have received, are receiving, or will receive, to your doctor, your
spouse's or other health plan under which you are covered, and your spouse or other family
members, unless you object, in order to process your benefits under the Plan. Examples of other
payment activities include determinations of your eligibility or coverage under the Plan, annual
premium calculations based on health status and demographic characteristics of persons covered
under the Plan, billing, claims management, reinsurance claims, review of health care services
with respect to medical necessity, utilization review activities, and disclosures to consumer
reporting agencies.
Uses and Disclosures for Health Care Operations – The Plan may use and disclose your PHI
as necessary for health care operations without obtaining an authorization from you. Health care
operations are those functions of the Plan it needs to operate on a day-to-day basis and those
activities that help it to evaluate its performance. Examples of health care operations include
underwriting, premium rating or other activities relating to the creation, amendment or
termination of the Plan, and obtaining reinsurance coverage. Other functions considered to be
health care operations include business planning and development; conducting or arranging for
quality assessment and improvement activities, medical review, and legal services and auditing
functions; and performing business management and general administrative duties of the Plan,
including the provision of customer services to you and your covered dependents.
Use or Disclosure of Genetic Information Prohibited. The Genetic Information
Nondiscrimination Act of 2009 (GINA), and regulations promulgated thereunder,
specifically prohibit the use, disclosure or request of PHI that is genetic information for
underwriting purposes. Genetic information is defined as (1) your genetic tests; (2)
genetic tests of your family member; (3) family medical history, or (4) any request of or
receipt by you or your family members of genetic services. This means that your genetic
information cannot be used for enrollment, continued eligibility, computation of
premiums, or other activities related to underwriting, even if those activities are for
purposes of health care operations or being performed pursuant to your written
authorization
Family and Friends Involved in Your Care – If you are available and do not object, the Plan
may disclose your PHI to your family, friends, and others who are involved in your care or
payment of a claim. If you are unavailable or incapacitated and the Plan determines that a limited
disclosure is in your best interest, the Plan may share limited PHI with such individuals. For
example, the Plan may use its professional judgment to disclose PHI to your spouse concerning
the processing of a claim. If you do not wish us to share PHI with your spouse or others, you
may exercise your right to request a restriction on our disclosures of your PHI (see below),
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including having correspondence the Plan sends to you mailed to an alternative address. The
Plan is also required to abide by certain state laws that are more stringent than the HIPAA
Privacy Standards, for example, Indiana gives your minor child the rights to consent to his or her
own treatment and, under HIPAA, to direct who may know about the care he or she receives.
There may be an instance when your minor child would request for you not to be informed of his
or her treatment and the Plan would be required to honor that request.
Business Associates – Certain aspects and components of the Plan’s services are performed
through contracts with outside persons or organizations. Examples of these outside persons and
organizations include our third party administrator, reinsurance carrier, agents, attorneys,
accountants, banks, and consultants. At times it may be necessary for us to provide certain of
your PHI to one or more of these outside persons or organizations. However, if the Plan does
provide your PHI to any or all of these outside persons or organizations, they will be required,
through contract or by law, to follow the same policies and procedures with your PHI as detailed
in this Notice or to issue their own Notice of Policies and Procedures detailing their uses and
disclosures of your PHI.
Plan Sponsor – The Plan may disclose a subset of your PHI, called summary health information,
to the Plan Sponsor in certain situations. Summary health information summarizes claims
history, claims expenses, and types of claims experienced by individuals under the Plan but all
information that could effectively identify whose claims history has been summarized has been
removed. Summary health information may be given to the Plan Sponsor when requested for the
purposes of obtaining premium bids, for providing coverage under the Plan, or for modifying,
amending or terminating the Plan. The Plan may also disclose to the Plan Sponsor whether you
are enrolled in or have disenrolled from the Plan.
Other Products and Services – The Plan may contact you to provide information about other
health-related products and services that may be of interest to you without obtaining your
authorization. For example, the Plan may use and disclose your PHI for the purpose of
communicating to you about health benefit products or services that could enhance or substitute
for existing coverage under the Plan, such as long term health benefits or flexible spending
accounts. The Plan may also contact you about health-related products and services, like disease
management programs that may add value to you, as a covered person under the Plan. However,
the Plan must obtain your authorization before the Plan sends you information regarding nonhealth related products or services, such as information concerning movie passes, life insurance
products, or other discounts or services offered to the general public at large.
Other Uses and Disclosures – Unless otherwise prohibited by law, the Plan may make certain
other uses and disclosures of your PHI without your authorization, including the following:


The Plan may use or disclose your PHI to the extent that the use or disclosure is required
by law.
The Plan may disclose your PHI to the proper authorities if the Plan suspects child abuse
or neglect; the Plan may also disclose your PHI if we believe you to be a victim of abuse,
neglect, or domestic violence.
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






The Plan may disclose your PHI if authorized by law to a government oversight agency
(e.g., a state insurance department) conducting audits, investigations, or civil or criminal
proceedings.
The Plan may disclose your PHI in response to a court order specifically authorizing the
disclosure, or in the course of a judicial or administrative proceeding (e.g., to respond to a
subpoena or discovery request), provided written and documented efforts by the
requesting party have been made to (1) notify you of the disclosure and the purpose of the
litigation, or (2) obtain a qualified protective order prohibiting the use or disclosure of
your PHI for any other purpose than the litigation or proceeding for which it was
requested.
The Plan may disclose your PHI to the proper authorities for law enforcement purposes,
including the disclosure of certain identifying information requested by police officers for
the purpose of identifying or locating a suspect, fugitive, material witness or missing
person; the disclosure of your PHI if you are suspected to be a victim of a crime and you
are incapacitated; or if you are suspected of committing a crime on the Plan (e.g., fraud).
The Plan may use or disclose PHI to avert a serious threat to health or safety.
The Plan may use or disclose your PHI if you are a member of the military, as required
by armed forces services, and the Plan may also disclose your PHI for other specialized
government functions such as national security or intelligence activities.
The Plan may disclose your PHI to state or federal workers' compensation agencies for
your workers' compensation benefit determination.
The Plan may, as required by law, release your PHI to the Secretary of the Department of
Health and Human Services for enforcement of the HIPAA Privacy Rules.
Verification Requirements -- Before the Plan discloses your PHI to anyone requesting it, the
Plan is required to verify the identity of the requester and the requester's authority to access your
PHI. The Plan may rely on reasonable evidence of authority such as a badge, official credentials,
written statements on appropriate government letterhead, written or oral statements of legal
authority, warrants, subpoenas, or court orders.
INDIVIDUAL RIGHTS
To request to inspect, copy, amend, or get an accounting of PHI pertaining to your PHI in the
Plan, you may contact the individuals designated at the end of this notice.
Right to Inspect and Copy Your PHI – You have the right to request a copy of and/or inspect
your PHI that the Plan maintains, unless the PHI was compiled in reasonable anticipation of
litigation or contains psychotherapy notes. In certain limited circumstances, the Plan may deny
your request to copy and/ or inspect your PHI. In most of those limited circumstances, a licensed
health care provider must determine that the release of the PHI to you or a person authorized by
you, as your “personal representative,” may cause you or someone else identified in the PHI
harm. If your request is denied, you may have the right to have the denial reviewed by a
designated licensed health care professional that did not participate in the original decision.
Requests for access to your PHI must be in writing and signed by you or your personal
representative. You may ask for a Participant PHI Inspection Form from the Plan through the
Privacy Office at the address below. If you request that the Plan copy or mail your PHI to you,
the Plan may charge you a fee for the cost of copying your PHI and the postage for mailing your
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PHI to you. If you ask the Plan to prepare a summary of the PHI, and the Plan agrees to provide
that explanation, the Plan may also charge you for the cost associated with the preparation of the
summary.
Right to Request Amendments to Your PHI – You have the right to request that PHI the Plan
maintains about you be amended or corrected. The Plan is not obligated to make requested
amendments to PHI that is not created by the Plan, not maintained by the Plan, not available for
inspection, or that is accurate and complete. The Plan will give each request careful
consideration. To be considered, your amendment request must be in writing, must be signed by
you or your personal representative, must state the reasons for the amendment request, and must
sent to the Privacy Office at the address below. If the Plan denies your amendment request, the
Plan will provide you with its basis for the denial, advise you of your right to prepare a statement
of disagreement which it will place with your PHI, and describe how you may file a complaint
with the Plan or the Secretary of the US Department of Health and Human Services. The Plan
may limit the length of your statement of disagreement and submit its own rebuttal to accompany
your statement of disagreement. If the Plan accepts your amendment request, it must make a
reasonable effort to provide the amendment to persons you identify as needing the amendment or
persons it believes would rely on your unamended PHI to your detriment.
Right to Request an Accounting for Disclosures of Your PHI – You have the right to request
an accounting of disclosures of your PHI that the Plan makes. Your request for an accounting of
disclosures must state a time period that may not be longer than six years and may not include
dates before April 14, 2004. Not all disclosures of your PHI must be included in the accounting
of the disclosures. Examples of disclosures that the Plan is required to account for include those
pursuant to valid legal process, or for law enforcement purposes. Examples of disclosures that
are not subject to an accounting include those made to carry out the Plan’s payment or health
care operations, or those made with your authorization. To be considered, your accounting
requests must be in writing and signed by you or your personal representative, and sent to the
Privacy Office at the address below. The first accounting in any 12-month period is free;
however, the Plan may charge you a fee for each subsequent accounting you request within the
same 12-month period.
Right to Place Restrictions on the Use and Disclosure of Your PHI – You have the right to
request restrictions on certain of the Plan’s uses and disclosures of your PHI for payment or
health care operations, disclosures made to persons involved in your care, and disclosures for
disaster relief purposes. For example, you may request that the Plan not disclose your PHI to
your spouse. Your request must describe in detail the restriction you are requesting. The Plan is
not required to agree to your request, but will attempt to accommodate reasonable requests when
appropriate. The Plan retains the right to terminate an agreed-to restriction if it believes such
termination is appropriate. In the event of a termination by the Plan, it will notify you of the
termination. You also have the right to terminate, in writing or orally, any agreed-to restriction.
Requests for a restriction (or termination of an existing restriction) may be made by contacting
the Plan through the Privacy Office at the telephone number or address below.
Request for Confidential Communications – You have the right to request that
communications regarding your PHI be made by alternative means or at alternative locations.
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For example, you may request that messages not be left on voice mail or sent to a particular
address. The Plan is required to accommodate reasonable requests if you inform the Plan that
disclosure of all or part of your information could place you in danger. The Plan may grant other
requests for confidential communications in its sole discretion. Requests for confidential
communications must be in writing, signed by you or your personal representative, and sent to
the Privacy Office at the address below.
Right to a Copy of the Notice – You have the right to a paper copy of this Notice upon request
by contacting the individuals designated at the end of this notice.
QUESTIONS AND COMPLAINTS
If you have questions, concerns, or complaints about our privacy practices please contact us.
KAREN SMITH, ASSISTANT SUPERINTENDENT (281) 897- 4020
STUART SNOW, ASSOCIATE SUPERINTENDENT (281) 897-3856
If you believe that your privacy rights have been violated or you are concerned about a decision
relating to access, restriction, amendment, accounting, or notice, you may file a grievance with
the contact person listed below. You may also submit a written complaint to the Secretary of the
U.S. Department of Health and Human Services at: Region VI, Office for Civil Rights, U.S.
Department of Health and Human Services, 1301 Young Street, Suite 1169, Dallas, Texas
75202; or by e-mail at: [email protected]
The privacy of your health information is important to us. We will not retaliate against you for
filing a complaint.
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GROUP MEDICAL INSURANCE PROGRAM
PAPERLESS ONLINE ENROLLMENT IS REQUIRED FOR ALL NEWLY HIRED
EMPLOYEES
All new employees are required to enroll for benefits online. Although all district employees
will have access to their benefit information via Internet 24 hours a day, 7 days a week, newly
hired employees will only have enrollment eligibility for their first 31 days of employment.
Current procedures for enrollment and changes are below. Deadlines and eligibility periods are
given for employees going online in the benefitsCONNECT system and enrolling in the benefit
plans they select. For plan designs, enrollment forms, agent contact information, and links to
insurance companies and their provider networks go to:
Cypress-Fairbanks I.S.D. Website
www.cfisd.net
Departments
Insurance
Open - "Your Benefit Station" website
If you do not have Internet access you may come by the Insurance Department at 10300 Jones
Road, Suite 136 and use their available kiosk machine for your enrollment. Their office hours are
7:30 – 4:30, Monday through Friday. Additionally, kiosk computers have been installed in every
district facility for use by all employees. Ask your building and/or department secretary where
they are located.
Accessing benefitsCONNECT OnLine Enrollment System
Review the benefit plan options and know your plan selections before accessing the
benefitsCONNECT system. Review the “Employee Guide for Online Benefit Enrollment” on
the Insurance Department webpage at www.cfisd.net before attempting to log in.
To access the system, type in the district’s web address: www.cfisd.net. From the CFISD home
page, go to Departments and select Insurance from the drop down menu. On the Insurance
Department’s web page select benefitsCONNECT On-line Enrollment System by clicking on
the box with that title, then click on the benefitsCONNECT icon.
Your Initial Login name: Your Username is the first six (6) letters of your last name, followed
by the first letter of your first name, followed by the last four (4) digits of your social security
number. If your last name does not contain six letters, example, John Doe, your Username is
doej + the last 4 digits of your social security number. (See page 4 of the Employee Guide for
Online Enrollment.)
Your initial Password is your social security number, with no dashes or spaces. If you need
assistance logging in contact the district’s HELP Desk at 281-897-4357, Monday through Friday,
7:30 a.m. to 4:30 p.m. With your first successful login to benefitsCONNECT you will be
instructed to change your password.
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To enroll in the benefits plans you have already chosen to participate in you will need:
 The names of each plan you wish to enroll in.
 For all dependents that you wish to enroll you will need their names, social
security numbers and dates of birth.
 For any life insurance designations you wish to make for Basic Life,
Supplemental Life and/or Disability Insurance you will need your beneficiaries’
names, social security numbers, addresses and phone numbers.
ENROLLMENT PROCEDURES
Cypress-Fairbanks Independent School District provides a group medical insurance plan which
allows several options from which employees may choose. The district provides at no cost to all
full-time and part-time employees a Basic Life Insurance Plan ($30,000 Life; $30,000 Accidental
Death and Dismemberment). Employees may select participation in one of five major medical
insurance plans (3 PPO plans, 2 HMO plans) provided by the Teacher Retirement System, TRSActiveCare, and administered by Blue Cross Blue Shield (BCBS) of Texas. The district pays a
portion of the cost for the participant's coverage; the employee pays the balance of the employee
coverage plus any additional dependent coverage through payroll deduction. Below are
instructions for enrollment.
Enrollment Deadline: ALL NEW EMPLOYEE ENROLLMENTS MUST BE COMPLETED
THROUGH THE benefitsCONNECT ONLINE ENROLLMENT SYSTEM NO LATER THAN
30 DAYS AFTER THE FIRST DAY OF PAID EMPLOYMENT.
Enrollment: NEW EMPLOYEES’ OPEN ELIGIBILITY PERIOD: After September 1,
2011, newly hired employees may choose their actively-at-work date (the day they start work) or
the first of the month following their actively-at-work date as the effective date of coverage. If
the online enrollment process is not completed within the enrollment deadline period, employees
will be denied a plan selection. Their next opportunity to enroll will be during the district's
Annual Enrollment Period for a September 1 effective date.
If you choose not to enroll in TRS-ActiveCare for either yourself and/or your eligible
dependents, you must waive the medical insurance plan on the benefitsCONNECT online
enrollment system AND indicate the reason you are waiving the coverage. Please keep in mind
that if you decline coverage, you will not be able to elect coverage during the year unless you
have a special enrollment event, such as a marriage, divorce, birth or adoption of a child, or loss
of other coverage.
 If the employee declined TRS-ActiveCare because of other group coverage and the
employee experiences a Special Enrollment Event due to loss of that other coverage,
BCBS will enroll them effective on the first of the month following the date other
coverage was lost.
 A preexisting condition exclusion will be applied for enrollees age 19 and older, pending
receipt of a Certificate of Credible Coverage (COCC) from the previous group health
plan.
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
If the employee did not decline TRS-ActiveCare as stated above and the employee
requests a Special Enrollment Event due to loss of that other coverage, BCBS will wait to
enroll them, pending receipt of a COCC from the previous group health plan. The COCC
must be provided within 45 days of the request. When approved, the employee’s
coverage will still be effective on the first of the month following the date the other
coverage was lost, but the employee will have to pay the retroactive month’s premium
and file for reimbursement of any medical or drug expenses they incurred while waiting
for a COCC.
Part-Time Employees: Part-time employees who work at least ten (10) hours a week are
eligible to participate in a TRS-ActiveCare Plan. Part-time employees working a minimum of 15
hours per week are eligible for all of the optional benefit plans offered. The district pays a
portion of the cost for the participant's coverage for employees who average a minimum of 15
hours per week; the employee pays the balance of the employee coverage plus any additional
dependent coverage through payroll deduction. A part-time employee working a minimum of
10, but less than 15 regularly scheduled hours per week is responsible for the total premium.
Part-time employees are also eligible to participate in the Health Savings Account (HSA), dental,
vision, accident, medical bridge, supplemental life, disability and cancer insurance plans. All
benefit premiums must be collectible from an employee's usual income. If an employee's gross
income is not sufficient to pay the cost of the benefit plans that have been selected, the
benefits will be reduced or canceled. Income MUST be sufficient to cover all premiums
through payroll deductions.
Termination of Insurance Coverage upon Termination of Employment:
All benefit
insurance plans the employee is enrolled in will be terminated on the last day of the month of the
employee’s last day of paid employment (i.e. If an employee terminates employment on
November 13, all coverage will terminate on November 30.).
Texas Legislature H.B 973 of 2007 entitles an employee of the district who resigns or retires
after the last day of the instructional year to continue their major medical insurance through the
end of the medical insurance plan year, August 31. Many employees resigning during the
summer are paid only through June or July. The additional premiums needed to provide the
added August coverage will be deducted from the resigning employees’ final paychecks, unless
the resigning employee provides a written notice to the Insurance Department declining the
extended coverage beyond the date of their final paycheck. COBRA notices and Certificates of
Coverage will be automatically mailed to the resigning employees in mid-August.
Prospective TRS retirees are advised to consult with TRS about enrollment eligibility if they are
planning to enroll in the TRS-Care medical plan upon their retirement.
Dependent Coverage: Coverage for dependents is available; their coverage may be selected at
the time of the employee's initial enrollment. Adding dependent coverage after the first thirtyone (31) days of employment is contingent on IRS code Section 125C regulations and "Special
Enrollment Events" as outlined below.
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Eligible dependents include:
 your spouse (including a common law spouse)
 a child under the age of 26, such as:
o a natural or adopted child
o an adopted child or a child who is lawfully placed for legal adoption
o a stepchild
o a foster child
o a child under the legal guardianship of the employee
 “any other child” under the age of 26 (unmarried) in a regular parent-child relationship
with the employee meeting all four of the following requirements:
o the child’s primary residence is the household of the employee;
o the employee provides at least 50% of the child’s support;
o neither of the child’s natural parents resides in that household; and
o the employee has the legal right to make decisions regarding the child’s medical
care
 a grandchild under age 26 whose primary residence is the household of the employee and
who is a dependent of the employee for federal income tax purposes for the reporting
year in which coverage of the grandchild is in effect
 an unmarried child of a covered employee, age 26 or over, may be eligible for dependent
coverage, provided that the child is either mentally or physically incapacitated to such an
extent to be dependent on the employee on a regular basis as determined by TRS, and
meets other requirements as determined by TRS.
TRS-ActiveCare automatically provides coverage for a newborn child of a covered employee
for the first 31 days after the date of birth. To add coverage for the newborn, you must sign and
submit an Enrollment Application and Change Form to the District’s Insurance
Department within 60 days after the date of birth. However, you have up to one year after
the newborn’s date of birth to add the newborn to coverage if you have “employee and family”
or “employee and child(ren)” coverage with TRS-ActiveCare at the time of the newborn’s birth
and at enrollment. The effective date of coverage is the date of birth. If the application is
submitted after the enrollment period for the newborn child, the request to add coverage will be
denied – even if there would be no change in premium.
A new spouse has an open eligibility period for thirty-one (31) days from the date of marriage to
be added as a dependent on the insurance plan. Proof of marriage is required. Coverage is
retroactive to the first of the month following the date of the marriage. Beyond the thirty-one
(31) day eligibility period, the spouse's addition is restricted by IRS code 125C regulations and
"Special Enrollment Events" as outlined below.
Special Enrollment Events: The Health Insurance Portability and Accountability Act of 1996
(HIPAA), gives you and your family special health insurance enrollment rights. In addition to
making mid-year changes because of family status changes described above, if you are declining
enrollment for yourself or your dependents (including your spouse) because of other health
insurance coverage, you may in the future be able to enroll yourself and/or your dependents in a
district medical plan, provided that you request enrollment within thirty-one (31) days after your
other coverage ends. This special enrollment right generally is available only if the other
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coverage is lost because it is no longer available (and not lost because of failure to pay for it or
for cause, such as making a fraudulent claim). You are not required to elect COBRA coverage in
order to have a special enrollment right; however, if you do elect COBRA coverage, you must
continue it for the entire period it is available to you in order to preserve these special enrollment
rights. In addition, if you acquire a new dependent as a result of marriage, birth, adoption, or
placement for adoption, you may be able to enroll yourself and your new dependents (including
your spouse), provided that you request enrollment within thirty-one (31) days after the
marriage, birth, adoption, or placement for adoption. Depending on the event, the new coverage
will be effective retroactively to the qualifying event date or the first of the month following the
event date, whichever is appropriate. Note: You and your dependents will not have to show
evidence of good health at the time of enrollment.
Payroll Deductions: One half of the total monthly premiums for all employee benefits selected
(medical, HSA, dental, vision, disability, supplemental life, and cancer insurance) is deducted
each pay period. If an employee's gross income is not sufficient to pay the cost of the benefit
plans that have been selected, the benefits will be reduced or canceled.
Note: Some employees (i.e., food service personnel, eleven-month custodians, bus drivers,
etc.) do not receive paychecks year round. Employees who do not receive twenty-four (24)
checks per year will have additional Pre-Paid Insurance Premium (PIP) deductions for a
portion of their expected summer premiums deducted from their paychecks from October
through June.
Pre-Existing Condition Limitations: Pre-Existing Condition Limitations: Pre-existing
condition exclusions do not apply to employees that initially enroll when the district/entity
begins participating in TRS-ActiveCare, to new hires who enroll within 31 days after their
actively-at-work date, to HMO enrollees (limited by zip code), or to any individual under the age
of 19. Exception: If you were covered by TRS-ActiveCare at any point in time since the
program’s inception in 2002, and have been hired by a different participating district/entity (or
rehired by the same participating district/entity), pre-existing limitation exclusions may apply.
Health/Pharmacy/Dental/Vision Identification Cards: All medical insurance identification
cards, pharmacy cards, dental and vision insurance identification cards are mailed to the
employee participant's home address directly from the insurance company. New employees
should receive their identification cards within thirty (30) days of their plan enrollment. Special
Note: If you change your address, please notify the district’s Insurance Department or go
online to the Employee Access Center and update your personal information. Our
personnel database is used to transmit participants’ eligibility and address information to
the insurance companies. An employee may order additional medical, pharmacy, dental and
vision identification cards through their plan's Customer Service number or on their websites.
Claims: Claim forms for the TRS-ActiveCare plans and other voluntary plans offered by the
district are available on the CFISD Insurance Department webpage link for “Your Benefit
Station.”
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Insurance Information: The district's Insurance Department staff is available to assist you
concerning your insurance or benefit coverage questions and concerns. The Insurance
Department is located in the Instructional Support Center (North), 10300 Jones Rd., in Suite 136;
phone, (281) 897-3882. Additional assistance with your plan selections may be received by
contacting the following companies directly or by visiting the Insurance Department website.
The website has links to each health plan administrator. You can also locate a network physician
or other network healthcare provider through the website links.
Health Insurance Plans – Information also available on Cypress-Fairbanks ISD website,
www.cfisd.net
Benefit
Medical
Provider
TRSActiveCare
Plans 1-HD and
Plans 2,&3
Scott & White
FirstCare
Prescription Drug
Express Scripts
Assurant
Heritage
Dental
Vision
Disability
Basic Employee
Life and AD&D
Insurance
Optional Employee
Life and Insurance
Cancer and Other
Specified Disease
Insurance
Long Term Care
Insurance
MS of A DentAll
QCD of
America
Guardian
Assurant
Employee
Benefits
Sun Life
Assurance
Company of
Canada
Sun Life
Assurance
Company of
Canada
Humana
Genworth Life
Contact
Customer
Service
Customer
Service
Customer
Service
Customer
Service
Ed Station &
Audrey Ayers
Ed Station &
Audrey Ayers
Wes Ryan
Phone
Number
(866) 3555999
Website or Email
www.trs.state.tx.us/trs-activecare or
www.bcbstx.com/trs
Member
Services
Reginald
Lillie
Ed Station &
Audrey Ayers
(800) 3217947
(800) 8844901
(866) 3555999
(281) 3339792
(281) 3339792
(281) 8945080
(800) 2290304 ext 20
(281) 2139663
(281) 3339792
Christy
Cortez
(281) 8104911
[email protected]
Christy
Cortez
(281) 8104911
[email protected]
Lou Moore
(281) 3801488
[email protected]
Customer
Service
(866) 6591970
96
www.trs.state.tx.us/trs-activecare or
www.express-scripts.com
[email protected] or
[email protected]
[email protected] or
[email protected]
[email protected]
www.qcdofamerica.com
[email protected]
[email protected] or
[email protected]
PLAN OPTIONS & RATES
DISTRICT PROVIDED BENEFITS
Premium Only Plan (POP), as defined under section 125C of the Internal Revenue Code
Participation in the plan provides the employee the opportunity to purchase most employee
benefits offered by the district with pre-tax dollars. Payroll deductions for the medical, dental,
vision, and cancer and dread disease plans are subtracted from the total employee’s gross income
before the federal withholding tax is calculated. This reduces the total taxable portion of the
employee’s salary, resulting in lower tax withholding, and thereby increasing the employee’s
take-home pay. Although the resulting “pre-tax” savings are a benefit to most, the plan does
impose some restrictions. Employees are restricted from making any changes in their benefit
selections until the plans’ anniversary dates (September 1); unless they experience a qualified
change in their family’s status due to a spouse losing or gaining employment, addition or loss of
a dependent, a divorce or marriage, etc. Documentation of the “change of status event” must be
received in the Insurance Department within 31 days of the qualifying change of status’ event
date. The new coverage will be effective retroactively to the qualifying event date or the first of
the month following the qualifying event date, whichever is appropriate for the qualifying event.
Plan Year: September 1 through August 31.
Basic Life Insurance & AD&D
A district-paid benefit, underwritten by Sun Life Assurance Company of Canada, available to all
qualified full-time and part-time employees. The benefit is effective the first day of paid
employment. Benefit: $30,000.00 life insurance with an additional $30,000.00 accidental death
and dismemberment (AD&D) insurance.
Beneficiary designation is made on the
benefitsCONNECT online enrollment system.
Information about Supplemental Life
insurance, available for up to $250,000 is under Optional Employee-Paid Benefits below.
Group Medical Insurance Plans
The district’s major medical insurance plans are available through TRS-ActiveCare, a selfinsured program available to all Texas public school employees through a legislative mandate to
the Texas Teacher Retirement System of Texas (TRS). The plans are administered by Blue
Cross Blue Shield of Texas. If you live in one of the HMO service areas, you may also be
eligible to participate in one of their HMO offerings.
Employee Enrollment - for all employees working a minimum of 10 hours a week. TRS
retirees, higher education employees, and state employees may not be covered as employees of a
participating district. He or she can be covered as a dependent of an eligible employee. See the
TRS-Active Care Enrollment Guide, page 15.
Declining Medical Coverage: New CFISD employees that do not wish to enroll in the TRSActiveCare medical insurance plan MUST formally decline coverage for themselves and their
dependents (spouse and children under the age of 26). To decline, you must “waive” the medical
insurance plan on the benefitsCONNECT online enrollment system AND indicate the reason
you are waiving the coverage.
97
Effective Date: After September 1, 2011, the employee’s choice of his or her first day of paid
employment, or the first day of the month following the first day of paid employment. Premium
is billed for the full month in which coverage begins.
Dependent Enrollment Eligibility Period: First 31 days of employment
Eligibility: All permanent full-time (35 hours a week) and part-time (10 hours a week minimum)
employees
Prescription Drug Benefit: Administered by Express Scripts.
Anniversary Date: September 1 of each year
Annual Renewal Period: Summer Annual Enrollment Period prior to plan's anniversary date.
Following is a brief summary of each plan. For more comprehensive information about the
district's group medical insurance plans see the Medical Plan Summaries at the Cy-Fair ISD
Insurance Department webpage at www.cfisd.net.
98
2013 – 2014 TRS-ActiveCare Plan Highlights
Effective September 1, 2013 through August 31, 2014
Network Level of Benefits*
ActiveCare 1-HD
Deductible
(per plan year)
ActiveCare 2
ActiveCare 3
$2,400 employee only
$4,800 employee and spouse; employee
$1,000 individual
$3,000 family
$300 individual
$900 family
and child(ren); employee and family
Out-of-Pocket Maximum
(per plan year; does not include
deductible/copays)
$3,850 employee only
$4,200 employee and spouse; employee
$4,000 individual
$8,000 family
$1,000 per individual
and child(ren); employee and family
Coinsurance
Plan pays (up to allowable amount)
Participant pays (after deductible)
80%
20%
80%
20%
80%
20%
Office Visit Copay
Participant pays
Preventive Care
See reverse side for a list of covered services
20% after
deductible
Plan pays 100%
$30 for primary
$50 for specialist
Plan pays 100%
$20 for primary
$30 for specialist
Plan pays 100%
High-tech Radiology
(CT scan, MRI, nuclear medicine)
Participant pays
20% after deductible
$100 copay, plus
20% after deductible
$100 copay, plus
20% after deductible
Inpatient Hospital (preauthorization required)
(facility charges)
Participant pays
20% after deductible
Emergency Room
Participant pays
20% after deductible
Outpatient Surgery
Participant pays
20% after deductible
$150 copay per day, plus
20% after deductible
($750 maximum copay per
admission; $2,250 maximum
copay per plan year)
$150 copay plus 20% after
deductible (copay waived if
admitted)
$150 copay per visit plus
20% after deductible
$150 copay per day, plus
20% after deductible
($750 maximum copay per
admission; $2,250 maximum
copay per plan year)
$150 copay plus 20% after
deductible (copay waived if
admitted)
$150 copay per visit plus
20% after deductible
Prescription Drugs
Drug Deductible (per plan year)
Subject to plan year deductible
$75 per person
Retail Short-Term (up to a 31-day supply)
• Generic Copay
• Brand Copay (preferred list)
• Brand Copay (non-preferred list)
Participant pays 20%
after deductible
$0 for generic drugs
$200 per person for brand-name drugs
Participant pays
$20
$40**
$65**
Retail Maintenance (after second fill;
up to a 31-day supply)
• Generic Copay
• Brand Copay (preferred list)
• Brand Copay (non-preferred list)
Participant pays 20%
after deductible
Participant pays
Participant pays
$25
$50**
$80**
$20
$45**
$75**
Mail Order and Retail-Plus
(up to a 90-day supply)
• Generic Copay
• Brand Copay (preferred list)
• Brand Copay (non-preferred list)
Participant pays 20%
after deductible
Participant pays
$45
$105**
$180**
Participant pays
$45
$105**
$180**
Specialty Drugs
Participant pays 20%
after deductible
$200 per fill
$200 per fill
Monthly Premium Cost
Employee Only
Employee and Spouse
Employee and Child(ren)
Employee and Family
$325
$794
$572
$1,060
$529
$1,203
$841
$1,323
$796
$1,810
$1,269
$1,990
A specialist is any physician other than family practitioner, internist, OB/GYN or pediatrician.
* Illustrates benefits when network providers are used. Non-network benefits are also available; see Enrollment Guide
for more information. Non-contracting providers may bill for amounts exceeding the allowable amount for covered
services. Participants will be responsible for this balance bill amount, which may be considerable.
**If the patient obtains a brand-name drug when a generic equivalent is available, the patient will be responsible for
the generic copayment plus the cost difference between the brand-name drug and the generic drug.
BlueCross BlueShield of Texas
Participant pays
$15
$35**
$60**
TRS-ActiveCare 1 to be discontinued
effective September 1, 2013
The Teacher Retirement System of Texas (TRS)
regularly reviews the TRS-ActiveCare plan
options to ensure the plans meet the health
care needs of public school employees and
their families. Based on this review, TRS will
eliminate the ActiveCare 1 option for the
2013-2014 plan year.
TRS-ActiveCare PPO Plans – Preventive Care
Network Benefits
Preventive Care Services
When Using Network Providers
(Provider must bill services as “preventive care”)
ActiveCare 1-HD
ActiveCare 2
ActiveCare 3
Plan pays 100%
(deductible waived)
Plan pays 100%
(deductible waived;
no copay required)
Plan pays 100%
(deductible waived;
no copay required)
Evidence−based items or services that have in effect a rating of
“A” or “B” in the current recommendations of the United States
Preventive Services Task Force (USPSTF)
Immunizations recommended by the Advisory Committee on
Immunization Practices of the Centers for Disease Control and
Prevention (CDC) with respect to the individual involved
Evidence−informed preventive care and screenings provided
for in the comprehensive guidelines supported by the Health
Resources and Services Administration (HRSA) for infants,
children, and adolescents. Additional preventive care and
screenings for women, not described above, as provided for in
comprehensive guidelines supported by the HRSA.
Evidenced-informed preventive care and screenings provided
for in the comprehensive guidelines supported by the HRSA for
infants, children, and adolescents; and
Additional preventive care and screenings for women, not
described above, as provided for in comprehensive guidelines
supported by the HRSA.
For purposes of this benefit, the current recommendations
of the USPSTF regarding breast cancer screening and
mammography and prevention will be considered the most
current (other than those issued in or around November 2009).
The preventive care services described above may change as
USPSTF, CDC and HRSA guidelines are modified.
Examples of covered services included are routine annual
physicals (one per year); immunizations; well-child care;
breastfeeding support, services and supplies; cancer screening
mammograms; bone density test; screening for prostate cancer
and colorectal cancer (including routine colonoscopies);
smoking cessation counseling services and healthy diet
counseling; and obesity screening/counseling.
Examples of covered services for women with reproductive
capacity are female sterilization procedures and specified FDAapproved contraception methods with a written prescription by
a health care practitioner, including cervical caps, diaphragms,
implantable contraceptives, intra-uterine devices, injectables,
transdermal contraceptives and vaginal contraceptive devices.
Prescription contraceptives for women are covered under
the pharmacy benefits administered by Express Scripts. To
determine if a specific contraceptive drug or device is included
in this benefit, contact Customer Service at 1-866-355-5999.
The list may change as FDA guidelines are modified.
Annual Vision Examination
(one per plan year)
After deductible,
plan pays 80%;
patient pays 20%
$30 copay for primary
$50 copay for specialist
$20 copay for primary
$30 copay for specialist
Annual Hearing Examination
After deductible,
plan pays 80%;
patient pays 20%
$30 copay for primary
$50 copay for specialist
$20 copay for primary
$30 copay for specialist
Note: Covered services under this benefit must be billed by the provider as “preventive care.” If you receive preventive services from a non-network
provider, you will be responsible for any applicable deductible and coinsurance.
TRS-ActiveCare is administered by Blue Cross and Blue Shield of Texas, a Division of Health Care Service Corporation,
a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association.
Blue Cross and Blue Shield of Texas provides claims payment services only and does not assume any financial risk or obligation with respect to claims.
Prescription drug benefits are administered by Express Scripts, Inc. Copyright © 2013 Blue Cross and Blue Shield of Texas
49706.0313
HSA (HEALTH SAVINGS ACCOUNT)
If you enroll in the TRS-ActiveCare 1-HD medical plan, you can use a Health Savings Account
(HSA) to pay for health care expenses with pre-tax dollars. A HSA is a savings account that
allows you to tax-defer a portion of your income to pay for health care expenses. With a HSA
you are in control. The account belongs to you, not CFISD. So, you decide whether to use the
money now or roll it over to pay for health care expenses in the future. And, the money in your
account can be invested, earning you income on your savings.





Your contributions to a HSA are pre-tax, meaning you don’t pay federal income tax on
the money you contribute. That can save you 20% or more on eligible medical expenses.
You contribute through payroll deduction. The maximum contribution for calendar year
2013 is $3,250 for an individual, or $6,250 per family. The maximum contribution for
calendar year 2014 is $3,300 for an individual, or $6,550 per family. Employees over 55
may contribute an additional $1,000 per year.
The account can not be overdrawn. Only those funds on deposit are available to pay
expenses.
Earnings on your investment in a HSA are tax free.
Withdrawals are tax free unless you use money from your HSA for something other than
eligible medical expenses. If you use the money for expenses other than medical
expenses, you’ll have to pay federal income taxes and a 20% penalty tax. These rules
don’t apply past the age of 65.
For additional rules see IRS Publication 969 at www.irs.gov.
For details about the HSA, log on to the JP Morgan Chase website at www.chase.com/hsa.
OPTIONAL EMPLOYEE-PAID BENEFITS
The following additional benefits are available to qualified Cypress-Fairbanks I.S.D. employees.
They have been selected after a review of several programs available for the variety of services
offered, financial rating, cost to employees, and management philosophy. These plans are made
available to employees at group rates to be paid through payroll deductions. Please read the
materials and investigate the programs carefully before you decide to join. These are private
business operations and the district assumes no responsibility nor can it guarantee the plans'
performance. The final selection to participate in any of these optional benefit plans is the sole
responsibility of the employee.
Supplemental Optional Life
Available to all full-time and part-time employees covered by the district provided Basic Life
Insurance benefit. Coverage is available in addition to the district paid $30,000 Life and AD&D
benefit for up to $250,000.
Underwritten by: Sun Life Assurance Company of Canada
Agent: Christy Cortez, Account Manager
281-810.-4911 or email [email protected]
101
Effective Date: First day of the month following the first day of paid employment, or the date
approved by the insurance company, if you enroll after your initial eligibility period, whichever
is later.
Enrollment Eligibility Period: First 31 days of employment.
Annual Enrollment Period: Summer
Anniversary Date: September 1 of each year
Forms Required: Evidence of Insurability for coverage greater than $85,000.
Additional Highlights of the Plan:
 Monthly Rates by Payroll Deduction - determined by age as of September 1
 Guarantee Issue up to $190,000 (no health questions to answer) for those enrolled
within 30 days of their initial eligibility date. Late entrants, those applying for coverage
after their initial 31 day eligibility period and during future Annual Enrollment Periods,
must complete an Evidence of Insurability (EOI), a health questionnaire, and be approved
for the coverage by the insurance company.
 Conversion and Portability Privileges are available if employment is terminated or
eligibility ends for any reason.
 Accelerated Death Benefit of up to 50%, to a maximum of $100,000, is available for the
terminally ill employee with a life expectancy of 12 months or less.
 Waiver of Premium – The benefit continues with no additional premium if the insured
becomes totally disabled. The term of the continued coverage is based on the age of the
employee at the time the disability commences.
 Rate guarantee. The rates below are guaranteed through August 31, 2016.
Premium rate increases resulting from aging are effective September 1 of each year.
Coverage greater than $190,000 will require the employee to submit an Evidence of
Insurability (EOI) form. The EOI questionnaire will have to be approved by the
insurance company. Because the EOI form contains the applicant's personal and private
health information the form needs to be printed from the benefitsCONNECT and mailed
to Kainos-Partners, Inc., 16545 Village Drive, Building B, Jersey Village, TX 77040.
DO NOT SEND THE EOI FORM TO THE INSURANCE DEPARTMENT.
Supplemental Life Insurance Monthly Premium Rates
All Optional Life Insurance Premiums are Deducted After-Tax
EMPLOYEE OPTIONAL LIFE INSURANCE PREMIUM RATES (No AD&D)
$ Amount
10,000
AmountEMP
20,000
Age
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
110,000
<35
.35
.70
1.05
1.40
1.75
2.10
2.45
2.80
3.15
3.50
3.85
35-39
0.42
0.84
1.26
1.68
2.10
2.52
2.94
3.36
3.78
4.20
4.62
40-44
0.85
1.70
2.55
3.40
4.25
5.10
5.95
6.80
7.65
8.50
9.35
45-49
1.19
2.38
3.57
4.76
5.95
7.14
8.33
9.52
10.71
11.90
13.09
102
50-54
1.96
3.92
5.88
7.84
9.80
11.76
13.72
15.68
17.64
19.60
21.56
55-59
2.98
5.96
8.94
11.92
14.90
17.88
20.86
23.84
26.82
29.80
32.78
60-64
5.20
10.40
15.60
20.80
26.00
31.20
36.40
41.60
46.80
52.00
57.20
65-69
9.97
19.94
29.91
39.88
49.85
59.82
69.79
79.76
89.73
99.70
109.67
70+
16.02
32.04
48.06
64.08
80.10
96.12
112.14
128.16
144.18
160.20
176.22
120,000
130,000
140,000
150,000
160,000
170,000
180,000
190,000
4.20
4.55
4.90
5.25
5.60
5.95
6.30
6.65
5.04
5.46
5.88
6.30
6.72
7.14
7.56
7.98
10.20
11.05
11.90
12.75
13.60
14.45
15.30
16.15
14.28
15.47
16.66
17.85
19.04
20.23
21.42
22.61
23.52
25.48
27.44
29.40
31.36
33.32
35.28
37.24
35.76
38.74
41.72
44.70
47.68
50.66
53.64
56.62
62.40
67.60
72.80
78.00
83.20
88.40
93.60
98.80
119.64
129.61
139.58
149.55
159.52
169.49
179.46
189.43
192.24
208.26
224.28
240.30
256.32
272.34
288.36
304.38
199.40
209.37
219.34
229.31
239.28
249.25
320.40
336.42
352.44
368.46
384.48
400.50
Guarantee Issue for Employees to $190,000 with no health questions to answer
200,000
210,000
220,000
230,000
240,000
250,000
7.00
7.35
7.70
8.05
8.40
8.75
8.40
8.82
9.24
9.66
10.08
10.50
17.00
17.85
18.70
19.55
20.40
21.25
23.80
24.99
26.18
27.37
28.56
29.75
39.20
41.16
43.12
45.08
47.04
49.00
59.60
62.58
65.56
68.54
71.52
74.50
104.00
109.20
114.40
119.60
124.80
130.00
SPOUSE RATES ARE DETERMINED BY THE AGE OF THE EMPLOYEE (No AD&D)
SPOUSE’S ARE ELIGIBLE TO PURCHASE UP TO $125,000 OPTIONAL LIFE INSURANCE
$ Amount
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
<35
0.18
0.35
0.53
0.70
0.88
1.05
1.23
1.40
1.58
1.75
35-39
0.21
0.42
0.63
0.84
1.05
1.26
1.47
1.68
1.89
2.10
40-44
0.43
0.85
1.28
1.70
2.13
2.55
2.98
3.40
3.83
4.25
45-49
0.60
1.19
1.79
2.38
2.98
3.57
4.17
4.76
5.36
5.95
50-54
0.98
1.96
2.94
3.92
4.90
5.88
6.86
7.84
8.82
9.80
55-59
1.49
2.98
4.47
5.96
7.45
8.94
10.43
11.92
13.41
14.90
60-64
2.60
5.20
7.80
10.40
13.00
15.60
18.20
20.80
23.40
26.00
65-69
4.99
9.97
14.96
19.94
24.93
29.91
34.90
39.88
44.87
49.85
70+
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
54.84
59.82
64.81
69.79
74.78
79.76
84.75
89.73
94.72
99.70
104.69
109.67
114.66
119.64
124.63
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Guarantee Issue for Spouse to $50,000 with no health questions to answer
55,000
60,000
65,000
70,000
75,000
80,000
85,000
90,000
95,000
100,000
105,000
110,000
115,000
120,000
125,000
1.93
2.10
2.28
2.45
2.63
2.80
2.98
3.15
3.33
3.50
3.68
3.85
4.03
4.20
4.38
2.31
2.52
2.73
2.94
3.15
3.36
3.57
3.78
3.99
4.20
4.41
4.62
4.83
5.04
5.25
4.68
5.10
5.53
5.95
6.38
6.80
7.23
7.65
8.08
8.50
8.93
9.35
9.78
10.20
10.63
6.55
7.14
7.74
8.33
8.93
9.52
10.12
10.71
11.31
11.90
12.50
13.09
13.69
14.28
14.88
10.78
11.76
12.74
13.72
14.70
15.68
16.66
17.64
18.62
19.60
20.58
21.56
22.54
23.52
24.50
16.39
17.88
19.37
20.86
22.35
23.84
25.33
26.82
28.31
29.80
31.29
32.78
34.27
35.76
37.25
28.60
31.20
33.80
36.40
39.00
41.60
44.20
46.80
49.40
52.00
54.60
57.20
59.80
62.40
65.00
CHILD Optional Monthly Premium
Child Optional Life insurance is contingent upon a minimum election of $10,000 Optional Life for the Employee
10,000
2.02
Single Monthly premium regardless of the number of eligible children.
103
Disability Insurance
Provides insurance protection for your paycheck in the event you become disabled and unable to
work. Disability due to pregnancy or complications of pregnancy are covered on the same
basis as a sickness. Benefits may be purchased for up to 66 2/3% of your monthly earnings, to a
maximum monthly benefit of $7,500. Guaranteed issue at the time of initial eligibility (subject
to a 12 month pre-existing condition exclusion). Rates are dependent on benefit level, waiting
period, and plan selections. Optional employee-paid benefit available to all employees working
15 or more hours a week.
Underwritten by: Assurant Employee Benefits
Agents: Ed Station, phone: (281) 333-9792; e-mail: [email protected]
Audrey Ayers, phone: (281) 333-9792; e-mail: [email protected]
Effective Date: First day of the month following the first day of paid employment, or the first of
the month following your completion of the online enrollment process, whichever is later.
Enrollment Eligibility Period: First 31 days of employment or subsequent annual enrollment
periods.
Guarantee Issued (no health questions to answer) for those enrolled within 30 days of their
initial eligibility date.
Pre-existing Condition Limitation: The plan will not cover any disability that begins in the first
12 months after your effective date of coverage that is caused by, contributed to by, or resulting
from a pre-existing condition. Pre-existing condition means a condition for which you received
medical treatment, consultation, care or services including diagnostic measures, or took
prescribed drugs or medicines in the 3 months just prior to your effective date of coverage; and
the disability begins in the first 12 months after your effective date of coverage. CAUTION:
If you think you are or will be pregnant on your effective date of coverage know that this preexisting condition limitation may exclude benefits for this pregnancy.
Annual Enrollment Period: Summer
Anniversary Date: September 1 of each year
Disability Plan Options and Monthly Rates by Payroll Deduction
Plan A (Pays to age 65 for both injury and illness disability)
$5.56 - $316.26
Plan B (Pays to age 65 for injury disability; pays for 5 years for illness disability) $4.98 $281.90
Elimination Periods (waiting periods) Available: 0 Day Accident/7 Day Illness; 14 Day
Accident/14 Day Illness; 30 Day Accident/30 Day Illness. - On the first day of inpatient
hospital confinement, the remainder of the elimination period will be waived.
SPECIAL NOTE: The Human Resources Department must have entered your annual
salary into the system before you will be able to select a monthly disability benefit at the
time of your enrollment. If you have trouble enrolling or selecting a benefit level please call
the Insurance Department at 281-897-3882.
Cancer & Specified Disease Insurance
Optional employee-paid benefit available to all Cypress-Fairbanks ISD employees. The cancer
plan pays cash benefits directly to the covered member when services are received for treatment
of cancer or other diseases specifically covered by the policy. The plan includes an annual
Wellness Benefit payable up to $100 for cancer screening tests such as mammogram, Pap
test, chest X-ray, prostate screen, etc. The policy pays in addition to and without regard to any
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major medical insurance the employee may have. Coverage is available for dependents.
Employees having a family history of cancer or a personal life-style risk (smoking or other
exposure) might want to consider this policy. The policy does require that the applicant be
approved by medical underwriting after answering a few medical questions on the application.
The application must be printed from the benefitsConnect online enrollment system. Since the
application has personal and private health information DO NOT SEND THE APPLICATION
TO THE INSURANCE DEPARTMENT. Mail the application to Bay Bridge Administrators,
LLC, Attn: Underwriting, P.O. Box 161690, Austin, TX 78716.
Underwritten by: Humana Insurance Company
Agent: Lou Moore, phone: (281) 380-1488; e-mail: [email protected]
Effective Date: First day of the month following insurance company approval of application.
Enrollment Eligibility Period: First 31 days of employment or subsequent annual enrollment
periods.
Annual Enrollment Period: Mid-April through mid-May
Anniversary Date: September 1 of each year
Cancer & Dread Disease Plan Monthly Rates by Payroll Deduction“Age Rated”: premiums Dependent on benefit plan and options selected.
$9.47- 118.39
“Age Rated” explanation: Premiums for this policy are calculated at the employee’s age as of
the date of the initial effective date of the policy coverage. You lock in your age classification
for the life of your policy. The premiums for this policy and rider, if selected, may change, but
will not change because you attain the next premium rate age classification.
Dental Plans
Assurant Indemnity Dental Plan with Vision Discounts
Optional employee-paid benefit available to all employees working 15 or more hours a week.
Administered by: Assurant Benefits Insurance Co.
Plan Type: Dental insurance plan allowing freedom to choose your own dental providers;
Optional Preferred Provider Organization (PPO) through Dental Health Alliance (DHA) if
member wishes to utilize the provider network. Maximum plan year (September 1 – August 31)
benefit is $1,750 per plan year, deductible for Type II and III services is $50.
Co-Insurance Percentage:
Type I (Preventive Dental Services) = 100% No waiting period for services
Type II (Basic Restorative Services) = 80% No waiting period for services
Type III (Major Dental Services) = 50% May require 6-24 months waiting period
Type IV (Orthodontic Dental Services for children under age 19) = 50%; Requires 24
month waiting period
Vision Benefits: Service discounts offered by VSP Access Plan.
Agent: Ed Station, phone: (281) 333-9792; e-mail: [email protected]
Audrey Ayers, phone: (281) 333-9792; e-mail: [email protected]
Effective Date: First day of the month following the first day of paid employment.
Enrollment Eligibility Period: First 31 days of employment or subsequent annual enrollment
periods.
Annual Open Enrollment Period: Mid-April through mid-May
Anniversary Date: September 1 of each year
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Current Monthly Rates by Payroll Deduction
Employee Only
Employee + 1 Dependent (1 child or a spouse)
Employee + Family (2 or more dependents)
$ 35.00
74.34
105.12
Prepaid Heritage DHMO Dental Plan with Vision Discounts
Optional employee-paid benefit available to all employees working 15 or more hours a week.
Underwritten by: United Dental Care of Texas, an Assurant/Fortis Benefits Company
Plan Type: Pre-Paid dental plan with co-payment schedule for services received from network
dental providers.
Vision Benefits: Service discounts offered by VSP Access Plan.
Agent: Ed Station, phone: (281) 333-9792; e-mail: [email protected]
Audrey Ayers, phone: (281) 333-9792; e-mail: [email protected]
Effective Date: First day of the month following the first day of paid employment.
Enrollment Eligibility Period: First 31 days of employment or subsequent annual enrollment
periods.
Annual Open Enrollment Period: Mid-April through mid-May
Anniversary Date: September 1 of each year
Current Monthly Rates by Payroll Deduction
Employee Only
Employee + 1 Dependent (1 child or a spouse)
Employee + Family (2 or more dependents)
$12.08
$19.54
$29.92
MSofA Dent-All with Vision Discounts
Optional employee-paid benefit available to all Cypress-Fairbanks ISD employees.
Provided by: MSofA Dent-All Plan, Inc.
Agent: Wes Ryan, phone: (281) 894-5080; e-mail: [email protected]
Plan Type: Discount plan offering discounted fee schedule for services received from
participating providers.
Vision Benefits: Service discounts offered by Coast to Coast Vision Plan providers.
Effective Date: First day of the month following the first day of paid employment.
Enrollment Eligibility Period: First 31 days of employment or subsequent annual enrollment
periods.
Annual Open Enrollment Period: Mid-April through mid-May
Anniversary Date: September 1 of each year
Current Monthly Membership Fees by Payroll Deduction
Plan A Employee & Dependents (Dental, Vision & Neighborhood Pharmacy) $10.00
Plan B Employee & Dependents (Dental & Vision)
5.00
Plan C Employee & Dependents (Vision & Neighborhood Pharmacy)
5.00
QCD of America Dental & Vision Plan
Optional employee-paid benefit available to all Cypress-Fairbanks ISD employees.
Provided by: QCD of America, phone: (800) 229-0304; www.QCDofAmerica.com
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Plan Type: Scheduled plan offering scheduled fees for services received from participating
providers.
Vision Benefits: Service discounts offered by Eye Care Centers of America, Inc. (i.e.,
Eyemasters)
Effective Date: First day of the month following the first day of paid employment.
Enrollment Eligibility Period: First 31 days of employment or subsequent annual enrollment
periods.
Annual Open Enrollment Period: Mid-April through mid-May
Anniversary Date: September 1 of each year
Current Monthly Membership Fees by Payroll Deduction
Employee Only
Employee + 1 Dependent (1 child or a spouse)
Employee + Family (2 or more dependents)
No Charge
$6.00
$9.00
Vision Insurance
Optional employee-paid benefit available to all Cypress-Fairbanks ISD employees.
Provided by: Guardian VSP Vision
Agent: Reginald Lille, phone: (281) 213-9663; email: [email protected]
Vision Benefits: Provides vision coverage for regular eye exams, lenses and frames.
Effective Date: First day of the month following the first day of paid employment.
Enrollment Eligibility Period: First 31 days of employment or subsequent annual enrollment
periods.
Annual Open Enrollment Period: Mid-April through mid-May
Anniversary Date: September 1 of each year
PRE-EXISTING CONDITION LIMITATIONS AND
HEALTH PLAN COVERAGE CERTIFICATIONS
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) may affect your
health and/or dental coverage if you are enrolled or become eligible to enroll in health/dental
coverage that excludes coverage for pre-existing medical conditions.
An important protection of the Act is portability. Portability means that once you obtain
coverage through a group health plan, you will be able to use evidence of that insurance to
reduce or eliminate any pre-existing medical condition exclusion period that might otherwise
have been imposed on you if you move to another group health plan. You are entitled to a
certificate from your prior plan or issuer that will show evidence of your prior health coverage,
and to request a certificate if one has not been provided to you. This Plan will assist you in
obtaining a certificate from any prior plan, if necessary.
Pre-Existing Condition Limitations: Pre-Existing Condition Limitations: Pre-existing
condition exclusions do not apply to employees that initially enroll when the district/entity
begins participating in TRS-ActiveCare, to new hires who enroll within 31 days after their
actively-at-work date, to HMO enrollees (limited by zip code), or to any individual under the age
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of 19. Exception: If you were covered by TRS-ActiveCare at any point in time since the
program’s inception in 2002, and have been hired by a different participating district/entity (or
rehired by same participating district/entity), pre-existing limitation exclusions may apply.
Health Plan Coverage Certifications: Every Cypress-Fairbanks employee and his or her
dependent that loses coverage under a Cypress-Fairbanks ISD health plan will automatically be
mailed a Certificate of Coverage along with their COBRA notification.
PREMIUM ONLY PLAN (POP)
The district's Flexible Benefits Plan, also known as the Premium Only Plan (POP), a qualified
"cafeteria plan" under Section 125 of the Internal Revenue Code of 1986, was recently amended
to better comply with federal mandates including the Consolidated Omnibus Budget
Reconciliation Act (COBRA), the Family Medical Leave Act (FMLA), the Health Insurance
Portability and Accountability Act (HIPAA), and other provisions of the law including Sections
105 and 106 of the IRS Code.
The plan is the umbrella under which the district's employee group benefit plans are
administrated allowing premiums for benefits to be deducted from gross income pretax; resulting
in federal income tax savings for participating employees. Several sections of the plan are
provided here to educate and inform employees of their rights and responsibilities regarding
changes to their benefit selections. The complete plan document is on file in the district's
Insurance Department.
Plan Year and Participation: The plan year is September 1 through August 31, annually.
Participation in the plan is mandatory. Premiums for the following benefit plans will be
deducted on a pretax basis: group medical, dental, vision, group term life insurance (up to
$30,000), accidental death and dismemberment insurance, and the cancer and specified disease
insurance policy. Failure to enroll or change elections in any benefit plan during any annual
enrollment period shall be deemed to be a reelection of an employee's prior plan year's elections.
The disability insurance plan is not included in the plan, allowing disability benefits to be
received tax-free.
When Participation is Canceled Because of Termination of Employment: Participation in
the plan is terminated on the last day of the month of employment. If the individual again
becomes an eligible employee during the same plan year and is otherwise eligible to participate
in the plan again, participation will be resumed for the remainder of the plan year according to
the benefit elections in effect immediately prior to the termination of participation.
Participation During Leaves of Absence: A participant on paid leave of absence shall continue
to participate in the plan. A participant who is on an unpaid leave of absence, other than for
Family Medical Leave FML (see below), shall be deemed to have terminated plan participation.
Participation in the plan can be continued during an unpaid period of employment by paying all
required premiums to the district. If required premiums are not paid to the district during the
unpaid leave and the employee resumes employment, he/she cannot resume participation in the
group benefit plans until the next annual enrollment period.
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Family Medical Leave (FML): An employee on an approved Family Medical Leave has rights
allowing cancellation of plan participation, or continued participation in the plan with premium
payments being made to the district, and full resumption of benefits regardless of their
cancellation during the leave.
MID-YEAR CHANGE OF ELECTION: A participant may ONLY CHANGE a benefit
election during the plan year in accordance with the following provisions: All required
documentation of the change in status and any required enrollment or change forms must be
presented to the district’s Insurance Department within 31 days of the qualifying event/status
change.
Special Enrollment Due to Loss of Other Coverage: If coverage under this plan was
declined for the employee, spouse, or other dependent because of other group health plan
coverage and the other coverage is lost because of a loss of eligibility the employee,
spouse, or other dependent shall be eligible to participate in this plan provided that the
individual enrolls in the plan within thirty-one (31) days after the loss of the other
coverage.
Special Enrollment Rights Due to Newly Acquired Dependents: If a dependent
becomes a dependent of the eligible employee through marriage, birth, or adoption or
placement for adoption, the eligible employee, spouse, or dependent shall be eligible for
participation provided that the individual enrolls in the plan within thirty-one (31) days
after the marriage, birth, or adoption or placement.
Change In Status Events: An employee may change his/her election if a change in status
described below occurs during the plan year and the benefit election change is on account
of and consistent with the change in status. The employee and/or dependent must enroll in
the plan within thirty-one (31) days after the event date.
Legal marital status: Events that change an employee's legal marital status, including
marriage, death of spouse, divorce, legal separation, or annulment. Note: The district
recognizes common law marriage only if the employee has a certificate of common law
marriage.
Number of dependents: Events that change an employee's number of dependents,
including birth, adoption, placement for adoption or death of a dependent.
Employment status: A termination or commencement of employment by the employee,
spouse, or dependent.
Work schedule:
employee.
A switch between part time and full time and vice versa by the
Dependent satisfies or ceases to satisfy the requirements for unmarried dependents:
An event that causes an employee's dependent to satisfy, or cease to satisfy, the
requirements for coverage due to dependency status, attainment of age, or any similar
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circumstance as provided in the health plan under which the employee receives coverage.
Cost Changes: If an employee elects health coverage which is insured or provided by a
health maintenance organization (HMO) and the insurer or HMO significantly increases
the cost of coverage during the Plan year, the employee may change his or her benefit
election for another similar coverage provided by the employer for the remainder of the
plan year. In this circumstance, an employee may not waive coverage for the remainder of
the plan year.
SPECIAL NOTE: Any changes outlined above must be made within thirty-one (31) days of
the change of status event date and must be evidenced at the time of the change with
documented proof of the change. If in doubt as to whether an event qualifies for a change in
selections or what is accepted as documentation of the status change please call the Insurance
Department for assistance well in advance of the thirty-one (31) day deadline. The new
coverage will be effective retroactively to the qualifying event date or the first of the month
following the qualifying event date, whichever is most appropriate for the qualifying event.
TAX DEFERRED INVESTMENT PROGRAMS
Tax Deferred (Retirement) Contribution Savings Plan - Universal Access for All
Employees
All employees, including substitutes, are eligible to participate. These plans (often called “Tax
Sheltered Annuities” or TSA) are voluntary plans that allow you to defer a portion of your
paycheck into a retirement plan. They are one of the most valuable employee benefits offered
because they can help you bridge your retirement income gap and lower your taxes at the same
time. Although you are allowed to withdraw funds from a tax-deferred contribution plan early
for very limited and specific reasons, the sole purpose of tax deferred compensation is to assist
employees in saving for retirement.
Under a Tax Deferred Compensation Plan, the portion of your income that you direct into the
plan is not taxed until withdrawn, usually when you retire, and then possibly at a lower tax rate
(because you would no longer be a wage earner). Under federal law, you do not have to pay
income taxes on your contributions or the account earnings until you withdraw money out of the
plan. Over the years it saves you from having to pay a lot of federal income tax.
Eligibility
All district employees, including substitutes and temporary workers, working a minimum of 15
hours a week are eligible to participate in the tax-deferred investment programs.
Enrollment Eligibility Period
Any time. There is no annual enrollment period restriction for tax deferred investments; you can
start one at any time.
What are the benefits of contributing to a Tax Deferred (Retirement) Compensation Plan?
 Bridge your retirement income gap.
 Lower your income taxes during your working years.
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
It’s easy to start saving now through payroll deduction.
Our Plans
The district has two Tax Deferred Contribution plans, the 457 Plan, administered by The
Standard, and the 403(b) Plan, administered by JEM Resource Partners.
The 457 Plan
The 457 Plan, administered by The Standard, is probably the easier of the two plans to enroll in
because all their enrollment information and their enrollment forms are contained in their
”Enrollment Guide” available on the district’s Insurance Department web page. Plus, your
investment choices in the plan are limited to just the 15 funds that they have already investigated
and chosen to make available. If you need assistance or would like additional information from
them please call their Participant Service Center at 800-370-9601.
The 403(b) Plan
The process to initiate a 403(b) or 403(b)(7) account is simple in concept, but sometimes
implementation is more cumbersome and time consuming. The first step is to determine which
financial services company you want to manage your contributions. It is recommended you first
go to the JEM Resource Partners web page at: http://www.region10rams.org/ to locate the
403(b) vendors registered to sell investment products with our plan. You can also check to see
which, if any, of their investment products are registered with the Teachers Retirement System of
Texas
(TRS)
as
mandated
by
state
law,
at:
https://oapi.trs.state.tx.us/FOTB/do/memberWebListSearchSetup.
Once you decide what company you want as the custodian of your account funds, and in which
of their fund products you want to invest, you will need to contact the investment company and
open an account with them. After you have established your account you then need to go back to
the JEM website and by following the instructions below, set up your payroll deduction
contribution.
If you do not have Internet access or you need assistance, please call JEM at (800) 943-9179 and
they can assist you with these services by phone. To make a 403(b) salary reduction election or
to make a change online, please follow the instructions below.
1 The JEM Resource Partners web site is located at: http://www.region10rams.org
a) Click on “Access my Plan” for approved vendor list
c) Select your employer
b) Select first letter of employer from the navigation bar d) Select “Plan Description”,
click on 403(b) Texas
Vendor List
2 Select a 403(b) vendor from the approved vendor list
a) Contact the 403(b) vendor to establish an account
3 After establishing your account, go to www.region10rams.org to set up your salary
deferral (contribution amount) and allocation (vendor to which you are contributing
funds)
a) Go to www.region10rams.org
e) Select “Register”
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4
b) Click on “Login” at the upper right corner
f) Enter your Social
Security Number without dashes
c) From the navigation bar, select “C” and then select
g) Enter the Plan Password:
cyfai403
Cypress-Fairbanks ISD
h) Select “Begin”
d) Note the “403(b)” tab
Upon entering the site, you will move through 3 steps:
a) Personal Information (Enter your personal information and hit “Next”)
b) Investment Election
i) Click the box next to Employee Deferral
(1) Scroll down to your vendor and enter your contribution amount in the white
box to the right
(2) Check the Authorization box at the bottom of the screen
(3) Click “Next”
c) Confirmation (Please confirm that all information is correct, including your
Investment Election, and click “Finish”)
Major Differences between the 457 Plan and the 403(b) Plan
403(b) Plan
457 Plan
Withdrawal
Hardship withdrawal for severe financial
Withdrawal for a severe financial
provisions
hardship as defined by IRS regulation.
hardship resulting from an unforeseeable
emergency as defined by the plan.
When may the assets Plan payout when at least age 55 and
Plan payout upon retirement or separation
be withdrawn?
retired, or 59 ½ (regardless of
from State service without tax penalty (no
employment status) without tax penalty.
age requirement).
Important Note
Providers may charge fees for handling your deferred compensation account and must provide
you with a full disclosure of all fees upon your request or enrollment. Plus, you will receive your
account statement, either by paper or electronically directly from your chosen investment
company.
More Information
Additional information about both the 457 and 403 (b) plans is available on the district’s
Insurance Department web page at: http://www.cfisd.net/dept2/insur/egmi_tax.htm.
For a tutorial on Tax Deferred Contributions Plans in an easy to understand Question and
Answer
format
we
recommend
you
also
check
out
403bwise
at:
http://www.403bwise.com/participants/index.html
ALERT: Cypress-Fairbanks ISD DOES NOT hire or contract with any financial agent
other than The Standard, for the 457 plan. No financial agent “representing” CFISD will
ever call you at home. Further, agents are prohibited from soliciting or conducting
business on district property. Because investment strategies are a personal decision that
each employee should investigate on his/her own, Cypress-Fairbanks I.S.D. makes no
112
recommendation or approval of individual 403(b) plans, their sales representatives, agents,
or financial advisors.
REQUIRED NOTIFICATIONS
New Health Insurance Marketplace Coverage
Options and Your Health Coverage
PART A: General Information
When key parts of the health care law take effect in 2014, there will be a new way to buy health
insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and
your family, this notice provides some basic information about the new Marketplace and
employment based health coverage offered by your employer.
What is the Health Insurance Marketplace?
The Marketplace is designed to help you find health insurance that meets your needs and fits
your budget. The Marketplace offers "one-stop shopping" to find and compare private health
insurance options. You may also be eligible for a new kind of tax credit that lowers your monthly
premium right away. Open enrollment for health insurance coverage through the Marketplace
begins in October 2013 for coverage starting as early as January 1, 2014. Please note, all
individuals in the United States will be required to have health insurance by January 1, 2014.
Under TRS-ActiveCare, (the district’s medical insurance plan), this individual mandate is not a
special enrollment event. New hires who wish to enroll in TRS-ActiveCare must do so no later
than your 31st day of active employment.
Can I Save Money on my Health Insurance Premiums in the Marketplace?
You may qualify to save money and lower your monthly premium, but only if your employer
does not offer coverage, or offers coverage that doesn't meet certain standards. The savings on
your premium that you're eligible for depends on your household income.
Does Employer Health Coverage Affect Eligibility for Premium Savings through the
Marketplace?
Yes. If you have an offer of health coverage from your employer that meets certain standards,
you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your
employer's health plan. However, you may be eligible for a tax credit that lowers your monthly
premium, or a reduction in certain cost-sharing if your employer does not offer coverage to you
at all or does not offer coverage that meets certain standards. If the cost of a plan from your
employer that would cover you (and not any other members of your family) is more than 9.5% of
your household income for the year, or if the coverage your employer provides does not meet the
"minimum value" standard set by the Affordable Care Act, you may be eligible for a tax
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credit.1* All TRS-ActiveCare plans, including the three HMO options, meet the minimum value
requirement under the Affordable Care Act (ACA).
Note: If you purchase a health plan through the Marketplace instead of accepting health coverage
offered by your employer, then you may lose the employer contribution (if any) to the employeroffered coverage. Also, this employer contribution - as well as your employee contribution to
employer-offered coverage - is often excluded from income for Federal and State income tax
purposes. Your payments for coverage through the Marketplace are made on an after-tax basis.
How Can I Get More Information?
For more information about your coverage offered by your employer, please check your
summary plan description or visit Your Benefit Station, posted at www.cfisd.net and located
under Departments/Insurance.
The Marketplace can help you evaluate your coverage options, including your eligibility for
coverage through the Marketplace and its cost. Please visit HealthCare.gov for more information,
including an online application for health insurance coverage and contact information for a
Health Insurance Marketplace in your area.
*1 An employer-sponsored health plan meets the "minimum value standard" if the plan's share of
the total allowed benefit costs covered by the plan is no less than 60 percent of such costs.
PART B: Information About Health Coverage Offered by Your
Employer
This section contains information about any health coverage offered by your employer. If you
decide to complete an application for coverage in the Marketplace, you will be asked to provide
this information. This information is numbered to correspond to the Marketplace application.
3. Employer name CYPRESS-FAIRBANKS ISD
4. Employer Identification Number (EIN) 74-6000654
5. Employer address PO BOX 692003
6. Employer phone number (281) 897-4000
7. City HOUSTON
8. State TEXAS
9. ZIP code 77269-2003
10. Who can we contact about employee health coverage at this
job? INSURANCE DEPARTMENT
WWW.CFISD.NET
11. Phone number (if different from above) (281) 897-3882
12. Email address [email protected]
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Here is some basic information about health coverage offered by this employer:
• As your employer, we offer a health plan to:
All employees.
X Some employees. Eligible employees are: Employees of the district and are either
active contributing TRS members or are employed for 10 or more regularly scheduled
hours each week.
• With respect to dependents:
X We do offer coverage. Eligible dependents are:
 A spouse (including common law spouse)
 A child under the age of 26, who is one of the following:
o A natural child
o An adopted child or a child who is lawfully placed for legal adoption
o A step child
o A foster child
o A child under the legal guardianship of the employee
 “Any other child” under the age of 26 (unmarried) in a regular parent-child
relationship with the employee, meeting all four of the following requirements
o The child’s primary residence is the household of the employee
o The employee provides at least 50% of the child’s support
o Neither of the child’s natural parents resides in that household; and
o The employee has the legal right to make decisions regarding the child’s
medical care.
 A grandchild under age 26 whose primary residence is the household of the
employee and who is a dependent of the employee for federal income tax
purposes for the reporting year in which coverage of the grandchild is in effect.
 An unmarried child, age 26 or over, of a covered employee may be eligible for
dependent coverage, provided that the child is either mentally or physically
incapacitated to such an extent to be dependent on the employee on a regular basis
as determined by TRS, and meets other requirements as determined by TRS.
We do not offer coverage.
X If checked, this coverage meets the minimum value standard, and the cost of this coverage to
you is intended to be affordable, based on employee wages.
** Even if your employer intends your coverage to be affordable, you may still be eligible for a
premium discount through the Marketplace. The Marketplace will use your household income,
along with other factors, to determine whether you may be eligible for a premium discount. If,
for example, your wages vary from week to week (perhaps you are an hourly employee or you
work on a commission basis), if you are newly employed mid-year, or if you have other income
losses, you may still qualify for a premium discount.
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If you decide to shop for coverage in the Marketplace, HealthCare.gov will guide you through
the process. Here's the employer information you'll enter when you visit HealthCare.gov to find
out if you can get a tax credit to lower your monthly premiums.
Medicaid and the Children’s Health Insurance Program (CHIP)
Offer Free Or Low-Cost
Health Coverage To Children And Families
If you are eligible for health coverage from your employer, but are unable to afford the
premiums, many states, including Texas, have premium assistance programs that can help pay
for coverage. These States use funds from their Medicaid or CHIP programs to help people who
are eligible for employer-sponsored health coverage, but need assistance in paying their health
premiums.
If you or your dependents are already enrolled in Medicaid or CHIP, you can contact the Texas
State Medicaid or CHIP office to find out if premium assistance is available to you.
If you or your dependents are NOT currently enrolled in Medicaid or CHIP, and you think you or
any of your dependents might be eligible for either of these programs, you can contact your State
Medicaid or CHIP office or dial 1-877-KIDS NOW or www.insurekidsnow.gov to find out
how to apply. If you qualify, you can ask the State if it has a program that might help you pay
the premiums for an employer-sponsored plan.
Once it is determined that you or your dependents are eligible for premium assistance under
Medicaid or CHIP, your employer’s health plan is required to permit you and your dependents to
enroll in the plan – as long as you and your dependents are eligible, but not already enrolled in
the employer’s plan. This is called a “special enrollment” opportunity, and you must request
coverage within 60 days of being determined eligible for premium assistance.
You may be eligible for assistance for paying your employer health plan premiums. To
find out if you are you should contact the following department for additional information
about eligibility.
TEXAS – Medicaid
Website: https://www.gethipptexas.com/
Phone: 1-800-440-0493
Or Medicaid at 1-800-252-8263
If you have dependents residing in another state, they may also be eligible for premium
assistance through their state of residency. For more information about other states that provide
premium assistance programs and other special enrollment rights, you can contact either:
U.S. Department of Labor
Employee Benefits Security Administration
www.dol.gov/ebsa
1-866-444-EBSA (3272)
U.S. Department of Health and Human Services
Centers for Medicare & Medicaid Services
www.cms.hhs.gov
1-877-267-2323, Ext. 61565
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English, Spanish and Vietnamese versions of this notice are available on the district’s Insurance
Department web page in the General Insurance Information link.
WOMEN'S HEALTH AND CANCER RIGHTS ACT OF 1998
REQUIRED NOTIFICATION
The federal law entitled the Women's Health and Cancer Rights Act of 1998 requires group
health plans and health insurers providing coverage for mastectomies to provide certain
mastectomy-related benefits or services. The district's two major medical insurance plans,
CFISD Choice Fund HRA Plan, and CFISD KelseyCare HMO Plan, currently provide coverage
for these medical services.
The following information is being provided to you as required by law. This notice is a
summary, for information purposes only, and is not intended to be legal advice.
The Women's Health and Cancer Rights Act of 1998 (The "ACT") was enacted as part of H.R.
4328, Federal Omnibus Consolidated and Emergency Supplemental Appropriations Bill for
1999.
The Act requires that group health plans and health insurance issuers, in the group or individual
markets, that provide medical and surgical benefits with respect to mastectomy, must provide
plan participants and plan beneficiaries who are receiving benefits in connection with a
mastectomy, and who elect breast reconstruction in connection with the mastectomy, coverage
for the following:
 reconstruction of the breast on which the mastectomy has been performed;
 surgery and reconstruction of the other breast to produce a symmetrical appearance;
 and prostheses and treatment of physical complication at all stages of mastectomy,
including lymphedemas.
Coverage for these benefits or services will be provided in a manner determined in consultation
with the attending physician and the patient. Coverage for the mastectomy-related services or
benefits required under the Women's Health Law may be subject to the same deductibles and coinsurance or co-payment provisions that apply with respect to other established medical or
surgical benefits under the group heath plan or coverage.
Insured plans, including large and small groups, individual coverage, association plans and selffunded plans, are subject to the law. The Act's requirements are effective for plan years
beginning on or after October 21, 1998. In addition to the mandated coverage, the Act requires
that group plans and health insurance issuers provide written notice of the availability of the
coverage to plan participants and plan beneficiaries at the time of initial enrollments, and
annually thereafter. The Act prohibits group health plans and health insurance issuers from:
 denying eligibility or continuing eligibility;
 not enrolling or non-renewing coverage under the terms of the plan solely for the purpose
of avoiding compliance with the Act;
 penalizing or otherwise reducing or limiting the reimbursements of an attending health
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care provider;
 providing incentives (monetary or otherwise) to an attending health care provider; or
inducing a provider to provide care in a manner inconsistent with the Act.
The summary above is an overview of the Women's Health and Cancer Rights Act of 1998. This
is your legally required notification. If you have any questions regarding the provisions of this
law, please contact your plan's Member or Customer Service Department (the telephone number
is on your health insurance ID card) or check with a staff member of the district's Insurance
Department.
COBRA LAW
CONTINUATION OF VOLUNTARY INSURANCE COVERAGE
Pursuant to the Consolidated Omnibus Budget Reconciliation Act (COBRA), the district offers
employees and their families the opportunity to obtain temporary extension of health coverage at
the group rate in certain instances where coverage under the plan would otherwise end.
An employee or an employee's dependent covered by a district health insurance plan (medical or
dental), may extend coverage for a period of eighteen (18) months if the employee’s/dependent's
coverage is lost due to the occurrence of any of the following qualifying events and the employee
or dependent is not covered by any other group health insurance plan:
 voluntary termination of employment (i.e. resignation or retirement);
 involuntary termination of employment (other than for gross misconduct);
 temporary disability leave; or
 reduction in work hours.
In the event of one of the above qualifying events, COBRA coverage is available for up to
eighteen (18) months, but may be extended to a total of twenty-nine (29) months in certain cases
of disability (see Disability Extension below). The employee and each covered dependent has an
individual right to request COBRA coverage.
A covered dependent may elect COBRA coverage for a period of up to thirty-six (36) months if
coverage is lost due to one of the following qualifying events:
 the employee's death;
 divorce or legal separation;
 the employee becomes eligible for Medicare;
 or the dependent child ceases to be dependent because of age, dependency status, or
marriage.
The cost for this extended coverage is 102% of the total premium (the amount you and CypressFairbanks ISD have been paying for health insurance coverage, plus a 2% administration
charge). If the cost for COBRA coverage changes during your participation you will be notified
of the new premium in writing prior to its due date.
The coverage may be terminated automatically if: (1) you fail to make a monthly premium
payment, (2) obtain health coverage through a new employer, (3) Medicare coverage begins for a
person benefiting from the extension; (4) a spouse remarries and becomes eligible for coverage
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under another group health plan; or, (5) the plan itself is terminated.
Both you and Cypress-Fairbanks Independent School District have responsibilities when
certain events occur which qualify you for continued coverage. You or a covered dependent
have the responsibility to inform Cypress-Fairbanks ISD of a divorce, legal separation, or a child
losing dependent status under the group health plan within sixty (60) days of the qualifying
event. Cypress-Fairbanks ISD will then notify any other covered dependents that are affected by
the event of their right to elect COBRA coverage.
COBRA participants also have the responsibility of notifying the district if they experience
additional COBRA qualifying events during their COBRA term that might qualify them for
additional months of extended coverage.
Legislative changes to COBRA coverage effective January 1, 1997.
Disability Extension - If you elect COBRA continuation coverage based on termination of
employment or reduction of hours, and you become disabled (as determined by Social
Security) anytime within the first sixty (60) days of COBRA continuation coverage, you
and your covered family members may elect a special additional eleven (11)-month
extension, for a total of twenty-nine (29) months of COBRA continuation coverage. To
elect the eleven (11)-month extension, you must notify the Plan Administrator within
sixty (60) days of the date Social Security determines that you or your family member
is disabled and within the first eighteen (18) months of COBRA continuation
coverage. (The cost of COBRA coverage will increase from 102% to 150% of total
premium during this additional eleven (11)-month extension period.)
Newborn and Adopted Children - If you are entitled to COBRA because you are a current
or former employee of Cypress-Fairbanks ISD and a child is born to or adopted by you
while you are on COBRA continuation coverage, you can enroll your new child for
COBRA continuation coverage immediately. Also, your newborn or adopted child will
attain "qualified beneficiary" status; in other words, he/she will have independent election
rights and second qualifying event rights.
Pre-existing Condition Limitation - COBRA coverage may be terminated when you
become covered under another group health plan, but only if the other plan does not
contain an exclusion or limitation that affects a pre-existing condition you have. If you do
become covered under another group health plan and are affected by a pre-existing
condition limitation, COBRA coverage may be canceled as soon as that pre-existing
condition limitation is satisfied due to the new plan's crediting toward the limitation any
prior coverage you had.
Effective August 1, 2011, the District’s COBRA extensions are administered by the following:
TRS-ActiveCare Medical Plan
Health Care Service Corporation
1-888-541-7107
Dental and Vision Insurance Plans
Station and Ayers Insurance Services
281-333-9792
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RETIREMENT CHECKLIST
Employees are encouraged to read all TRS rules at www.trs.state.tx.us and to confer with TRS
advisors to determine eligibility for retirement and method of calculation of benefits.
The following checklist is being shared to assist employees in taking the necessary steps at the
appropriate times so that the retirement transition is made as easy as possible. All inquiries
about prospective retirement will be dealt with in a confidential manner by the Human
Resources, Payroll, and Insurance Departments.
 If you are resigning your position with the intent to retire due to a serious health
condition of your own or that of a family member, you should contact the Insurance
Department before you officially resign to determine if you may be eligible for valuable
benefits for which you have already paid. Benefits that may potentially be available to
assist you include:
 Paid time off (sick leave, overtime, vacation)
 Temporary disability leave
 Family Medical Leave
 Disability insurance
 Sick Leave Bank membership
 If any of the benefits above are available to you, and qualify to be used, the district will
help you coordinate your resignation with intent to retire to assure you receive the
benefits you have earned. Be sure to investigate your benefits BEFORE you officially
resign. Once your resignation has been accepted by the Human Resources
Department, it cannot be rescinded.
 Obtain a Teacher Retirement System of Texas (TRS) retirement booklet from the Teacher
Retirement System of Texas, 1000 Red River Street, Austin, TX 78701-2698 or 1-800223-8778. The information may also be found at the TRS website www.trs.state.tx.us.
Review the booklet closely to help you decide on the best options.
 The TRS website also has a streaming video titled “Steps to Retirement.”
www.trs.state.tx.us
 Read carefully "TRS News" that is delivered to eligible employees' homes. This mail-out
has the regional presentation schedule and a registration form included. These sessions
are a must for retiring employees.
 TRS provides retirement counseling to prospective retirees by appointment. Employees
are encouraged to take advantage of these individualized meetings. The two and one-half
hour drive to the TRS office in Austin is well worth your time and effort. We encourage
you to make an appointment to review your retirement benefits and options with an
expert. Make your appointment early.
 Request a TRS-18 form from TRS. Complete that form and submit it to TRS, and
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receive from TRS an actual estimate of your standard annual annuity.
 Write directly to TRS or visit them personally at 1000 Red River Street, Austin, Texas
78701-2698, requesting appropriate forms from them at least six (6) months in advance
of your planned retirement date. TRS will not furnish the TRS-18, TRS-30 and TRS-7
forms through a school district. The "Request for Estimate of Retirement Benefits"
(TRS-18) should be completed as early as possible when considering the financial
prospects of retirement, particularly the estimated annual annuity.
Questions are best answered by TRS; the hotline number is 1-800-223-8778.
Social Security questions may be answered by calling 1-800-772-1213 or 713-2900660.
 Return the form "Application for Service Retirement" (TRS-30) in a timely manner.
Members must file the TRS-30 with TRS no later than the last day of the second calendar
month following the month their retirement is effective. However, filing of the TRS-30
as early as possible is advisable considering the large number of applications processed
by TRS.
 Return the form "Notice of Final Deposit Before Retirement and School Official
Certification of Salaries" (TRS-7) to the district’s Payroll Department. It is advisable to
deliver the TRS-7 to the Payroll Office in person as soon as you receive it whenever
possible.
 Inform your immediate supervisor and the Human Resources Office (by submitting a
resignation online) of your retirement plans as soon as possible after submitting the TRS30 and the TRS-7 to TRS and the Payroll Department respectively. The Human
Resources Office, in coordination with the immediate supervisor, will work with the
retiring employee concerning the timeliness of announcing a retirement, honoring the
retiree at the Service Banquet, and filling the vacated position as appropriate.
Final Paychecks:
Employees retiring from the district need to contact the Payroll Department at least two months
prior to their retirement date to determine when they will receive their final paycheck.
Employee benefit coverage will be maintained and premiums for health, HSA, dental, vision,
accident, medical bridge, supplemental life and cancer insurance, and tax deferred 403(b)
annuity and 457 plan contributions will be deducted from final paychecks.
About Your Health Insurance: Prospective TRS retirees are advised to consult with TRS
about enrollment eligibility if they are planning to enroll in the TRS-Care medical plan upon
their retirement. The following is a direct re-print of a section of the “TRS-Care Highlights”
publication copied from the TRS web site at www.trs.state.tx.us.
DEFERRED EFFECTIVE DATE OF COVERAGE –When you are initially eligible for TRSCare, you may defer the effective date of your coverage for up to three months. Example: For a
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May 31 retirement, the TRS-Care effective date (normally June 1) may be deferred to July 1,
August 1, or September 1. For a deferred effective date, you must make a written request for
deferment on the TRS-Care Enrollment Application Form TRS 700A. Write your request clearly
in the space below your name and address. TRS must receive your TRS 700A within 31 days of
your retirement date, or for retroactive retirements, no later than 31 days following the month in
which the TRS 30 application was received at TRS. If you have any questions, call the TRS-Care
office in Austin at (800) 223-8778, ext. 6456.
Currently TRS-Care insurance premiums for retirees are more expensive than the district's for
retirees under the age of 65 with no Medicare coverage, and their plan year and deductible year
begin September 1 rather than January 1. For most retirees it is to their financial advantage for
their district medical insurance coverage to be continued through August 31, regardless of any
early salary payoff they may receive. For this reason, additional payroll deductions for the
extended coverage are automatically taken from early salary payoff checks unless the retiree
notifies the district’s Payroll Department at least two (2) weeks before the final paycheck is
issued of their request to have the insurance cancelled. If your final paycheck is to be issued
May 31, June 30, or July 31, check with TRS-Care about their coverage and cost before
requesting cancellation of your district medical insurance.
Unused Vacation: Unused vacation days, if eligible, will be paid at the employee's daily rate.
Payment for Accumulated Sick Leave: All employees eligible to earn paid leave benefits shall
be reimbursed for accrued, earned local leave, (old) state sick leave, and state personal leave if
they are eligible to retire under the regulations of the Texas Teacher Retirement System and they
submit a resignation online stating their intent to retire.
For an employee whose local, (old) state sick, and state personal leave days have been
accumulated on a less than full-day (seven hour) work schedule, leave days shall be converted to
full-day equivalents for this benefit.
The following guidelines shall apply:
1. An eligible employee is defined as one who is eligible to retire and receive a standard
annuity that is unreduced for early retirement under the Texas Teacher Retirement
System Program.
2. All eligible employees will be contacted by Business Services via mail 3-4 weeks
after completion of their contract to complete paperwork.
3. Maximum benefits will only be paid to employees who have been employed with the
district for ten years prior to retirement. Employees who have been employed five to
nine years may draw fifty percent (50%) to ninety- percent (90%) respectively of the
maximum benefit.
4. This one-time maximum benefit to employees shall be $125 for each unused, earned
day of local leave, (old) state sick leave, and state personal leave not to exceed a
maximum of 150 days.
5. This benefit shall be paid to employees who have completed a full semester or more
as identified in the current school calendar and resign with the intent to retire either at
the end of the fall semester or after the last day of the instructional year. The last
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professional day in each semester for teachers may serve as the end of the semester
for all other employees for purpose of retirement and payment of this retirement
incentive. An eligible employee who has not completed a full semester due to
medical conditions as certified in writing by a physician will be paid for her/his
accumulated earned leave balance. Benefits will be paid after completion of required
paperwork.
Retiring employees will receive payment for any unused sick or personal leave at the rate of
$125.00 per day, up to a maximum of $18,750.00 (150 days). An election form MUST be
completed. These funds may be tax sheltered through the employee’s 457 or 403(b) Retirement
Savings Plan subject to IRS annual contribution limits. In order for the distribution to be made
to the employee’s 403(b) plan, the employee must have made a contribution to said plan on
his/her final paycheck. The retiree may direct distributions, rollovers, or investments of the
funds at his/her own discretion. The employee may also choose cash distribution, with 15%
taxes taken out of the payout.
Refer any questions to:
Human Resources (Professional)
Human Resources (Paraprofessional/Ancillary)
457 Retirement Savings Plan
Payroll Department
Insurance Department
TRS
Social Security
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Christina Cole
Jan Price
Melissa McAnear
Mark Flores
Judy Durham
Business Office
1-800-772-1213 or
281-517-2680
281-897-4033
281-897-4051
281-897-4109
281-897-4339
1-800-223-8778
713-290-0660
V. LEAVES AND ABSENCES
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LEAVES OF ABSENCE
DEFINITIONS
Immediate Family
The term “immediate family” is defined as:
1.
2.
3.
4.
5.
6.
spouse;
son or daughter, including a biological, adopted, or foster child; a son- or daughterin-law, a stepchild; a legal ward, or a child for whom the employee stands in loco
parentis;
parent, stepparent, parent-in-law, or other individual who stands in loco parentis to
the employee;
sibling, stepsibling, and sibling-in-law;
grandparent and grandchild.
any person residing in the employee’s household at the time of illness or death.
To confirm a family relationship, the district may require the employee using leave to provide
reasonable documentation, such as a child’s birth certificate, a marriage license, a court order, or
a sworn statement from the employee.
Family Emergency
The term “family emergency” shall be limited to disasters and life-threatening situations
involving the employee or a member of the employee’s immediate family.
Leave Day
A “leave day” for purposes of earning, use, or recording of leave shall mean the number of
hours per day equivalent to the employee’s usual assignment, whether full-time or part-time.
Catastrophic Illness or Injury
A catastrophic illness or injury is a life-threatening condition or combination of conditions
affecting the mental or physical health of the employee or a member of the employee’s
immediate family that requires the service of a licensed practitioner for a prolonged period of
time and that forces the employee to exhaust all leave time and, if applicable, vacation days,
earned by that employee and to lose compensation from the district. Complications resulting
from pregnancy shall be treated the same as any other condition.
Availability
In accordance with administrative regulation DEC (Regulation), the district shall make state
personal leave and local leave for the current year available for use at the beginning of the fiscal
year for all eligible employees.
Earning Local Leave
An employee using full or proportionate paid leave shall be considered to be in paid status.
Deductions – Leave Without Pay
The district shall not approve paid leave for more leave days than have been accumulated in
prior years plus leave currently available. Any unapproved absences or absences beyond
accumulated and available paid leave shall result in deductions from the employee’s pay.
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Leave Proration – Employed for Less Than Full Year
If an employee separates from employment with the district before his/her last duty day of the
year, or begins employment after the first duty day, state personal leave and local leave shall be
prorated based on the actual time employed.
If an employee separates from employment before the last duty day of the school year, the
employee’s final paycheck shall be reduced for:
1. state personal leave the employee used beyond his/her pro rata entitlement for the
school year; and,
2. local leave the employee used but had not earned as of the date of separation.
Former Education Service Center (ESC) Employees’
The district shall accept the sick leave accrued by an employee who was formerly employed by
a regional education service center (ESC), not to exceed five days per year for year year of
employment. (Education Code 8.007)
Recording
The following is provided to allow for absences of less than a full day for professional
employees:
1. If a professional employee is absent more than three instructional periods or three
hours of the day, he or she shall be charged with a full leave day of absence.
2. If a professional employee is absent two or three instructional periods, he or she shall
be charged with one-half leave day absence from duty.
3. Conference or planning periods shall be counted as periods of employment.
4. For the purpose of this provision, elementary schools and support facilities may use
hours in the workday in lieu of instructional periods.
The following is provided to allow for absences of less than a full leave day for hourly and
paraprofessional employees:
1. If a paraprofessional employee is absent in excess of 50 percent of his or her
workday, the absence shall be charged as one full leave day.
2. If a paraprofessional employee is absent up to 50 percent of his or her workday, the
absence shall be charged as one-half leave day.
3. If an hourly employee is absent a portion of his/her workday, the employee shall be
charged for absence on an hourly basis.
If an employee is taking intermittent Family and Medical Leave Act (FMLA) leave, leave shall
be recorded in one-hour increments.
Order of Use
Earned compensatory time shall be used before any available paid state and local leave, or
vacation. [See DEA]
Unless an employee requests a different order for leave or vacation, available paid leave and
vacation shall be used in the following order, as applicable:
1. local leave
2. state sick leave accumulated before the 1995–96 school year
3. vacation, if applicable
4. state personal leave
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Concurrent Use of Leave
When an absent employee is eligible for FMLA leave, the district shall designate the absence as
FMLA leave.
The district shall require the employee to use compensatory time and paid leave concurrently
with FMLA leave. Temporary disability leave shall apply after FMLA leave is exhausted.
An employee receiving workers’ compensation income benefits may be eligible for paid or
unpaid leave. An absence due to a work-related injury or illness shall be designated as FMLA
leave, temporary disability leave, and/or assault leave, as applicable.
Medical Certification
An employee shall submit medical certification of the reason for absence if:
1. The employee is absent more than three consecutive workdays because of personal
illness or illness in the immediate family;
2. The district requires medical certification due to a questionable pattern of absences
or when deemed necessary by the supervisor or Superintendent;
3. The employee requests FMLA leave for the employee’s serious health condition or
that of a spouse, parent, or child; or
4. The employee requests FMLA leave for military caregiver purposes.
In each case, medical certification shall be made by a health-care provider as defined by the
FMLA. [See DECA (Legal)]
Note:
For district contribution to employee insurance during leave, see CRD (Local).
State Personal Leave
The Board requires employees to differentiate the manner in which state personal leave is used:
Non-discretionary Use
Non-discretionary use of leave shall be for the same reasons and in the same manner as
state sick leave accumulated before May 30, 1995: [See DEC (Legal)]
Discretionary Use
Discretionary use of leave is at the individual employee’s discretion, subject to
limitations set out below.
Limitations – Request for Leave
The employee shall submit a written request for discretionary use of state personal leave
to the immediate supervisor or designee in advance in accordance with administrative
regulations. In deciding whether to approve or deny state personal leave, the supervisor
or designee shall not seek or consider the reasons for which an employee requests to use
leave. The supervisor or designee shall, however, consider the effect of the employee’s
absence on the educational program or district operations, as well as the availability of
substitutes. Discretionary use of state personal leave shall be granted on a first-come,
first-served basis on each campus or within a department.
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Duration of Leave
Discretionary use of state personal leave shall not exceed three consecutive workdays.
Local Leave
All employees shall earn five paid local leave days per school year in accordance with
administrative regulation DEC (Regulation) for the first 187 workdays of employment.
Employees in positions requiring more than 187 workdays per year shall earn additional local
leave days in accordance with administrative regulation DEC (Regulation).
Local leave shall accumulate without limit.
Unless expressly stated otherwise in Board policy DEC (Local), local leave shall be used
according to the terms and conditions of state sick leave accumulated before the 1995–96 school
year: [See DEC (Legal)]
Emergency Closure Leave
All eligible employees shall earn seven leave days of emergency-closure leave per fiscal year in
accordance with administrative regulation DEC (Regulation). Emergency-closure leave shall not
accrue beyond the fiscal year in which it was earned. Emergency-closure leave may only be
used by employees if:
(1) the Superintendent has closed the school district or individual campus(es) as a result
of a local, regional or national disaster, epidemic or other emergency condition
resulting in the unplanned closure of the school district or individual campus(es); and
(2) the Superintendent has determined that the work day(s) will not be made up by
employees.
Disaster Pay
Nonexempt, non-contractual employees who are required to work during an emergency
closure of the school district shall be paid at the rate of one and one-half times their
normal rate of pay for all hours worked up to 40 hours per week. Compensation for time
worked over 40 hours in a week shall be calculated and paid according to the law. The
Superintendent or designee shall approve payments and ensure accurate time records are
kept of actual hours worked during the emergency closure.
Parental Bonding
Local leave and/or state nondiscretionary personal leave to a maximum of ten leave days may be
used by an employee for bonding with a child 12 months of age or younger. Paid leave for
bonding shall not be granted in conjunction with the provisions of paid leave for adoption or
foster care placement for more than a total of 30 days of paid leave. Use of paid leave for
parental bonding under this paragraph shall run concurrently with leave under the FMLA, if
applicable.
Adoption/Foster Care
Local leave and/or state nondiscretionary personal leave to a maximum of 30 leave days may be
used for primary care of an adopted child, or for the placement of a child with the employee for
foster care if the child is 60 months of age or younger. If both parents of the child are employed
by the district, the district shall permit combined paid leave for this purpose to a total of 30 days.
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Use of paid leave for adoption/foster care under this paragraph shall run concurrently with leave
under the FMLA, if applicable.
Other Absences
Any other release time granted or approved day of absence shall result in a deduction of the
daily rate of pay for each day of absence, unless otherwise provided. [See DMD (LOCAL)]
REQUESTS FOR LEAVES OF ABSENCE
Requests for Leave of Absence – Family and Medical Leave/Temporary Disability Leave
Requests for information or to take a leave of absence under the Family and Medical Leave Act
or temporary disability leave should be made to the Human Resource Office.
Professional Employees
Paraprofessional Employees
Ancillary Employees
Karen Weiser
Karen Weiser
Not named at this time
281-897-4038
281-897-4038
281-897-4396
FAMILY AND MEDICAL LEAVE ACT (FMLA)
Eligible Employee
An eligible employee for Family and Medical Leave is an employee who:
1. has been employed by the district for at least 12 months. The 12 months need not be
consecutive; and,
2. has been employed by the district for at least 1,250 hours of service during the 12
months immediately preceding the commencement of leave.
For additional information regarding Family and Medical Leaves of absence, see DECA (Legal).
For purposes of an employee’s entitlement to FMLA, the 12-month period shall be measured
backward from the date an employee uses FMLA leave.
Qualifying Reasons for FMLA
An eligible employee may take FMLA for the following reasons:
1. the birth of a son or daughter, and to care for the newborn child;
2. for placement with the employee of a son or daughter for adoption or foster care;
3. to care for the employee’s spouse, son or daughter, or parent with a serious health
condition;
4. because of a serious health condition that makes the employee unable to perform the
functions of the employee’s job;
5. because of any qualifying exigency arising out of the fact that the employee’s spouse,
son, daughter, or parent is a covered military member on covered active duty (or has
been notified of an impending call or order to active duty) and,
6. to care for a covered service member with a serious injury or illness incurred in the
line of duty if the employee is the spouse, son, daughter, parent or next of kin of the
service member.
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Combined Leave for Spouses
If both spouses are employed by the district, the district shall limit FMLA leave for the birth,
adoption, or placement of a child, or to care for a parent with a serious health condition, to a
combined total of 12 weeks. The district shall limit military caregiver leave to a combined total
of 26 weeks. [See DECA (Legal)]
Intermittent or Reduced Schedule Leave
Intermittent leave is FMLA leave taken in separate blocks of time due to a single qualifying
reason. A reduced leave schedule reduces the usual number of working days per work week or
hours per work day. The district may limit leave increments to the shortest period of time that
its payroll system uses to account for absences or use of leave, provided it is one hour or less.
An employee may not be required to take more FMLA leave than necessary to address the
circumstance that precipitated the need for the leave, unless the employee is an eligible
instructional employee whose request meets the conditions below. [29 CFR 825.203(a)(d)]
The district shall not permit the use of intermittent or reduced schedule FMLA leave for the care
of a newborn child or the adoption or placement of a child with the employee [See DECA
(Legal) for use of intermittent or reduced schedule leave due to a medical necessity.]
Certification of Leave
If an employee requests or is placed on leave, the employee shall provide certification, as
required by FMLA regulations, of the need for leave. [See DECA (Legal)] When the need for
leave is foreseeable, the employee must return the completed medical certification to the human
resources department within 15 calendar days of receiving the form. The health care provider
must describe the appropriate medical facts regarding the individual’s health condition. Failure
to return the forms on a timely basis or submitting incomplete forms may result in a delay or
denial of leave and could result in the employee’s absence being designated as unexcused and
unprotected.
The employee shall provide subsequent medical certification every 30 days, except as provided
by FMLA regulations.
Fitness for Duty Certification
If an employee takes FMLA leave due to the employee’s own serious health condition, the
employee shall provide, before resuming work, a fitness-for-duty certification. The medical
certification shall contain a statement about the employee’s ability to perform essential job
functions. Failure to provide the certification may result in a delay or denial of restoration of
employment. The costs associated with obtaining the certification shall be the employee’s
responsibility. The fitness-for-duty requirement shall not apply to employees returning from
intermittent or reduced schedule leave.
An employee shall give notice of the intent to return to duty before expiration of the FMLA
leave. The employee ordinarily shall give notice two business days before his/her projected date
of return in order to minimize potential workplace disruption and to allow for the smooth
transition of assignments from other employees to the returning employee.
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End of Semester Leave
If a teacher takes leave near the end of the semester, the district may require the teacher to
continue leave until the end of the semester. [See DECA (Legal), LEAVE AT THE END OF A
SEMESTER]
Maintenance of Health Benefits
During any period that an eligible employee takes FMLA leave, the district shall maintain
coverage under any "group health plan" for the duration of the leave at the level and under the
conditions coverage would have been provided if the employee had continued in active duty
with the district. [29 U.S.C. 2614(c)(1)]
Failure to Return
If, at the expiration of FMLA leave, the employee is able to return to work but chooses not to do
so, the district may require reimbursement of premiums paid by the district during the leave.
[See DECA (Legal), RECOVERY OF BENEFIT COST]
TEMPORARY DISABILITY LEAVE
An employee’s notification of need for extended absence due to the employee’s own medical
condition shall be forwarded to the Superintendent or designee as a request for temporary
disability leave. The employee shall provide medical documentation of the need for leave.
A contract employee on temporary disability leave shall notify the Superintendent or designee of
the desire to return to active duty at least 30 days prior to the expected date of return. The notice
must include a fitness-for-duty certification.
A contract employee returning from temporary disability leave during the last month of service
of a contract period must return a minimum of ten work days prior to the end of the contract
period.
Contract Employees – Certified Educators
Any full-time contract employee whose position requires educator certification by the State
Board of Educator Certification (an “educator”) shall be eligible for temporary disability leave
as stated herein. The maximum length of temporary disability leave shall be 180 calendar days
or until all paid leave and vacation days, if any, are exhausted, whichever is greater. The
Superintendent or designee shall have authority to place an employee on temporary disability
leave, as appropriate, when in the judgment of the Superintendent or designee upon review of
the medical documentation and/or in consultation with the physician who has performed the
medical exam, the employee’s condition interferes with the performance of regular duties [See
DBB (Local) for return to active duty.]
An educator returning to active duty after a leave of absence for temporary disability is entitled
to an assignment at the school where the educator formerly taught, subject to the availability of
an appropriate teaching position. In any event, the educator shall be placed on active duty no
later than the beginning of the next school year. A principal at another location may voluntarily
approve the appointment of an educator who wishes to return from leave of absence. However,
if no other principal approves the assignment of the educator by the beginning of the next school
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year, the district must place the educator at the school where the educator formerly taught or was
assigned.
Contract Employees – Non-certified Positions
Other full-time contract employees (a “full-time employee”) shall be eligible for temporary
disability leave as stated herein. The maximum length of temporary disability leave shall be 180
calendar days or until all paid leave and vacation days, if any, are exhausted, whichever is
greater. The Superintendent or designee shall have authority to place an employee on temporary
disability leave, as appropriate, when in the judgment of the Superintendent or designee upon
review of the medical documentation and/or in consultation with the physician who has
performed the medical exam, the employee’s condition interferes with the performance of
regular duties. [See DBB (Local).]
The district shall make an effort to place a full-time employee returning to active duty after a
leave of absence for temporary disability in an assignment at the school or work location where
the full-time employee formerly worked, subject to the availability of the same or similar
position. In any event, the full-time employee shall be placed on active duty no later than the
beginning of the next school year; however the assignment may not be in the same or similar
position.
Non-contract Employees
The district may grant a non-contract employee a leave of absence for temporary disability for a
maximum of 60 work days per 12-month period or until all paid leave is exhausted, whichever
is greater. A 12-month period is measured backward from the date the employee was granted
temporary disability. The Superintendent or designee shall have authority to place an employee
on temporary disability leave, as appropriate, when in the judgment of the Superintendent or
designee upon review of the medical documentation and/or in consultation with the physician
who has performed the medical exam, the employee’s condition interferes with the performance
of regular duties. [See DBB (Local).]
A non-contract employee returning to active duty after a leave of absence for temporary
disability shall be assigned to his/her former position, subject to the availability of that position.
In the event the former position is no longer available, the employee shall be assigned to the first
available comparable or similar position. If a comparable or similar position does not become
available within six weeks from the employee’s request to return to active duty, the district shall
have no further obligation to return the employee to duty, and the employee’s employment shall
be terminated.
A non-contract employee unable or unwilling to return to work at the conclusion of temporary
disability leave and exhaustion of all available leave shall be terminated.
PHYSICAL ASSAULT LEAVE
In addition to other days of leave provided, an employee who is physically assaulted during the
performance of regular duties is entitled to the number of days of leave necessary to recuperate
from all physical injuries sustained as a result of the assault, but not to extend more than two
years beyond the date of the assault.
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Physical Assault Leave Defined
An employee of the district is physically assaulted if the person engaging in the conduct causing
injury to the employee (1) could be prosecuted for assault; or, (2) could not be prosecuted for
assault only because the person’s age or mental capacity makes the person a nonresponsible
person for purposes of criminal liability. This definition shall be interpreted in accordance with
Texas Education Code section 22.003(b) and Penal Code section 22.01 and independently from
any other definition of "assault" in Board policy or statute.
Reporting/Investigation/Review Process
1. The employee must request in writing consideration of an injury as physical assault
within a reasonable period following the alleged assault. The building principal/site
supervisor shall forward the claim to the superintendent's designee upon receipt. In
addition, building principals and/or site/department supervisors shall notify the
superintendent's designee immediately upon becoming aware of a situation that may
constitute an assault on an employee. In the event the injured employee is physically
unable to make such a report, another authorized person may file the report on behalf of
the employee.
2. The superintendent shall designate an individual or individuals to investigate an assault
claim. The investigation will include statements from the injured employee and
witnesses, as available.
3. The determination of the eligibility for assault leave will be made in a timely manner
after a review of the employee’s claim, the medical evaluations and reports, and the
investigation results. Until the determination is made, the claim will be treated as an
assault per TEC §22.003. The employee will be notified in writing of the decision. The
decision of the superintendent’s designee may be appealed in accordance with Board
Policy DGBA, Employee Complaints.
Medical Evaluations and Reports
1. The district may require the submission of an evaluation from the employee's physician.
This evaluation should describe, in detail, the nature and extent of the physical injury,
the treatment prescribed, the estimated length of treatment, and an estimate of when the
employee will be able to perform the essential functions of his/her position.
2. During the employee's leave, the district may periodically require the employee to
submit to a physical examination by a physician of the district's choosing, at the district's
expense.
3. The district may require the employee to provide a physician's release prior to returning
to work.
Coordination of Benefits
1. An employee's request and claim for assault leave under this policy will be presumed
valid while the employee's claim is pending. Should the district ultimately hold that the
employee was not entitled to assault leave under this policy, the district shall deduct any
leave taken from the employee's accrued leave. If the employee's accrued leave has been
exhausted, the district may obtain reimbursement from any payments made to the
employee from his/her wages earned at a rate not to exceed 10 percent of the total per
week. If the employee resigns prior to complete reimbursement to the district of benefits
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received under this policy, the district may deduct the amount owed from any wages due
the employee at resignation. This provision does not preclude the district from using any
other method, legal or equitable, to collect any outstanding balance owed the district.
2. Days of assault leave taken under this regulation may not be deducted from accrued sick
leave except as set forth above. Assault leave under this regulation is available up to, but
not more than, two years from the date of the assault.
3. In accordance with law, assault leave policy benefits due to an employee shall be
coordinated with temporary income benefits due from workers' compensation so that the
employee's total compensation from temporary income benefits and assault leave policy
benefits equals 100 percent of the employee's weekly rate of pay. [See DEC (LEGAL)]
WORKERS’ COMPENSATION
Note:
Workers’ compensation is not a form of leave. The workers’ compensation law does
not require the continuation of the district’s contribution to health insurance. [See
CRD (Local) regarding payment of insurance contribution during employee
absences.]
The safety and welfare of all employees is a primary concern of the Cypress-Fairbanks
Independent School District and the Board of Education. Safe working conditions and practices
are of vital importance to the district and to each one of its employees. While a continuing
partnership must exist between the employer and the employee to provide a safe and injury-free
workplace, the district provides workers' compensation insurance benefits for any employee
who is injured or becomes disabled or ill as a result of his or her employment responsibilities
with Cypress-Fairbanks Independent School District.
An absence due to a work-related injury or illness shall be designated as FMLA leave,
temporary disability leave, and/or assault leave, as applicable.
Insurance Coverage and Application
All active employees are provided the benefits of Cypress-Fairbanks Independent School
District’s workers’ compensation plan. Workers’ compensation insurance benefits are
applicable only for job-related injuries or illnesses sustained while an employee is engaged in
his or her own authorized duties.
Effective February 1, 2009, all district employees who seek medical services for a work-related
illness or injury occurring February 1 st or later are required to seek treatment from a
physician on the Alliance provider list. The physician must be a “primary care” physician
who will be responsible for all treatment and will direct, or refer, the injured employee to any
specialists as needed. For emergency services, the injured employee is encouraged to go to the
nearest emergency room; follow-up care, if required, must be received from an Alliance
provider. Illness or injuries that occurred prior to February 1, 2009 are not subject to the
Alliance requirements.
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A list of Alliance treating doctors may be available from the employee’s supervisor and may be
found online at www.pswca.org; if the employee does not have internet access, call (800) 4827276. The district’s workers’ compensation administrator may be contacted at the following
address and/or toll-free telephone number:
TASB Risk Management Fund
P. O. Box 2010
Austin, TX 78768
(800) 482-7276
Complaint Process
If an employee is dissatisfied with any aspect of the workers’ compensation program operation,
including an Alliance doctor, he/she may file a complaint by phone, online or in writing.
Complaints should be sent to:
PSWCA (the Alliance)
Attention: Grievance Coordinator
P. O. Box 763
Austin, TX 78767-0763
(866) 997-7922
Injuries Not Covered by Workers’ Compensation
Some types of injuries suffered while at work are not covered by workers' compensation
insurance. Examples of non-covered injuries suffered at work include:
1. acts of God; i.e., tornado, lightning strikes, etc.;
2. insect bites; i.e., bee stings, spider bites, etc.;
3. injuries due to personal fights between employees while at work;
4. drug overdoses or alcohol-related accidents or illness; and
5. injuries or illness caused by direct violations of district job safety policies or
procedures.
Workers' compensation insurance benefits for qualified job-related injuries include medical
costs required for recovery and, if needed, income compensation will be allowed according to
Texas Department of Insurance, Division of Workers’ Compensation. The Texas Association of
School Boards (TASB) is the district’s workers’ compensation insurance administrator. TASB
claim adjusters manage the injury claim including authorizing all medical costs and wage
compensation payments.
Current Texas Workers’ Compensation law governs the payment of all Temporary Income
Benefits (TIBs). Entitlement to TIBs begins after an injured employee has been disabled by the
job-related injury for more than 7 days. TIBs begin on the eighth day of disability. An injured
and disabled employee is paid TIBs weekly benefits of approximately 70% of his/her reported
average weekly wage, based on earnings for the 13 weeks prior to the injury, not to exceed the
state’s set maximum TIBs benefit. Effective October 1, 2012, the maximum weekly payment of
TIBS is $817.94
Under Cypress-Fairbanks ISD policy DEC (Local), employees eligible for workers’
compensation temporary income benefits, and not on assault leave, may elect in writing to use
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accumulated paid leave instead of receiving weekly temporary income benefits. An employee
choosing to use paid leave shall not receive workers’ compensation weekly temporary income
benefits until all paid leave is exhausted or to the extent that paid leave does not equal the preinjury or pre-illness wage. If the use of paid leave is not elected, an employee will receive
workers’ compensation wage benefits only, which may not equal his or her pre-injury or -illness
wage.
If an employee’s injury has been designated as an assault by the district, Texas state law
provides for additional benefits. See page 126 of this Handbook for more information. In
accordance with state law, assault leave policy benefits due to an employee shall be coordinated
with temporary income benefits (TIBs) due from Workers’ Compensation so that the
employee’s total compensation from TIBs and assault leave policy benefits equal 100% of the
employee’s weekly rate of pay.
Any payment of workers’ compensation TIBs with assault leave benefits which totals in excess
of 100% of the injured employee’s rate of pay will be considered an overpayment of benefits.
The employee will be required to repay all such overpayments. Overpayments will be collected
from future wages or by whatever legal means are available to the district.
Reporting Requirements
To be eligible for benefits for job-related accidents, injuries, or illnesses provided by workers'
compensation insurance, the procedures listed below must be followed.
1.
2.
3.
4.
5.
6.
Any employee involved in an on-the-job accident must report the incident to his or
her immediate supervisor at once.
If an injury is sustained due to a job-related incident, the Employee Injury Report
must be completed, describing the nature of the injury and providing names of any
witnesses, and sent to the district’s Insurance Department office at ISC-North, Suite
136, within 24 hours of the injury.
An employee injured in an on-the-job accident must seek initial medical treatment
within 30 days of the date of the injury. Failure to obtain medical attention within
this time period could result in Workers’ Compensation claim benefits being denied.
An employee who requires medical attention due to a job-related injury must, before
returning to work, present a Texas Division of Workers’ Compensation form DWC73, Texas Workers’ Compensation Work Status Report, signed by the attending
physician, releasing the employee to return to work. Any activity restrictions noted
in Part III of the DWC-73 form must be reviewed and approved in writing by the
Insurance Department before the employee is permitted to return to his/her job
assignment. Follow-up doctor’s reports using the DWC-73 form, Texas Division of
Workers’ Compensation Work Status Report, must be provided to the district’s
Insurance Department office at ISC-North after each medical visit.
An employee who cannot work due to a job-related injury or illness must notify his
or her immediate supervisor regarding the reason for the absence from duty.
An employee who requires leave due to a job-related injury may elect to use
accumulated sick leave days as for any other illness. An employee who is medically
unable to return to work will be placed on Family & Medical Leave, if eligible as
defined by Cypress-Fairbanks Independent School District policy, or placed on
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7.
8.
9.
temporary disability leave as defined in the Leaves and Absences Policies of
Cypress-Fairbanks Independent School District.
An employee who requires extended medical and/or financial workers' compensation
benefits will be assigned a case manager by the district's insurance administrator for
assistance. The employee will be required to file all reports and follow the directions
of the case manager in order for benefits to continue uninterrupted.
A phone call must be made by the injured employee to the district’s Insurance
Department office (281-897-4135) between the hours of 8:00 a.m. to 4:00 p.m.,
Monday through Friday, at least once per week during the employee’s absence for
the work-related injury.
This phone call is required in addition to any
communication required by the employee’s supervisor.
The injured employee’s doctor’s medical release, Texas Division of Workers’
Compensation form DWC-73, Texas Workers’ Compensation Work Status Report,
must be presented by the employee to the district’s Insurance Department office
within 24 hours prior to the employee’s return to work.
What to Report
The principal/immediate supervisor/director is responsible for reporting and investigating all onthe-job accidents or injuries sustained by employees.
When to Report
An employee injured at work must report the injury to his/her supervisor immediately. Fatal or
serious injuries must be reported at once to the Insurance Department by telephone. The
telephone number to call is 281/897-4135.
The principal/immediate supervisor/director is responsible for reporting an employee injury to
the district insurance office within 24 hours following the incident. A list of Alliance treating
doctors may be available from the supervisor; a complete list of Alliance treating doctors is also
available online at www.pswca.org.
GENETIC INFORMATION
Genetic Information Nondiscrimination
The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits the district from
requesting or requiring genetic information of an individual or family member of the individual,
except as specifically allowed by this law. To comply with the law, the district asks that
employees not provide any genetic information when responding to requests for medical
information. “Genetic information” includes a person’s family medical history, the results of a
person’s or family member’s genetic tests, the fact that a person or a person’s family member
sought or received genetic services, and genetic information of a fetus carried by a person or a
person’s family member or an embryo lawfully held by a person’s or family member receiving
assistive reproductive services.
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MISCELLANEOUS LEAVES
Jury Duty
An employee shall be granted leave with pay and without loss of paid leave for jury duty. The
employee shall be required to present documentation of the service and shall be allowed to
retain any compensation for this service.
Compliance with Subpoena
The district may not discharge, discipline, or penalize in any manner an employee because the
employee complies with a valid subpoena to appear in a civil, criminal, legislative, or
administrative proceeding. Texas Labor Code 52.051(a)
Other Court Appearances
An employee shall be granted leave with pay and without loss of paid leave for absences due to
compliance with a valid subpoena in the following circumstances:
1. The employee, who is not a party to the litigation, is ordered to appear in a legal
proceeding pursuant to a lawfully issued subpoena, in accordance with law. [See
DEC (Legal)]
2. The employee is a defendant in a lawsuit based on actions taken in the course and
scope of his or her employment, and the employee is requested by the district’s
legal counsel to participate in activities and proceedings related to the defense of
the lawsuit.
3. The employee is not a party to a lawsuit involving the district but is otherwise
requested by the district’s legal counsel to provide information, assistance, or
testimony in connection with litigation involving the district.
An employee who is a party to non-district litigation or legal proceedings and is absent due to
activities and/or proceedings related to the litigation or legal proceedings must use available
state personal leave for the absence.
Federal Military Leave
Any person who is absent from a position of employment by reason of voluntary or involuntary
service in the uniformed services (the Armed Forces, the Army National Guard and the Air
National Guard when engaged in active duty for training, inactive duty training, or full-time
National Guard duty, the commissioned corps of the Public Health Services, and any other
category of persons designated by the President in time of war or emergency) shall be entitled to
certain reemployment rights and benefits under the Uniformed Services Employment and
Reemployment Rights Act of 1994 (USERRA) if:
1.
the person (or an appropriate officer of the uniformed service in which such
service is performed) has given advance written or verbal notice of such service
to the district (unless notice is precluded by military necessity or is otherwise
unreasonable or impossible):
2.
the cumulative length of the absence and of all previous absences from a position
of employment with the district does not exceed five years; and,
3.
the person reports to or submits an application for reemployment to the district
and complies with the appropriate procedural requirements that apply under the
circumstances.
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A person who is reemployed under this act is entitled to the seniority and other rights and
benefits determined by seniority that the person had on the date of the commencement of service
in the uniformed services plus the additional seniority and rights and benefits that such person
would have attained with reasonable certainty if the person had remained continuously
employed.
The district is not required to reemploy a person if:
1.
the district’s circumstances have so changed as to make reemployment
impossible or unreasonable;
2.
the reemployment of such person would impose an undue hardship on the
district; or,
3.
the employment from which the person leaves to serve in the uniformed services
is for a brief, nonrecurrent period and there is no reasonable expectation that such
employment will continue indefinitely or for a significant period.
State Military or U.S. Reserve Leave: Short-Term
All employees of the district who are members of the state military forces or of the reserve
components of the United States Armed Forces shall be granted a leave of absence from their
duties without loss of time, efficiency rating, vacation time, or salary on all days during which
they are engaged in authorized training or duty ordered or authorized by proper authority, not to
exceed 15 days in a federal fiscal year. The federal fiscal year is from October 1 through the
following September 30.
Such employees who are ordered to duty by proper authority shall be restored, when relieved
from duty, to the position held by them when ordered to duty.
State Military Leave: Long-Term
Any employee, other than a temporary employee, who leaves a position with the district to enter
active state military service is entitled to be re-employed by the district in the same position held
at the time of the induction, enlistment, or order, or to a position of similar seniority, status, and
pay. To be entitled to re-employment, the employee must be discharged, separated, or released
from active state military service under honorable conditions not later than the fifth anniversary
after the date of induction, enlistment, or call to active military service and must be physically
and mentally qualified to perform the duties of the position.
An employee who cannot perform the duties of the position because of a disability sustained
during state military service is entitled to re-employment in the district in a position that the
employee can perform and that has like seniority, status, and pay as the former position or the
nearest possible seniority, status, and pay.
To be re-employed, a veteran of the state military must apply for re-employment not later than
the 90th day after the date the veteran is discharged or released from active state military
service. Application must be made in writing to the superintendent and have attached to it
evidence of the veteran's discharge, separation, or release from state military service under
honorable conditions.
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A person re-employed after active state military service shall not be discharged without cause
before the first anniversary of the date of the re-employment.
"Military Service" means service as a member of the Texas National Guard or the Texas State
Guard.
Professional Study Leave
At the recommendation of a professional employee’s principal or supervisor and the
Superintendent, a leave of absence without pay may be granted by the Superintendent or
designee for up to one contract year for the purposes of pursuing education study or research
that are deemed beneficial to the district. The employee must have been employed by the
district for at least three years and hold a multiyear term or continuing contract with the district
to be eligible to apply.
While on professional study leave, basic life insurance, all medical insurance, and optional
benefits will be terminated effective the last day of the month in which the employee was
working. See the COBRA Law notice in Section IV of this Handbook.
Return to employment in the position or at the site employed prior to the leave is not guaranteed
by the district or the employee. Upon presentation to the district of acceptable documentation of
fulfillment of the leave, an employee returning to the district from a professional study leave to
the same type of position held immediately prior to the leave shall retain previously
accumulated unused local leave, contract status earned in the position held immediately prior to
the leave, and career ladder status, if any, held in the position held immediately prior to the
leave.
Paraprofessional/Ancillary Employee Leave for Student Teaching
At the recommendation of a paraprofessional/ancillary employee’s principal or supervisor, the
Superintendent or designee may grant a leave of absence without pay for one semester as
identified on the current district school calendar for the purpose of student teaching. Student
teaching is defined as on-campus classroom teaching at a district school under the direction of a
university supervisor and cooperating teacher.
The paraprofessional/ancillary employee must have been employed by the district for at least
three years and be currently enrolled in a program of study leading to a bachelor’s degree,
teacher certification, and qualification for highly-qualified status under federal law.
A paraprofessional/ancillary employee requesting a leave for student teaching shall submit a
letter of application for leave to the assistant superintendent for human resources at least 45 days
prior to the semester in which the leave is sought.
The paraprofessional/ancillary employee shall not earn credit toward a creditable year of service
for salary purposes nor shall the employee continue to earn vacation days during this period of
leave. However, the employee shall retain unused leave days accumulated prior to the time of
the leave of absence; and the district shall not consider this as a break in continuous service with
the district.
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While on leave for student teaching, basic life insurance, all medical insurance, and optional
benefits will be terminated effective the last day of the month in which the employee was
working. See the COBRA Law notice in Section IV of this Handbook.
The district shall not guarantee a return to employment in the same position or at the site
employed prior to the leave. A paraprofessional/ancillary employee returning to the district
from this leave shall be assigned to a comparable paraprofessional/ancillary position unless
selected for a teaching position.
A request for return to duty at the end of the leave shall be submitted to the assistant
superintendent for human resources at least 30 days prior to the next semester as shown on the
district school calendar. Proof of completion of the university-sponsored student teaching must
be submitted prior to return from leave. At the expiration of the leave, the district may terminate
the employment of an employee who fails to return to district employment in some capacity.
SICK LEAVE BANK
The district has established a sick leave bank that employees may join through the contribution
of local leave. The purpose of the Sick Leave Bank is to provide additional sick leave days to a
member of the bank who experiences a catastrophic medical event which prevents the member
from performing the duties of his/her position. Leave contributed to the bank shall be solely for
the use of participating employees. An employee who is a member of the bank may request
leave from the bank if the employee or a member of the employee’s immediate family
experiences a catastrophic illness or injury and the employee has exhausted all paid leave and
vacation, if applicable.
If the employee is unable to request leave from the sick leave bank, a member of the employee’s
family or the employee’s supervisor may submit the request.
The Superintendent or designee shall develop regulations for the operation of the sick leave
bank that address the following:
1. Membership in the sick leave bank, including the number of days an employee must
contribute to become a member;
2. Procedures to request leave from the sick leave bank;
3. The maximum number of days per school year a member employee may receive
from the sick leave bank;
4. The committee or administrator authorized to consider requests for leave from the
sick leave bank and criteria for granting requests; and
5. Other procedures deemed necessary for the operation of the sick leave bank.
Eligibility
All district personnel of CFISD, except for substitutes and temporary hourly employees, shall be
eligible for membership IF:
1. he/she has been employed for one (1) or more years in CFISD;
2. he/she is eligible for district health care benefits;
3. he/she has earned and accrued three (3) local sick days; and
4. he/she is employed one-half day or more.
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Retirees who have returned to the district must meet all the aforementioned criteria to be eligible
for membership.
Enrollment
The annual open enrollment period is August 1 through October 31. The effective date of
membership of all employees enrolling during this period shall be November 1. Eligible
employees who do not elect to join the Sick Leave Bank during the open enrollment period will
not be permitted membership in the bank until the subsequent annual open enrollment period the
following year.
For Sick Leave Bank purposes, the school year and Sick Leave Bank membership year shall be
November 1 through October 31 and shall be referred to as the “school membership year.”
Guidelines
Detailed regulations regarding the awarding of days from the Sick Leave Bank are specified in
the Sick Leave Bank Guidelines which are available electronically at the district intranet site at
http://inside.cfisd.net/ under policies.
Appeals
All decisions regarding the sick leave bank may be appealed to the Superintendent or designee.
There is no appeal beyond the Superintendent.
REIMBURSEMENT OF LEAVE UPON RETIREMENT
An employee eligible to earn paid leave benefits shall be reimbursed for earned, accumulated
local leave, state sick leave, and state personal leave if the employee is eligible to retire under
the regulations of the Texas Teacher Retirement System (TRS) and submits a letter of
resignation (online for professional and paraeducators; in writing for all other employees) giving
notice of retirement from the district.
For an employee whose local, state sick, and state personal leave days have been accumulated
on less than a full-day (seven-hour) work schedule, leave days shall be converted to full-day
equivalents for this benefit.
The following guidelines shall apply:
1. An eligible employee is defined as one who is eligible to retire and receive a
standard annuity that is not reduced for early retirement under the TRS. If an
employee meets the criteria to retire under TRS and another sate system, and elects
the other retirement system, the employee is eligible for reimbursement of earned
accumulated leave upon retirement.
2. All eligible employees will be contacted by Business Services via mail 3-4 weeks
after completion of their contract to complete paperwork.
3. Maximum benefits shall only be paid to employees who have been employed by the
district for ten years prior to retirement. Employees who have been employed five to
nine years may draw 50 percent to 90 percent of the maximum benefit, respectively.
4. The one-time maximum benefit to an employee shall be $125 for each unused day of
local leave, state sick leave, and state personal leave, not to exceed a maximum of
150 days.
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5. This benefit shall be paid to employees who have completed a full semester or more
as identified in the current school calendar and in accordance with DEC
(Regulation). The last professional day in each semester for teachers may serve as
the end of the semester for all other employees for purposes of retirement and
payment of this benefit. An eligible employee who has not completed a full semester
because of medical conditions certified in writing by a physician shall be paid for his
or her accumulated leave balance. Benefits shall be paid after completion of required
paperwork.
EMPLOYEE VACATION DAYS
Beginning with the 2009-10 school year, all employees serving in positions requiring yearround duties shall be eligible for annual vacation based on total years of creditable service in the
district. Creditable service is defined as 90 days of full-time service or 180 days of half-time
service. The superintendent or designee shall be authorized to also recognize creditable service
for vacation purposes for experience earned outside the district in the same way creditable
service is calculated for salary purposes for persons assuming or serving in positions requiring
year-round duties.
The following implementation schedule shall apply:
1.
employees with ten (10) years or less of creditable service shall be eligible for two
(2) weeks of vacation annually.
2.
employees working in years eleven (11) through fifteen (15) of creditable service
shall be granted three (3) weeks of vacation annually;
3.
employees with greater than fifteen (15) years of creditable service shall be granted
four (4) weeks of vacation annually.
NOTICE:
All employees should be aware that the Payroll Department posts vacation
days in advance at the beginning of the new contract year. It is possible, upon separation
from the district prior to completing the contract, that all vacation days may not have been
earned and the employee will have to repay the monies for the unearned days.
Provisions for earning vacation days follow:
1. All full-time 250-day contract and full-time twelve-month ancillary employees shall
earn vacation beginning with the first date of employment within the respective
school year.
2. Those employees eligible for two (2) weeks of vacation shall earn 5/6 of a day per
month; those eligible for three (3) weeks of vacation shall earn 5/4 of a day per
month; those eligible for four (4) weeks of vacation shall earn 5/3 of a day per
month.
3. Employees beginning on or before the 15th of the month shall be allowed a full
month in determining earned vacation time.
4. Employees may use earned days of vacation any time during the year with the
approval of the immediate supervisor. All vacation earned in a given year may be
taken during July 1 of the current year through the end of the winter break of the
following year (i.e., during an 18-month period). Vacation days shall not be
accumulated and carried beyond the 18 months.
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5.
6.
7.
Contract employees shall be expected to use vacation time in units of at least onehalf (0.5) days. Hourly employees shall be expected to use vacation time in units of
at least one hour.
Upon termination of employment, employees shall be paid for unused earned
vacation days, not to exceed the 18-month period for accumulating vacation days.
All full-time twelve-month ancillary employees shall be entitled to payment for the
non-optional holidays designated by the superintendent each year. Employees shall
be paid for the holiday when it occurs and if he/she is in the employment of the
district at that time.
All vacation days earned by June 30 in one school or fiscal year must be used by the end of
December in the following school year.
144
VI. SERVICES
145
EMPLOYEE ORGANIZATIONS
Neither the Board nor any administrator shall directly or indirectly coerce any teacher or employee
to refrain from participating in political affairs in his or her community, state or nation.
Neither the Board nor any administrator shall directly or indirectly require or coerce any teacher or
employee to join any group, club, committee, organization or association. An employee has the
right to join or refuse to join any professional association or organization.
No person shall be denied district employment by reason of membership or non-membership in a
labor organization.
The term "labor organization" means an organization of any kind, or any agency or employee
representation committee or plan in which employees participate and which exists for the purpose,
in whole or in part, of dealing with one or more employers concerning grievances, labor disputes,
wages, rate of pay, hours of employment, or conditions of work.
The right of persons to work shall not be denied or abridged on account of membership or nonmembership in any labor union or labor organization. In the exercise of such rights all persons
shall be free from threats, force, intimidation and coercion.
MEMBERSHIP IN PROFESSIONAL ORGANIZATIONS
Membership in the various professional organizations is not compulsory, but staff members have
the opportunity to join several professional organizations. Membership fees may be paid through
payroll deduction.
PERSONNEL SERVICES COMMITTEE
The district maintains the Personnel Services Committee as an avenue of expression for
professional employees who wish to voice a districtwide concern to the administration. There will
be at least one representative elected from each building in the district. District Contact Person:
Ms. Christina Cole: (281) 517-2680.
PARAPROFESSIONAL SERVICES COMMITTEE
The district maintains a Paraprofessional Services Committee as an avenue of expression for
paraprofessional employees who wish to voice a districtwide concern to the administration.
District Contact Person: Ms. Janet K. Price: (281) 897-4033.
EDUCATIONAL SUPPORT PERSONNEL COMMITTEE
The Educational Support Personnel Committee is made up of representatives from all the
educational support staff in the school district. The goals of this committee are to foster better
understanding of the various departments, to provide a forum for voicing concerns and ideas of the
educational support staff to the administration, and to recognize outstanding employees from the
various departments. District Contact Person: Ms. Janet K. Price: (281) 897-4034.
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DIXIE THORNTON PROFESSIONAL LIBRARY
General Purpose
The mission of the Dixie Thornton Center for Professional learning is to provide
assistance to all staff with their pursuit of being lifelong learners.
To stay relevant, the Dixie Thornton Center for Professional Learning (formerly
the Professional Library) is currently under renovation but still open for business.
The space will soon feature a modern learning environment with key elements such
as:
 a computer workstation area
 individual and collaborative learning environments that may be flexibly
rearranged
 social spaces
 a reading corner with publications focused on current trends in
leadership and curriculum development
Location
The professional library is located in the Instructional Support Center South, 10300
Jones Road, Suite 505.
Hours of Operation
Monday – Friday
8:00 A.M. - 4:30 P.M.
To Reserve/Checkout Equipment
Linda Ogle, 281/897-8945 or [email protected]
To Reserve/checkout Webcasting Equipment (TETN)
Contact Instructional Technology, 281/897-3802
To Check-in/Check-out Reading corner Publications
Mary Suderski, 281/897-4069 or [email protected]
Pat Bice, 281/517-2118 or [email protected]
Mobile Library
Elaine Dady, 281/517-6387 or [email protected]
Reserve Library for Small Meetings
Laurie Brunner, 281/897-3856 or [email protected]
Budget Responsibilities
Mary Jadloski, 281/897-4047 or [email protected]
Sylvia Yglesias, 281/897-4047 or [email protected]
Linda Macias, 281/897-4118 or [email protected]
Lisa Shive, 281/498-4118 or [email protected]
147
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PAYROLL INFORMATION
ALL EMPLOYEES
Direct Deposit or Debit/Pay Card
Direct deposit or debit pay card is available to all employees. Any changes must have a
change form completed and sent to the Payroll Office. Do not close your account while
on direct deposit before notifying Payroll. Failure to do this will result in a delay in
your payroll payment.
The district may remove an employee from pay card or direct deposit in order to avoid
overpayment of wages to an employee who has exceeded leave days available or has
excessive absences.
Name Changes
The district follows the Teacher Retirement System (TRS) policies for name changes.
A new TRS form must be submitted to the Payroll Department to initiate the change.
Go to the district’s website, www.cfisd.net, Human Resources, Employment
Opportunities, Name Change for the necessary forms to complete.
Change of Address Notice
Address and/or telephone number changes are to be completed promptly after
relocation. Both the Human Resources and Payroll departments should be given this
information. It is imperative that an employee who has relocated furnish the Payroll
Office a change of address notice for any home mailings (insurance information, etc.).
Change of address notices are available on-line at http://inside.cfisd.net/ or from the
building/department secretary. An employee may also log on to the Employee Access
Center (EAC) to update his/her address online.
The EAC is found at
http://inside.cfisd.net.
Payroll Deductions
1.
Each employee is required to become a member of the Teacher Retirement
System, unless that employee is retired from TRS and returning to work. A
monthly deduction of 7.05% is taken for Teacher Retirement System for those
required to be members of TRS.
2.
All employees new to Cypress-Fairbanks Independent School District on or
after April 1, 1986, are required by law to contribute 1.45% of their gross salary
to Medicare. The district will make a matching 1.45% contribution for each
eligible member. This is not a deduction for Social Security benefits; the district
is not required to deduct for Social Security benefits. This deduction will
provide Medicare benefits for the employee at age 65 or older.
3.
Federal Income Tax, according to the employee's filing status and amount
earned, is also deducted from the semi-monthly paycheck.
4.
Other deductions approved are the employee's choice of:
a. insurance (medical and voluntary)
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b.
c.
d.
e.
f.
5.
health savings account (HSA)
Credit Union deductions
annuities/deferred compensation plans (403(b) and 457)
professional dues
combined charities including Donate to Educate
An employee who is in violation of district practices and causes damage to
district equipment or tools may have the costs of such damaged, equipment or
tools deducted from his/her paycheck.
Errors and Discrepancies in Salaries
Employees should always discuss errors or discrepancies of payroll information with their
immediate supervisors or their respective payroll department. If a satisfactory answer is
not obtained, the employee should call the Payroll Department, (281/897-4110).
Pay Periods
At the district’s discretion, pay periods may be adjusted so that employees are on the same
schedule.
Pay Raises
Pay raises must be budgeted and approved by the Board of Trustees. These increases
become effective July 1, the beginning of the fiscal year, for 12 month employees. The
increases for less than 12 month employees become effective at the start of the
employee’s duty or calendar year. An employee whose annual evaluation is less than
satisfactory will not be given the pay increase. A less than satisfactory performance
shall be an evaluation with two or more domains scored “Unsatisfactory,” or
“Unsatisfactory” in the same domain for two consecutive years. An employee who has
been employed in the district for less than ninety (90) workdays will not be eligible for
the general rate increase.
Salary Freeze
An employee whose annual evaluation is less than satisfactory will not be given a pay
increase unless otherwise mandated by law. In the District’s appraisal system, a less
than satisfactory performance shall be an evaluation with two or more domains scored
“Unsatisfactory” or “Unsatisfactory” in the same domain for two consecutive years.
(DEA (Local)
Payoff Upon Resignation
Cypress-Fairbanks Independent School District is not required to pay early when an
employee resigns for any reason. The district's procedure and practice is to pay all
personnel at the next regular pay period.
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CONTRACT EMPLOYEES
Payday and Annualized Compensation
Contract employees are paid on a semi-monthly basis. Pay dates for these employees
are on the 15th and last working day of the month. Exceptions to these dates shall be
made for bank holidays and weekends, which shall result in early payments. Contract
employees who work less than 12 months per year shall be paid over a 12-month period
as stated above. This practice is known as “annualization” of compensation. It is the
district’s practice to annualize the salary payments of contract employees who work less
than 12 months. In the event a separation from service occurs before the end of the 12month period, contract employees will receive an additional payment for the amount
actually earned from the beginning of the 12-month pay period until the date of
separation from service, but which has not yet been paid. This additional payment will
be included in the employee’s final paycheck. This notice constitutes the district’s
unilateral designation of the time and form of payment of recurring part-year
compensation in accordance with the Internal Revenue Code regulation for all
employees who fall into this category. For purposes of this notice, “separation
from service” shall have the same meaning as that term is defined in section
1.409A-1(h) of the Treasury Regulations.
HOURLY EMPLOYEES
Payday
Hourly employees are paid on a semi-monthly basis. Payroll check information will be
made available to each employee at a designated time dependent on the employee's
work schedule.
1.
Regular Pay – an hourly employee will be paid at his/her regular hourly
rate of pay for the first 40 hours earned each week including vacation,
sick leave, and/or holidays.
2.
Overtime Pay – an hourly employee will be compensated at 1 ½ times
his/her regular rate for hours worked in excess of 40 work hours in each
week, unless otherwise specified. Vacation days, sick leave days,
holidays, and personal leave days are not included in determining hours
worked in a week.
Timekeeping Records
Hourly employees whose jobs are subject to overtime pay regulations have been given
badges to utilize the time and attendance system. This system records all in and out
swipes by badge number. All swipes on the time and attendance clocks shall be made
by the employee personally and no one else. Edits to the records are authorized and
approved by the employee’s supervisor or manager.
Incentive Pay Loss
An hourly employee shall forfeit any earned incentive supplement, including safe
driving, if said employee leaves full-time employment of the district for a period of one
151
year (365 days) or more.
Holiday Pay
A regular hourly (not part-time or temporary) employee will be paid twice his/her regular
rate of pay for all hours required to work during the calendar year on all district designated
non-optional holidays and any other designated day listed below, regardless of other hours
worked in a work week.
If the regular hourly employee is eligible for holiday pay (260 day employees), the regular
hourly employee will be paid for eight hours for the non-optional holiday at his/her regular
hourly rate plus twice his/her hourly rate for actual hours worked on the non-optional
holiday. Thus, if the regular hourly employee works a full eight hours on the non-optional
holiday, he/she will be receiving total compensation of three times his/her normal hourly
rate of pay.
If the regular hourly employee is not eligible for holiday pay (works a schedule less than
260 days), the regular hourly employee will receive two times his/her regular hourly rate
for actual hours worked on the non-optional holiday.
Designated non-optional days and holidays eligible for holiday pay compensation as
described above include the following for school year 2012-13:
Thursday, July 4, 2013
Monday, September 2, 2013
Wednesday, Thursday, Friday, November 27, 28, & 29, 2013
Tuesday, Wednesday, December 24 & 25, 2013
Tuesday, December 31, 2013
Wednesday, January 1, 2014
Monday, January 20, 2014
Friday, April 18, 2014
Sunday, April 20, 2014
Monday, May 26, 2014
EMPLOYEE ACCESS CENTER
The Employee Access Center (EAC) may be found at http://inside.cfisd.net. This site
gives employees access to view current information on file with the district regarding their
demographics, salary and benefits, leave information, payroll check information,
deductions and benefits information, annual pay statement, and certifications on file. This
site also allows employees to change or update the demographic information on-line. The
following may also be found at the EAC: paycheck stubs, W-2s, and W-4s.
152
VII. CONTRACT EMPLOYEES
153
CODE OF ETHICS AND STANDARD PRACTICES FOR TEXAS EDUCATORS
Texas Administrative Code, Chapter 247
Statement of Purpose
The Texas educator shall comply with standard practices and ethical conduct toward students,
professional colleagues, school officials, parents, and members of the community and shall
safeguard academic freedom. The Texas educator, in maintaining the dignity of the profession,
shall respect and obey the law, demonstrate personal integrity, and exemplify honesty. The
Texas educator, in exemplifying ethical relations with colleagues, shall extend just and equitable
treatment to all members of the profession. The Texas educator, in accepting a position of public
trust, shall measure success by the progress of each student toward realization of his or her
potential as an effective citizen. The Texas educator, in fulfilling responsibilities in the
community, shall cooperate with parents and others to improve the public schools of the
community.
ENFORCEABLE STANDARDS
I.
Professional Ethical Conduct, Practices and Performance
(A) Standard 1.1
The educator shall not intentionally, knowingly, or recklessly
engage in deceptive practices regarding official policies of the school district or
educational institution, educator preparation program, the Texas Education Agency, or
the State Board for Educator Certification (SBEC) and its certification process.
(B) Standard 1.2
The educator shall not knowingly misappropriate, divert or use
monies, personnel, property or equipment committed to his or her charge for personal
gain or advantage.
(C) Standard 1.3
The educator shall not
reimbursement, expenses or pay.
submit
fraudulent
requests for
(D) Standard 1.4
The educator shall not use institutional or professional privileges
for personal or partisan advantage.
(E) Standard 1.5
The educator shall neither accept nor offer gratuities, gifts, or
favors that impair professional judgment or to obtain special advantage. This standard
shall not restrict the acceptance of gifts or tokens offered and accepted openly from
students, parents or other persons or organizations in recognition or appreciation of
service.
(F) Standard 1.6
to do so.
The educator shall not falsify records, or direct or coerce others
(G) Standard 1.7
The educator shall comply with state regulations, written local
school board policies and other applicable state and federal laws.
(H) Standard 1.8
The educator shall apply for, accept, offer, or assign a position or
a responsibility on the basis of professional qualifications.
(I) Standard 1.9
The educator shall not make threats of violence against school
district employees, school board members, students, or parents of students.
(J) Standard 1.10
The educator shall be of good moral character and be worthy to
instruct or supervise the youth of this state.
154
(K) Standard 1.11 The educator shall not intentionally or knowingly misrepresent
his or her employment history, criminal history, and/or disciplinary record when
applying for subsequent employment.
(L) Standard 1.12 The educator shall refrain from the illegal use or distribution of
controlled substances and/or abuse of prescription drugs and toxic inhalants.
(M) Standard 1.13 The educator shall not consume alcoholic beverages on school
property or during school activities when students are present.
II.
Ethical Conduct Toward Professional Colleagues.
(A) Standard 2.1
The educator shall not reveal confidential health or personnel
information concerning colleagues unless disclosure serves lawful professional
purposes or is required by law.
(B) Standard 2.2
The educator shall not harm others by knowingly making false
statements about a colleague or the school system.
(C) Standard 2.3
The educator shall adhere to written local school board policies
and state and federal laws regarding the hiring, evaluation, and dismissal of personnel.
(D) Standard 2.4
The educator shall not interfere with a colleague’s exercise of
political, professional or citizenship rights and responsibilities.
(E) Standard 2.5
The educator shall not discriminate against or coerce a colleague
on the basis of race, color, religion, national origin, age, gender, disability, family
status, or sexual orientation.
(F) Standard 2.6
The educator shall not use coercive means or promise of special
treatment in order to influence professional decisions or colleagues.
(G) Standard 2.7
The educator shall not retaliate against any individual who has
filed a complaint with the SBEC or who provides information for a disciplinary
investigation or proceeding under this chapter.
III. Ethical Conduct Toward Students
(A) Standard 3.1
The educator shall not reveal confidential information
concerning students unless disclosure serves lawful professional purpose or is required
by law.
(B) Standard 3.2
The educator shall not intentionally, knowingly, or recklessly
treat a student or minor in a manner that adversely affects or endangers the learning,
physical health, mental health or safety of the student or minor.
(C) Standard 3.3
The educator shall not intentionally, knowingly, or recklessly
misrepresent facts regarding a student.
(D) Standard 3.4
The educator shall not exclude a student from participation in a
program, deny benefits to a student, or grant an advantage to a student on the basis of
race, color, gender, disability, national origin, religion, family status, or sexual
orientation.
155
(E) Standard 3.5
The educator shall not intentionally, knowingly or recklessly
engage in physical mistreatment, neglect, or abuse of a student or minor.
(F) Standard 3.6
The educator shall not solicit or engage in sexual conduct or a
romantic relationship with a student or minor.
(G) Standard 3.7
The educator shall not furnish alcohol or illegal/unauthorized
drugs to any person under 21 years of age unless the educator is a parent or guardian of
that child or knowingly allow any person under 21 years of age unless the educator is a
parent or guardian of that child to consume alcohol or illegal/unauthorized drugs in the
presence of the educator.
(H) Standard 3.8
The educator shall maintain appropriate professional educatorstudent relationships and boundaries based on a reasonably prudent educator standard.
(I) Standard 3.9
The educator shall refrain from inappropriate communication
with a student or minor, including, but not limited to, electronic communication such as
cell phone, text messaging, email, instant messaging, blogging, or other social network
communication.
Factors that may be considered in assessing whether the
communication is inappropriate include, but are not limited to:
(i) the nature, purpose, timing and amount of the communication;
(ii) the subject matter of the communication;
(iii) whether the communication was made openly or the educator attempted to
conceal the communication;
(iv) whether the communication could be reasonably interpreted as soliciting
sexual contact or a romantic relationship;
(v) whether the communication was sexually explicit; and,
(vi) whether the communication involved discussion(s) of the physical or sexual
attractiveness or the sexual history, activities, preferences, or fantasies of
either the educator or the student.
STANDARDS OF CONDUCT AND ETHICS FOR PARAEDUCATORS
Principle I: Ethical Conduct
The paraeducator shall maintain the dignity of his or her working environment by respecting and
obeying the law, Cypress-Fairbanks’ policies and procedures, demonstrating personal integrity,
and exemplifying honesty.
1. The paraeducator shall not intentionally misrepresent official policies of the school
district or educational organizations and shall clearly distinguish those views from his
or her personal attitudes and opinions.
2. The paraeducator shall honestly account for all funds committed to his or her charge
and shall conduct his or her financial business with integrity.
3. The paraeducator shall not use institutional or professional privileges for personal or
partisan advantages.
4. The paraeducator shall not be involved in any immoral or unlawful felony and
misdemeanor acts.
5. The paraeducator shall not use, possess, or be under the influence of alcoholic
beverages or use, possess, sell or test positive for illegal substances while on the job
or on school district property. All employees will be subject to reasonable suspicion
in accordance with district policy DHE (Local).
6. The paraeducator shall not be in violation of district policies and/or procedures.
156
7.
8.
The paraeducator shall maintain a high level of performance while carrying out the
job and adhering to the standards of conduct.
The paraeducator shall dress in a clean, neat, professional manner appropriate to his
or her assignment.
Principle II: Professional Practices and Performance
The paraeducator, after qualifying in a manner established by law or regulations, shall assume
responsibilities for the working environment practices and professional performance and shall
continuously strive to demonstrate competence.
1. The paraeducator shall apply for, accept, or be assigned a position of responsibility on
the basis of qualifications and shall adhere to the terms of a contract or appointment,
by performing tasks assigned by his or her supervisor.
2. The paraeducator shall possess the mental health, physical stamina, and social
prudence necessary to perform the duties of his or her assignment.
3. The paraeducator shall be trained and assist in all phases of instruction and
organization for the learning process and objectives.
4. The paraeducator shall continue professional growth.
5. The paraeducator shall report to work on time on a regular basis. He or she is
responsible for communicating absences to a supervisor or designee on a daily basis.
a. Absence without communication for three consecutive days may be grounds for
termination.
b. Absences in excess of accumulated sick leave may also be cause for termination,
but each case will be handled by the immediate supervisor for extenuating
circumstances.
6. The paraeducator shall comply with written local school board policies, applicable
state and federal laws, the Cypress-Fairbanks Code of Ethics and Practices, as well as
legal statutes regarding dismissal or grievances
7. Paraeducators can be transferred at any time due to enrollment or district requirements.
A paraeducator may be assigned to any facility in the Cypress-Fairbanks Independent
School District, whether the employee requests such an assignment or not. Refusal to
accept an assignment to a designated facility will be interpreted as a voluntary
resignation on the part of the employee.
Principle III: Ethical Conduct Toward Colleagues
The paraeducator, in exemplifying ethical relations with colleagues, shall accord just and
equitable treatment to all members of the educational working environment.
1. The paraeducator shall not reveal confidential information concerning colleagues
unless disclosure is required by law.
2. The paraeducator shall not willfully make false statements about a colleague or the
school system.
3. The paraeducator shall protect confidentiality (use discretion in discussing school
problems, situations, students and other personnel).
4. The paraeducator shall strive to maintain effective working relationships with
associates (peers, subordinates, supervisors and other department heads) while being
responsive to others and dealing tactfully and effectively with different opinions.
5. The paraeducator shall demonstrate a professional and supportive attitude towards the
job, including positive reaction to constructive criticism and support decisions and
157
6.
7.
policies of all supervisors.
The paraeducator shall not engage in conduct constituting sexual harassment. The
district shall investigate allegations of such harassment and take appropriate
disciplinary actions against employees found to engage in such harassment.
The paraeducator shall strive for a high level of performance in carrying out his or her
job descriptions.
Principle IV: Ethical Conduct Toward Students, Parents and Community
The paraeducator, in accepting a position of public trust, should measure success by the progress
made in maintaining positive relations with others.
1. The paraeducator shall maintain a positive relationship with students, parents and
community.
2. The paraeducator shall not reveal confidential information concerning students or
parents unless disclosure is required by law.
3. The paraeducator shall endeavor to present facts without distortion.
4. The paraeducator shall endeavor to understand community culture and the home
environments of students at school.
5. The paraeducator shall manifest a positive role in school district public relations.
CONTRACT EMPLOYEE STANDARDS OF CONDUCT
Employees shall be courteous to one another and the public, working together in a cooperative
spirit to serve the best interests of the district. Employees are expected to address concerns
and/or criticisms pertaining to the work environment within the designated chain-of-command at
the employee's work location.
Dress and Grooming
Philosophy: Cypress-Fairbanks Independent School District recognizes that educators are
professionals who strive to be held in high esteem and who seek to earn the respect of all
members of the learning community. Professional dress ensures a learning environment that is
conducive to establishing high expectations in the pursuit of educational goals.
Guidelines
1. All district employees are role models and should dress accordingly to reflect good
judgment and the high standards of the community. No apparel or grooming that has
or may have an adverse impact on the educational process is permitted.
2. The dress and grooming of district employees shall be professional, clean, neat, and
appropriate for the job assignments. Consideration shall be given to staff members’
content area assignment, grade level assignment, or special program assignment.
3. Professional dress for men includes dress slacks and collared shirts with appropriate
shoes and socks.
4. Professional dress for women includes dresses, slacks or skirts with appropriate
blouse/top and shoes.
5. Campuses have the option to schedule professionally casual spirit days or special
event days.
6. If specific concerns regarding an employee’s dress, grooming, or appearance should
158
arise, the employee’s supervisor will determine the appropriateness of the item in
question.
7. The principals or supervisors, in collaboration with their staff members, may set
additional guidelines to meet the needs of the specific campus or building.
Employee Liability
A professional school employee or student teacher is not personally liable for acts done within
the scope of employment that involve the exercise of judgment or discretion, EXCEPT in
circumstances involving the use or operation of a motor vehicle or where, in disciplining a
student, the employee uses excessive force, or his or her negligence in disciplining the student
results in bodily injury to the student.
The use of physical force or restraint as a disciplinary action with students should come only
when other alternatives have been attempted without success and be used only in the limited
situations authorized by Board policy as published in the current Student Handbook and Code of
Conduct.
Personnel-Student Relations
All district personnel will recognize and respect the rights of students, as established by local,
state, and federal law. Employees shall, at all times, maintain a professional relationship and
exhibit a professional demeanor in their interactions with students. Further, employees shall
refrain from engaging in any actions or conduct of a sexual nature (verbal or physical) directed
toward a student, including, but not limited to, sexual advances, requests for sexual favors or
sexually explicit language or conversation. Employees shall not form inappropriate social or
romantic relationships with students, regardless of whether or not the student is 18 years old.
Hazing
District employees are subject to the provisions of Board policy FNCC regarding student hazing.
TEACHER WORK LOAD
Duty Free Lunch
Each classroom teacher or full-time librarian is entitled to at least a 30-minute lunch period free
from all duties and responsibilities connected with the instruction and supervision of students.
The implementation of this requirement may not result in a lengthened school day. (Education
Code 21.405)
If necessary, because of a personnel shortage, extreme economic conditions, or unavoidable or
unforeseen circumstances, and in accordance with commissioner rules, the district may require a
classroom teacher or librarian to supervise students during lunch no more than one day in any
school week. (Education Code 21.405)
In determining whether an exceptional circumstance exists, the district shall use the following
guidelines:
1. A personnel shortage exists when, despite reasonable efforts to use non-teaching
personnel or the assistance of community volunteers to supervise students during
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2.
3.
lunch, no other personnel are available.
Extreme economic conditions exist when the percentage of a local tax increase
including the cost of implementing duty-free lunch requirements, would place the
district in jeopardy of a potential roll-back election.
Unavoidable or unforeseen circumstances exist when, because of illness, epidemic, or
natural or man-made disaster, the district is unable to find individuals to supervise
students during lunch. (19 TAC 145.24)
COLLABORATIVE PLANNING EXPECTATIONS AND GUIDELINES
Expectation
Teachers/leaders at all campuses must engage in collegial, collaborative planning sessions where
school, grade, and/or content level teams:
1. focus on developing successful, program-specific strategies to improve instruction;
2. share best practices, and review student work and data in order to plan strategically to
improve the achievement of all students; and
3. study a common instructional topic linked to student work, model lessons for one
another, and practice implementation of new instructional strategies – all guided by
student data.
Implementation Guidelines
1.
All teachers will be expected to plan collaboratively at least one time per week for a
minimum of 45 uninterrupted minutes at a time agreed upon by the team/grade level.
Times may include, but are not limited to, before/after school or during their common
planning period.
2.
Non-core subject teachers and special education teachers shall participate as required by
the focus of the meeting or based on an alternate schedule set by the school.
3.
School schedules when possible should ensure that the appropriate grade level/content
teams have common periods scheduled for collaborative planning.
4.
School-based administrators are responsible for ensuring collaborative planning is
occurring in their schools, and the work taking place during collaborative planning is
linked to the overall goals for the school. Administrators are not required to lead
collaborative planning meetings, but should coach and assist teachers with skill building,
reflection, and instructional practice linked to school performance measures.
5.
Information from the team meetings shall be shared with leadership of the school through a
documented process that includes agendas/minutes/lesson plans, etc. The documentation
process will be determined by each campus.
Planning and Preparation Time
Each classroom teacher is entitled to at least 450 minutes within each two-week period for
instructional preparation, including parent-teacher conferences, evaluating students’ work, and
planning. A planning and preparation period under this section may not be less than 45 minutes
within the instructional day. During a planning and preparation period, a classroom teacher may
not be required to participate in any other activity. (Texas Education Code §21.404)
All activities during individual planning sessions must be directly related to instructional
preparation.
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TEACHER WORK HOURS
Teachers are required to be at work and on duty during established work hours as determined by
the individual campus. Additionally, the district has an expectation that teachers will be
available to attend reasonable school-related activities that may occur outside the established
work day such as collaborative planning sessions, ARDs, staffings, faculty meetings, inservice
meetings, school-related sponsorships, and the like. Teachers are categorized as learned
professional employees and are therefore exempt from the Fair Labor Standards Act regarding
overtime or compensatory time for working beyond 40 hours per week.
DUTY ASSIGNMENTS
Principals may assign duties to employees in addition to those specified in job descriptions.
Such duties may include the following:
1. lunch period duty in accordance with law;
2. recess duty;
3. hall duty;
4. classroom housekeeping duties such as turning out lights, closing windows, locking
doors, maintaining neat and attractive classrooms, and the like;
5. duty at extracurricular activities;
6. bus loading duty;
7. parking lot duty; and,
8. any extra duty assigned by the principal.
Each principal will prepare a schedule of these duty assignments. A copy of the schedule will be
available, and orientation will be provided for such duty assignments.
Teachers
Teachers may be called upon to sponsor various organizations and class groups. The
sponsorship of classes may be rotated among teachers annually so that the same teachers do not
have the more demanding sponsorships in consecutive years. Sponsors will:
1. supervise projects and activities selected by organizations and class groups;
2. counsel and advise students in elections, and in the selection of projects and activities;
3. establish proper and adequate procedures for the collection and accounting of funds
derived from fund-raising projects;
4. keep the principal informed of projects and activity dates and have these posted on
the school activity calendar;
5. ensure that all projects and activities of classes and organizations are approved by the
administration;
6. schedule projects and organizational work so that class time is not used for that
purpose.
Teachers are urged to attend and participate in as many extracurricular activities as time and
convenience permit.
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REPORT OF CERTIFIED EMPLOYEE ACTIVITIES
The superintendent shall notify the State Board for Educator Certification in writing by filing a
report within seven calendar days of the date the superintendent first obtains or has knowledge of
information indicating that:
1. an applicant for or holder of a certificate issued by SBEC has a reported criminal history;
2. the certificate holder engaged in conduct that violated the assessment instrument security
procedures established under Education Code 39.0301; or
3. the certificate holder resigned and reasonable evidence supports a recommendation by the
superintendent to terminate the educator based on a determination that the educator
engaged in misconduct described in 4(a) – (f), below:
4. a certificate holder’s employment at the district was terminated based on a determination
that the certificate holder:
a. sexually or physically abused or otherwise committed an unlawful act with a
student or minor;
b. possessed, transferred, sold, or distributed a controlled substance as defined by
Health and Safety Code Chapter 481 or by 21 U.S.C. Section 801 et seq.;
c. illegally transferred, appropriated, or expended funds or other property of the
district;
d. attempted by fraudulent or unauthorized means to obtain or alter a professional
certificate or permit for the purpose of promotion or additional compensation;
e. committed a criminal offense or any part of a criminal offense on school property
or at a school-sponsored event; or
f. solicited or engaged in sexual conduct or a romantic relationship with a student or
minor.
The report must be in writing and in a form prescribed by the Board. The superintendent
shall notify the Board of Trustees of the school district and the educator of the filing of the
report. The State Board for Educator Certification shall determine whether to impose
sanctions against the employee’s certificate. (DF [Legal])
RESIGNATIONS
General Requirements
All resignations shall be submitted to the superintendent’s designee. The employee shall give
reasonable notice and shall include a statement of the reasons for resigning. A prepaid certified
or registered letter of resignation shall be considered submitted upon mailing.
Educators
An educator employed under a probationary contract for the following school year, or under a
term or continuing contract, may relinquish the position and leave district employment at the end
of the school year without penalty by filing a written resignation with the Board or the Board’s
designee not later than the 45th day before the first day of instruction of the following school
year.
A written resignation mailed by prepaid certified or registered mail to the Board President or the
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Board’s designee at the post office address of the district is considered filed at the time of
mailing.
An unequivocal resignation filed not later than the 45 th day before the first day of instruction of
the following school year is effective upon filing with the district and the district cannot reject
such a resignation. The resignation cannot be withdrawn by the teacher based on an argument
that the district has not accepted the resignation.
The educator may resign, with the consent of the Board of the Board’s designee, at any other
time. DFE (Legal)
For educators, the Superintendent’s designee is the Assistant Superintendent for Human
Resources and Student Services, Ms. Chairita Franklin.
Resignations at the End of the Year – Non-certified Employees with Annual Contracts
Employees holding a one-year annual contract may resign at the end of the contract period by
filing a written resignation with the superintendent or designee. For professional employees, the
superintendent’s designee is the Assistant Superintendent for Human Resources and Student
Services, Ms. Chairita Franklin..
For paraeducators, the superintendent’s designee is the
Director for Ancillary Personnel, Ms. Jan Price.
Resignation Process
It is important to note that by Board policy and administrative practice, the resignation must be
sent directly to the Human Resources Office. It is most appropriate to discuss the matter with
the principal or supervisor prior to submitting the resignation. A written resignation mailed by
prepaid certified or registered mail to the designee at the post office address of the district is
considered filed at the time of mailing. Professional and paraeducators employees are
encouraged to utilize the on-line resignation/exit process found at www.cfisd.net under Human
Resources.
RESIGNATION CHECKLIST
The following checklist is being provided as a recommended guideline for use by all staff
members when severing their employment with the district. All inquiries about prospective
resignations will be handled in a confidential manner by the Human Resources, Payroll, and
Insurance departments.
√
If you are resigning your position because of a serious health condition of your own or
that of a family member, you should contact the Insurance Department before you
officially resign to determine if you may be eligible for valuable benefits for which you
have already paid. Benefits that may potentially be available to assist you include:





Paid time off (sick leave, overtime, vacation)
Temporary disability leave
Family Medical Leave
Disability insurance
Sick Leave Bank membership
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 Teachers Retirement System of Texas (TRS)
√
If you are resigning in order to retire from TRS, go to the “Retirement Checklist” on page
114 of this Handbook.
√
If you are eligible to use any of the benefits listed above, the district can help you
coordinate your leave or resignation to assure you receive the benefits you have earned.
Be sure to investigate your benefits BEFORE you officially resign. Once your
resignation has been accepted by the Human Resources Department, it cannot be
rescinded.
√
To submit your resignation, go to the district’s Human Resources Department’s webpage
at www.cfisd.net. Go to Resignation/Exit and follow the instructions for resigning.
√
If you do not have internet access, notify your immediate supervisor and the Human
Resources Department of your resignation in writing as soon as possible. It is
appropriate to provide a minimum of two weeks’ notice of resignation prior to your last
day of employment.
√
Provide the Human Resources Department with your new address if you are moving.
√
Turn in all district keys (door keys, desk keys, lock keys); the ID badge, and parking tag
to your immediate supervisor.
√
Unused earned vacation days will be paid at the employee’s current daily rate.
√
All inquiries regarding terminating membership in the Teachers Retirement System of
Texas (TRS) and withdrawing member contributions need to be addressed directly with
TRS. Write directly to TRS at 1000 Red River Street, Austin, TX 78701-2698; email to
www.trs.state.tx.us; or call 1-800-223-8778.
√
Social Security questions may be answered by calling the Social Security office at 1-800772-1213 or 713-290-0660.
Refer questions to:
Human Resources (Professional)
Human Resources (Paraeducatoars)
457 Retirement Savings Plan
Payroll Department
Insurance Department
TRS
Social Security
Deborah Stewart
281-897-4030
Jan Price
281/897-4033
Melissa McAnear
281-897-4051
Mark Flores
281-897-4109
Judy Durham
281-897-4339
Business Office
1-800-223-8778
1-800-772-1213 or 713-290-0660
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DECISION-MAKING PROCESS REGARDING PERSONNEL
The Board has established the following objective criteria for decisions regarding the hiring,
dismissal, reassignment, promotion, and demotion of district personnel. The following criteria
are not rank-ordered and may be considered in whole or in part when making such decisions:
1. academic or technical preparations, supported by transcripts;
2. proper certification for grade level, subject, or assignment, including emergency
permits and endorsements for specific subjects, programs, or positions;
3. experience;
4. recommendations and references;
5. evaluations;
6. suitability for the position and professional competence; and,
7. the needs of the district.
Notice and Process of Promotional Opportunity
The district provides periodic and timely postings on the district’s website and in district
buildings of vacancies in areas of promotional opportunity. Postings indicate the district contact
person for applications. Each administrative/support level position requires an interview with a
district screening committee as part of the selection process.
CONTRACTS
Teachers
The district provides contracts for teachers under the Contract Law provided in Chapter 21,
Subchapters C, D, and E of the Texas Education Code. Each teacher is employed on either a
probationary, term, or a continuing contract.
Full details on employment practices, renewals, terminations, hearing appeals, etc. may be found
in Board Policies DC, DCA, DCB, DCC, DCD, DCE, DFBB, AND DFE. These policies are on
line on the district’s web site and are available for review in each campus principal’s office, the
district Human Resources Office, or the Dixie Thornton Professional Library located in the
Instructional Support Center.
Administrative/Support Personnel and Term Contract Teachers
Administrative and certified support personnel, as well as teachers, may be on term contracts as
provided in Chapter 21, Subchapter C or E of the Texas Education Code.
Full details on employment practices, renewals, terminations, hearing appeals, etc., may be found
in Board Policies DAA, DC, DCA, DCB, DCC, DCD, DCE, DFBB, DFD, DFE, DGBA, DH,
DHC, DI, DF and DN. These policies are on line on the district’s web site and are available for
review in the district Human Resources Office, the Dixie Thornton Professional Library located
in the Instructional Support Center, or in the principal's office at each campus.
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Non-certified Support and Paraeducator Staff
Non-certified support and paraeducator employees receive a one-year or annual contract which is
not subject to Chapter 21, Subchapters C, D, or E of the Texas Education Code. This contract
does not grant nor create any contractual or other expectancy of employment or claim of
entitlement beyond the terms of the contract.
TEXTBOOKS
Guidelines/Recommendations for Textbook Accountability
When issuing any instructional materials to a staff member, have each teacher sign for the
materials he/she receives. These records will be kept by the Campus Textbook Administrator.
Each Campus Textbook Administrator will perform at least two “book checks” throughout the
year.
The Campus Textbook Administrator at each campus will also conduct an annual
comprehensive textbook inventory coordinated by the district’s Textbook and Property
Manager. This inventory will be performed at the end of each school year and includes state
adopted student and teacher editions, as well as ancillary materials. Any lost state adopted
materials will be replaced through the Textbook Department. Campuses are responsible for
purchasing any ancillary item(s) that are lost.
A teacher who fails to return an assigned teacher edition or any assigned ancillary material(s)
and cannot account for the missing material(s) through the annual textbook inventory report
shall be subject to disciplinary action for the lost material(s).
The campus textbook activity account shall be used for all transactions. Funds collected for
materials not returned need to be deposited into the campus textbook activity account.
TEACHER AND PARAEDUCATOR TRANSFER
REQUESTS AND REQUIREMENTS
In accordance with district policy and procedures, teacher/paraeducator transfers for an ensuing
school year may be at the initiative of the superintendent or other administrators, and also with
consideration provided at the request of individual teachers.
A teacher/paraeducator-initiated request for transfer does not guarantee that such a transfer will
be made because each request has to be considered in terms of such factors as:
1. priority and number of transfers which have to be made for administrative reasons;
2. available vacancies;
3. qualifications/certification of the requesting employee; and,
4. campus instructional and organizational needs (principal's judgment).
An employee currently on a teacher in need of assistance plan or performance growth/deficiency
plan and/or administrative directives is not eligible to request a transfer. With the exception of
administrative transfers, principals must approve all teacher/paraeducator-initiated transfers to
their schools.
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District Priorities
1. Employees returning from temporary disability (TD) and those at campuses where
projected enrollment data reflect the need for fewer staff members because of
boundary changes and/or lack of previously expected growth will be given the highest
priority for administrative transfers.
2. Teacher/paraeducator-initiated requests will be given consideration to the greatest
extent possible. Principals may elect to not schedule interviews for employees
wanting to transfer if the campus has no known openings; however, if an opening
becomes available, that principal will begin the consideration process by reviewing
listed individuals from the transfer list.
Procedures for Requesting a Transfer
1. All Teacher/Paraeducator Transfer Requests are completed via the internet. The
employee logs on to a link provided each year in the transfer memo. The link takes
employees through the process.
2. Once the transfer request has been electronically submitted, principals will have
access to daily reports to review the information.
3. Deadlines for submitting transfer requests will be established and published each
year.
District-initiated Transfers
The superintendent has the right to assign duties to the teacher as deemed proper, and may, from
time to time, assign or reassign the teacher to additional duties. The superintendent has the right
to make changes in teaching and building assignments, subject to provisions of Section
11.202(b) of the Texas Education Code, which are determined in the best interest of the district
and of those involved. The superintendent will consider campus seniority and principals'
recommendations in making assignments and reassignments.
Guidelines for Paraeducator Promotions
Any paraeducator who would like to advance or move up a pay grade would need to apply for
positions as they are posted. It is the responsibility of the applicant to be sure he/she has the
appropriate skill level, a positive evaluation, support from his/her supervisor and qualifications
for the opening. Employees are to follow application instructions as noted on the job postings.
Job opportunities are posted in buildings, district facilities, on the internet - www.cfisd.net, and
on cable Channel 16.
APPRAISAL SYSTEM AND PROFESSIONAL DEVELOPMENT
Philosophy
Because Cypress-Fairbanks Independent School District expects the continued development of
both professional and paraeducator staff, the district provides many growth opportunities
throughout the school year and during the summer in order to support that professional growth.
A critical component of the continuous improvement process is the on-going support provided
by the appraisal process and the collaboration between the employee and administrator.
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TEACHERS
Appraisal of Teacher Performance
Cypress-Fairbanks ISD has adopted a locally developed system for teacher appraisal as outlined
in Texas Education Code (TEC), §21.352. As outlined, this appraisal process, CypressFairbanks Professional Development and Appraisal System (CFPDAS), does include:
(a) at least one appraisal each year;
(b) a conference between the teacher and the appraiser that is diagnostic and prescriptive
with regard to remediation needed in overall performance by category; and
(c) criteria based on observable, job-related behavior, including:
1. teachers' implementation of discipline management procedures; and
2. performance of the teachers' students.
The CFPDAS process includes:
(a) a goal-setting process, including completion by the teacher of the Professional
Development: A Plan for Student Learning - Goal Setting - Part I;
(b) an opportunity for reflection and sharing between the teacher and colleagues with the
completion of the Professional Development: A Plan for Student Learning Reflection/Sharing - Part II;
(c) multiple opportunities for classroom observations, both formal and/or informal, to be
conducted by the assigned appraiser and other administrators;
(d) cumulative data of written documentation collected by the appraiser regarding job-related
teacher performance, in addition to formal classroom observations;
(e) a goal evaluation process and the completion of the Professional Development: A Plan
for Student Learning - Goal Evaluation - Part III;
(f) a written summative annual appraisal report, (includes Summative Annual Appraisal and
Appraisal Record Summary), and the Professional Development: A Plan for Student
Learning - Summative Conference Data - Part IV, completed by the appraiser; and
(g) a summative annual conference to be held with the teacher and appraiser.
Specific and detailed information about the process and following topics may be found in a
separate publication, Cypress-Fairbanks Independent School District Professional Development:
A Plan for Student Learning for Teacher, Paraeducator, and Non-teaching Professional
Appraisal:
 the appraisal standards, domains and criteria;
 a Teacher in Need of Assistance Plan;
 the teacher response and appeal process;
 appraiser qualifications;
 requirements for teacher orientation; and,
 specific appraisal timelines.
Professional Development Opportunities – Teachers
Rationale
At the core of expectations for professional development lies the assumption that there is a
strong and direct relationship between staff development and improvements in student learning.
That link is strengthened by current research cited in the professional literature.
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Like the research models, Cypress-Fairbanks ISD perceives professional development as
essential for achieving the goals of the district and the campuses; so, ten days of professional
development are included in the academic calendar. These, however, do not provide adequate
time for the in-depth learning of subjects taught and TEKS implementation, for developing a
repertoire of instructional skills to teach that content, for gaining insight into a diverse student
population, and for communicating the essential knowledge and skills vital to the district’s
culture.
Expectations/Eligibility
Cypress-Fairbanks ISD believes that continuous professional development is vital to teacher and
student success. The district expectation is that teachers should earn twenty-five (25) clock
hours of off-contract professional development annually OR seventy-five (75) clock hours of offcontract professional development during the three most recent years.
If a teacher has 25 hours for the current year, it is not necessary to look back to any previous
years as this meets the 25/75 hours expectation and is eligible for consideration for "Exceeds
Expectations" in Domain VI of CFPDAS. In the event that the teacher does not have 25 hours in
the current year, the professional development records of the previous two years need to be
reviewed to determine if there is a minimum of 75 hours during this three-year period.. If there
are 75 hours, this meets the 25/75 hours expectation and is eligible for consideration for
"Exceeds Expectations" in Domain VI of CFPDAS.
Progress toward the 25 hours annually or 75 hours over the three-year period will be reviewed at
the summative conference, and, if the expectation is not met, the teacher and supervisor will
discuss any apparent concerns and possible extenuating circumstances.
Evidence of
implementation and the link that exists between the activities and district/campus goals will also
be discussed.
For appraisal purposes, the "Proficient" standard of Domain VI of CFPDAS should be based
upon successful engagement in and implementation of professional development activities "oncontract" (district and campus professional development). The "Exceeds Expectations" standard
should be based upon successfully seeking out, engaging in, and implementing professional
development activities "off-contract."
Plan I teachers eligible to move to Plan II who have not earned 25 hours in the current year or 75
hours in the previous three-year window (current year plus two previous years) will not move to
Plan II, barring extenuating circumstances determined by the appraiser. Plan II teachers who
have not earned 25 hours in the current year or 75 hours in the previous three-year window will
return to Plan I for at least one year, barring extenuating circumstances determined by the
appraiser.
Campus Time Equivalency
A campus may choose to designate a campus professional development day as a “Campus Time
Equivalency” day. The principal is responsible for setting the parameters for acceptable
activities which may be used. The seven hours required for credit toward the Campus Time
Equivalency (CTE) day must be earned off-contract and prior to the scheduled Campus Time
Equivalency (CTE) day.
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An employee who has not accrued the required professional development credit prior to the
Campus Time Equivalency (CTE) day must report to work as directed by the principal or follow
the procedures for non-discretionary leave.
Failure to adhere to these procedures will result in a reduction in the employee’s salary equal to
that employee’s daily rate of pay.
A principal is not permitted to approve the use of discretionary leave on a staff development day
except in the event of extenuating circumstances.
District Time Equivalency
A district curriculum coordinator may choose to designate a district content curriculum day as a
“District Time Equivalency” day. The district curriculum coordinator is responsible for setting
the parameters for acceptable activities which may be used. The seven hours required for credit
toward the District Time Equivalency (DTE) day must be earned off-contract and prior to the
scheduled District Time Equivalency (DTE) day.
An employee who has not accrued the required professional development credit prior to the
District Time Equivalency (DTE) day must report to a district location as directed by the district
curriculum coordinator or follow the procedures for non-discretionary leave.
Teachers who attend a course(s) for DTE credit are not permitted to leave the professional
development classes early or arrive late. Employees who leave early or arrive late will not be
awarded credit. The professional development recording system, Avatar, cannot record half hour
increments for professional development.
Failure to adhere to these procedures will result in a reduction in the employee’s salary equal to
that employee’s daily rate of pay.
A principal is not permitted to approve the use of discretionary leave on a staff development day
except in the event of extenuating circumstances.
PARAEDUCATORS AND NON-TEACHING PROFESSIONALS
Appraisal of Paraeducator Performance and Non-Teaching Professionals
All staff members, professional and ancillary, should be evaluated annually by their supervisors.
All paraeducator and non-teaching professionals will, in collaboration with their supervisors,
demonstrate through the annual goal-setting and evaluation process their continued professional
development.
An orientation to the appraisal process should be provided by the end of October for all
employees, including the criteria upon which the annual evaluation will be based. The
evaluation document and the Professional Development Record should be reviewed with the
employee at the summative conference to be held as follows:

Campus paraeducators and non-teaching professionals in May/June
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
Non-campus paraeducators and non-teaching professionals prior to the end of the
employee’s contract year
Paraeducator or Non-Teaching Professional Response and Appeals
A paraeducator or non-teaching professional may submit a written response or rebuttal at the
following times:
(a) after receiving any written documentation associated with the employee’s evaluation
and/or
(b) after receiving any other written documentation associated with poor job performance.
Any written response or rebuttal must be submitted within ten (10) working days of receiving
written documentation associated with the employee’s evaluation or after receiving any other
written documentation associated with poor job performance. At the discretion of the supervisor,
the time period may be extended to fifteen (15) working days. This written response or rebuttal
should be attached to the record that is part of the paraeducator’s or non-teaching professional’s
permanent record. The supervisor must acknowledge the receipt of the written response or
rebuttal within ten (10) working days of its receipt.
The district has adopted written procedures for a paraeducator or non-teaching professional to
present grievances and receive written comments in response to the written annual evaluation.
These procedures are outlined in Section III of this Employee Handbook.
Paraeducator or Non-Teaching Professional in Need of Assistance
A paraeducator or non-teaching professional whose performance meets any of the following
circumstances will be designated as a “paraeducator/non-teaching professional in need of
assistance”:
(a) a paraeducator or non-teaching professional who is evaluated with a summative score
below 3.0;
(b) a paraeducator or non-teaching professional who is unsuccessful in meeting the essential
functions of the position in one or more areas.
When a paraeducator or non-teaching professional is designated as an employee in need of
assistance, the employee’s supervisor shall, in consultation with the employee, develop an
intervention plan that includes the following:
(a) domain(s) that designate an employee as a paraeducator or non-teaching professional in
need of assistance;
(b) directives or recommendations for improvement activities;
(c) evidence that is used to determine successful completion of improvement activities;
(d) directives for changes in behavior and specific timelines for successful completion;
(e) evidence to determine positive changes in the paraeducator’s or non-teaching
professional’s behavior.
In a case when the paraeducator’s or non-teaching professional’s evaluator is not the employee’s
principal, the principal shall be involved in the development and evaluation of the intervention
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plan. A paraeducator or non-teaching professional who has not met all requirements of the
intervention plan for employees in need of assistance by the time specified may be considered
for separation from the assignment, campus, and/or district.
The intervention plan shall include options for professional development activities designed to
enhance the paraeducator’s or non-teaching professional’s proficiency. At least one option shall
not place significant financial burden on either the employee or the school district. An
intervention plan may be developed at any time at the discretion of the supervisor when the
supervisor has documentation that would potentially produce an evaluation rating below 3.0.
A paraeducator or non-teaching professional currently on an employee in need of assistance plan
or growth/deficiency plan, and/or administrative directives is not eligible to request a transfer.
No employee with less than a satisfactory performance evaluation shall receive a pay increase. In
the district’s appraisal system, a less than satisfactory performance shall be an evaluation with
two or more domains scored “unsatisfactory,” or “unsatisfactory” in the same domain for two
consecutive years.
Time Equivalency
A campus may choose to designate a campus professional development day as a “Campus Time
Equivalency” day. The principal is responsible for setting the parameters for acceptable
activities which may be used. The seven hours required for credit toward the Campus Time
Equivalency (CTE) day must be earned off-contract and prior to the scheduled Campus Time
Equivalency (CTE) day.
An employee who has not accrued the required professional development credit prior to the
Campus Time Equivalency (CTE) day must report to work as directed by the principal or follow
the procedures for non-discretionary leave.
Failure to adhere to these procedures will result in a reduction in the employee’s salary equal to
that employee’s daily rate of pay.
A principal is not permitted to approve the use of discretionary leave on a staff development day
except in the event of extenuating circumstances.
172
VIII. NON-CONTRACT EMPLOYEES
173
NON-CONTRACT (HOURLY) PERSONNEL EMPLOYMENT PRACTICES
In addition to Section III of this Handbook, the following information is provided for noncontract hourly employees.
Application and Interview
Persons interested in applying for hourly positions with the Cypress-Fairbanks Independent
School District should log on to the district’s website, www.cfisd.net Human Resources,
Employment Opportunities, Ancillary to view a listing of current openings. Online applications
are preferred; however, paper applications may be taken. Human Resource representatives for
ancillary positions are located at the Maintenance and Operations Center, 11430 Perry Road
(custodial); the Instructional Support Center, 10300 Jones Road (maintenance, printing,
distribution center, Berry Center, and police positions); the Transportation Center at 11430
Falcon Road (bus driver, automotive/diesel techicians, serviceman, bus attendant, and mechanic
helper positions); the Food Service Department Food Production Center, 11355 Perry Road
(food service positions, delivery driver, warehouser positions); and the Cy-Fair Annex, 22602
Northwest Freeway (Club Rewind/Community Programs positions). All applicants must
complete an application form and be interviewed and screened by the appropriate personnel
supervisor. Applicants may also be interviewed by the supervisor in the area wherein a job
exists.
Each applicant is responsible for updating any information regarding change of address, name,
telephone number, status, or any other pertinent information for as long as he/she has an active
application on file for ancillary positions.
Any falsification of employment reports will disqualify the applicant from being hired or will
result in termination of the applicant if he/she is hired.
Criminal Record Check
A criminal record check will be conducted on all applicants. Information obtained in this
manner shall be used only to evaluate applicants for employment. If an employee is hired before
a criminal check can be obtained, an unsatisfactory criminal background investigation report will
be full justification for termination of employment with the district. Each applicant is required to
respond to a written inquiry regarding conviction of a misdemeanor, felony, or offense involving
moral turpitude (including, but not limited to, theft, attempted theft, rape, murder, swindling and
indecency with a minor) and/or placement on probation or deferred adjudication. All employees
have a continuing obligation to report within three calendar days any arrest or conviction or other
adverse adjudication of any crime as previously described in Section III, page 32. The district
may annually perform criminal history record checks on current employees.
Selection
Positions are offered to applicants in view of references, training, experience, and ability to meet
the requirements of the available position. Documents required for employment with the
Cypress-Fairbanks Independent School District are listed in Section III of the Handbook, pages
45-49.
174
EMPLOYMENT PROCEDURES AND WORK RULES
Ancillary personnel shall serve at will, are not employed for any specified length of time, and
have no property rights in their employment.
Assignments
The original assignment is made at the time of employment, except in operations and food
service, where a nucleus of substitute workers in a department are called when or as needed.
Employees assigned to craft positions which require licensing or certification are responsible for
maintaining a current license/certification.
The work weeks and daily time schedules will be established by the administration based on the
needs of the district and are subject to change when necessary.
Transfers
Employees can be transferred at any time due to changes in enrollment or district requirements.
Any employee may be assigned to any facility in the Cypress-Fairbanks Independent
School District, whether the employee requests such an assignment or not. Refusal to accept
an assignment to a designated facility will be interpreted as a resignation on the part of the
employee.
Voluntary Transfer
Employees who wish to transfer from one building to another within the same department within
maintenance and operations, food service, media center, transportation (excluding bus drivers
and attendants), Community Programs, distribution center, mail service and computer repair, will
need to first talk with his/her immediate supervisor about his/her interest in making a job change;
then apply directly to the supervisor who has the opening.
Evaluations
Written employee evaluations are required annually; however, periodic observations and
evaluations are made as frequently as deemed appropriate by the employee's immediate
supervisor.
Evaluations are intended to provide the employee and supervisor a mutual understanding of job
requirements and performance which can and should be improved. The evaluations will focus on
job performance and safety as well as other appropriate facts. This evaluation shall be discussed
in detail with the employee by his/her immediate supervisor. The employee shall have the
opportunity to make any comments he/she wishes in writing on the evaluation form.
175
The following scale will be applied when evaluating an employee’s attendance:
Number of
Absences
Number of
Absences
Number of
Absences
Number of
Absences
Number of
Absences
(234-260 days)
(216-233 days)
(198-215 days)
(188-197
days)
(187days or
less)
Clearly Outstanding
0
0
0
0
0
Exceeds Expectations
>0 ≤ 6
>0 ≤ 5
>0 ≤ 5
>0 ≤ 4
>0 ≤ 4
Meets Expectations
6 ≤ 12
5 ≤ 11.5
5 ≤ 11
4 ≤ 10.5
4 ≤ 10
Below Expectations
12 ≤ 13
11.5 ≤ 12.5
11 ≤ 12
10.5 ≤ 11.5
10 ≤ 11
13+
12.5+
12+
11.5+
11+
Rating
Unsatisfactory
Absences for jury duty, bereavement, religious holidays, military service, and those absences in
response to a lawfully issued subpoena to a non party of interest, are not counted in the total used
for the performance evaluation rating. Time off for religious holidays shall be reasonably
accommodated so long as the time off does not cause undue hardship on the conduct of district
business. Employees may request to use an available paid discretionary state personal leave day
or take an unpaid leave day for the purpose of religious holiday observation. Approved day(s)
for religious holiday observation will not be counted in the total days used for the performance
evaluation. Those worker’s compensation and temporary disability absences exceeding the FML
days will be included in the number of absences for the evaluation rating.
Employees receiving a less than satisfactory evaluation will not be eligible to receive a GRI
(General Rate Increase) the following school year. The employees’ salaries will be frozen at their
present amounts. A less than satisfactory performance shall be an evaluation with two or more
domains scored “Unsatisfactory” or “Unsatisfactory” in the same domain for two consecutive
years. DEA (Local)
Signing of the evaluation form does not indicate that the employee agrees with the evaluation,
but it ensures that each employee has seen his/her evaluation and has had an opportunity to
comment in writing. Employees will receive copies of their evaluation forms following their
evaluation conferences.
The original copy of the evaluation form will be retained in the employee's personnel file which
is located in the Ancillary Personnel Office. The evaluation period for hourly personnel shall be
from April 1- March 31.
Operators of District Vehicles/Mobile Equipment
All persons who drive a district vehicle or operate mobile equipment must undergo an annual
driver’s license record check. An acceptable driving record as determined by the Texas School
Bus Drivers’ Driving Evaluation criteria (less than 10 points) must be shown in order to operate
176
a district vehicle/mobile equipment. Employees who receive a citation while driving a district
vehicle must notify his/her immediate supervisor immediately.
Drivers who are required to hold a CDL will be required to take a physical every two years and
will be assigned to the random drug testing pool.
Mobile equipment includes but is not limited to such equipment as street vehicles (cars/trucks),
tractors, riding lawnmowers, forklifts, pallet jacks, ditch witches, and golf carts.
Unauthorized use of a district vehicle includes using the vehicle to run personal errands and
transporting unauthorized passengers.
Notification of Traffic Violations
Pursuant to CDL requirements, a CDL driver must notify his/her employer, in writing and
within 30 days, of a conviction for any traffic violation (except parking) regardless of the type
of vehicle being driven at the time of the violation.
Employees who operate mobile equipment other than vehicles must also notify his/her supervisor
in writing and within 30 days of a conviction for any traffic violation (except parking).
Absence
Regular, prompt, and reliable attendance is an essential job function. Employees are expected to
report to work on time on a regular basis. Employees who will be absent or late arriving to work
are required to contact their designated department prior to the beginning work time, and
according to departmental procedures regarding who to contact and when contact must be made.
Excessive and/or undocumented absences may lead to disciplinary action up to and including
termination.
A doctor's release will be required and must be presented to the department office or supervisor
before returning to work for any absence of more than three (3) consecutive work days because
of personal illness or illness in the immediate family. The Cypress-Fairbanks Independent
School District does reserve the right to check with the doctor on an employee's work status to
determine if the employee can perform his/her assigned duties.
Tardies
An employee who is late to work six (6) minutes or more is officially counted as tardy.
Excessive tardiness (six [6] annually or during an evaluation cycle) can justify termination.
Employees who are one (1) to five (5) minutes late are not to work on time. Frequent
occurrences of arriving to work late, but not officially tardy, can be addressed with the employee
for corrective measures. Six (6) occurrences of arriving late will equate to one (1) tardy.
Time Clocks/Swiping
Employees required to use the swipe card for attendance/compensation purposes should not
swipe in more than six (6) minutes prior to his/her scheduled start time or swipe out more than
six (6) minutes after his/her scheduled departure time without a supervisor’s pre-approval.
Overtime must be pre-approved and will be reported via an exception report.
177
Notice of Vacancy
A director whose department has a job opening will contact the Director of Ancillary Personnel.
The Director of Ancillary Personnel will post the opening for 10 workdays on the district’s
website. If a newspaper posting is requested, it must be approved by the department's associate
superintendent. This notice shall be posted by directors/supervisors at all sites so that all
employees have access to notification of the opening. Any employee interested in applying must
follow the directions on the posting and the procedure listed below:
1.
2.
3.
Notify his/her immediate supervisor and then contact the department which has the
opening.
All applicants, both from within the district and from outside the district, may be
interviewed by the assistant director of the respective department.
All promoted non-contract employees will be in training for 90 days. During this
time, the employee may be terminated or returned to his/her original or an equivalent
position if he/she is not performing satisfactorily.
RESIGNATIONS
General Requirements
All resignations shall be submitted to the superintendent’s designee. The employee shall give
reasonable notice and shall include a statement of the reasons for resigning. A prepaid certified
or registered letter of resignation shall be considered submitted upon mailing.
An employee who resigns should give his/her supervisor as much advance notice as possible to
allow time to hire and train a replacement. A minimum of two weeks’ advance notice is
expected. If an hourly employee, for whom a physical examination and drug test is required,
voluntarily resigns his/her position during the first six months of employment, the cost of the
physical examination and drug test may be withheld from his/her final paycheck.
If an hourly employee resigns prior to the District’s recovery of the fingerprinting fees, the
remaining cost will be deducted from the employee’s final paycheck.
An employee who resigns may have an exit interview with the immediate supervisor and/or the
Assistant Director for Human Resources, fill out the necessary forms (resignation and TRS), and
turn in issued equipment, materials, keys, parking lot gate key, badge and uniforms, etc. Costs of
uniforms may be deducted from an employee's final paycheck for failure to return district
uniforms within three (3) work days of resignation or termination. A non-contract employee
who voluntarily resigns or is terminated may have the cost of uniforms deducted from his/her
final paycheck if uniforms are not returned within three (3) business days following the
separation of employment.
Resignation Checklist
The following checklist is being provided as a recommended guideline to use by all staff
members when severing their employment with the district. All inquiries about prospective
resignations will be handled in a confidential manner by the Human Resources, Payroll, and
Insurance departments.
178
√
If you are resigning your position because of a serious health condition of your own or
that of a family member, you should contact the Insurance Department before you
officially resign to determine if you may be eligible for valuable benefits for which you
have already paid. Benefits that may potentially be available to assist you include:






Paid time off (sick leave, overtime, vacation)
Temporary disability leave
Family Medical Leave
Disability insurance
Sick Leave Bank membership
Teachers Retirement System of Texas (TRS)
√
If you are resigning in order to retire from TRS, go to the “Retirement Checklist” on 114
of this Handbook.
√
If you are eligible to use any of the benefits listed above, the district can help you
coordinate your leave or resignation to assure you receive the benefits you have earned.
Be sure to investigate your benefits BEFORE you officially resign. Once your
resignation has been accepted by the Human Resources Department, it cannot be
rescinded.
√
Provide the Human Resources Department with your new address if you are moving.
√
Turn in all uniforms, safety equipment, tools, district keys (door keys, desk keys, lock
keys); the ID badge, and parking tag to your immediate supervisor.
√
Unused earned vacation days will be paid at the employee’s current daily rate.
√
All inquiries regarding terminating membership in the Teachers Retirement System of
Texas (TRS) and withdrawing member contributions need to be addressed directly with
TRS. Write directly to TRS at 1000 Red River Street, Austin, TX 78701-2698; email to
www.trs.state.tx.us; or call 1-800-223-8778.
√
Social Security questions may be answered by calling the Social Security office at 1-800772-1213 or 713-290-0660.
Refer questions to:
Human Resources (Ancillary)
457 Retirement Savings Plan
Payroll Department
Insurance Department
TRS
Social Security
Jan Price
281/897-4033
Melissa McAnear
281-897-4051
Mark Flores
281-897-4109
Judy Durham
281-897-4339
Business Office
1-800-223-8778
1-800-772-1213 or 713-290-0660
179
Dress and Grooming
District employees shall dress in a clean, neat, safe, professional manner, appropriate to their
assignments in the district. Personal dress or grooming should not be disruptive to other
employees or unsafe in regard to working around machinery and equipment.
Each employee needs to check with his/her supervisor for specific dress/grooming codes.
Language
No employee shall, at any time, for any reason, use obscene, vulgar, profane or suggestive
language or gestures of any kind or possess printed or written materials of obscene, vulgar,
profane or suggestive nature while on duty or school property. Any employee found in violation
of this policy will be subject to disciplinary action up to and including termination.
Conduct
Each employee is responsible for developing good will toward the district through a courteous,
cheerful, and helpful attitude. The employee is also to carry out his or her work in a cooperative,
safe and professional manner. Proper care of plant facilities and equipment, representing vast
investments in the public school program by the general public, are the responsibility of all
school employees.
Personnel-Student Relations
All district personnel will recognize and respect the rights of students, as established by local,
state, and federal law. Employees shall, at all times, maintain a professional relationship and
exhibit a professional demeanor in their interactions with students. Further, employees shall
refrain from engaging in any actions or conduct of a sexual nature (verbal or physical) directed
toward a student, including, but not limited to, sexual advances, requests for sexual favors or
sexually explicit language or conversation. Employees shall not form inappropriate social or
romantic relationships with students, regardless of whether or not the student is 18 years old.
Student Contact
Hourly employees shall limit conversations with students to that required to perform their duties.
An hourly employee shall not attempt to discipline or punish a student. Hourly employees shall
refrain from physical contact with students of a disciplinary nature. The need for discipline shall
be reported to a teacher or administrator for action.
An hourly employee shall not attempt to lift an injured student, except at the school supervisor's
request. Injuries shall be reported to the teacher, principal or staff supervisor.
With the exception of Club Rewind/Community Programs employees, an hourly employee shall
not allow any student into the building or classrooms before or after school hours without the
principal's written approval.
Outside Employment
Any additional or supplementary part-time employment accepted by employees must not, in any
way, interfere with the complete and efficient performance of duties.
180
Procedures For Assigning and Searching Employee Lockers
1. Cypress-Fairbanks Independent School District seeks to provide lockers for its
employees' convenience when possible. A locker may be assigned to any employee
for his/her use, but the locker remains the property of Cypress-Fairbanks Independent
School District.
2. Employees who have lockers assigned to them must sign the Locker Assignment
form and are responsible for the contents. A locker may be searched if there is a
reasonable cause or, if necessary, to recover district property. Cypress-Fairbanks
Independent School District will attempt to notify the involved person prior to the
search, and he/she should be present at the time of the search, if possible. Prior notice
may not be possible.
3. Emergency situations may necessitate a search without notice to the person assigned
to the locker, but in the absence of the individual, a second party shall witness any
search. An inventory of the contents shall be made.
4. Administrators/supervisors must ensure that all employees under their direction or
supervision are aware of the procedures for assigning and searching lockers.
5. It is the responsibility of supervisors to obtain signed statements from current
employees under their direction or supervision who have been assigned a locker.
Supervisors must also ensure that a signed statement is obtained from any new
employee who is assigned a locker.
Safety and Reporting Accidents
To attain the maximum results from a safety program, each of us must be dedicated to the idea
that every accident and loss can be prevented. We must believe that it is worth our time and
effort to prevent even one minor injury that could have been serious, or one minor damage
incident that could have been a major loss.
Ancillary employees involved in an accident while on the job shall notify their department
office, immediate supervisor, or school principal as to the nature of the accident and type of
medical care required. If the accident/injury requires medical attention, the employee shall be
sent to the nearest medical professional, facility or personal doctor for medical care.
The employee shall report to the building principal or his/her immediate supervisor as soon as
possible and within a 24-hour period in order to prepare the employee accident form
"Employee's First Report of Injury or Illness". See Section V of this Handbook for Workers’
Compensation guidelines, page 128.
DISCIPLINARY POLICY AND PRACTICES
All hourly employees are AT WILL employees of the district. The district or the employee may
terminate the employment relationship for good cause or no cause. Nothing in district policy,
regulation or this Handbook shall be construed to grant hourly employees a property interest in
their positions.
181
All employees are expected to conform to reasonable standards of performance and conduct. If
an employee is unable to maintain these standards, corrective discipline or termination may be
required. The goals of corrective discipline are to remedy improper conduct on the part of an
employee and to maintain an effective work force.
Misconduct in the Work Place
Disciplinary measures, or termination as the circumstances warrant, may be applied for
misconduct in the work place. Corrective discipline may be initiated at the most appropriate
level, based on each case and its severity. When applying corrective discipline, action may be
taken as the supervisor deems appropriate from one or more measures that include, but are not
limited to:
1.
coaching session – a scheduled conference with an employee to reach agreement
regarding how to correct a problem and/or improper performance;
2.
oral reprimand – may be issued to an employee for misconduct by the administrator
or immediate supervisor. An oral reprimand serves as notice to the employee that the
specific conduct in question is considered undesirable, shall be corrected, and shall
not reoccur in the future.
3.
written reprimand – may be issued subsequent to any oral warning for misconduct or
may serve as first notice to the employee that he/she has breached his/her designated
responsibility. The written reprimand shall contain:
a.
facts of the incident/situation
b.
specific directives for correction;
c.
remediation techniques;
d.
date of reprimand; and,
e.
employee’s signature of receipt and acknowledgment.
A copy of the written reprimand shall be provided to the employee. The original
reprimand shall be placed in the employee’s personnel file as a permanent record of
the misconduct and discipline. The employee has the right to attach his/her written
rebuttal to the documentation.
4.
administrative leave with pay, authorized by the superintendent or designee;
5.
administrative suspension without pay;
6.
administrative leave without pay, authorized by the superintendent, as an alternate to
termination;
7.
demotion, authorized by the superintendent as an alternative to termination.
8.
termination
A. In order to maintain a good working environment, all employees are expected to
conform to reasonable standards of performance and conduct. When an employee
demonstrates an inability to maintain these standards, the department head or
182
supervisor will take necessary corrective action. This action in all cases is
directed toward resolving personal and work-related problems which interfere
with the employee's effectiveness. When all reasonable efforts to correct
employee deficiencies are exhausted, it is necessary that he/she be terminated.
B. An employee whose performance is unacceptable, as determined by the
employee's supervisor, may be recommended for termination. Reasons for
termination include, but are not limited to, unsatisfactory evaluations, verbal
warnings, uncorrected notices of performance deficiencies or offenses that justify
immediate dismissal. Examples of offenses warranting immediate dismissal
include, but are not limited to, the following:
a. adjudication at the trial court level for any felony or misdemeanor which is
manifestly inconsistent with the safe and efficient operation of the school or
department. This includes conviction of any felony, any crime involving
moral turpitude, any crime disrupting the educational process or work place or
any other adverse adjudication.
b. fighting, threatening, or attempting to do bodily injury to an employee or
student. Bodily injury means physical pain, illness, or any impairment of
physical condition.
c. carrying weapons. A weapon is any object that could cause injury to another
person and not required to be in the possession of that employee in the normal
course of his/her job.
d. stealing or misappropriation of property of employees or of CypressFairbanks Independent School District;
e. unauthorized use of Cypress-Fairbanks Independent School District vehicles
and/or equipment;
f. malicious mischief, the abuse, misuse, or deliberate destruction or damaging
of property, tools, equipment of other employees or of the Cypress-Fairbanks
Independent School District;
g. altering or tampering with time cards, sign in/out rosters, or other documents
relative to attendance, promptness, or departures. This also includes time
padding, which entails the expanding or increasing of time needlessly to
complete an assigned task.
h. drinking alcoholic beverages on the job or during working hours; or the
possession of or introduction of any alcoholic beverage on Cypress-Fairbanks
Independent School District property or at school-related events at any time.
This also includes reporting to work while under the influence of alcohol or
testing positive for alcohol.
i. use of narcotics, and/or the use, possession, or transmitting on district
premises or at school-related events, drugs or substances capable of modifying
mood and/or behavior. This also includes the habitual use of addictive drugs,
hallucinogens, alcoholic beverages, or controlled substances. Any employee
testing positive for illegal drugs while on district property or work time will
be terminated.
183
j. disorderly, disruptive, or immoral conduct on district premises.
k. falsification of personnel, insurance, or other official Cypress-Fairbanks
Independent School District records, or making false statements when
applying for employment;
l. falsifying, concealing information, or refusing to give testimony concerning
accidents involving district vehicles, or other accidents and/or incidents which
are being investigated;
m. the possession, display or use of pornographic, vulgar, inappropriate, obscene
or suggestive material on district property or in district vehicles while on duty;
n. leaving work early or leaving a work site without authorization;
o. excessive absences or tardiness;
p. no show/no call for three consecutive days;
q. unsatisfactory performance of assigned duties;
r. any violations of the district's Working Agreement; and,
s. for good cause as determined by the superintendent or his/her designee.
OTHER SEPARATION FROM THE DISTRICT
Employees may be separated from the district because of conditions or circumstances beyond
their control, such as budget limitations, elimination of positions due to a school closing,
reorganization, or other reasons deemed necessary by the administration. When circumstances
permit, as determined by the administration, the following process may be used.
1. The superintendent or his/her designee shall identify classifications or position(s)
within classifications for elimination.
2. If more than one employee possesses the same classification, and all positions within
that classification are not eliminated, the ability, performance, and fitness of the
employee(s) involved shall be considered as compared to other members in the same
job classification, along with any other relevant criteria identified by the administration.
184
CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT
WORKING AGREEMENT FOR HOURLY EMPLOYEES
Since service to our district is largely dependent upon the conduct of our employees, employees
are expected to conform to certain standards of conduct. Employees are required to:
1.
2.
3.
4.
read the Employee Handbook and abide by standards, policies, and procedures
defined or referenced in that Handbook.
follow all local, state and federal laws, district policies, procedures, administrative
directives, rules and regulations.
practice reliable and regular attendance. Employees are expected to report to
work on time daily and are required to contact their immediate supervisors prior
to the beginning of work in accordance with the department’s guidelines if they
are going to be absent.
accept assignments to perform regular duties at any facility owned or operated by
the district for the purpose of conducting its regular business. Employees may be
assigned as substitutes on a temporary or permanent basis as dictated by the needs
of the district.
Acts which constitute a breach of the Working Agreement and may give cause for immediate
termination include but are not limited to the following:
1.
2.
3.
4.
5.
6.
refusing to do tasks assigned by the supervisor or employee in charge of assigned
projects.
refusing to accept an assignment to a designated facility. This refusal will be
interpreted as a resignation on the part of the employee.
willfully falsifying job-related records such as absence from duty reports, time
cards, time sheets, medical/production/maintenance reports, accident reports,
employment applications, and operating logs. This includes but is not limited to
punching another employee’s time card or signing his/her time sheet. Employees
are directed to not begin working prior to swiping in the time clock/logging time
on time sheet or continue working after swiping out/logging out on time sheet.
using, possessing, the condition of being under the influence of, refusal to consent
to testing, or testing positive for alcoholic beverages or using, possessing, selling,
or testing positive for illegal drugs while on the job or on school district property.
sleeping on the job or willfully hiding to avoid doing assigned tasks. This
includes but is not limited to loitering, neglecting assigned duties, being
indifferent to the job, and disrupting other employees.
failing to attend work in a reliable and regular manner. Employees are in
violation of this agreement if any one or more of the following occur:
A.
unreliable and/or irregular attendance;
B.
absence without communication (more than three consecutive
days);
C.
absence in excess of accumulated sick leave days;
D.
excessive undocumented absences;
E.
frequent late arrivals (six late arrivals equal one tardy);
185
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
F.
excessive tardies (six annually or during evaluation cycle);
G.
giving a false reason for absence(s).
leaving work without the immediate supervisor’s approval.
violating district/department policy, procedures, and/or guidelines.
stealing or theft of district or personal property.
violating safety procedures/practices in the workplace/department, including
failure to wear personal protective equipment/gear.
having a cumulative score of less than satisfactory on an evaluation. The district
reserves the right to evaluate any employee at any time based on documented
poor job performance.
causing damage to district tools, products, and equipment willfully or as a result
of carelessness, negligence, or inefficient performance of duty.
engaging in sexual harassment or harassment motivated by race, color, religion,
national origin, disability, gender, or age directed towards students or district
employees.
engaging in acts of racial prejudice or discrimination.
soliciting and/or unauthorized distributing of literature on school district property.
failing to report to supervisory personnel known acts of theft, or other unlawful
acts, or failing to report demands or requests by others to participate in such acts,
and failing to cooperate in an investigation.
using district time or materials to perform tasks which promote personal gain for
self or others.
failing to report to the immediate supervisor an arrest for any felony or any
offense involving moral turpitude within three calendar days of the event.
failing to report any conviction, deferred adjudication, or other adverse
adjudication, including a plea of nolo contendere, of any crime other than a minor
traffic offense within three calendar days of the event.
failing to abide by local, state and federal laws, district policies, procedures,
administrative directives, rules and regulations.
having overall poor performance of assigned duties and/or unacceptable
performance.
fighting or other physical/verbal altercation.
for good cause.
I understand that this agreement serves only as notice of conduct which may lead to disciplinary
action including termination and is not a contract of employment creating a property interest in
my employment.
PRINTED NAME
SIGNATURE
DATE
186

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