Abstract Submission Instructions - WOC2016 Scientific Program by

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6.3.2015
®
World Ophthalmology Congress​
of the International Council of Ophthalmology
Abstract Submission Instructions
The Scientific Program Committee of the WOC welcomes the submission of abstracts for
presentation at the World Ophthalmology Congress, February 5-9, 2016 in Guadalajara,
Mexico.
All abstracts may be submitted in English or Spanish at ​
www.wocabstracts.org​
.
Important note​
: previously published or presented abstracts will not be accepted.
Please read the guidelines below before attempting to submit, as there is information
that you will need to gather prior to accessing the software.
Deadline, Review and Acceptance
Online submission of abstracts is open now. The deadline for abstract submission is
June 1, 2015​
. Submissions will be reviewed by the WOC2016 Scientific Program
Committee. Primary authors will be notified of acceptance or if an abstract has been
declined by ​
July 2015​
.
To register for the Congress, please visit ​
www.woc2016.org​
.
Presentation Types
Abstracts will be accepted for consideration by the Scientific Program Committee in the
following categories: (Please note that abstracts may be submitted with author
indicating preference for Free Paper or Poster presentation, but the committee will
determine the presentation method. Authors will be informed of acceptance or rejection
of submission by the Scientific Program Committee.)
● Free Papers- Presentations of 5 minutes in length, followed by 3 minutes of
discussion led by session moderators. Research results or interesting cases
can be presented.
● Posters – Electronic display of the latest research results in the field of
study.
● Videos – Short videos of 1 to 5 minutes in length:
o Presentation of a new examination, investigation, or technique
o Presentation of an interesting case and how it was managed.
o Discussion led by moderator will follow the video presentation.
● Instruction Courses - Submit a topic and a suggested list of speakers for
these 90-minute sessions. Describe in a short synopsis the content of the
course, target audience and educational goals.
Procedure for the Submission of Abstracts
1. Submit your abstract at ​
www.wocabstracts.org​
. Create a ​
SUBMITTED PROGRAM
profile in the Attendee Interactive scientific program software. You will receive a
confirmation of your registration and your password by email.
2. Enter the following:
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6.3.2015
a. Title
b. Presentation Type
c. Subspecialty or Topic Area
d. Authors
e. City/State/Country
The first author listed should be the presenter. For courses, there may be two or three
speakers. List all information for those who will participate. You will need full information
for all co-authors (name, post nominals, city, country, e-mail address, primary
subspecialty expertise).
3. Enter the body of the abstract.
Abstracts for papers and posters should be organized as follows:
● Author(s)
● Objective/Purpose
● Keywords
● Materials/Patients and Methods
● Results and Conclusion
● Topic Categories
Abstracts for videos should contain:
● Author(s)
● Objective/Purpose
● Summary of Content
● Video
Abstracts for courses should contain:
● Author(s)
● Objective
● Summary of Content/Synopsis of the Course
● Educational Level (e.g., Beginner, Intermediate, Advanced)
● Target Audience (e.g., Generalist, Generalist/Subspecialist, Subspecialist)
Do ​
not​
include any figures, tables, charts, references or illustrations. Avoid statements
like "Results will be discussed,” which may lead to rejection of the abstract. All abstracts
must not exceed 400 words in length for the body text and written in English. The title
of the subject should be no more than 30 words in English.
Abstract submissions can only be made electronically through the Attendee Interactive
scientific program software (​
www.wocabstracts.org​
). Abstracts may not be submitted by
fax or email. ​
Registration for the Congress is required when presenting an
abstract. To register for the Congress, please visit​
:​
www.woc2016.org​
.
Each individual may submit two abstracts (free paper, poster, video, or instruction
course) as presenting author at the Congress. During the submission period, you may
edit your abstract by logging into the system with your username and password. Please
retain a record of your username and password for future reference.
After June 1, 2015, no changes may be made to your submission. Please make sure all
the submitted information is accurate before the deadline.
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6.3.2015
Questions regarding the abstract submission process should be directed to:
[email protected]
.
Author Agreements
By submitting an abstract, the author confirms and agrees to the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
All authors approve submitting this work for presentation.
The authors have done the work reported in the abstract and take full
responsibility for the contents.
The authors transfer non-exclusive copyright of the submitted abstract(s) to
the World Ophthalmology Congress (WOC) and the International Council of
Ophthalmology (ICO).
The Scientific Program Committee reserves the right to determine the format
of presentation (free paper or poster).
The authors agree to confine their presentation to the topic in the abstract.
The presenting author should attend the Congress to present the abstract if
selected for the program.
The presenting author should immediately notify the WOC Scientific Program
Committee if he/she is unable to make a presentation or if the presenting
author must be changed.
If an individual replaces the presenting author, that individual may not be
the presenting author of another submitted abstract.
The authors guarantee that clinical studies and any animal tests have
proceeded with the official approval by the relevant institutional review
board, and any other relevant authorities.
The author is responsible for using correct grammar and spelling, but the
Scientific Program Committee reserves the right to edit abstracts for
grammar and spelling.
Classification of Presentations
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
Cataract and Lens Surgery
Contact Lens and Refraction
Cornea, External Eye Diseases, and Eye Banking
Education
Evidence-Based Medicine
Eye Care Delivery
Eye Trauma and Emergencies
Glaucoma
Interdisciplinary
Journal Editors
Low Vision and Rehabilitation
Neuro-ophthalmology
Ocular Imaging
Ophthalmic Epidemiology
Ophthalmic Oncology
Ophthalmic Pathology and Microbiology
Ophthalmic Pharmacology
Orbital, Oculoplastic, and Lacrimal Diseases
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6.3.2015
➢
➢
➢
➢
➢
➢
Pediatric Ophthalmology and Strabismus
Refractive Surgery
Retina
Uveitis
Visual Sciences
World Forum for Sight
Publication
The abstracts will be published electronically. Abstracts should be submitted in clear and
concise English or Spanish. The author is responsible for using correct grammar and
spelling, but the Scientific Program Committee reserves the right to edit abstracts for
grammar and spelling.
Evaluation
Abstracts will be reviewed for their structure, content, perceived value to WOC2016
registrants and degree of innovation. All decisions are final.
Financial Disclosure
Presenters at the WOC2016 (including poster sessions) will be required to disclose any
financial interests related to the presentations. Guidelines for disclosure will be provided.
Registration and Travel Costs
All presenters will be required to register for the Congress no later than September 1,
2015.
According to the policy of the ICO and the WOC, all participants in the scientific
program will be responsible for their own registration fees, hotel and travel
expenses. Since all of participants, including all those in leadership positions,
are covering their own expenses, we regret that we cannot waive registration
fees or cover expenses for any Scientific Program Committee members,
including Coordinators, Chairs, Speakers or Participants. By doing this, the
WOC2016 ensures all financial surpluses go to supporting the very worthwhile
programs and initiatives of the ICO and SMO.
Questions?
For questions related to abstract submission or the scientific program, please email:
[email protected]
For questions related to Congress registration, please email:
[email protected]
Thank you!
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