GIRLS DIVISION HANDBOOK

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GIRLS DIVISION
HANDBOOK
2015-2016 Season
The Northern California Volleyball Association reserves the right to make changes at any time to the
Junior Girls Division, its operation, and/or this Handbook for the betterment of membership participation
Last Updated: 12/17/2015
Girls Division Vision and Mission Statements
Vision Statement
Background: In developing this vision statement, an examination took place concerning the popularity of
youth volleyball, the resources available to clubs in the Northern California Region, and the interpretation of
the intent of junior volleyball participants. Directives from USA Volleyball were incorporated, with special
attention given to the present qualification process for the Girls Junior National Championships. Due to the
expanded opportunity that out-of-region competition offers to clubs, inter-regional communication was also
included. A commitment to enhancing the development of all levels of play, while not abandoning the elite
level of competitors, was reinforced.
The “Vision” is to promote participation in a quality program that provides a positive and safe athletic
environment through a variety of developmental and competitive opportunities for junior girls of all
ages, skill levels, and diverse groups.
Mission Statement
Background: Paramount in the creation of this mission statement was a concern to accommodate the growth
of volleyball in the Girls Division and how it should offer updated and flexible competitive opportunities with
varied formats, sites, and tournaments dates. Sensitivity was applied to elite and entry-level play and how
tournaments could best serve these diverse participants. Furthermore, travel costs and the strain of extended
travel were given special consideration. The NCVA’s future programs will reflect a commitment to varied
and non-discriminatory opportunities with the entire geographical region hosting competitive sites each season
in order not to isolate distant volleyball communities.
The Girls Division will create a diverse and varied system of competition. It will develop education and
training programs for all players and participants. The Division will create non-discriminatory entrylevel playing opportunities. It will create reciprocal relationships for inter-regional, national, intraregional, and international competition. The Division will establish partnerships with related groups to
promote junior girls volleyball.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 2
TABLE OF CONTENTS
Girls Division Vision and Mission Statements ........................................................................2
Vision Statement .................................................................................................................................................2
Mission Statement...............................................................................................................................................2
GIRLS DIVISION – FORMAT .................................................................................................................9
Non-League Tournaments ..................................................................................................................................9
Seeding for Non-League Events .........................................................................................................................9
Youth League Tournaments ................................................................................................................................9
Fall Competition Tournaments .........................................................................................................................11
Premier League Tournaments ...........................................................................................................................11
Premier League Seeding ...................................................................................................................................12
Power League Tournaments .............................................................................................................................13
Power League Qualifier Seeding ......................................................................................................................14
Power Leagues #1, #2 and #3 ...........................................................................................................................16
Power League Region Championships .............................................................................................................16
Region Championship Seeding Procedure........................................................................................................16
Switching Leagues ............................................................................................................................................17
Warm-Ups .........................................................................................................................................................18
Tie-Breaking Procedure ....................................................................................................................................18
Protests ..............................................................................................................................................................19
Reviewing Points ..............................................................................................................................................20
NCVA Premier League Point Structure............................................................................................................20
NCVA Power League Point Structure ..............................................................................................................21
GIRLS DIVISION – COMMUNICATION...........................................................................................23
Contact NCVA ..................................................................................................................................................25
GIRLS DIVISION – POLICIES .............................................................................................................27
Tournament Registration ..................................................................................................................................27
Entering NCVA Tournaments ..........................................................................................................................27
On-Site at NCVA Tournaments ........................................................................................................................27
Recruiting Policy ..............................................................................................................................................28
Minors Coaching...............................................................................................................................................28
Club to Club Player Transfer ............................................................................................................................28
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
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Player Transfer within a Club ...........................................................................................................................29
Adding New Players to a Roster .......................................................................................................................30
Multi-Division Teams .......................................................................................................................................30
Participating in a Beach Program .....................................................................................................................30
Regional Jurisdiction Policy .............................................................................................................................31
USA Volleyball Junior Player Age Definition .................................................................................................32
USA Volleyball Age and Identity Falsification Policy.....................................................................................34
The Compelling Difference ................................................................................................................................ 36
The Study ............................................................................................................................................................ 36
Alarming Findings .............................................................................................................................................. 36
Conclusion .......................................................................................................................................................... 37
GIRLS DIVISION – CODES OF CONDUCT ...................................................................................42
Codes of Behavior.............................................................................................................................................46
Bill of Rights for Young Athletes .....................................................................................................................47
Ethics Committee ..............................................................................................................................................48
Violations ..........................................................................................................................................................48
GIRLS DIVISION – SANCTIONS ........................................................................................................50
Sanctions Policies Grid .....................................................................................................................................51
Illegal Player .....................................................................................................................................................53
Scrimmages .......................................................................................................................................................54
Food in the Playing Facility / Failure to Follow Facility Rules ........................................................................55
Late for an Officiating Assignment ..................................................................................................................55
Due Process .......................................................................................................................................................56
GIRLS DIVISION – SCHEDULE .........................................................................................................60
NCVA Girl’s Intra-Regional Tournaments ......................................................................................................62
Girl's Qualifiers and Junior National Championships ......................................................................................62
GIRLS DIVISION – FEES .......................................................................................................................64
Membership Fees ..............................................................................................................................................64
Tournament and League Fees ...........................................................................................................................64
GIRLS DIVISION – FORMS ..................................................................................................................67
Registration Checklist .......................................................................................................................................67
Online Membership Registration ......................................................................................................................67
Girls Club Registration Form............................................................................................................................68
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 4
Club Contact Information Form........................................................................................................................69
Club Directors Code of Ethics Form ................................................................................................................71
USA Volleyball Junior Club Personnel Code of Ethics ...................................................................................72
NCVA Letter of Commitment ..........................................................................................................................73
Team Roster Form ............................................................................................................................................74
Team Ranking Form .........................................................................................................................................75
Credit Card Authorization Form .......................................................................................................................76
Tournament Cancellation Form ........................................................................................................................77
Rules Clinic Form .............................................................................................................................................78
IMPACT Clinic Registration Form ..................................................................................................................79
California Kickoff Appeals Form .....................................................................................................................80
Power League Qualifier Appeals Form ............................................................................................................81
Scrimmage Sanctioning Form...........................................................................................................................82
Age Waiver Application ...................................................................................................................................83
Application to Change Clubs ............................................................................................................................84
NCVA Referee Evaluation Sheet......................................................................................................................85
NCVA Tournament Director Evaluation Sheet ................................................................................................86
Rater Request Form ..........................................................................................................................................87
Team Roster Form – Beach League..................................................................................................................89
GIRLS DIVISION – OFFICIATING .....................................................................................................91
Officiating .........................................................................................................................................................91
Significant playing rules changes 2015-2017 ...................................................................................................92
GIRLS DIVISION – NATIONAL EVENTS ........................................................................................94
USAV Junior National Volleyball Championships ..........................................................................................94
Girls National Qualifiers ...................................................................................................................................94
GIRLS DIVISION – INSURANCE .......................................................................................................98
Certificate of Insurance Request Form .............................................................................................................98
Incident Report Form ........................................................................................................................................95
Medical Claim Form .........................................................................................................................................96
GIRLS DIVISION – SPECIAL TOURNAMENTS ......................................................................................... 100
GIRLS DIVISION – CLUB TRYOUTS ..............................................................................................110
Parent / Player Guidelines ...............................................................................................................................110
Tryout Policy for the 2015-2016 Season ........................................................................................................111
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 5
Tryout Sanctioning Form ................................................................................................................................114
GIRLS DIVISION – CLUB CLINICS ................................................................................................116
Clinic Procedure - Helpful Guide to an Easy Clinic Process..........................................................................116
Clinic Sanctioning Form .................................................................................................................................117
GIRLS DIVISION – FACILITIES ........................................................................................................119
Facility Rental .................................................................................................................................................119
NCVA Tournament Hosting and Rental Facility Form ..................................................................................120
GIRLS DIVISION – NO DINX/NCVA INDOOR HIGH PERFORMANCE.........................122
Tryout Information..........................................................................................................................................122
Indoor Girls High Performance Tryout Form .................................................................................................123
Invitation to All Coaches ................................................................................................................................125
2015 High Performance Teams ......................................................................................................................127
GIRLS DIVISION – NO DINX/NCVA BEACH HIGH PERFORMANCE...........................130
Tryout Information..........................................................................................................................................130
Invitation to All Coaches ................................................................................................................................133
2015 High Performance Teams ......................................................................................................................135
GIRLS DIVISION – BEACH PROGRAM ........................................................................................137
Tournaments and Leagues ............................................................................................................................137
Registration ....................................................................................................................................................137
Beach Clubs....................................................................................................................................................137
NCVA Beach League for Beach Club Teams ...............................................................................................137
NCVA Beach League – FAQ .........................................................................................................................138
Beach League Schedule .................................................................................................................................139
Beach League Substitutions ..........................................................................................................................139
Beach League Point Structure ......................................................................................................................140
NCVA Beach Tour .........................................................................................................................................140
NCVA Beach Tour – FAQ .............................................................................................................................140
Beach Tour Point Structure ..........................................................................................................................141
USA Volleyball Junior Beach Tour – Northern California .........................................................................141
NCVA Beach Championships – Open Division ............................................................................................142
NCVA Beach Championships – Club Division.............................................................................................143
NCVA Beach League for High School Teams .............................................................................................143
NCVA Beach HS League – FAQ ..................................................................................................................143
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 6
Tournament Sanctioning ...............................................................................................................................144
NCVA Beach Rules ........................................................................................................................................145
No Dinx...........................................................................................................................................................151
Michael Hall Photography ..............................................................................................................................151
American Volleyball Coaches Association (AVCA) .....................................................................................151
NCSA ..............................................................................................................................................................151
Molten .............................................................................................................................................................152
Gatorade ..........................................................................................................................................................152
ice20 ................................................................................................................................................................152
US Bank ..........................................................................................................................................................152
GIRLS DIVISION - SAFESPORT................................................................................................................... 154
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 7
FORMAT
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 8
GIRLS DIVISION – FORMAT
Non-League Tournaments
 Non-League tournaments will be offered in the following age groups: 18, 16, 14, and 12. All teams are
eligible to play in Non-League tournaments.
 The cost for these tournaments is $160.00 each.
 The deadline to enter these tournaments will be 9:00 AM, 14 days prior to the event. In order for your
Non-League registration to be complete, you must register online and submit payment either online or
by submitting a check or credit card to the NCVA Office. Please also note there are required club
forms to be submitted to the NCVA Office. See page 66.
 Unless a Non-League tournament is cancelled, there are no refunds. After the deadline, teams entering
late may be added on a first-come, first-serve, space-available basis.
 Play will begin at 8:00 AM.
 Each match is the best two-out-of-three sets to 25 points in the first two sets and to 15 points in the
third set, if necessary. All sets will use rally scoring with no cap. Some pools can be all 3 games to 25
points based on format.
 After pool play, all teams will advance to playoff brackets. If bracket play cannot be completed by
6:00 PM, the tournament director can change the scoring method from a best two-out-of-three sets to
one set to 25 points. Teams will switch sides when one team scores 13 points. The decision will be
based on leaving the site by 6:00 PM per facility rules.
 Each team will have the option to play as close to home as possible or to travel; typical travel time is
90 minutes. However, sites and travel times are subject to change.
 Points will not be given for Non-League tournaments. Tournament formats may change from
tournament to tournament due to the number of entries received.
 The 13-18 Non- League Divisions will use the Molten Super Touch volleyball.
 The 12 and under Non- League Division will use the Molten VB-U12 volleyball and players are not
allowed to step into the court when serving.
 Only teams that do NOT have 12-year olds – players that are 11 years old and under and on a team
designated as an 11 & under team (i.e. 11-1) – are allowed to use the Molten VB-U12 volleyball AND
one step into the court when serving.
Seeding for Non-League Events
There is no seeding into Non-League events. Non-League tournaments are open to all teams.
Youth League Tournaments
 Youth League tournaments will be offered in the following age groups: 9th grade, 7th/8th grades and 4th
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6th grades. The concept of this league is to introduce younger athletes to the sport of volleyball.
The cost for this league is $120 per participant. This fee includes a Youth League Only Membership.
Players wishing to participate in other events will need to register as a full member. Youth League
Only Memberships will not be upgraded to full members.
The deadline to enter teams into events online/submit payment for the League is 14 days prior to the
event. In order for your Youth League registration to be complete, you must register online and submit
payment either online or by submitting a check or credit card to the NCVA Office. Please also note
there are required club forms to be submitted to the NCVA Office. See page 66.
Play will begin at 9:00 a.m.
Youth League will have the following rule differences:
o Serving:
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
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 For the first serve of the match, player must start behind the end line
 If the player is unable to make their serve over the net on the first attempt:
 Player may re-serve and
 Player is allowed to take a step into the court
 If a player can jump serve, they may not step in or re-serve
 If a player serves over the net and it goes out, they may not step in or re-serve
 If the served ball becomes in play, regardless of the result, no re-serve is allowed
o 4th – 6th grade players:
 This division uses times matches
 35 minutes each match, switching sides after 15 minutes
 Officiating team should start score over at 15 minute switch
 Team with the most points at switch and/or end wins the set
 The result is recorded by sets, not matches
 All final pool results are done by set percentage
 Warm-up time is not included in the 35 minute match
 A limit of 3 serves in a row, then side-out, without awarding a point
o 7th – 9th grade players:
 This division has a two (2) set cap
 The result is recorded by sets, not matches
 All results are done by set percentage
 A limit of 6 serves in a row, then side-out, without awarding a point
o At each event there is a 20 minute break between the second and third matches of the
tournament, however, the teams may decide to go ahead and play if they use a 4 team pool as
breaks are built into the format.
o All sets will use rally scoring.
Tournaments will consist of pool play only. If 3 team pools are used, cross over matches will follow
pool play. All Youth League Tournaments are scheduled to end by 3:00 PM. If play cannot be
completed by 3:00 PM, the tournament director may change the scoring method to one set to 25 points.
Teams will switch sides when one team scores 13 points. The decision will be based on the need to
leave the site by 3:00 PM per facility rules.
Each team will have the option to play as close to home as possible or to travel; typical travel time is
90 minutes. However, sites and travel times are subject to change.
Points will not be given for Youth League tournaments. Tournament formats may change from
tournament to tournament due to the number of entries received.
For Youth League events, clubs may set team roster(s) on a per-tournament basis.
In order to grow the sport of volleyball and introduce more youth to the sport, the NCVA recommends
that clubs charge no more than $500 per participant, not including the $120 league fee, for their Youth
League Program.
Simple, low cost uniforms are recommended – a simple t-shirt with number.
Each Youth League Tournament will be provided additional tournament staff to assist coaches in the
training/facilitating of new players and officiating duties. Tournament staff will assist in training
players to be scorekeepers, linesman, etc.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
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Fall Competition Tournaments
 Fall Competition Tournaments will be offered in the following age groups: 9th grade, 7th/8th grades and
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4th-6th grades. The concept of this league is to introduce athletes to competitive volleyball and provide
competitive volleyball for those athletes that do not have a middle school program to participate in.
The cost for this league is $750 per team.
All players must be registered as full members ($70) to participate.
The deadline to enter teams into events online/submit payment for the League is 14 days prior to the
event. In order for your Fall Competition registration to be complete, you must register online and
submit payment either online or by submitting a check or credit card to the NCVA Office. Please also
note there are required club forms to be submitted to the NCVA Office. See page 67.
Play will begin at 9:00 a.m.
Each match is the best two-out-of-three sets to 25 points in the first two sets and to 15 points in the
third set switching sides at 8 points, if necessary. All sets will use rally scoring with no cap. Some
pools may be all 3 sets to 25 points based on format.
Tournaments will consist of pool play only. If 3 team pools are used, cross over matches will follow
pool play. All Fall Competition Tournaments are scheduled to end by 3:00 PM. If play cannot be
completed by 3:00 PM, the tournament director may change the scoring method from best two-out-ofthree sets to one set to 25 points. Teams will switch sides when one team scores 13 points. The
decision will be based on the need to leave the site by 3:00 PM per facility rules.
Each team will have the option to play as close to home as possible or to travel; typical travel time is
90 minutes. However, sites and travel times are subject to change.
Points will not be given for Fall Competition tournaments. Tournament formats may change from
tournament to tournament due to the number of entries received.
For Fall Competition events, clubs may set team roster(s) on a per-tournament basis.
Simple, low cost uniforms are recommended – a simple t-shirt with number.
The teams in this league are eligible to participate in Premier League, Power League and Special
Tournaments.
Premier League Tournaments
 Premier League tournaments will be offered in the following age groups: 18, 16, 14, and 12. All
teams who do not participate in the Power League are eligible to play in a Premier League
tournament. If you are entered into Power League, your team is not eligible to play in Premier League
Tournaments.
 Play will begin at 8:00 AM for all Premier League tournaments.
 The Premier League consists of a one-day Qualifier, three league dates, a one-day District
Championship and a two-day Region Championship.
 To enter the entire league, and qualify for the full league discount, you must complete all league
registration requirements by the deadline, 5:00 PM on Wednesday, January 6, 2016. In order for
your Premier League registration to be complete, you must register online and submit payment either
online or by submitting a check or credit card to the NCVA Office. Please also note there are required
club forms to be submitted to the NCVA Office. See page 66.
 The cost for these tournaments is $200.00 per tournament, $600.00 for the Region Championship. Or
$1,100.00 per team for the entire league (if entered by deadline) which includes the Region
Championships.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
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 A team must play in at least two Premier League tournaments to be eligible to play in the Region
Championships.
 All teams participating in Premier League will receive points. The Premier League point structure will
be used to seed teams into the District and Region Championships.
 Premier League is broken into districts throughout Northern California. All teams in a particular
district will compete against each other.
 Teams in each district will be divided into groups to allow for movement up and down throughout the
league.
 There will be nine districts throughout Northern California. Districts will be named as follows:
Redwood, Eagle, Grizzly, Pacific, Sierra, Gold Rush, Earthquake, San Andreas, and Poppy.
 Teams will be assigned to sites based on their ranking within their district, not their distance to a
particular site. Sites and travel times are subject to change. The NCVA will make every attempt to
acquire sites within a 90 minute travel time but this cannot be guaranteed due to the league format.
 For the Premier League Region Championship, teams will be combined with the other district teams at
convention centers to compete in a region-wide championship.
 The number of teams that will move up and down, and the points given, will be based on the total
number of teams in your area.
 The deadline to enter individual tournaments ($200.00 per team) will be 9:00 AM 14 days prior to the
event. You must register and pay online to be entered.
 Each match is best two-out-of-three sets to 25 points in the first two sets and to 15 points in the third
set, if necessary. All sets will use rally scoring with no cap.
 After pool play, teams will advance to playoff brackets. If bracket play cannot be completed by 6:00
PM, the tournament director may change the scoring method from a best two-out-of-three sets to one
set to 25 points. Teams will switch sides when one team scores 13 points. The decision will be based
on leaving the site by 6:00 PM per facility rules.
 The 13-18 Premier League Divisions will use the Molten Super Touch volleyball.
 The 12 and under Premier League Division will use the Molten VB-U12 volleyball and players are not
allowed to step into the court when serving.
 Only teams that do NOT have 12-year olds – players that are 11 years old and under and on a team
designated as an 11 & under team (i.e. 11-1) – are allowed to use the Molten VB-U12 volleyball AND
one step into the court when serving.
Premier League Seeding
 The number of teams in each division will be determined by the total number of Premier League
 Each League tournament will have the same designated point structure, which will seed the teams into
the Premier District Area League District and Region Championships. Overall points will be reviewed
for seeding into the Premier District Area League District Championships
 Overall finish from the District Championships will be reviewed for the Region Championships.
Initial Seeding
 Teams will be seeded based on their points from the 2014-2015 Premier League.
 Teams will be ranked according to the points in the previous season’s same age groups. For
example, 18’s team will be seeded according to their finish as an 18’s team.
 All teams who did not have a corresponding team in 2014-2015 will be seeded at the bottom of the
division.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
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Power League Tournaments
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Power League tournaments will be offered in the following age groups: 18/17, 16, 15, 14, 13, and 12.
Play will begin at 8:00 AM for all Power League tournaments.
Points will be awarded to all teams participating in the Power League.
To enter the entire league, and avoid late registration fees, you must complete all league registration
requirements by the deadline, 5:00 PM, Friday, December 4, 2015. There are no refunds. In order
for your Power League registration to be complete, you must register online and submit payment either
online or by submitting a check or credit card to the NCVA Office. Please also note there are required
club forms to be submitted to the NCVA Office. See page 66.
In order to accurately seed teams for the beginning of the season, the Power League begins with a twoday Qualifier in a Convention Center. Following the Qualifier, there will be three (3) League
tournaments followed by a two-Day Region Championship. The Region Championship format consists
of a Championship Section and a Challenger Section.
All Power League tournaments are mandatory, which means that teams entering Power League will
play seven (7) mandatory days.
After entering the Power League, teams will be automatically entered into all League dates, including
the two-day Qualifier and the two-day Region Championship.
There are no refunds.
A team may choose to enter the League after the Qualifier, but they will be entered at the lowest level
and only if space is available, at the full Power League cost.
ALL TEAMS MUST BE PREPARED TO TRAVEL TO THEIR MANDATORY SITES. The
two-day Qualifier and two-day Region Championships will be in Convention Centers.
Each match is best two-out-of-three sets to 25 points in the first two sets and to 15 points in the third
set, if necessary. All sets will use rally scoring with no cap.
All teams will be divided into pools for partial round-robin play. After pool play, all teams will
advance to a playoff bracket(s). If bracket play cannot be completed by 6:00 PM, the tournament
director may change the scoring method from a best two-out-of-three sets to one set to 25
points. Teams will switch sides when one team scores 13 points. The decision will be based on
leaving the site by 6:00 PM per facility rules.
All teams will be ranked and given points according to their finishes.
The 13-18 Power League Divisions will use the Molten Super Touch volleyball.
The 12 and under division for Power League will use the Molten VB-U12 volleyball and players are
not allowed to step into the court when serving.
Power League Divisions
The following is the list of divisions, in their proper order, for the Championship and Challenger sections:
Championship Section: Gold
Silver
Bronze
12 Teams
12 Teams
12 Teams
Challenger Section:
Evergreen
Fuchsia
Green
Hyacinth
Aqua
Blue
Copper
Dusk
Indigo
Jade
Kale
Lavender
Maroon
Navajo
Orange
Purple, etc.
The last few divisions of a Challenger Section age group will have a random number of teams.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 13
Championship Section
 The Championship Section will consist of 36 teams divided into three divisions (Gold, Silver, and
Bronze).
 Each division will have 12 teams playing on three (sometimes four) courts. The top three finishing
teams in each League tournament (Leagues #1, #2, and #3) will move up one division and the three
lowest finishing teams will move down one division.
Challenger Section
 The Challenger Section will consist of as many divisions as necessary to accommodate all teams that
have entered. Each division will consist of at least eight teams, with the last division consisting of a
random number. The NCVA reserves the right to change the number of teams in a division to better
accommodate the number of teams entered in any age group, and to allow the use of more two-court
facilities.
 Each division will begin with Gold, Silver Bronze divisions followed by the corresponding alphabet by
color (Aqua, Blue, Copper, Dusk, etc.) with the higher levels corresponding to the beginning of the
alphabet.
 Each division will play on two, three, or four courts.
 The top three finishing teams in each League tournament (#1, #2 and #3) will move up one division
and the three lowest finishing teams will move down one division. For example, a Bronze division
team that finishes tenth, eleventh, or twelfth in a League tournament will move to the Aqua division
for its next tournament. Likewise, a team finishing first, second, or third in the Aqua division will
move to the Bronze division up to and including League #3.
Power League Qualifier Seeding
Placement into the 2016 Power League is determined by Power League Qualifier Finish. Every team in the
Power League Qualifier will have an opportunity on the court to reach the Gold, Silver or Bronze Division.
Teams will play in their specific age group for the Power League Qualifier - 18, 17, 16, 15, 14, 13, 12. Teams
will be seeded based on their points in 2015. Teams without 2015 Power League points will initially be seeded
after those with 2015 points. Any team that believes a seed is significantly incorrect may submit a seeding
appeal. See page 80 for the seeding appeal form. Your written appeal will be considered by NCVA if your
appeal states compelling reasons of why your team is mis-seeded and the appropriate calculations for a
different seed may occur.
Initial Seeding
 Teams will be seeded based on their points from the 2015 Power League.
 Teams will be ranked according to the points in their previous age groups. For example, 18s team will
be seeded according to their finish as 17s team.
 All teams who did not have a corresponding team in 2015 will be seeded at the bottom of the division.
 12’s teams will be seeded based on the 2015 points of their club’s 12s teams.
Appeals
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Teams that believe that they are significantly mis-seeded must submit a written appeal to the NCVA
Office by Tuesday, January 19, 2016 by 5:00 PM.
 You must turn in the Appeals Form by this date. This form can be found on the NCVA website www.ncva.com – under the Forms tab or on page 80.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 14
Examples of teams that have appropriate reasons to appeal:
A.) An 18s team that had many high school juniors in 2015 and is thus better represented by their finish in
the 18/17 division.
B.) A team that is comprised of many players who played with a different club in 2015.
Once the seeding is released for appeals, the ceiling/cap will be removed from the seeded and unseeded teams.
Based on the appeal, team(s) may be moved accordingly. Appeals should only be submitted when a team’s
seeding may be incorrect by at least 35% of the divisions seeding.
This percentage translates to these approximations:
Age
Approximate Number of
Division Seeds Represented by 35%
12
8
13
19
14
31
15
30
16
41
17
19
18
23
 A written appeal must include specific documentation, including names of players.
 Any attempt to criticize another team or suggest that a seed is too high based on opinion only will
result in the appeal being disregarded. However, if you have significant documentation and facts, you
can use them in your appeal.
 Appeal forms will only be reviewed if received by the deadline.
 All appeals will be considered if they meet the guidelines
 The written appeals will be reviewed and a final seeding for the Power League Qualifier will be posted
by Thursday, January 21, 2016 at 5:00 PM.
In order to preserve the integrity of the seeding process, NCVA may, at its sole discretion, re-seed teams that
did not submit appeals.
Unseeded teams
For the 2016 season these teams will be seeded from the same age group from last season. Example: If your
club has a 16-1 team playing in the 2015 season but did not have a 15-1 team, this 16-1 team would be
considered “unseeded” team. For the 2016 season this “un-seeded” team will be seeded within in the
“unseeded” teams based on the club’s 16-1 finish.
For the 2016 season, the California Kickoff Tournament will be seeded based on the above information. If
you are an unseeded team and you play in the California Kickoff, the head to head results within the unseeded
teams will be used. All unseeded teams will be re-seeded by the NCVA for a final seeding of the Power
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 15
League Qualifier for 2016. Your California Kickoff Results will not move you into the seeded teams. This
will only move your teams within the unseeded teams.
Appeal Deadlines
 Deadline to appeal for California Kickoff
- Friday, December 11, 2015 @ 5:00 PM
- Teams who can submit this form are:
o All teams can appeal their seeding for the California Kickoff
o This appeal will be used for the Power League Qualifier
 Deadline to appeal for Power League Qualifier
- Tuesday, January 19, 2016 @ 5:00 PM
- Teams who can submit this form are:
o Unseeded teams who did not play in the California Kickoff
Power Leagues #1, #2 and #3
Following the Power League Qualifier, teams will remain in their specific age groups to play in League #1, #2
and #3. (i.e 18/17, 16, 15, 14, 13, and 12)
Post Qualifier Seeding
 Teams will be seeded based on their Power League Qualifier finish.
Power League Region Championships
The Power League Region Championships seeding will be determined following Power League #3 finish.
Teams will receive their Power League #3 points first, then (#1, #2 and #3) will move up one division and the
three lowest finishing teams will move down one division. For example, a Bronze division team that finishes
tenth, eleventh, or twelfth in a League tournament will move to the Aqua division for its next tournament.
Likewise, a team finishing first, second, or third in the Aqua division will move to the Bronze division. Once
the movement is complete and the divisions are determined (Top 36 for Championship, next 36 for
Challenger, and so on), teams will be seeded within their division at the Region Championships based on
points. All teams will play teams in their age group. (i.e 18/17, 16, 15, 14, 13, and 12)
Region Championship Seeding Procedure
1. Following Power League #3, movement will occur in all age groups. i.e. 3 teams move up and 3 teams
move down a division.
2. Region Championship Divisions are decided: Championship (Seeds 1-36), Challenger 1 Division
(36-72), Challenger 2 Division (73-108), etc.
2. Each Division within an age group will be seeded by points.
3. Challenger Divisions will vary in the amount of teams in each division.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 16
Bid Information
In 2016, USA Volleyball removed the 18 Open, 18 USA and 18 National Divisions from their normal GJNC
(Girls Junior National Championships) event held in June/July. These divisions will now be played at the end
of April. The USAV GJNC 18 American Division will continue to be played in June/July, as has been done in
past seasons.
USAV National Qualifier Bids will be awarded as follows:
The NCVA was awarded sanctioning from USAV to run the Golden State National Qualifier. The Golden
State National Qualifier will offer the following divisions: 18 Open and 18 USA. Per USAV requirements, this
event must be scheduled no later than the third weekend of March. Teams wanting to participate in either the
18 Open or 18 USAV divisions, at the end of April, should attend the Golden State National Qualifier held
March 4-6, 2016.
NCVA National and American Region Bids will be awarded as follows:
1. National Bids: NCVA will host a Region Bid Tournament on March 19, 2015 to award any Region
National Bids allocated to Northern California.
2. American Bids: The 18 American Bids will still be given at our Power League Region Championships
in May, as has been done in past seasons.
Switching Leagues
A team may choose to play in the Power League and in Non-League tournaments, or in the Premier League
and in Non-League tournaments. A team may not play in both Power League tournaments and Premier League
tournaments concurrently in the same season. However, a team may switch Leagues once during the season
according to the regulations below.
Switching from Premier League to Power League (Team)
 If a team plays in a Premier League tournament and decides it would rather play in the Power League,
the team will be allowed to enter the Power League at the lowest level and only on a space-available
basis.
 The cost of entry will be $1,500, paid in full before the next scheduled Power League event. If you
have paid for Premier League entry, the difference in cost will be $1,500-$1,100. The team will owe
$400.
 A team that switches from the Premier League to the Power League may not switch back to the
Premier League.
 Points earned by the team while participating in the Premier League will not be transferred to the
Power League.
Premier League Teams cannot switch to Power League following Power League #3.
Switching from Power League to Premier League (Team)
 If a team plays in the Power League Qualifier and decides it would rather play in the Premier League,
the team will be allowed to enter the Premier League at that time following the Qualifier.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 17
 The team will not receive a refund for the Power League, but will not have to pay an additional fee for
the Premier League.
 A team that switches from the Power League to the Premier League may not switch back to the Power
League.
 Points earned by the team while participating in the Power League will not be transferred to the
Premier League.
Power League Teams cannot switch to Premier League following Power League #3.
Warm-Ups
 Teams will be given sole use of the court for 5 minutes prior to their first match of the day. During the
5 minutes the team may hit, practice ball handling and serve (serving must be done during their 5 min.)
No other time will be allotted to practice serving.
• Serving Team – 5 minutes solo court
• Receiving Team – 5 minute solo court
 Once all teams in the pool have played, the teams scheduled to play the next match will be given sole
use of the court for 3 minutes. During the 3 minutes the team may hit, practice ball handling and serve
(serving must be done during their 3 min.) No other time will be allotted to practice serving.
• Rule 7.2.2b: “For junior competition, when one team has exclusive use of the court, the other
team must either be at its team bench or out of the playing area. Warming up with balls at the
team bench or the spectator walkways is not permitted.”
 Since no ball handling is permitted during the opposing team’s use of the court it is recommended that
each team provides shaggers for the opposing team’s warm-up. This allows for more reps for the team
warming up. Due to insurance and liability requirements only NCVA registered and on the roster
personnel will be allowed to retrieve balls.
Tie-Breaking Procedure
2-Way Ties
2-way ties, in match record, in a pool are broken by head-to-head competition results between the two tied
teams.
3-Way Ties
3-way ties in a pool are broken by:
1st
Matches
Won/lost record.
2nd Sets
Won/lost percentage. Calculation: the team’s total number of sets won divided by the
team’s total number of sets played equals the won/lost percentage. The highest
percentage wins the pool.
3rd
Determined among the tied teams. Calculation: the team’s total points scored minus
the team’s total points allowed in ALL the matches of the pool.
Point
Differential
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 18
Note: If three teams have the same match record but a different set record, only the teams with identical set
records are tied. If match record and set record are the same for all three teams, then point differential will be
used to break the tie.
Protests
1. If an explanation of an application or interpretation of a rule is not satisfactory to the game, captain,
he/she must immediately indicate his/her disagreement and file a protest prior to the authorization of
the next service. If the disagreement with the referee’s explanation involves the last point of the set,
the official protest must be recorded within the first 60 seconds of the times interval between sets. (For
14-and-under competition, the coach may act instead of the captain.)
 If the final point of the match is disputed, the protest must be recorded before the referees leave the
playing area. (Appointed NCVA Protest Committee/Tournament Director either immediately or
prior to the start of the next set).
 It is advisable to have an assigned Protest Committee (Tournament Director) available to rule upon
a protest as soon as possible prior to the first service following the protest. Such action should
preclude playing the match over from the point of protest if the protest is upheld
Protests considered by the first referee (Protest Committee or Tournament Director) include:
1.) Misinterpretation of a playing rule
2.) Failure of the first referee to apply the correct rule to a given situation
3.) Failure to charge the correct penalty-sanction for a given fault
Protest facts recorded on the score sheet include the:
1.)
2.)
3.)
4.)
5.)
6.)
Score of the set at the time of the protest
Players and positions at the time of the protest
Player substitutions and team substitutions made up to the protest
Team time-outs taken up to the protest
Situation that caused the protest
Signatures of the scorer, captains and first referee, indicating the facts are correct
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 19
Reviewing Points
The NCVA makes every attempt to post points 3 to 4 days after each event. Postings can be delayed due to
computer malfunctions, or when results are not submitted to the NCVA office in a timely manner.
To review league points:
1.
2.
3.
4.
Go to the NCVA home page at www.ncva.com.
Go to the Girl’s tab, Girl’s League Play, and click on Power League or Premier League
Click the Points bar
Click the appropriate age group link to view the points for that age group
NCVA Premier League Point Structure
1
2
3
4
5
6
7
8
9
10
11
12
Gold
250
248
247
246
245
244
243
242
241
240
239
238
Silver
237
235
234
233
232
231
230
229
228
227
226
225
League # 1
League # 2
League # 3
League # 4
Region Championship
Bronze
224
222
221
220
219
218
217
216
215
214
213
212
=
=
=
=
=
Aqua
211
209
208
207
206
205
204
203
202
201
200
199
Blue
198
196
195
194
193
192
191
190
189
188
187
186
Copper
185
183
182
181
180
179
178
177
176
175
174
173
Points in grid
Points in grid x 1.5
Points in grid x 2
Points in grid x 2.5
Points in grid x 3
 The number of teams that will move up and down, and the points, given, will be based on the total
number of teams in your district.
 Team No Shows, Late Cancellations, illegal players and Forfeits – Receive last place points.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 20
NCVA Power League Point Structure
1
Gold
300
Silver
287
Bronze
274
Aqua
261
Blue
248
Copper
235
Dusk
222
Evergreen
209
Fuchsia
196
2
298
285
272
259
246
233
220
207
194
3
297
284
271
258
245
232
219
206
193
4
296
283
270
257
244
231
218
205
192
5
295
282
269
256
243
230
217
204
191
6
294
281
268
255
242
229
216
203
190
7
293
280
267
254
241
228
215
202
189
8
292
279
266
253
240
227
214
201
188
9
291
278
265
252
239
226
213
200
187
10
290
277
264
251
238
225
212
199
186
11
289
276
263
250
237
224
211
198
185
12
288
275
262
249
236
223
210
197
184
Green
Hyacinth
Indigo
Jade
Kale
Lavender
Maroon
Navajo
Orange
Purple
1
183
170
157
144
131
118
105
92
79
66
2
181
168
155
142
129
116
103
90
77
64
3
180
167
154
141
128
115
102
89
76
63
4
179
166
153
140
127
114
101
88
75
62
5
178
165
152
139
126
113
100
87
74
61
6
177
164
151
138
125
112
99
86
73
60
7
176
163
150
137
124
111
98
85
72
59
8
175
162
149
136
123
110
97
84
71
58
9
174
161
148
135
122
109
96
83
70
57
10
173
160
147
134
121
108
95
82
69
56
11
172
159
146
133
120
107
94
81
68
55
12
171
158
145
132
119
106
93
80
67
54
League # 1
League # 2
League # 3
Region Championship
=
=
=
=
Points in grid
Points in grid x 1.5
Points in grid x 2
Points in grid x 3
 All finish places will be played out at the Power League Region Championships.
 No shows, late cancellations, illegal players and forfeits will all receive last place in their division and last
place points.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 21
COMMUNICATION
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 22
GIRLS DIVISION – COMMUNICATION
The communication in the NCVA Girls Division is as follows, as requested by all Club Directors:
All NCVA members: When registering online with NCVA, even though it is not a required field,
please be sure to provide a phone number.
NCVA Office  Club Director  Coaches  Players and Parents
NCVA Office
 For the purpose of continuity, the NCVA Office will communicate with a Club Director or
Representative listed under the club console.
 Communications will be made in the same manner to all clubs, with no individual club or group
of clubs receiving privileged information by the NCVA office or any tournament personnel.
 In effort to provide better service, please contact your Club Director/Coach before calling the
NCVA office.
Club Director
 Each club will have only one Club Director or Representative.
 This Club Director will be the only person in the club who may contact the NCVA Office on
matters involving the Girls Division.
 The Club Director or Representative must be a member of the NCVA and pass a background
check.
Coaches
 Coaches are recommended to contact their Club Director for all junior information.
 If a coach cannot receive appropriate information from the Club Director and the information is
not on the NCVA Website, the coach should contact the NCVA Office.
Players and Parents
 Players and their parents should contact their Coach or Club Director for all Division
information. Based on the contract between NCVA and all Club Directors, it is their
responsibility to provide you with all required and necessary information. However, if a
player/parent cannot receive appropriate information from the Club Director/Coach, the
information should be found on the NCVA website. If a parent needs to contact NCVA, please
do so via email to [email protected] and include as much detail as possible. You must include the
parent’s full name, club name and team affiliation information in order to receive a response. If
this information is omitted, you will not receive a response. Emails from parents are responded to
on a first-come, first-served basis, usually within 3-5 business days.
Filing Complaints
 The NCVA is willing to investigate complaints that are lodged against various personnel such as
club directors, coaches, officials, tournament directors, NCVA staff, or parents, but only if a
complaint falls under the jurisdiction of the NCVA. If a complaint does not fall under the
NCVA’s jurisdiction, the region cannot take action against the person because the NCVA does
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 23
not have the authority to govern the acts that brought on the complaint. To file a complaint,
please view the next page.
Examples of Jurisdiction
SITUATION
WHO HAS JURISDICTION
Player not receiving enough playing time.
Club coach or club director
Parents charged too much money by the club.
Club director
The team enters tournaments requiring travel.
Club coach or club director
Poor officiating or incompetent tournament director.
NCVA – see page 84 and 85 for Evaluation Forms
Falsifying age identification.
NCVA
Violation of NCVA policies.
NCVA
Inappropriate behavior toward a minor.
NCVA and club director
Illegal rosters.
NCVA and club director
Coach who is found cheating.
NCVA and club director
Abusive coaching.
NCVA and club director
Complaints should be reported to the NCVA Commissioner via email, fax, or certified mail with a
signature requested. The commissioner may request further information before researching the
complaint and taking appropriate action. All information will remain confidential.
If it is unclear whether the complaint should be filed with the NCVA or the club director, email the
NCVA Commissioner to determine who has the appropriate jurisdiction.
 Additional staff emails can be found on the NCVA Website and page 24.
Social Media
Twitter.com/NCVAVolleyball
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Facebook.com/NCVAVolleyball
Page 24
Contact NCVA
Telephone Number: (415) 550-7582
Email Address:
[email protected]
Fax Number:
Website Address:
www.ncva.com
(415) 550-7762
Departments
STAFF
Adults Division
AES and Webpoint
Boys Indoor Division
Club Paper Work
Email Blasts and Classified Advertisements
European Global Challenge Teams
Girls Indoor Division
Hotel Reservations
Indoor and Beach High Performance
Junior National Championships - Bids
League Facilities
Donna Donaghy
Chief Executive Officer
[email protected]
Tom Donaghy
Chief Operations Officer
[email protected]
Melissa Walker
Director of Events and Program Development
[email protected]
Kylie Woodruff
Director of Hotel Operations and Logistics
[email protected]
Membership Registration
NCVA Room Blocks
NCVA Store Manager
Kris Johnson
Director of Competition and Sport Development
[email protected]
Outdoor Divisions
Player/Club Transfers
PVL: Dream Team and NorCal Premier
Referee Information – New and Returning
Sanctioning Information
Social Media
Shannon Christie
Region Services Administrator
[email protected]
Dorsey “Doc” Rowlands
Equipment Manager
[email protected]
Special Tournaments
Sport Court Rentals
Website Management
Vendor Information
Youth League and Fall Competition
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 25
POLICIES
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 26
GIRLS DIVISION – POLICIES
Tournament Registration
 Your event registration is complete once the following steps are done:









• Register online for your membership
• Submit club paperwork to: [email protected]
• All events must be registered within the Advanced Event Systems (AES) online
• Payments: Payments accepted online or by check mailed to the NCVA Office
• Background checks are cleared
All tournament entries and membership registrations (player, coach, team, etc.) must be completed
online by the individual(s) and not the NCVA.
Teams participating in the Power League must enter online and pay for the league by 5:00 PM on
Friday, December 4, 2015.
Teams wanting to take advantage of the Premier League discount must register online and pay for the
entire League by 5:00 PM on Wednesday, January 6, 2016.
Teams participating in an individual Premier League or Non-League tournament must register online
by 9:00 AM, 14 days prior to the tournament. We will accept teams on a space-availability basis. You
can email [email protected] for availability.
The NCVA office will publish the gym sites for each tournament date as the sites become available.
All sites will be assigned for teams participating in the Power League.
The NCVA will list participating teams on the website as soon as it is available to post.
All tournament cancellations must be in writing using the Tournament Cancellation Form provided in
this handbook. Cancellation forms may be emailed or faxed. See page 76 for the form.
There are no refunds once you have entered your team into the entire Power or Premier League.
Entering NCVA Tournaments
 Via the NCVA website, if your team has been accepted into a tournament, the NCVA’s goal is to have
sites posted and team information by 5:00 PM on the Monday before the event. Exceptions to this will
be tournaments that require USA Volleyball’s seeding information or last minute site cancellations.
On-Site at NCVA Tournaments
 All teams, players and coaches, must arrive at the team’s assigned tournament site at least one hour
prior to the scheduled start time for the tournament. Teams that may have a bye for the first match of
the day are still required to show up one hour prior to the scheduled start time for the tournament. For
example, if the scheduled start time for Power League #2 is 8:00 AM, then your entire team should
arrive by 7:00 AM.
 Coaches must attend the on-site coaches meeting held 30 minutes prior to match time for all league
and non-league events.
 Teams are responsible for keeping track of the status of play on their assigned court. Teams must be
ready to play or officiate as soon as the court is ready to go. Teams failing to be ready on their assigned
court may incur sanctions.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 27
Recruiting Policy
 The NCVA Girls Division sanctioned season begins on November 1 and concludes the day after the
last day of the Junior National Volleyball Championships. Regardless of either event, the conclusion
of the Girls Division sanctioned season will not extend past July 31st.
 Once a player has committed to a team during the NCVA sanctioned season, club directors and
coaches from other NCVA clubs must respect the player’s commitment and cease recruiting the player.
If a recruiter contacts a player who has signed a commitment to another team, the player must notify
the recruiter of the commitment. After notification, the recruiter shall not contact that player or the
player’s family.
 A recruiting violation occurs when an NCVA-registered club director and/or coach from one NCVAregistered club makes initial verbal or written contact with an athlete, or the athlete’s parents, from
another NCVA-registered club with the intent to persuade the player to leave the present club and join
another club.
 The suggested maximum penalty may include, but is not limited to, a monetary fine and/or a
suspension of NCVA membership for a period of one year, beginning on the date of the final ruling.
 If a club director or coach is found guilty of committing a recruiting violation, the guilty party may
make an appeal. A special Board of Inquiry Committee will hear the appeal and will make a ruling.
The decision of this Committee will be final.
 If a player or parent makes the initial contact, a club director or coach may answer questions and
inform the player or parent about the club’s specific program without fear of committing a recruiting
violation. It is strongly recommended that all club directors and coaches refrain from making negative
comments concerning other clubs or their staff.
 A player who has committed to a club and then wishes to transfer to another club must follow the
NCVA’s Procedure for Player Transfer. This is irrespective of the length of a player’s membership
with that club.
Minors Coaching
 Anyone that would like to coach a Junior Team that is age 17 and under is allowed to be an assistant
coach. All teams must have a head coach age 18 or older.
 A head coach must always be present at all times. An assistant coach is not allowed to coach by
themselves at practice/tournaments, etc.
 Any individual who is not yet 18 years old and who is in a non-player role affiliated with a junior club
must be background screened immediately upon reaching 18 years of age. A 30-day grace period shall
apply from the date of the 18th birthday in order to allow time for the background screening to be
processed. During the 30-day grace period, the same restrictions apply to the individual and should be
enforced as are in place for junior coaches regarding supervision by a qualified adult.
Club to Club Player Transfer
Junior players are eligible to play for any club or team until the start of the NCVA-sanctioned season,
which begins on November 1st. During the sanctioned season, a player is to remain a registered member of
that specific club throughout the season. However, during the sanctioned season, a player or parent may
request a transfer to another club.
Guidelines
 A player CANNOT participate in any practice or tournament until the NCVA has approved the
transfer.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 28
 A player can only transfer provided they remain in the same age definition or higher. Example: If you






a 16 year old is playing in the 18’s division, you cannot transfer back to the 16’s Division. However, if
you play on an 18’s team and need to transfer to a different club, you can play on a 17’s team provided
the player is within the USA Age Definition.
Once a team has qualified, or attempted to qualify, for a National Bid to the Junior National
Championships, that team’s roster is frozen. See USAV website for Frozen Roster Verification
Rules.
A new player may be added to any team’s roster at any time provided the player has never been
registered with another NCVA-registered club for that season.
Following Power League #3, you cannot transfer a player from one club to another club.
If the current club director will not sign the form to release the player, the player or parent may submit
a written appeal to the NCVA, and the NCVA Office will make the necessary contact(s).
The NCVA Office has the right to release the player whether or not the current club director responds.
The NCVA Office also has the right to uphold the current club director’s decision to not grant the
player release. In either case, each party has the right to appeal to the Commissioner, then a
Committee and then the NCVA Board of Directors. The NCVA Board of Directors’ decision is final.
Steps
What you need
Transfer Procedure
First
Download a copy of
the Change of Clubs
Form
This form is used to initiate the process for players to change clubs. The player, parent, current club
director and future club director must all sign the form in order for the transfer to occur.
Second
Submit the form to
the NCVA Office
The NCVA office will then review the form for approval. Players may not practice, play or in any
way be affiliated with their new club until the transfer has been approved by the NCVA Office.
Email Approval
The NCVA office will send an email to the person who submitted the form that the player has been
approved or denied of the transfer
Third
Player Transfer within a Club
A team’s roster must remain the same for all NCVA League Tournaments
(Qualifier, League Tournaments #1-4, and Region Championships).
 However, during the NCVA-sanctioned season, a player may transfer from one team to another team
within the same club provided it is within the same age category or higher. A player can only transfer
once to a different team and must stay with that team for the remainder of the season. They must also
qualify under the Age definition. Example: If you are a 16 year old playing in the 18’s division, you
cannot transfer back to the 16’s Division.
Steps
What you need
Transfer Procedure
First
Notify the NCVA
Office via email
Send an email to [email protected] and ask for approval of the transfer
Second
Updated Roster
from Handbook
If the transfer is approved, you will need to submit a new roster via email, fax, or mail. You will also
need to update your roster online.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 29
Guidelines
 Once a team has qualified for a National Bid to the Junior National Championships, that team’s roster
is frozen. See USAV website for Frozen Roster Verification Rules.
 A player may not return to a previous team once a transfer has occurred.
 Following Power League #3, you cannot transfer a player from one team to another team within the
club.
 A new player may be added to any team’s roster at any time provided the player has never been
registered with another NCVA-registered club for that season. Appropriate paperwork and fees must
be submitted to the NCVA office before the player participates in any practice or tournament.
 Any player or club found illegally transferring players between teams within their club may be subject,
but not limited, to fines and/or suspension of the club director, coach, and/or player(s) involved.
Switching from Premier District Area League to Power League OR Power League to
Premier District Area League
Individual Player within a Club OR Club to Club
 Following Power League #3, a Power League Player cannot transfer to a Premier League team, no can
a Premier League Player transfer to a Power League team.
 Only a Power League Player can transfer to another Power League team within their club and in the
correct age definition. Example: If you are 16 years old and playing in the 18’s division, you cannot
transfer back to the 16’s Division. See Multiple –Division teams below
 A Premier League Player can transfer to a Power League team, but once the transfer has been
completed, that player cannot switch back to any Premier League Team.
Adding New Players to a Roster
 A new player may be added to any team’s roster at any time provided the player has never been
registered with another NCVA-registered club for that season. Appropriate paperwork and fees must
be submitted to the NCVA Office before the player participates in any practice or tournament and
update your roster online.
 Any player or club found illegally transferring players between teams within their club or illegally
adding new players to a roster may be subject, but not limited, to fines and/or suspension of the club
director, coach, and/or player(s) involved.
Multi-Division Teams
 A team that participates in the NCVA Power League or the NCVA Premier District Area League may
participate in an older age division, but must continue to play in that age division for the entire League.
Such a team may play in their own age division for all non-league and “special” tournaments.
 Teams may not play in a younger age division. Any team found participating in an illegal age division
or illegally switching age divisions may be subject, but not limited, to fines and/ or suspension of the
club director, coach and/or player(s) involved.
Participating in a Beach Program
 Players that plan to participate in both the indoor and outdoor seasons may do so without defining a
club commitment for the outdoor season. There is not a transfer policy to participate in both seasons as
indoor season commitments do not apply to the outdoor season.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 30
Regional Jurisdiction Policy
 Players on NCVA teams must reside within the NCVA region’s geographical jurisdiction (as approved
by USA Volleyball).
 Players who reside within the NCVA region’s geographical jurisdiction cannot play on a team that is
under the jurisdiction of another Regional Volleyball Association.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 31
USA Volleyball Junior Player Age Definition
For Use during the 2015-2016 Season
Once a player participates (including but not limited to practicing, training, attending workouts and/or competing) in a club or
varsity program for any university, college, community college, or junior college, he/she is ineligible to take part in any regional
and national programming, which includes but is not limited to national JNC qualifying and championship events.
18 and Under Division:
Players who were born on or after September 1, 1997
or
Players who were born on or after September 1, 1996 and a high school student in the twelfth (12th) grade or below during some part of
the current academic year
17 and Under Division:
Players who were born on or after September 1, 1998
16 and Under Division:
Players who were born on or after September 1, 1999
15 and Under Division:
Players who were born on or after September 1, 2000
14 and Under Division:
Players who were born on or after September 1, 2001
13 and Under Division:
Players who were born on or after September 1, 2002
12 and Under Division:
Players who were born on or after September 1, 2003
11 and Under Division:
Players who were born on or after September 1, 2004
10 and Under Division:
Players who were born on or after September 1, 2005
9 and Under Division:
Players who were born on or after September 1, 2006
8 and Under Division:
Players who were born on or after September 1, 2007
Boys 14-and-Under Division:
Regionally waived boys teams in the 14 and under age group will be allowed to participate at the USA Junior National Championships
using the following age/grade definition:
Players who were born on or after September 1, 2001
or
Players who were born on or after September 1, 2000 (15 years or younger) who shall neither have completed nor are in a grade higher
than the eighth grade (8th) during the current academic year. (This exception is based on the net height difference of 7’4 1/8” to 7’ 11
5/8” between the 14 and Under Division to the 15 and Under Division.)
Note: These age definitions are used by domestic club programs and are NOT the same as the age definitions for the International and Domestic High
Performance programs for 2016.
The Age Definition Policy was most recently revised by the USA Volleyball Board of Directors on January 19, 2002. The classification cut-off date of
September 1 was reviewed by the USAV Junior Assembly and the USA Regional Volleyball Association Assembly prior and during to the USAV
2014 Annual Meetings and research justified the continuation of the cut-off date of September 1.
Revised 06/12/2014
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 32
USA Volleyball Junior Player Age Definition
For Use during the 2015-2016 Season
To determine the correct age division. Please find the Month of Birth in the left column and then the Year of Birth in the same row. The
heading of the column matching the Year of Birth is the correct age bracket.
18 &
Under1
18 &
Under
17 &
Under
16 &
Under
15 &
Under2
14 &
Under
13 &
Under
12 &
Under
11 &
Under
10 &
Under
9&
Under
8&
Under
Sept
Oct
Nov
Dec
1996
1996
1996
1996
1997
1997
1997
1997
1998
1998
1998
1998
1999
1999
1999
1999
2000
2000
2000
2000
2001
2001
2001
2001
2002
2002
2002
2002
2003
2003
2003
2003
2004
2004
2004
2004
2005
2005
2005
2005
2006
2006
2006
2006
2007
2007
2007
2007
Jan
Feb
Mar
Apr
May
June
July
Aug
1997
1997
1997
1997
1997
1997
1997
1997
1998
1998
1998
1998
1998
1998
1998
1998
1999
1999
1999
1999
1999
1999
1999
1999
2000
2000
2000
2000
2000
2000
2000
2000
2001
2001
2001
2001
2001
2001
2001
2001
2002
2002
2002
2002
2002
2002
2002
2002
2003
2003
2003
2003
2003
2003
2003
2003
2004
2004
2004
2004
2004
2004
2004
2004
2005
2005
2005
2005
2005
2005
2005
2005
2006
2006
2006
2006
2006
2006
2006
2006
2007
2007
2007
2007
2007
2007
2007
2007
2008
2008
2008
2008
2008
2008
2008
2008
1Player
who was born on or after September 1, 1996 and is a high school student during some part of the current academic year
2Male
Only - Player who was born on or after September 1, 2000 (15 years or younger) who shall neither have completed nor are in a
grade higher than the eighth (8th) grade during the current academic year are eligible to play in the 14 & Under division.
The Age Definition Policy was most recently revised by the USA Volleyball Board of Directors on January 19, 2002.
The classification cut-off date of September 1 was reviewed by the USAV Junior Assembly and the USA Regional Volleyball Association
Assembly prior to and during the USAV 2013 Annual Meetings and research justified the continuation of the cut-off date of September 1.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 33
USA Volleyball Age and Identity Falsification Policy
Approved by the Board of Directors of USAV – January 2004
For all USVBA corporate events, any person who alters any document that certifies the age or identity of a
participant, or falsifies any statement which lists the age or identity of a participant, will be sanctioned as
follows:
 Any team representative, coach, program director or responsible adult found to be party to such
action shall:
 Be immediately suspended from registration with the USVBA and barred from further participation
in the event; and
 Be barred from participation in any USVBA events in any capacity for a minimum of two (2) years;
and
 Have a minimum probation of one additional year, to run consecutively to the suspension.
 A junior player who knowingly plays in a lower age classification than he or she is actually eligible
for, or an adult player who knowingly plays in a high age classification that he or she is actually
eligible for or any player who knowingly misrepresents his or her identity shall:
 Be immediately suspended from registration with the USVBA and barred from further participation
in the event; and
 Be barred from participation in any USVBA events in any capacity for a minimum of two (2) years;
and
 Have a minimum probation of one additional year, to run consecutively to the suspension.
 When discovered and confirmed during an event, these penalties shall be the required minimum
penalty imposed by the Event Arbitrator or the Event Ethics and Eligibility Committee.
 Any player in question must provide proof of identity and age eligibility, if requested.
The event Arbitrator or the Event Ethics and Eligibility Appeals Committee shall file a report of any age or
identity violation with the Corporation’s Ethics and Eligibility Appeals Committee and with the registering
Member Organization with its recommendation.
USA Volleyball Age and Identity Falsification Policy
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
BOD 1/2004
Page 34
NCVA / USAV
BACKGROUND
CHECK POLICY
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 35
What is the danger of utilizing a “low cost” database background
check to screen volunteers?
2015 case study by: Randy Rodebaugh, President - SSCI
The Compelling Difference
The more reputable and trustworthy background screening companies conduct local county court searches based
on address history, which is still the most reliable and due diligent search available. This search is the employment
industry standard and has been court tested for decades. If the background screening company is legitimate, they
will provide the court house search within the screening program offered. Reputable companies, following industry
standards, will add the national database as the supplemental tool and not as a standalone search in the screening
program. This allows for a shotgun approach that expands the search and if something is found in the database it
is then verified at the county court house level to ensure the accuracy of the information. The majority of all crimes
that we uncover (60-70%) are located in the county level search by physically searching court house records.
The Study
A) In order to determine the direct impact of running a “database only” background check compared to the
more comprehensive that includes; (1) social security verification, (2) address search, (3) county court
house & (4) national database search, we conducted an analysis of all screenings conducted for USAV
during the last screening period. USAV members are located throughout the United States and
consequently all 50 states are represented in this analysis.
B) Utilizing the USAV background screening results, SSCI analyzed each and every disqualified applicant to
determine if the crime would have been captured using the “database only” approach, without any county
court house search.
Alarming Findings
Of the 67 disqualified individuals throughout the 2014-2015 screening period, we were able to determine that 27
individuals or 40% of the disqualified applicants would have slipped through the cracks if we had relied solely on
the database search.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 36
Below are just a few of the actual crimes that were missed using only the national database
search:
•
•
•
•
•
•
Rape/Sexual Battery/Gross sexual impositions
Sexual Battery with a student
Assault & Abuse of a Child
Exhibit Disturbing matter to minor with intent to arouse
Indecent Exposure
Unlawful transaction with a minor
The 40% that would be missed are based on the policy that disqualifies a coach who has been found guilty of sex
offenses, violence, felony drugs, multiple drugs and alcohol offenses or crimes against children.
Conclusion
The fact is that most organizations want to do the “right thing” and check the risk potential of their adult volunteers.
What many organizations do not know is that there are companies that will take advantage of this need, by offering
substandard “national background checks” at what looks to be a very attractive low cost.
The risks are high and by utilizing a national database as the only source of criminal record checks, the organization
is missing 50% or even more, of the serious criminal records. This leaves your organization and more importantly,
the child at great risk! The idea that an adult who has been convicted of sex crimes, violence or other egregious
acts has slipped through the cracks because of a deficient screening process is unacceptable.
In order to meet standards that have been well established and court tested, an organization must ensure that
their background screening program includes due diligent court house searches as part of each applicant screening.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 37
USAV/NCVA
SSCI
AAU / JVA
Northern California Volleyball Assoc.
72 Dorman Avenue | San Francisco CA 94124
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 38
BACKGROUND SCREENING POLICY OF USA VOLLEYBALL AND ITS
REGIONAL VOLLEYBALL ASSOCIATIONS
Last revised May 20, 2015
POLICY:
It is the policy of USA Volleyball (USAV) and its Regional Volleyball Associations (RVAs) that any club/entity intending to hire
or use registered individuals in any sanctioned junior volleyball events and/or activities (some examples of events or activities that
can be sanctioned with regional approval are: tournaments, practices, clinics, tryouts, and fundraisers) will accept and abide by this
background screening policy. The following individuals, 18 years of age or older, will be screened: Club directors, club
administrators, team reps, coaches, chaperones, and trainers who intend to register, affiliate and/or participate with a junior
volleyball club or team in a USAV/RVA. Any Junior Tournament Director/Site Director/On-site Tournament
Administrator/Manager and official 18 or older who intends to work a junior sanctioned event will also be screened with the
exception of a junior player. Each RVA may also choose to require other members of their organization to submit to and pass a
background screen in order to affiliate with their organization. Additionally, the club/entity will enforce the penalties resulting
from a negative background screening report. Failure to do so is grounds for automatic suspension of membership privileges to
participate in USAV/RVA sanctioned junior events and/or activities. All disqualified individuals have the right to dispute the
findings of the background screening directly with the RVA’s approved Background Screen Vendor. All non-USA citizens will
require an international criminal background screening when applying for any position stated above. This screening may require
additional fees as determined by the region.
The RVAs and/or USAV will not register, or allow to be registered, any individual who refuses to consent to a background screen
if he/she intends to affiliate and/or participate with a junior club/team, in the RVA or any other regional or national junior level
programming. Junior members are any members under the age of 18. A background screen will not be required for those
individuals who will be classified only as junior players or those individuals not registered, affiliated and/or participating with a
junior volleyball club or team in a RVA (other than those categories listed above). For those regions that allow individuals under
18 to be an assistant coach, any individual who is not yet 18 years old and who is in a non-player role affiliated with a junior club
must be background screened immediately upon reaching 18 years of age. A 30-day grace period shall apply from the date of the
18th birthday in order to allow time for the background screening to be processed. During the 30-day grace period, the same
restrictions apply to the individual and should be enforced as are in place for junior coaches regarding supervision by a qualified
adult. It is the responsibility of the individual, club and region to identify the individuals in this situation and to meet the
background screening requirement. Upon the conclusion of the 30-day grace period, the individual may not participate in a nonplayer role affiliated with a junior club unless the background screening requirement is met.
All screens will be good for two membership seasons (maximum of 26 months) unless required more frequently by state law.
Anyone that fails a background screen cannot reapply for another screen until the following season. USAV and the RVAs retain
the right to require additional background screens at any time with the exception of reissuing an application that was previously
disqualified due to falsification.
PROCESS:
Every individual required to submit Background Screening must complete, sign and date the Consent and Waiver Release Form.
Electronic signatures are only accepted on the USAV Online Registration System. The Background Screen Consent and Waiver
Release form will be submitted and the applicant cleared before the applicant may participate in RVA/USAV sanctioned junior
events and/or activities.
Upon receipt of the above described documents, the USAV/RVA will request that the USAV/RVA approved Background Sc0reen
Vendor perform the background screen.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 39
All information received as a result of a background check will be strictly confidential. Notice of clearance or disqualification for
all applicants will be provided to:
1. The designated contact of the RVA that submitted the application.
2. USA Volleyball National Office
A notice of automatic disqualification will be sent by email by the USAV/RVA approved Background Screen Vendor to the RVA
office. The RVA will provide the approved Background Screen Vendor a contact e-mail for the Club Director or highest staff
member for the hiring entity. The approved Background Screen vendor will then contact the Club/entity to provide notice of the
automatic disqualification and request additional contact information for the disqualified individual.
The complete profile will be sent by the USAV/RVA approved Background Screen Vendor directly to an automatically
disqualified individual using the agreed upon method of delivery, along with a copy of the “Summary of Your Rights under the
Fair Credit Reporting Act” (FCRA), and a notification that the individual is prohibited from participating in USAV/RVA
sanctioned junior events and/or activities.
All disqualified individuals have the right to review and dispute the accuracy of the background screening findings directly with
the USAV/RVA approved Background Screen Vendor. A disqualified individual MAY NOT appeal an automatic disqualification
or the results of the findings of the background screen vendor to the RVA and/or USAV. USAV and each RVA is required by the
policy to accept the findings of the approved background screen vendor.
Individuals automatically disqualified are excluded from participation in any USAV/RVA sanctioned junior events and/or
activities.
EFFECTIVE SEPTEMBER 1, 2013, AUTOMATIC DISQUALIFIERS FOR PARTICIPATION IN SANCTIONED
JUNIOR EVENTS AND/OR ACTIVITIES:
Anyone found guilty, entering a plea of guilty, or a plea of nolo contendere (no contest) regardless of adjudication or received
court directed programs and/or other sentencing directives in lieu of a finding of guilt, for the following criminal offenses; All Sex
offenses, Murder, and Homicide regardless of time limit; Felony Violence and Felony Drug offenses in the past 10 years; any
misdemeanor violence offenses in the past 7 years; any multiple misdemeanor drug and alcohol offenses within the past 7 year; or
any other crimes (not listed) against children in the past 7 years (the time frames associated with the categories of crime listed
above are calculated based on the date of the offense).
Individuals found to have pending court cases for any of the disqualifying offenses will be disqualified. If the disposition of the
pending case does not meet the criteria for disqualification as listed above, the individual would then be cleared and reinstated.
Falsification of information on any membership application or the consent/release form is grounds for membership revocation or
restriction of membership.
Individuals that are automatically disqualified must wait one season before reapplying for affiliation and/or participation with a
junior club or team.
ENFORCEMENT:
The hiring entity is responsible for ensuring adherence to this policy, and ensuring that those individuals who are disqualified do
not participate in USAV/RVA sanctioned junior events and/or activities.
PENALTY:
Failure of a club/entity to request background screening or enforce disqualification is cause for the RVA or USAV to impose
penalties. The minimum penalty shall be suspension of all members of the offending club/entity until background screening and
enforcement requirements are met. Additional measures may include financial penalties and/or extended suspensions against
disqualified individuals and/or the club/entity.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 40
CODES OF
CONDUCT
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 41
GIRLS DIVISION – CODES OF CONDUCT
Northern California Volleyball Association Participant Code of Conduct (Revised 8/8/2013)
The Following Actions are Prohibited:
1. Violation of any anti-doping policies, protocols or procedures as defined by the International Olympic Committee (IOC), World AntiDoping Agency (WADA), Federation Internationale de Volleyball (FIVB), US Anti-Doping Agency (USADA) or the United States
Olympic Committee (USOC). Violations of this provision will be adjudicated only by USADA or the proper anti-doping authority, not USA
Volleyball (USAV).
2. Possession, consumption or distribution of alcohol and/or tobacco if illegal or in violation of USA Volleyball (USAV) or Regional
Volleyball Association (RVA) policy.
3. USAV policy prohibits the possession, consumption or distribution of alcohol and/or tobacco by anyone registered as a junior volleyball
player at the event venue of any USAV/RVA sanctioned junior event.
4. Use of a recognized identification card by anyone other than the individual described on the card.
5. Physical damage to a facility or theft of items from a room, dormitory, residence or other person. (Restitution will be part of any penalty
imposed.)
6. Possession of fireworks, ammunition, firearms, or other weapons or any item or material which by commonly accepted practices and
principles would be a hazard or harmful to other persons at USAV/RVA sanctioned events.
7. Any action considered to be an offense under Federal, State or local law ordinances.
8. Violation of the specific policies, regulations, and/or procedures of the USAV, RVA or the facility used in conjunction with a sanctioned
event. (It is the responsibility of the individual to be familiar with applicable specific policies, regulations and procedures.)
9. Conduct which is inappropriate as determined by comparison to normally accepted behavior.
10. Physical or verbal intimidation of any individual.
11. Actions that will be detrimental to USAV or the RVA.
Northern California Volleyball Association Disciplinary Policy
Infraction
When
Occurred
First
Before or
during event
Individual disqualified (if person is a junior, he/she will be sent home as soon as possible and parent or guardian
notified). The individual may be declared ineligible for USAV registration or RVA membership for one year
starting from the date of infraction.
After event
concludes
The individual may be declared ineligible for USAV registration or RVA membership for one year starting from
the date of infraction.
Before or
during event
Individual disqualified (if person is a junior, he/she will be sent home as soon as possible and parent or guardian
notified). The individual may be declared ineligible for USAV registration or RVA membership for two years
starting from the date of infraction.
After event
concludes
The individual may be declared ineligible for USAV registration or RVA membership for two years starting from
the date of infraction.
Second
Third
Suggested Maximum Penalty
Individual may be declared ineligible for USAV registration or RVA membership for the remainder of his/her
lifetime.
NOTE: Major misbehavior (e.g. verbal or physical abuse of a child, sexual harassment, etc.) may subject the violator to a lifetime ineligibility
for USAV registration or RVA membership after the first infraction.
Penalties are only applied after affording the participant due process may be required by the Ted Stevens Olympic and Amateur Sports Act
(TSOASA), USOC, USAV, and RVA. Appeals, other than for doping violations, may be made in accordance with procedures set forth in the
bylaws and operating codes of USA Volleyball and the RVA as printed in the current Official USA Volleyball Guide and RVA Handbook,
respectively.



I have read and understand the USA Volleyball Code of Conduct and Disciplinary Policies
I agree and consent to abide by the USA Volleyball Code of Conduct and Disciplinary Policies and other region specific code of
conducts and/or disciplinary policies.
I understand that, if I violate the USAV and/or RVA Codes of Conduct, I might be subject to disciplinary action in accordance with
USAV and/or RVA Disciplinary Policies.
TO BE RETAINED BY MEMBER
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 42
The following is not a complete list of conduct codes, but it gives a starting point in considering what proper
behavior at a volleyball event is for spectators, parents, or tournament directors.
Volleyball Spectator Code of Conduct

















Remain in the spectator area during matches.
Do not make derogatory comments to coaches, officials, tournament directors or players of either team.
Do not drink alcohol at tournaments or come to a tournament having consumed too much alcohol.
Respect the integrity and judgment of the officials without taunting or approaching them at any time.
Be in control of your emotions.
Respect the rights of others and treat the visiting team and their spectators courteously.
Abide by all applicable federal, state, and local laws while attending any match.
Cheer positively for your team, using socially acceptable language.
Follow the rules of the event
Follow the rules of the facility, such as NO FOOD IN GYM, no beach chairs, etc.
Use litter receptacles to properly dispose of trash.
Use only designated smoking areas that are clearly posted.
Applaud good performances by both teams. Excessive noise during such as pounding on bleachers or use of
artificial noise makers is not permitted.
Discourage all forms of violent behavior.
I will direct all questions at an event to the Head Coach or Club Director for my team/club as opposed to
contacting the Tournament Director directly.
I will not contact any site used by NCVA directly
I understand that there are consequences for my behavior that may include removal from the event in
addition to potential penalties against the team I am affiliated with including, but not limited to removing
the team from the event and awarding last place points.
Volleyball Parent Code of Conduct














Remain in the spectator area during matches.
Do not advise the coach on how to coach.
Do not make derogatory comments to coaches, officials, tournament directors or players of either team.
Do not try to coach your child during the match.
Do not drink alcohol at tournaments or come to a tournament having consumed too much alcohol.
Cheer for your child’s team.
Show interest, enthusiasm, and support for your child.
Be in control of your emotions.
Help when asked by coaches or officials.
Thank coaches, officials, tournament directors, and other volunteers who conducted the event.
Know the rules.
Avoid conduct that is inappropriate as determined by comparison to normally accepted behavior.
Physical or verbal intimidation of any individual is unacceptable.
Follow the rules of the tournament, such as NO FOOD IN GYM, no beach chairs, etc.
P
A
R
E
N
T
S
is for praising, which your child needs often.
is for accepting, so hard edges will soften.
is for recognizing your child’s many talents.
is for encouraging a good healthy balance.
is for nurturing, to help your child grow.
is for teaching, then letting go.
is for smiling at the growth and the glow.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 43
SPECTATOR/PARENT CODE OF CONDUCT
IMPORTANT NOTICE – ENTRY TO THIS PRIVATELY SANCTIONED EVENT IS GRANTED AS A
COURTESY. IF YOU ENTER/ATTEND THIS, OR ANY REGION SANCTIONED EVENT, YOU
AGREE TO ABIDE BY THE FOLLOWING CODE OF CONDUCT GUIDELINES:
I WILL:
1. I WILL abide by the official rules of USA Volleyball.
2. I WILL display good sportsmanship at all times.
3. I WILL encourage my child and his/her team, regardless of the outcome on the court.
4. I WILL educate myself on the unique rules of this facility.
5. I WILL honor the rules of the host and the host facility.
6. I WILL generate goodwill by being polite and respectful to those around me at this event.
7. I WILL direct my child to speak directly with his/her coach when coaching decisions are made that may
be confusing or unclear.
8. I WILL redirect any negative comments from others to the respective Event Director or Program
Administrator.
9. I WILL direct all concerns regarding officials to the Head Coach or Club Director for my team/club as
opposed to contacting the Head Official directly.
10. I WILL direct all questions at an event to the Head Coach or Club Director for my team/club as opposed
to contacting the Tournament Director directly.
11. I WILL immediately notify the Event Director and/or Program Administrator in the event that I witness
any illegal activity.
12. I WILL support the policies and guidelines of the team/club that I represent.
13. I WILL acknowledge effort and good performance, remembering that all of the players in this event are
amateur athletes.
14. I WILL model exemplary spectator behavior while attending this event.
15. I WILL respect the history and tradition of the sport of volleyball by being a good ambassador.
I WILL NOT:
1. I WILL NOT harass or intimidate the officials.
2. I WILL NOT coach my child from the bleachers and/or sidelines.
3. I WILL NOT criticize my child’s coach or his/her teammates.
4. I WILL NOT participate in any game or game-like activities unless I have a current membership card
with the Region.
5. I WILL NOT bring and/or carry any firearms at any Region event.
6. I WILL NOT bring, purchase, or consume alcohol at any Youth/Junior volleyball event.
Note: Any violation of this Code of Conduct will result in you being asked to leave the site/facility, and may
result in you possibly being banned from attending future Region sanctioned events. The Event Director has the
final say regarding their individual event. Local law enforcement will be contacted if necessary to resolve any
disputes or altercations. Questions or concerns may be directed to the Region office.
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Tournament Director Requirements and Code of Conduct
 All tournament directors must be registered members of NCVA/USA Volleyball online and pass a
background check.
 Tournament directors cannot participate in, require, or condone any act considered to be an offense under
federal, state or local laws/ordinances.
 Tournament directors cannot supply or condone the use of drugs, alcohol, tobacco, fireworks,
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ammunition, firearms, weapons or any items or material that can be used as a weapon or which may be
hazardous or harmful to other persons.
Tournament directors will not allow any player who is not a member of NCVA/USA Volleyball to
participate.
It is the tournament director’s responsibility to inform coaches of NCVA policies.
It is the tournament director’s responsibility to ensure that all paperwork is completed and meets
deadlines.
Do not advise the coach on how to coach.
Do not drink alcohol at tournaments or arrive at a tournament having consumed alcohol.
Be in control of your emotions.
Thank coaches, spectators, parents and players who have assisted in any way.
Know the rules.
Follow the rules and the guidelines set by the NCVA for the tournament.
Physical or verbal intimidation or harassment of any individual is unacceptable.
Do not show favoritism to individuals, players, coaches, teams, or clubs.
Arrive at least one hour before the tournament.
It is the tournament director’s responsibility to enforce the rules of the facility.
Do not change the format provided by the NCVA unless instructed by the NCVA to do so.
Attend a clinic specifically for tournament directors.
Be approachable.
Always support and represent the NCVA in a professional manner.
It is the tournament director’s responsibility to leave the facility clean and neat.
Be prepared with all the necessary supplies.
NCVA/USA Volleyball Officials’ Code of Ethics and Professional Conduct
 The primary role of the official is to ensure opportunity and fair play for all participants. The official
serves as an arbitrator who controls the tone of the match by demonstrating an attitude of impartiality and
creating a positive environment for competition. It is the responsibility of the official to provide
judgments that are within the spirit and intent of the rules, maintains the quality of the competitive
experience, and protects the health and welfare of each participant. An official’s decision is free from
bias and is based on a thorough knowledge of the rules and officiating techniques of volleyball.
 The official plays a significant role for the NCVA/USAV in competitive athletic contests. The official
represents the ultimate integrity of any competition. Through actions on and off the court, each official
must earn the respect and confidence of players, coaches and others.
 Confidence and respect are not earned by words, but by unquestioned honesty, demonstrated ability,
obvious devotion to, and a full understanding of volleyball as a whole. An official must be gifted with a
strong desire to continually improve, a desire to be more than just an average official, and a desire to be
the best.
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Codes of Behavior
The NCVA is committed to creating and upholding traditions of excellence through volleyball by focusing on
responsibility and accountability. Everyone involved in the sport of volleyball will fit into at least one of the
following categories.
Athlete Code of Behavior
As an athlete, I:
 will participate in volleyball free of alcohol and drugs
 will use positive verbal and physical behavior, controlling my temper and aggression
 will give true information concerning another individual’s involvement in or knowledge of an incident relevant to a
violation of the rules
 will play by the rules of volleyball
 will display fair play by treating all those involved in the match with dignity and respect
 will treat others as I would like to be treated
 will work hard and honestly to improve performance and participation
 will maintain a positive image of myself by participating for enjoyment
 will respect the decisions of officials and tournament directors
Parent Code of Behavior
As a parent, I:
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will be positive in attitude toward volleyball and emphasize the cooperative nature of the sport
will encourage hard work and honest effort that will lead to improved performance and participation
will encourage and respect referees and officials and their integrity
will encourage athletes to participate for their own enjoyment
will be supportive of all attempts to remove verbal and physical abuse from organized volleyball activities,
including the use of inappropriate language
 will stay away from the playing area during the match
 will applaud fair play during matches
 will respect the decisions of officials and tournament directors
Spectator Code of Behavior
As a spectator, I:
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will respect the rights of others and treat the visiting team and their spectators courteously
will abide by all applicable federal, state, and local laws while attending any match
will cheer positively for my team, using socially acceptable language
will respect the integrity and judgment of the officials without taunting or approaching them between sets or at the
end of the match
will use only designated smoking areas that are clearly posted
will use litter receptacles to properly dispose of trash
will applaud good performances by both teams
will discourage all forms of violent behavior
will respect the decisions of officials and tournament directors
Club Director Code of Behavior
As a club director, I:
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will insist that coaches conduct themselves in a professional manner
will provide equal opportunities and equal access for everyone to participate
will insist that unruly fans be removed from the premises
will follow the rules and regulations of USAV/NCVA to ensure that the association’s philosophy and objectives are
enhanced
will develop programs that encompass fairness to the participants and promote fair play
will positively promote and publicize volleyball
will hire positive role models for athletes
will assist in the provision of appropriate first aid and injury treatment of athletes
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 will inform all parents participating with my club that all questions at any tournament should be addressed by
contacting the Head Coach or Club Director and not the Tournament Director directly.
Officials Code of Behavior
As an official, I:
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will maintain a dignified appearance at all times
will display impartial, consistent and courteous officiating behavior
will display quiet efficiency in the performance of officiating duties
will enforce rule modifications for those with special needs
will work with other officiating personnel as an officiating team
will accept officiating feedback positively
Successful Coaching Behavior
The successful coach is one who conveys:
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the joy of competition
the meaning of effort.
the worth of character
the power of kindness
the wisdom of honesty
the influence of example
the rewards of cooperation
the virtue of patience
the importance of fair play
Bill of Rights for Young Athletes
I have the right to:
The NCVA supports the American Sport Education Program Bill of Rights for Young Athletes:
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participate in sports
participate at a level commensurate with each child’s maturity and ability
have qualified adult leadership
play as a child and not as an adult
allow children to share in the leadership and decision making of their sport participation
participate in safe and healthy environments
have proper preparation for participation in sports
equal opportunity to strive for success
be treated with dignity
have FUN in sports
Bill of Rights for Parents when joining a club:
I have the right to:
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be treated with dignity and respect
share in the leadership and decision making of your athlete
approach the leadership of the club organization with which you are involved
cheer for your child in a positive manner
verify your coaches/team qualifications
ask questions and receive answers
ensure that the adults involved with your child are positive role models
talk to parents, other players and/or other clubs
have your child tryout without discrimination
request a clear disclosure of financial obligations
clubs statement of philosophy
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 be informed about your child’s role on the team
 have your child tryout out for more than one club and be allowed time to make a decision as specified by
the tryout policy
 the knowledge of the time, travel and financial commitment of your involvement with the club/team.
 knowledge of how many spots are available before tryouts begin
 remove your child from an event/practice if you feel it is unsafe for your child to continue without
repercussions
 know that all club affiliated staff are members of the NCVA and background checked.
 Ask your club director if they adhere to all State and Federal business requirements and laws
Ethics Committee
 Background: Given the scope and growth of Junior Girls Volleyball in the Northern California Region,
there are increasingly more issues with which to contend. Many of these issues occur between clubs and
are exhibited by club staff. At the moment, there is no forum for a conciliatory process to remedy these
problems. Poor behavior on the part of club representatives, coaches, players, parents, officials, or
tournament staff are issues that call for attention and mediation.
 The NCVA recognizes each club’s right to establish and execute its own policies within the confines of its
teams, but when an NCVA-registered club’s actions affect another NCVA-registered club, a method of
ethical and professional mediation is required.
 When the need arises, an Ethics Committee will be formed by the NCVA to act as a mediator in
addressing ethical issues and situations.
Violations
 Failure to abide by these codes of conduct can jeopardize your players, coaches, and club. Violations can
range from fines to suspension. Please see page 50.
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SANCTIONS
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
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GIRLS DIVISION – SANCTIONS
Background
 There has been sufficient abuse of competition privileges by teams in past years to warrant a list of
published penalties or sanctions. The ramifications of these abuses are that gym sites or formats have
to be altered at the very last minute. This has led to lessening the quality of tournaments for those
teams who remain involved. The following sanctions are meant to curtail cavalier use of the junior
tournament structure and to enhance tournament play for all teams.
Exceptions
 Teams having to cancel from a tournament or that are unable to get to a tournament site due to acts of
God and/or weather conditions and road closures will not be sanctioned which will be determined by
the NCVA Office. Teams should notify the NCVA Office if this type of situation becomes
applicable to them.
To Cancel from a Tournament
 All teams canceling from a tournament must use the Tournament Cancellation Form page 76. This
form may be emailed or faxed to the NCVA Office. A team canceling 15 days or more prior to a
tournament will not receive a sanction. However, if you cancel 14 days or less prior to the
tournament, you will lose your entry fee and possible other sanctions may apply, see below. No
refunds are given for cancellations out of power league.
Sanction Payments
 All fines must be paid before the sanctioned team/participant may enter into their next NCVA event.
Please be aware of these penalties and take care of them as soon as possible.
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Sanctions Policies Grid
Sanctions are effective the preceding week of the Tournament.
Canceling 15
Days Prior to
Event
Canceling
Before 5:00 PM
on Monday
Canceling After
5:00 PM on
Monday to 5:00
PM on
Wednesday
1st Offense
Entry Fee will
be Credited to
Club Account *
Loss of Entry
Fee
Loss of Entry Fee
and a $50 Fine
Loss of Entry
Fee and a $75
Fine
Loss of Entry
Fee and a $100
Fine
Loss of Entry Fee
and a $150 Fine
Loss of Entry
Fee and a $200
Fine
2nd Offense
Entry Fee will
be Credited to
Club Account *
Loss of Entry
Fee and a $50
Fine
Loss of Entry Fee
and a $75 Fine
Loss of Entry
Fee and a $100
Fine
Loss of Entry
Fee and a $125
Fine
Loss of Entry Fee
and a $175 Fine
Loss of Entry
Fee and a $225
Fine
Entry Fee will
be Credited to
Club Account *
Loss of Entry
Fee and a $50
Fine, and
cancellation of
that team's entry
into next event
Loss of Entry Fee
and a $100 Fine,
and cancellation
of that team’s
entry into next
event
Loss of Entry
Fee and a $125
Fine, and
cancellation of
that team’s entry
into next event
Loss of Entry
Fee and a $150
Fine, and
cancellation of
that team’s entry
into next event
Loss of Entry Fee
and a $200 Fine,
and cancellation
of that team’s
entry into next
event
Loss of Entry
Fee and a $250
Fine, and
cancellation of
that team’s entry
into next event
3rd Offense
Canceling After
5:00 PM on
Wednesday to
12:00 PM on
Friday
Canceling After
12:00 PM on
Friday to 5:00
PM on Friday
Canceling After
5:00 PM on
Friday
No Show
without
notifying the
NCVA Office in
writing
* NO refunds are given for Power League or the full league option for Premier League
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Sanctions Policies Grid Continued
Forfeiting all
play at ANY
Tournament: i.e.
not enough
players
1st
Offense
Loss of Entry Fee
and a $125 Fine
2nd
Offense
Loss of Entry Fee,
a $125 Fine, and
cancellation of
that team's entry
into next event
3rd
Offense
Loss of Entry Fee
and cancellation
of competition
privileges for the
rest of the NCVA
Jr. Season
Single Match
Forfeits
Team will
receive a letter
from the NCVA
Office
$25 Fine
$50 Fine
Forfeiting 1 day
out of a multiple
day Tournament
w/o NCVA prior
notice
Loss of Entry Fee
and a $125 Fine
Loss of Entry Fee
and a $150 Fine
Loss of Entry Fee
and a $175 Fine
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Missed Officiating
Assignment
$100 Fine and last
place finish/points if
they apply
$125 Fine and last
place finish/points if
they apply
Cancellation of
Competition
privileges for the
balance of NCVA
Junior Season
Coach Not
Courtside While
Officiating
Forfeit 1 point per
minute in 1st set of
next match. If this
is the last match of
the day, then the
team is fined $100
Forfeit 1 point per
minute in 1st set of
next match. If this
is the last match of
the day, then the
team is fined $125
Forfeit 1 point per
minute in 1st set of
next match. If this
is the last match of
the day, then the
team is fined $150
Food Policy,
Facility Rules &
Unsportsmanlike
behavior *
Illegal Player
13 Point Rule,
$200 Fine and
last place
finish/points if
they apply
Forfeit all
matches played
and $500 Fine
13 Point Rule,
$250 Fine and
last place
finish/points if
they apply
Forfeit all
matches played,
$500 Fine and
Club
Suspension
13 Point Rule,
$300 Fine and
last place
finish/points if
they apply
Forfeit all
matches played,
$500 Fine and
Club
Suspension See Codes of
Conduct
Page 52
Illegal Player
An illegal player is one who:
 Competes under elements of false identification such as name, birth date, club affiliation, etc.
 Competes, but is not registered with the NCVA.
 Competes on two teams in the same tournament.
 Competes in an event with another team while the player’s original team is being sanctioned for an
offense.
• Illegal players, the team coach, and the club director will fall under the guidelines of the due
process procedure. Penalties may range from, but are not limited to, immediate suspension of
an individual to the suspension of the entire club and monetary fines.
Age Falsification
For all NCVA events, any person who alters any document that certifies the age of a participant, or falsifies
any statement that lists the age of a participant, will be sanctioned according to the terms listed below.
Any team representative, coach, club director, or responsible adult who is found to be party to age
falsification shall be:
1. Immediately suspended from registration with NCVA/USAV and barred from further participation in
the event; and
2. Barred from participation in any NCVA/USA events in any capacity for a minimum of two (2) years;
and
3. Placed on a minimum probation of one additional year, to run consecutively to the suspension.
Junior players who knowingly play in lower age classifications than which they are eligible or adult players
who knowingly play in higher age classifications than which they are eligible shall be:
1. Immediately suspended from registration with NCVA/USA and barred from further participation in
the event; and
2. Barred from participation in any NCVA/USA events in any capacity for a minimum of two (2) years;
and
3. Placed on a minimum probation of one additional year, to run consecutively to the suspension.
Violating NCVA Tryout and Commitment Policies
The following sanctions apply directly to the person(s) violating the policy:
First Offense:
Suspension from all NCVA/USA competition for a minimum of one week up to a
maximum of one month, depending on the severity of the violation. Multiple offenses
arising from the same incident (for example, multiple players on the same team violate the
same policy) will incur separate penalties for each offender.
Second
Offense:
Suspension from all NCVA/USA competition for a minimum of one month up to a
maximum of one year, depending on the severity of the violation. Multiple offenses
arising from the same incident (for example, multiple players on the same team violate the
same policy) will incur separate penalties for each offender.
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 All suspensions begin on the date of the first competition following the violation for the penalized
person(s).
 All sanctions begin with the first tournament of the season.
 If any person fails to adhere to the terms of a sanction, the individual will be suspended from NCVA
competition and National events for one calendar year and subject to a lifetime ban. Further, the
coaching staff of the team on which the person is registered will be suspended from NCVA
competition and National events for one calendar year and subject to a lifetime ban. If the individual
is the club director, all coaches in the club will be suspended from NCVA competition and National
events for one calendar year and subject to a lifetime ban.
Non-Sanctioned Event
 All tournaments that are listed on the NCVA schedule are sanctioned by NCVA/USAV. All sanctioned
events are covered by the insurance provided by NCVA/USAV. Non-sanctioned events DO NOT have
insurance coverage by NCVA/USAV. If a team participates in a non-sanctioned event, not only does
the team play without insurance, but that team will not be permitted to participate in any remaining
NCVA or USA Region events for the season. This includes the USAV Junior National Championships.
 It is important to remember that all sanctions will be enforced for any sanctioned events within all of the
Regions of USA Volleyball. If a team loses competition privileges for the balance of the NCVA junior
season, the team will not be able to play in out-of-region tournaments run by other Regions of USA
Volleyball.
Scrimmages
If you would like to host a scrimmage you must complete the required Scrimmage Sanctioning Form on page 81
and submit to NCVA for approval.
Scrimmages guidelines:
 A scrimmage consists of four teams or less that participate in a practice-like setting.
 There must not be any use of uniforms, playoffs, results or standings of play, officials, and/or an
exchange of money between a club, team, or person for attending the scrimmage.
If these rules are not followed, the club/team may lose their standings within the Region Leagues and may not
be allowed to participate in any NCVA/USAV sanctioned tournament and/or any USA Region tournament for
the rest of the season. The penalty may be extended to the following season.
Tournament Director’s Authority
 Tournament directors have been harassed and ridiculed for merely enforcing NCVA and site policy and
this is entirely unacceptable. Coaches are ultimately responsible for inappropriate actions and/or
violations of the site rules/policies by their players, player’s parents, and any other spectator associated
with their team or club.
 The tournament director is responsible for running the tournament, enforcing any facility policies (such
as the “No Food in Gym” and “No Lawn Chair” policies), and ensuring that all participants and
spectators conduct themselves in a suitable fashion.
 Tournament directors do not have the authority to change tournament format unless they are directly
instructed to do so by the NCVA.
 Tournament directors will not take abuse from any participant and/or spectator at NCVA events. The
tournament director has the authority to penalize a team in the manner that he/she sees fit for any
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Page 54
misconduct. This means a tournament director may forfeit a set, forfeit a match, disqualify a team, or
disqualify a player or coach for violating NCVA or site policy or for improper behavior of a player,
coach, parent, and/or spectator of any team.
 It is imperative that tournament directors likewise adhere to their specific code of conduct set forth by
the NCVA. Tournament directors should consider the consequences of their actions and should not
make decisions in haste. The NCVA supports its tournament directors and expects all participants and
spectators to respect and abide by the tournament director’s decisions. For the Tournament Directors
Evaluation Form, please turn to page 85.
Food in the Playing Facility / Failure to Follow Facility Rules
 Tournament directors will impose the “13-Point Rule” for teams who are violating the “No Food in
Gym” policy. The “13-Point Rule” means that in the team’s next set, the score will begin at 0-13, with
13 points automatically awarded to the opposing team. This will be noted in the tournament director’s
report, which will result in the club’s being fined a minimum of $200 and receive last place finish/points
if they apply. During the tournaments located in Convention Centers, if your team is caught with food
you may be removed from the tournament.
Late for an Officiating Assignment
 Tournament directors may impose the following sanction for teams who are late for and/or miss an
officiating assignment. Your team’s opponent will be awarded a point a minute for each minute you are
late to your officiating assignment, up to 25 points (one set). Your team will also be fined a minimum of
$100 and receive um of $100 by the NCVA and receive last place finish/points if they apply.
League Commitment
 Once a team has committed to play in the League, the team is automatically entered into each League
date. If a team cannot attend a League tournament, the team must still cancel from the tournament by
mailing, delivering, faxing, or emailing the Tournament Cancellation Form, using the criteria stated in
this Handbook. The club will not receive a refund for the canceled tournament. The team will be placed
as the last finisher in that tournament and receive last place points. The team will be dropped to the next
division, depending on the League structure. There are no refunds and sanctions may occur if your team
does not cancel in the allotted time.
Additional Sanctions
 Specific sanctions are mentioned and described in various sections of this Handbook, and in some cases
a specific penalty is associated with a particular violation. In addition, NCVA has the right to impose
sanctions with respect to any violation of any other part of this Handbook, or any violation of USA
Volleyball’s Code of Ethics, Code of Conduct, Participant Code of Conduct, Eligibility Rules,
Substance Abuse Policy, or other policy, as well as any other indiscretions not specifically covered in
this Handbook or policies of NCVA or USA Volleyball. The extent and type of sanctions imposed shall
be at the sole discretion of the NCVA, subject to the due process procedures described herein.
Sanction Procedure
 Confirmation of missed officiating assignments, forfeiture of matches, food/drink violations, no shows,
use of illegal players, or any other violations that come to the attention of the tournament director will be
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Page 55
communicated by the tournament director to the NCVA Office. The tournament director will also
record all offenses on the appropriate forms. After the event in question, the NCVA Office will confirm
the offense(s) with the club director and sanctions will be imposed if appropriate. The NCVA Office
will record all offenses in the team's folder.
Sanction Appeal Process
 Any sanction that does not involve probation, suspension of any duration, or expulsion (severe sanction)
shall take effect as soon as it is imposed either by the tournament director or the NCVA office. Any
club director or participant who is penalized with a sanction that is not a severe sanction shall have the
right to appeal the sanction, by the earlier of the seventh day after receiving the sanction or the club's or
participant's next scheduled event, whichever is first. An appeal shall consist of a letter from the club or
participant who has been sanctioned along with any other materials the club or participant chooses to
provide. Appeals of non-severe sanctions shall be considered, as soon as reasonably practicable by the
NCVA Office, in consultation with the tournament director. NCVA shall provide the club director or
participant with written notice of its decision, and there will be no further appeal of the matter.
 Sanctions involving facility rules/policies such as food policies will not be required to identify the
persons and/or specific team incurring the sanction. The Tournament Director will determine the club
affiliation for the sanction. These Sanctions may not be appealed based on questions regarding the
person and/or specific team involved in the incident. While the Tournament Director may choose to
notify the Club Director on site at events in Convention Centers, it is not mandatory to do so. The
Tournament Director is not required to give a warning for these Sanctions at any time.
 Severe sanctions will be handled under NCVA's due process procedures.
Due Process
 Every individual or team (participant) who participates in volleyball events that fall under the
jurisdiction of the Northern California Volleyball Association (NCVA) is entitled to due process
whenever NCVA proposes, as part of the penalty levied against the participant, to expel, suspend, or
place the participant on probation, a violation of which could result in suspension or expulsion. To the
extent that USA Volleyball’s Due Process Procedures are inapplicable to a given matter because the
matter is within the jurisdiction of the NCVA or to the extent that USA Volleyball directs NCVA to
handle the particular matter, the following Due Process Procedures shall apply.
NCVA Due Process Procedure
Notice of specific charges, or alleged violations, will be made in writing to the participant, along with an
explanation of the potential consequences if the charges are found to be true. This notice will be delivered by
certified mail or personal delivery. If necessary, to be practical and/or timely, initial notice may be verbal. All
verbal communications will be followed by written notice via certified mail or personal delivery. A notice will
include the following items:
1. Summary of the charges or alleged violations.
2. Statement that the participant has a right to respond in writing with delivery to the NCVA Office within
twenty (20) days from the date the written notice was sent.
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3. Statement that the participant has a right to request a hearing before the NCVA Review Committee by
delivering a written request for a hearing to the NCVA office, within twenty (20) days from the date the
written notice was sent.
4. An explanation of any potential consequences if the charges are found to be true. If probation is a potential
consequence, the notice shall describe the terms of probation.
5. An explanation of any immediate actions taken, which in the sole discretion of the NCVA office are
necessary to protect the safety of other participants, until the matter can be finally resolved through due
process procedures.
6. If the participant does not request a hearing within the time provided above:
7. The NCVA Office shall evaluate all of the information and reach a decision as to the appropriate
disciplinary action, or non-action, in keeping with the established codes and policies of the NCVA.
8. The NCVA Office will notify all involved parties of its decision, and there will be no further right to an
appeal.
9. NCVA may publish notice of the decision in its newsletter or other materials delivered to members or
available on its website.
If the participant requests a hearing in a timely manner, the evaluation will be administered within 30 days by a
Review Committee established by NCVA. NCVA may establish a standing committee to serve as a Review
Committee, or it may form an ad hoc Review Committee to consider the particular matter. The Review
Committee shall not be a committee reporting to the Board of Directors (BOD) of the NCVA, but rather an
independent review committee. The Chairperson of the BOD shall select the members of the Review
Committee and may replace members of the Review Committee if a conflict of interest or bias exists, or if a
Review Committee member is unavailable. The Review Committee will consist of either three or five
individuals, and a minority of the Review Committee members may be members of the NCVA BOD, provided
that such members do not have a conflict of interest or bias for or against the participant in question. One
member of the Review Committee will be designated by the BOD Chair as the Chair of the Review Committee.
A Review Committee member is considered to have a conflict if any of the following exists:
1. The Review Committee member has a direct pecuniary interest in the outcome of the matter.
2. The Review Committee member has been the target of personal abuse or criticism from the participant in
question.
3. The Review Committee member is enmeshed in other matters involving the participant.
4. The Review Committee member may have prejudged the matter because of prior participation as an accuser,
investigator, fact finder, or initial decision maker in the matter.
5. The BOD Chairperson may elect to hold the hearing in person or by conference call to accommodate the
need for timely action. The participant must consent to any hearing to be held by conference call. Both
NCVA and the participant may have legal counsel and bring any reasonable number of witnesses. The
hearing will not be open to the public.
The hearing or conference call will have four parts:
1. The participant in question has the right to ask questions of the Review Committee members and challenge
their bias or ability to be impartial. The Chair of the Review Committee will then consider these challenges
and make a determination. If the Chair is being challenged, other members of the Review Committee will
make the decision about the bias or impartiality of the Chair. If the Review Committee dismisses a member
for bias or conflict of interest and if the Committee is left with fewer than three members, the hearing will
end and a new Review Committee will be appointed by the BOD chair.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 57
2. Presentation of the accusation and all evidence in support of the accusation.
3. Opportunity by the participant to confront and cross-examine the accusers and to examine and refute all
evidence.
4. Opportunity to present a defense.
The Review Committee will have the opportunity to ask questions of all parties presenting evidence. Either the
Participant or the BOD, at either's own expense, may arrange for a transcript of the hearing to be taken and
provided to the NCVA BOD and the participant. Following the hearing, after the participant and its counsel
have left, the Review Committee will meet in private to make a decision. A written decision, with reasons
therein and based solely on the evidence of record, will be rendered no later than fifteen (15) days after the
hearing and will be forwarded by certified mail or personal delivery to all parties.
Written communication of the Review Committee's decision will contain the following:
1. Decision(s) and reasons for the decision(s) of the Review Committee.
2. Notice of any severe sanctions and other sanctions, explaining the terms and reasons for the sanctions.
3. Outline of the further appeals process.
Upon receipt of the Review Committee's decision, any of the participants may file an appeal of the decision in
writing with the NCVA Office within seven (7) days of the decision. All participant appeals to the NCVA
Board of Directors must be accompanied by a $100 filing fee payable to the NCVA. If no timely appeal is
filed, the decision of the Review Committee shall be final, and NCVA may publish notice of the decision in its
newsletter or other materials delivered to members or available on its website.
A final appeal will then be conducted before the NCVA Board of Directors at the date, time, and location of the
next regularly scheduled meeting and, in no event, more than sixty (60) days after the mailing of the Review
Committee decision. The participant and counsel shall have the right, but shall not be required to, to attend the
portion of the meeting at which the hearing will be conducted whether or not the involved parties are present.
Each party has the right to be assisted in the presentation of its case at the hearing, including the aid of legal
counsel, at the party’s expense. Each party has the right to present reasonable verbal and written evidence,
including witnesses. Each party has the right to have a record made of the hearing at the party’s expense.
The NCVA Board of Directors may reverse, affirm, or modify the decision of the Review Committee. The
NCVA Board of Directors then present at such meeting, by a vote of the majority directors present, will render
a decision within seven (7) days of such meeting. A written decision will be forwarded by certified mail or
personal delivery to all parties.
Copies of all communications and findings will be forwarded to the USA Volleyball Vice President of Regional
Operations or Vice President of Youth and Junior Olympic Volleyball as appropriate.
The Board's decision shall be final and binding, and shall not be further appealed within the NCVA. The
participant shall be entitled to exercise any legal rights that he, she, or it has through USA Volleyball or through
courts of law.
NCVA may publish the final decision of the BOD in its newsletter or other materials delivered to members or
available on its website.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 58
SCHEDULE
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 59
GIRLS DIVISION – SCHEDULE
Power League Schedule
Qualifier – Day 1
Qualifier – Day 2
League #1
League #2
League #3
Region
Championships
Regionals – Day 1
Regionals – Day 2
12
January 30
January 31
February 20
March 12
April 2
13
February 6
February 7
February 20
March 13
April 2
14
February 6
February 7
February 21
March 13
April 3
15
January 30
January 31
February 21
March 12
April 3
16
February 6
February 7
February 21
March 26
April 10
17
February 6
February 7
February 20
March 26
April 9
18
February 6
February 7
February 20
March 26
April 9
12
13
14
15
16
17
18
May 7
May 8
May 7
May 8
April 30
May 1
May 7
May 8
May 7
May 8
May 7
May 8
May 7
May 8
Premier League Schedule
Qualifier
League #1
League #2
League #3
League #4
Region Champ. – Day 1
Region Champ. – Day 2
12
January 23
January 30
February 27
April 2
April 30
May 7
May 8
14/13
January 24
January 31
February 28
April 3
May 1
May 14
May 15
16/15
January 24
January 31
February 28
April 10
April 30
May 14
May 15
18/17
January 24
January 31
February 27
April 9
May 1
May 14
May 15
12
January 2
January 9
February 21
February 28
May 21
14
January 2
January 9
February 21
February 28
May 22
16
January 3
January 10
February 21
February 28
May 22
18
January 3
January 10
February 21
February 28
May 21
Non- League Schedule
Non-League #1
Non-League #2
Non-League #3
Non-League #4
Non-League #5
Youth League and Fall Competition Schedule
5th / 6th Grades
League #1
League #2
League #3
League #4
League #5
October 4
October 18
November 8
November 22
December 6
Fall (2015)
7th / 8th Grades
October 4
October 18
November 8
November 22
December 6
9th Grade
October 4
October 18
November 8
November 22
December 6
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Spring (2016)
5th / 6th Grades 7th / 8th Grades
January 10
January 10
January 31
January 31
February 21
February 21
March 13
March 13
April 3
April 3
9th Grade
January 10
January 31
February 21
March 13
April 3
Page 60
2016 Junior Beach Schedule
Date
5/21/2016
5/22/2016
6/4/2016
6/5/2016
6/11/2016
6/12/2016
6/18/2016
6/19/2016
6/23/2016
6/25/2016
6/26/2016
6/30/2016
7/2/2016
7/3/2016
7/7/2016
7/9/2016
7/10/2016
7/16/2016
7/17/2016
7/21/2016
7/23/2016
7/24/2016
7/30/2016
7/31/2016
8/6/2016
8/7/2016
8/13/2016
8/14/2016
8/18/2016
8/20/2016
Day
Saturday
Sunday
Saturday
Sunday
Saturday
Sunday
Saturday
Sunday
Thursday
Saturday
Sunday
Thursday
Saturday
Sunday
Thursday
Saturday
Sunday
Saturday
Sunday
Thursday
Saturday
Sunday
Saturday
Sunday
Saturday
Sunday
Saturday
Sunday
Thursday
Saturday
Start Time
9:00 AM
8:00 AM
9:00 AM
8:00 AM
12:00 PM
8:00 AM
12:00 PM
8:00 AM
9:00 AM
12:00 PM
9:00 AM
9:00 AM
12:00 PM
8:00 AM
9:00 AM
12:00 PM
8:00 AM
12:00 PM
8:00 AM
9:00 AM
9:00 AM
8:00 AM
9:00 AM
8:00 AM
12:00 PM
8:00 AM
12:00 PM
8:00 AM
9:00 AM
9:00 AM
Tournament Name
No Dinx / NCVA Beach Kickoff
No Dinx / NCVA Beach League
NorCal Grand Slam (USAV JBT)
No Dinx / NCVA Beach League
Riptide Classic
No Dinx / NCVA Beach League Qualifier
Summer Breeze
Beach Carnival
No Dinx / NCVA Gold Rush Qualifier
Valley Sunshine
NorCal Open (USAV JBT)
No Dinx / NCVA California Sun Qualifier
Shady Daze
Block Fest
NorCal Classic (USAV JBT)
Dink and Dive
Quick Set
Summer in the Sun
No Dinx / NCVA Beach League
No Dinx / NCVA Golden Gate Qualifier
No Dinx / NCVA Pacific Coast Qualifier
Junior Digs
No Dinx / NCVA Main Beach Qualifier
Spike it Up!
Hot August Days
No Dinx / NCVA Beach League
Summer Fun
Bringing the Heat
No Dinx / NCVA Club Championships
No Dinx / NCVA Open Championships
Site
Santa Cruz
West Valley
Santa Cruz
West Valley
West Valley
West Valley
West Valley
West Valley
Santa Cruz
West Valley
Santa Cruz
Santa Cruz
West Valley
West Valley
Santa Cruz
West Valley
West Valley
West Valley
West Valley
Santa Cruz
Santa Cruz
West Valley
Santa Cruz
West Valley
West Valley
West Valley
West Valley
West Valley
Santa Cruz
Santa Cruz
* June 27-28 can be also Daughter & Mother OR a Female Adult with a Female Youth player. Son & Father
OR a Male Adult with a Male Youth player
Outdoor Registration can be done online by going to www.ncva.com. More information about the Outdoor
Division can be found on page 137.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 61
NCVA Girl’s Intra-Regional Tournaments
Tournament
Date
Locations
Age Groups Offered:
California Kickoff
January 16-18, 2016
San Jose Convention Center
San Mateo Event Center
Craneway Pavilion, Richmond
12C, 12O, 13C, 13O,
14C, 14O, 15C, 15O,
16C, 16O, 17C, 17O,
18C, 18O
No Dinx / NCVA
President’s Day
February 13-15, 2016
12, 13, 14, 15, 16, 17/18
No Dinx / NCVA
Spring Classic
No Dinx / NCVA Spring Fling
March 5-6, 2016
San Jose Convention Center
South Hall, San Jose
San Mateo Event Center
Craneway Pavilion, Richmond
San Mateo Event Center
San Jose Convention Center- South Hall
March 19-20, 2016
International Agri-Center, Tulare
12, 13, 14, 15, 16, 17/18
18’s Bid Tournament
March 20, 2016
TBA
18 National Bids ONLY
Great America
June 4-5, 2016
Greater San Jose Area
12, 14, 16, 18
Bay View Classic
May 28-30, 2016
San Mateo Event Center
12, 14, 16, 18
Real California Milk
Volleyball Classic
June 4-5, 2016
(Boys and Girls Event)
International Agri-Center, Tulare
12, 13, 14, 15, 16, 17/18
12, 13, 14, 15, 16, 17/18
Girl's Qualifiers and Junior National Championships
No Dinx/ NCVA Golden State National Qualifier
San Mateo Event Center – San Mateo, CA
March 4-6, 2016 Open: 18 and USA: 18 ONLY
Phone: (415) 550-7582 | Fax: (415) 550-7762 | Email: [email protected]
Register for this tournament online: www.ncva.com
No Dinx/ NCVA Far Western National Qualifier
Reno Convention Center – Reno-Sparks, NV
April 16-18, 2016 Open: 15-14-13 | USA: 14-15 | National: 12 | American: 12-13-14-15 | No Dinx*: 11-12-13-14-15
April 22-24, 2016 Open: 16-17 | USA: 16-17 | American: 16-17-18 | No Dinx*: 16-17-18
Phone: (415) 550-7582 | Fax: (415) 550-7762 | Email: [email protected]
Register for this tournament online: www.ncva.com
* Bid will not be awarded to USAJNC in this division
Dates for additional National Qualifiers and USA Volleyball Girls’ Junior National Championships events can be
found on www.usavolleyball.org
As a reminder, USA Volleyball may change some of their requirements from what is in this Handbook.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 62
FEES
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 63
GIRLS DIVISION – FEES
Membership Fees
As of September 1, all participants playing in NCVA events must renew their membership or register as a
new member, if not a returning member.
Individual Membership (non-refundable or non-transferable) - Must be paid online
$70
Mandatory Adult Background Screening (Club Director, Junior Coach, Chaperone, or any affiliation
with a Junior Club. – Must be paid online
$25
Tryout Membership – Valid: November 1– December 1
$20
Clinic/Camp Membership – Valid: July 1 – October 31
$15
Outdoor Membership – Valid: May 1 – August 31
$20
End of Season Membership – Valid May 1 – July 1
$25
 Membership fees are non-refundable.
 Memberships are not transferable from one player to another.
 All adults affiliated with a junior club are required to be members and pass a background.
Tournament and League Fees
Fees can be paid online or by submitting a payment to the NCVA Office.
Power League: (7 days)
$1,500 per team
Premier League: (7 days)
$1,100 per team
Premier League Individual Tournaments: (5 days)
$200 each per team
Premier League Region Championships: (2 days)
$600 per team
Non-League Tournaments: (1 day)
$160 each per team
President’s Day Tournament: (3 days)
$850 per team
NCVA 18’s National Bid Tournament: (2 days)
Included in Power
League Fees
Spring Classic: (2 days)
$600 per team
Golden State National Qualifier: (18 Open and USA Only) (3 days)
$950 per team
Spring Fling: (2 days)
$600 per team
No Dinx / NCVA Far Western National Qualifier: (3 days)
$950 per team
Real California Milk Volleyball Classic
$500 per team
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 64
Fee Analysis
Power League:




Days of competition: 7
Days in Convention Centers: 4
Entry fee = $1,500 per team
Cost breakdown:
No. of Players
Event Cost Per Player
Player Fee
Total Cost Per Player
Cost Per Player Per Day
10
$150.00
$70.00
$220.00
$31.43
12
$125.00
$70.00
$195.00
$27.86
15
$100.00
$70.00
$170.00
$24.29
Premier League:




Days of competition: 7
Days in Convention Centers: 2
Entry fee = $1,100 per team
Cost breakdown:
No. of Players
Event Cost Per Player
Player Fee
Total Cost Per Player
Cost Per Player Per Day
10
$110.00
$70.00
$180.00
$25.71
12
$91.67
$70.00
$161.67
$23.10
15
$73.33
$70.00
$143.33
$20.48
Special Tournaments:





Example: President’s Day
Days of competition: 3
Guaranteed Matches: 8
Entry fee = $850
Cost breakdown:
No. of Players
Event Cost Per Player
Cost Per Player Per Day
Cost Per Player Per Match
10
$85.00
$28.33
$10.63
12
$70.83
$23.61
$8.85
15
$56.67
$18.89
$7.08
Events Combined:
If you play in the Power League ($1,500), President’s Day ($850), Spring Classic ($600) and Far Westerns
($950) for a total of 15 tournament days, the cost breakdown is: $3,900
No. of Players
Cost Per Player
Cost Per Player Per Day
10
$390.00
$26.00
12
$325.00
$27.08
15
$260.00
$17.33
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 65
FORMS
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 66
GIRLS DIVISION – FORMS
Registration Checklist
For the 2015-2016 season, all individuals are required to complete their own registration, and pay, online.
Please review the list below to see if each form is required, or not.
Forms required to be submitted to the NCVA Office:
1. Club Contact Form
2. Club Director Code of Ethics Form
3. Club Registration Form
4. Rules Clinic Form
5. Team Ranking form
6. Team Rosters(s)
Online Membership Registration
The NCVA will continue to use Webpoint, a membership system for member registration for the 2015-2016
season. All NCVA memberships will be conducted online.
Here are some easy steps to follow when registering for your membership.
1. Go to www.ncva.com
2. Scroll down to the bottom of the home page and click on Register as a Member
3. Select an option:
a. Click on Renewing Member Registration if you have been a member of the NCVA, or any
region of USA Volleyball, at any point
b. Click New Member Registration if you have never been a member of the NCVA, or any
region of USA Volleyball
4. Follow the steps until complete. You will be required to pay for your membership online at the time
of registration. You will be able to print your membership card at the end of registration. If at any
time you would like another copy of your membership card, you just need to login to your account.
All memberships are non-refundable, non-transferable
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 67
Girls Club Registration Form
Club Name: ___________________________________________________________________________________________
Additional Items:
IMPACT Clinic BEFORE deadline
______ @ $ 75
= $ ______________
IMPACT Clinic AFTER deadline / On-site
More Information on page 78
______ @ $ 100
= $ ______________
Private Rules Clinic
______ @ $400
= $ ______________
______ @ $ 1,500
= $ ______________
______ @ $ 1,100
= $ ______________
______ @ $ 200
= $ ______________
______ @ $ 600
= $ ______________
Entry Fees:
Power League
Premier League
Tournament
Includes a two-day Qualifier, 3 League Tournaments, and a
two-day Region Championship
Includes a one-day Qualifier, 4 League Tournaments, and a
two-day Region Championship
Date: __________________________________
Date: __________________________________
Premier Region
Championships
Date: __________________________________
Non-League
Tournament
Date: __________________________________
Date: __________________________________
______ @ $ 160
= $ ______________
President’s Day
February 13-15, 2016
______ @ $ 850
= $ ______________
Spring Classic
March 5-6, 2016
______ @ $ 600
= $ ______________
Golden State
Qualifier
Spring Fling
March 4-6, 2016
______ @ $ 950
= $ ______________
March 19-20, 2016
______ @ $ 600
= $ ______________
Far Western
Qualifier
April 16-18, 2016 / April 22-24, 2016
______ @ $ 950
= $ ______________
Real California Milk
Volleyball Classic
June 4-5, 2016
______ @ $ 500
= $ ______________
Late Fee
Add $100 if you registered your team past the Special
Tournament or Power League Deadlines.
______ @ $ 100
= $ ______________
______ @ $ _____
= $ ______________
Premier League
Other:
* You must register your team(s) online, in AES. By
submitting this form, it does not automatically enter
your team(s) into the event(s).
TOTAL
AMOUNT PAID
Please charge my:
 VISA
 MasterCard
$ _______________
$ _______________
 American Express
Card Number: ______________________________________________________________________ Exp.: _____________ Sec. Code: __________
Card Member Name: _______________________________________________________________________________________________________
Card Member’s billing Address:______________________________________________________________________________________________
Card member’s billing City, State, Zip Code:_______________________________________________________________________________________
Signature: ______________________________________________________________________________________ Date: _______________________
Method of Payment:  Online
 Credit Card
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
 Check
 Cash
Page 68
Club Contact Information Form
** must be completed or form will be returned – be sure to send in a new form should any information change
**Club Name: ____________________________________________________________________________
Last Season’s Club Name: __________________________________________________________________
(if different from this season)
Club Phone Number (if applicable): ___________________________________________________________
(The phone number listed above will be given to anyone wanting to contact you for information about your club.)
Club Email (if applicable): __________________________________________________________________
The email listed above will be given to anyone wanting to contact you for information about your club.)
Facebook: ___________________________________ Twitter: ___________________________________
**Main Contact Person: ____________________________________________________________________
**Address: ______________________________________________________________________________
**City, State, Zip Code: ____________________________________________________________________
**Home Phone: ______________________________
**Work Phone: ____________________________
**Cell Phone: ________________________________
**Email: __________________________________
Fax Number: _________________________________
Club Website: ______________________________
Alternate Contact Person (if applicable): ______________________________________________________
Address: _______________________________________________________________________________
City, State, Zip Code: _____________________________________________________________________
Cell Phone: __________________________________
Work Phone: ______________________________
Home Number: _______________________________ Email: ___________________________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 69
Background Check Policy
BACKGROUND SCREENING POLICY OF USA VOLLEYBALL AND ITS REGIONAL VOLLEYBALL ASSOCIATIONS – Last revised June 21, 2013
POLICY:
It is the policy of USA Volleyball (USAV) and its Regional Volleyball Associations (RVAs) that any club/entity intending to hire or use registered individuals in
any sanctioned junior volleyball events and/or activities (some examples of events or activities that can be sanctioned with regional approval are: tournaments,
practices, clinics, tryouts, and fundraisers) will accept and abide by this background screening policy. The following individuals, 18 years of age or older, will be
screened: Club directors, club administrators, team reps, coaches, chaperones, and trainers who intend to register, affiliate and/or participate with a junior
volleyball club or team in a USAV/RVA. Any Junior Tournament Director/Site Director/On-site Tournament Administrator/Manager and official 18 or older who
intends to work a junior sanctioned event will also be screened with the exception of a junior player. Each RVA may also choose to require other members of their
organization to submit to and pass a background screen in order to affiliate with their organization. Additionally, the club/entity will enforce the penalties resulting
from a negative background screening report. Failure to do so is grounds for automatic suspension of membership privileges to participate in USAV/RVA
sanctioned junior events and/or activities. All disqualified individuals have the right to dispute the findings of the background screening directly with the RVA’s
approved Background Screen Vendor.
The RVAs and/or USAV will not register, or allow to be registered, any individual who refuses to consent to a background screen if he/she intends to affiliate
and/or participate with a junior club/team, in the RVA or any other regional or national junior level programming. Junior members are any members under the age
of 18. A background screen will not be required for those individuals who will be classified only as junior players or those individuals not registered, affiliated
and/or participating with a junior volleyball club or team in a RVA (other than those categories listed above). For those regions that allow individuals under 18 to
be an assistant coach, any individual who is not yet 18 years old and who is in a non-player role affiliated with a junior club must be background screened
immediately upon reaching 18 years of age. A 30-day grace period shall apply from the date of the 18th birthday in order to allow time for the background
screening to be processed. During the 30-day grace period, the same restrictions apply to the individual and should be enforced as are in place for junior coaches
regarding supervision by a qualified adult. It is the responsibility of the individual, club and region to identify the individuals in this situation and to meet the
background screening requirement. Upon the conclusion of the 30-day grace period, the individual may not participate in a non-player role affiliated with a junior
club unless the background screening requirement is met.
All screens will be good for two membership seasons (maximum of 26 months). Anyone that fails a background screen cannot reapply for another screen until the
following season. USAV and the RVAs retain the right to require additional background screens at any time with the exception of reissuing an application that
was previously disqualified due to falsification.
PROCESS:
Every individual required to submit Background Screening must complete, sign and date the Consent and Waiver Release Form. Electronic signatures are only
accepted on the USAV Online Registration System. The Background Screen Consent and Waiver Release form will be submitted and the applicant cleared before
the applicant may participate in RVA/USAV sanctioned junior events and/or activities.
Upon receipt of the above described documents, the USAV/RVA will request that the USAV/RVA approved Background Screen Vendor perform the background
screen.
All information received as a result of a background check will be strictly confidential. Notice of clearance or disqualification for all applicants will be provided
to:
1. The designated contact of the RVA that submitted the application.
2. USA Volleyball National Office
A notice of automatic disqualification will be sent by email by the USAV/RVA approved Background Screen Vendor to the RVA office. The RVA will provide
the approved Background Screen Vendor a contact e-mail for the Club Director or highest staff member for the hiring entity. The approved Background Screen
vendor will then contact the Club/entity to provide notice of the automatic disqualification and request additional contact information for the disqualified
individual.
The complete profile will be sent by the USAV/RVA approved Background Screen Vendor directly to an automatically disqualified individual using the agreed
upon method of delivery, along with a copy of the “Summary of Your Rights under the Fair Credit Reporting Act” (FCRA), and a notification that the individual
is prohibited from participating in USAV/RVA sanctioned junior events and/or activities.
All disqualified individuals have the right to review and dispute the accuracy of the background screening findings directly with the USAV/RVA approved
Background Screen Vendor. A disqualified individual MAY NOT appeal an automatic disqualification or the results of the findings of the background screen
vendor to the RVA and/or USAV. USAV and each RVA is required by the policy to accept the findings of the approved background screen vendor.
Individuals automatically disqualified are excluded from participation in any USAV/RVA sanctioned junior events and/or activities.
EFFECTIVE SEPTEMBER 1, 2013, AUTOMATIC DISQUALIFIERS FOR PARTICIPATION IN SANCTIONED JUNIOR EVENTS AND/OR
ACTIVITIES:
Anyone found guilty, entering a plea of guilty, or a plea of nolo contendere (no contest) regardless of adjudication or received court directed programs and/or
other sentencing directives in lieu of a finding of guilt, for the following criminal offenses; All Sex offenses, Murder, and Homicide regardless of time limit;
Felony Violence and Felony Drug offenses in the past 10 years; any misdemeanor violence offenses in the past 7 years; any multiple misdemeanor drug and
alcohol offenses within the past 7 year; or any other crimes (not listed) against children in the past 7 years (the time frames associated with the categories of crime
listed above are calculated based on the date of the offense).
Individuals found to have pending court cases for any of the disqualifying offenses will be disqualified. If the disposition of the pending case does not meet the
criteria for disqualification as listed above, the individual would then be cleared and reinstated.
Falsification of information on any membership application or the consent/release form is grounds for membership revocation or restriction of membership.
Individuals that are automatically disqualified must wait one season before reapplying for affiliation and/or participation with a junior club or team.
ENFORCEMENT:
The hiring entity is responsible for ensuring adherence to this policy, and ensuring that those individuals who are disqualified do not participate in USAV/RVA
sanctioned junior events and/or activities.
PENALTY:
Failure of a club/entity to request background screening or enforce disqualification is cause for the RVA or USAV to impose penalties. The minimum penalty
shall be suspension of all members of the offending club/entity until background screening and enforcement requirements are met. Additional measures may
include financial penalties and/or extended suspensions against disqualified individuals and/or the club/entity.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 70
Club Directors Code of Ethics Form
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
2015-2016 Season
No club can participate, require, or condone any act considered to be an offense under federal, state or local laws/ordinances.
It is the club’s responsibility to adhere to all laws and rules governing business procedures of all applicable state and local laws.
Clubs are not to engage in discrimination based on age, gender, race, ethnicity, national origin, religion, sexual orientation, disability, language,
socioeconomic status, or on any basis prohibited by law.
Clubs are not to engage in sexual harassment. Sexual harassment is sexual solicitation, physical advances or verbal or non-verbal conduct that is
sexual in nature.
All clubs must inform both their players and the players’ parents and/or guardians that they risk bodily injury, including paralysis, dismemberment,
and death, as well as loss or damage of property.
It is the club’s responsibility to ensure that all paperwork and online registration of club affiliates (membership, entry forms, etc.) are completed and
meets deadlines set by USAV/NCVA.
Clubs will not allow club affiliates to participate in any USAV/NCVA events or attend practices without being full members of the USAV/NCVA. It
is the club’s responsibility to ensure that all members of their club who participate at tournaments be registered with USAV/NCVA. Clubs will not
allow a player to tryout for the club unless the player has a minimum of a tryout membership of USAV/NCVA.
It is the Club Director’s responsibility to ensure the club follows the policy of the RVA (Regional Volleyball Association) that any club/entity
intending to hire or use registered individuals in any sanctioned junior volleyball events and/or activities will accept and abide by the background
screening policy. The following individuals must be screened: club directors, club administrators, team representatives, coaches, chaperones, and
trainers who intend to register, affiliate, and/or participate with a junior volleyball club or team in a RVA. It is intended that the term “all adult club
personnel” be all inclusive and not limited to only those categories identified herein. Additionally, the club/entity will enforce the penalties resulting
from a negative background screening report. Failure to do so is grounds for automatic suspension of membership privileges to participate in
RVA/USAV sanctioned junior events and/or activities.
No club will participate in a non-sanctioned volleyball event during the season. It is the club’s responsibility to know if a tournament is sanctioned
by USAV/NCVA.
It is the responsibility of the Club Director to ensure that each Junior Coach carries each participant’s Medical Form Information to every event. If
you attend an event without your medical forms, you may be removed from the tournament and other sanctions may apply. This is requirement of
the NCVA & USAV.
All clubs must inform their coaches, players, and the player’s parents and/or guardians that they must sign a USAV/NCVA “Waiver and Release of
Liability” before they can become USAV/NCVA members.
All clubs must inform the members of the club, the parents and/or guardians about USAV/NCVA membership sanctions and tournament fees.
The club is responsible for payment of all tournament entry fees. The club is responsible to ensure that the NCVA receives membership and
background check payments from all players/coaches involved with your club.
It is the club’s responsibility to inform coaches, parents and/or guardians, and players about schedules, formats, deadlines, and sanctions for not
meeting a deadline, chain of communication, policies, playing sites/directions and requirements for being a club in the NCVA region. This
information can be found in the NCVA Handbooks and website
The club is responsible for the conduct of its players, coaches, parents, and spectators at events. Failure of attendees to follow all facility rules will
incur a sanction as listed under Sanctions in the Handbook.
No club may contact an athlete who has committed to another club, either verbally or in writing, for the purpose of persuading them to leave the club
to which they have committed. This does not prohibit anyone from giving any player, or the player’s parents and/or guardians, information about
their club tryouts, practices, organization or cost, if it is requested by the player or the player’s parents and/or guardians.
It is the club’s responsibility to adhere to the age definition set by USAV.
It is the Club Director’s responsibility to inform all coaches/players/parents, etc. the food policy for each facility the NCVA uses. I understand if we
do not adhere to this policy the team in question will incur a sanction as listed under Sanctions in the Handbook.
It is the Club Director’s responsibility to know the policy for illegal players. If any of the clubs’ teams are caught with an illegal player, they are
subject to forfeiture from the event and other sanctions may apply.
It is the Club Director’s responsibility to notify their coaches, players and the player’s parents and/or guardians that failure to follow the code of
conducts set by NCVA and USAV will result in the requirement to attend a behavioral seminar as outlined in the NCVA Handbook.
It is the responsibility of clubs to know the rules and regulations of the game of Volleyball.
All club directors realize that they must read and sign this code of ethics to operate clubs in the Northern California Region of USAV. Violation of
the code may result in sanctions against the club. These sanctions may extend to loss of eligibility of the club to register with USAV/NCVA.
Failure to understand any of the principles of this document does not constitute a defense for violation of its’ rules. Furthermore, failure by a club
and/or its club director to abide by the Club Director Code of Ethics will result in the club and/or its club director being subject to revocation,
without limitation, to operate a club within the Northern California Region or any other RVA. I recognize that this Code of Ethics goes beyond the
scope of the law, and should be treated with the same, or greater, respect and gravity with which I treat the laws and standards of my community.
I have read and understood the Club Director Code of Ethics. I agree to adhere to the Code of Ethics and to enforce it.
Name (print): __________________________________________________________________________________________________________
Last Name
First Name
Middle Initial
Signature: ___________________________________________________________________________ Date: ____________________________
Club Name: ___________________________________________________________________________________________________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 71
USA Volleyball Junior Club Personnel Code of Ethics
2015-2016 Season
It is the duty and obligation of USA Volleyball affiliate Junior Club Program administrators, directors, coaches and other club personnel to
assure the following Code of Ethics is followed and adhered to by all individuals who have an active role in a USA Volleyball Junior Club
Program in any Region of USA Volleyball.
In a continuing effort to promote safe, healthy and ethical communication, relationships and treatment of all USA Volleyball players and
personnel, all adults associated with a junior club program must read, accept and submit this Code of Ethics before they are eligible to
actively participate in a junior club program associated, affiliated, or participating in USA Volleyball.
1. All adult club personnel affiliated with a junior program must be a registered member with a Region of USA Volleyball and USA Volleyball.
2. All adult club personnel including coaches, chaperones, assistant coaches, trainers, etc. affiliated with a junior program intending to participate in USA
Volleyball must have an approve and current background screen on file as per USA Volleyball policy. It is intended that the term ‘all adult club personnel’ be
all inclusive and not limited to only those categories identified herein.
3. A head coach or assistant coach affiliated with a junior program must also: be an adult (see Region definition of an adult) and be IMPACT certified according
to USA Volleyball and Region policies.
4. If allowed by Region rules, an assistant coach who has not yet met the age of majority in the state of residence must be supervised by a head coach recognized
by the Region and must meet all applicable Region and USA Volleyball requirements. Individuals who are registered as junior players and also have an interest
in coaching should contact their region regarding coaching eligibility.
5. Responsibilities:
A. A head coach or other equally qualified club personnel must be present at all practices and competitions. A head coaches, adult club representative personnel
or registered chaperone must be present during team –supervised travel. This individual shall be responsible for the moral, legal and ethical well-being for each
participant during team/club activities.
B. Coaches shall understand the unique power of a coach-athlete relationship. Coaches and all other club personnel shall not exploit athletes and shall avoid any
relationships which could compromise the integrity of the learning and participation process, impair their professional judgment and/or take advantage of a
situation for their own personal gain or gratification.
C. All club personnel must understand that all forms of sexual abuse, assault or harassment of a current or former athlete are unethical and illegal even when an
athlete invites or consents to such behavior or involvement. Club personnel shall not engage in sexual/romantic relationships with current athletes or other
participants over who there is/was authority. See B above.
D. All club personnel shall insure that all individuals have met all Regional Volleyball Association and USA Volleyball membership requirements prior to
participation in any club, team and/or Region/National USA Volleyball activity.
E. All club personnel must inform the players and their parent(s)/guardian(s) about any Region and/or USA Volleyball transfer policy. This policy may restrict
or prohibit a participant from transferring to another cub or team if specified criteria have been met. Likewise, all club personnel must inform the players and
their parent(s)/guardian(s) of any rules or policies regarding coaching transfers during a particular season.
F. All club personnel shall abide by and inform the players and their parent(s)/guardian(s) of applicable regional recruiting policies.
G. All club personnel may not participate in, require another individual to participate in, or condone any act considered to be illegal under federal, state or local
laws and/or ordinances.
H. All club personnel shall strive to educate their athletes and personnel to respect, honor and adhere to the rules of the facility being used during practices,
tournaments or events. In this regard, the rules of the facility shall have priority over the rules of the Regional Volleyball Association.
I. All club personnel shall ensure that all activities are suitable for the age, experience and ability of their athletes.
J. All club personnel shall seek professional medical advice when making decisions regarding an injured athlete’s ability to continue training or playing.
K. All club personnel shall, while serving in a professional capacity, avoid any drug, tobacco or alcohol use while in the presence of athletes.
L. All club personnel shall not supply or condone the use of drugs, alcohol, tobacco, fireworks, ammunition, firearms, knives, or any item or material that can
be used as a weapon, to any of the participants or athletes and shall report any athlete using or in the possession of the same.
M. All club personnel shall not allow, encourage, condone or require any behavior that threatens an athlete’s amateur status or Regional, USA Volleyball,
school and/or collegiate eligibility.
N. All club personnel shall maintain all relationships with other club personnel on a professional and confidential basis.
O. All club personnel must be positive role models. This includes being courteous, respectful and polite to players, parents, other coaches, club directors, event
personnel, and officials.
P. All club personnel will not engage in any physical, verbal or emotional harassment, abusive words or actions, or coercion of current and/or former athletes.
Q. All club personnel will immediately report any suspected case of illegal activity, abuse, assault, harassment, or ethical violations of this club personnel code
of ethics to the appropriate authorities, including Regional Volleyball Administrators.
Any violation of this Code may result in sanction being issued against the club representative, the individual(s) and the club/team involved. These sanctions
may extend to the loss of eligibility of the club representative, the individual(s) the entire club and the team involved.
I acknowledge that I have read, understand and agree to abide by the statements in this Code of Ethics.
This form is only accepted online.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 72
NCVA Letter of Commitment
DO NOT SIGN WITHOUT READING CAREFULLY; DO NOT SIGN BEFORE 6:00 PM ON NOVEMBER 16, 2015 FOR TRYOUTS HELD
BETWEEN NOVEMBER 7th AND NOVEMBER 15th. DO NOT SIGN BEFORE 48 HOURS AFTER TRYOUTS HELD AFTER NOVEMBER 15,
2015.
NOTE: IT IS A VIOLATION OF NCVA POLICY TO POST-DATE THIS DOCUMENT.
This requirement has been created to protect the player and parent/guardian as a member of a club. It is not intended to bind a player to a club.
1.
Basic Penalty. I understand that by signing this letter I am committed to joining the club named within this document for the entire
2015-2016 season. If I compete with another club, I may be subject to suspension for the remainder of the season.
a.
b.
c.
Early Signing Penalty. A player who signs a Letter of Commitment before 6:00 PM on November 16, 2015 for tryouts held between
November 7th to November 15th, and 48 hours after tryouts that are held after November 15th is subject to suspension for the entire
season. A club representative may not ask a player to sign before 6:00 PM on November 16, 2015 for tryouts held between
November 7th to 15th and before 48 hours after tryouts held after November 15th.
A player may not sign a Letter of Commitment, before 6:00 PM on Monday, November 16, 2015 regardless of the date of the tryout,
for tryouts held between November 7th to November 15th and before 48 hours after tryouts held after November 15th. A player who
signs a Letter of Commitment or a club that allows a player to sign at a tryout before these dates is subject to suspension for the entire
season. Under no conditions may the Letter of Commitment be pre-signed or pre-dated before this time frame has expired. In turn,
no deposit monies, team or club fees can be taken before 6:00 PM on Monday, November 16, 2015, for tryouts held between
November 7th to November 15th, and no deposit monies, team or club fees can be taken until after 48 hours for tryouts after November
15th.
Only One Letter of Commitment Permitted. A player who signs more than one Letter of Commitment with more than one club is
subject to suspension for the entire 2015-2016 season.
2.
Verbal Commitments. A player may commit verbally to a club before November 16, 2015. A verbal commitment is not
binding. The player may revoke the commitment at any time, before signing a Letter of Commitment, without penalty.
3.
Recruiting Ban after Signing. I understand that all clubs are obligated to respect my signing and shall cease to recruit me upon
my signing this document. I shall notify any recruiter who contacts me that I have signed.
4.
Club Signatures Required Prior to Submission. This document must be signed and dated by the Club Director before
submission to me and my parents (or legal guardian) for our signatures.
5.
Parent/Guardian Signature Required. My parent or legal guardian is required to sign this Letter of Commitment if I am less
than 21 years of age at the time of signing.
6.
Falsification of Letter of Commitment. If I falsify any part of this Letter of Commitment, including the date, I understand that I
am subject to suspension for the entire 2015-2016 season.
7.
Nullification of Other Agreements. My signature on this Letter of Commitment nullifies any agreements, verbal or otherwise,
which would release me from the conditions stated within this document.
8.
Binding Agreement. I understand that I have signed this Letter of Commitment with the club and not with a particular
individual. If the coach or any player(s) leaves the team, I remain bound by the provisions of this document. If a club makes
dramatic material changes from what was promised, then it may be grounds for a release from the commitment. Examples
include, but are not limited, to significant changes in practice schedule, practice location, tournament schedule, cost, etc.
I certify that I have read all terms and conditions in this document. I have discussed them with the club representative named
within, and I fully understand, accept, and agree to be bound by them.
Club Name: ________________________________
Team Name: ____________________________
Player’s Name: ______________________________
Signature: ______________________________
Date: _________
Address: ___________________________________
City: ________________________ State: _____
Zip: __________
Parent’s Name: ______________________________
Signature: _______________________________
Date: _________
Parent Phone #: ______________________________
Parent Email: ____________________________
Date: _________
Club Directors: ______________________________
Signature: _______________________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 73
Team Roster Form
Team Name: __________________________________ Team Rank: ________________________________
Age Group:  18
 17
 16
 15
 14
 13
 12
 11
 Youth 4th-6th
 Youth 7th/8th
A membership fee is applicable to all listed persons
Note: The Club Director’s name needs to appear on only one team roster.
NCVA Office Use Only
Legal Name [First & Last]
1. _________________________________
2. _________________________________
3. _________________________________
4. _________________________________
5. _________________________________
6.
_________________________________
1.
_________________________________
2.
_________________________________
3.
_________________________________
4.
_________________________________
5. _________________________________
6. _________________________________
7. _________________________________
8. _________________________________
9. _________________________________
10. _________________________________
11. _________________________________
12. _________________________________
13. _________________________________
14. _________________________________
15. _________________________________
(Please print clearly)
 Director
 Completed Online
 Coach
 Completed Online
 Asst. Coach
 Completed Online
 Asst. Coach
 Other
 Completed Online
 Chaperone
 Other
 Completed Online
 Chaperone
 Other
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
 Player
 Completed Online
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 74
Team Ranking Form – 18, 17, 16, 15, 14, 13, 12, 11
In order to properly seed individual teams from your club, please list the names of your teams in the order of their
ranking within your club. See the example below:
EXAMPLE: Club Name: NCVA
#1 Gold 18-1 (top-ranked U18 team in the club)
#2 Silver 18-2 (second-ranked U18 team in the club)
Reminder: Your team ranking should
appear at the end of your Club/Team
Name: NCVA Gold 18-1. Please enter
your teams online like the example above.
Club Name: ____________________________________________________________________________
18’s Team Names
#1 _____________________
17’s Team Names
#1 ______________________
16’s Team Names
#1 ______________________
#2 _____________________
#2 ______________________
#2 ______________________
#3 _____________________
#3 ______________________
#3 ______________________
#4 _____________________
#4 ______________________
#4 ______________________
#5 _____________________
#5 ______________________
#5 ______________________
#6 _____________________
#6 ______________________
#6 ______________________
15’s Team Names
14’s Team Names
13’s Team Names
#1 _____________________
#1 ______________________
#1 ______________________
#2 _____________________
#2 ______________________
#2 ______________________
#3 _____________________
#3 ______________________
#3 ______________________
#4 _____________________
#4 ______________________
#4 ______________________
#5 _____________________
#5 ______________________
#5 ______________________
#6 _____________________
#6 ______________________
#6 ______________________
12’s Team Names
11’s Team Names
Youth 9th Team Names
#1 _____________________
#1 ______________________
#1 ______________________
#2 _____________________
#2 ______________________
#2 ______________________
#3 _____________________
#3 ______________________
#3 ______________________
#4 _____________________
#4 ______________________
#4 ______________________
#5 _____________________
#5 ______________________
#5 ______________________
#6 _____________________
#6 ______________________
#6 ______________________
Youth7th/8th Team Names
Youth 4th-6th Team Names
#1 _____________________
#4 _____________________
#1 _____________________
#2 _____________________
#5 _____________________
#2 _____________________
#3 _____________________
#6 _____________________
#3 _____________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 75
Credit Card Authorization Form
In addition to cash and check, the NCVA accepts Visa, MasterCard, and American Express as forms of payment.
If a particular form does not provide a credit card payment option, this form may be used. Photocopy this form
for multiple uses during the season. This form is not valid at a tournament.
I give my permission to the Northern California Volleyball Association to charge my credit card for the
following:
Club Name: _________________________________ Team Name: ____________________________________
Quantity Short description of service or item
Amount
Total Amount
_______ _____________________________________________
$ __________
$ _____________
_______ _____________________________________________
$ __________
$ _____________
_______ _____________________________________________
$ __________
$ _____________
_______ _____________________________________________
$ __________
$ _____________
_______ _____________________________________________
$ __________
$ _____________
Tax (if applicable)
$ ____________
Grand Total: $ ___________
Credit Card Information
Credit Card:
 VISA
 MasterCard
 American Express
Card Number: ____________________________________ Expiration: ___________ Security Code: _____
Card Member’s Name: ____________________________________________________________________
Card Member’s Billing Address: _____________________________________________________________
Card Member’s City, State, Zip Code: ________________________________________________________
Email Address (in case of problem): __________________________________________________________
Telephone Number (in case of problem): ______________________________________________________
Signature: __________________________________________________ Date: _______________________
 Please Keep This Card On File For Future Charges.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 76
NCVA Office use only
Cancellation Date: _______________
Tournament Cancellation Form
Sanction Amount: _______________
All cancellations must be in writing with no exceptions. Please use this form for all tournament
cancellations. This form must be received by the NCVA Office. This form can emailed or faxed. Any
cancellations after the deadline will result in possible sanctions. Use one form for each team cancellation.
Non-League Event
If a team cancels by the deadline (15 days or more prior to the tournament) from a Non-League tournament,
the team will not receive a sanction. However, if you cancel 14 days or less you will lose your entry fee and
other sanctions may apply.
League
There are no refunds for teams canceling from the League. If a team cancels from a League tournament, the
team will be given the last place finish in the tournament and will receive last place points. The team will
receive any corresponding sanctions if applicable.
Note: Other tournaments have different cancellation deadline and refund policies. Check the entry form of
each event for further details. Please go to the sanction section of the handbook to view all sanctions.
Team Name:
Age Group:  18
 14
 17
 13
 16
 12
 15
 11
 Youth
If you are cancelling the preceding week
of the tournament, Monday after 5 PM
your team will receive a sanction. Please
view the sanction section page 50.
Tournament:
All fines must be paid before the
sanctioned team or participant
participates in their next NCVA event.
Date of Tournament:
Site of Tournament:
 Charge my Card below
Please charge my:
 VISA
 Mailing a check to the office
 MasterCard
 American Express
Card Number: ________________________________________ Exp.: ______________ Sec. Code: ______
Card Member Name: ______________________________________________________________________
Card Member’s Address: __________________________________________________________________
Card member’s City, State: _________________________________________________________________
Card member’s Zip Code: __________________________________________________________________
Signature: ___________________________________________________ Date: ______________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 77
Rules Clinic Form
It is the responsibility of ALL Junior Division Club Directors, Coaches and Players to know and understand
the current rules. The USAV rules are updated every two seasons. All participants are required to attend a
rules clinic. All players, club directors, and parents are encouraged to do the same. These clinics will review
any significant rule changes for the 2015-2016 season and discuss how to keep score (on an official score
sheet). For the 2015-2016 season, NCVA will be offering two clinic options.
1. Online Rules Clinic
Online Clinic administered by the Club Director
a. As a group – the entire club attends one session.
b. As an individual – each member completes the clinic online in their own
The Online Rules Clinic option can be accessed by following these steps:
1.
2.
3.
4.
Go to www.ncva.com
Under the Girls menu, select Rules Clinics and Rules Changes
Select Information, Free Online, On Demand Rules Clinic (you will need your WebPoint login)
Follow the instructions until you have received confirmation that you have completed the clinic and
required test.
2. Free Rules Clinic Information
These free rules clinic is open to all girls’ players, coaches and parents. All clinics have a check in from 6:00 PM - 7:00 PM.
Date
Time
Location
Deadline to Register

January 15, 2016
7:00 PM – 10:00 PM
San Mateo Event Center
January 8, 2016

February 5, 2016
7:00 PM – 10:00 PM
Sacramento Convention Center
February 1, 2016
Club Name: _________________________________
Day Phone: __________________________________
Contact Person: ____________________________
Evening Phone: ____________________________
Number of People Attending: Coaches: __________ Players: __________ Parents/Chaperones: __________
3. Private Rules Clinic Information
Our club would like to set up a Private clinic for $400 and would like to schedule it for:
Max Number of attendees: 150 people. All private clinics must provide a laptop, projector and sound (cannot
use just laptop speakers). Additional people will add $150 for two (2) clinicians. Microphone will be required.
Requested Dates: _____ / _____ / _____ / _____ / _____ Requested Time: _____ / _____ / _____ / _____
All dates will be checked for clinician availability – club will be notified of dates available.
Site of Clinic: ____________________________ Address: _______________________________________
Number of People Attending: Coaches: __________ Players: _________ Parents/Chaperones: _________

Check enclosed

Credit Card Authorization Enclosed
Private clinics may not be scheduled during the weekends of the Boys Far Western Bid Tournament, Girls California Kickoff Tournament or Girls Power League
Qualifier Tournaments. Clinics are not confirmed until written confirmation had been received from the NCVA.
Note: For teams who travel to out-of-region tournaments, additional requirements set by USA Volleyball may be
required. Please read the information in the National Events section of this Handbook.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 78
IMPACT Clinic Registration Form
USA Volleyball has ruled that all Junior National Qualifier participating coaches listed on the roster must become IMPACTCertified. IMPACT stands for Increased Mastery and Professional Application of Coaching Theory. Once certified, a renewal is not
necessary.
The primary IMPACT goal is to help all coaches understand and become well-skilled in the awesome responsibility and incredible
opportunity they have to influence young people positively through the sport of volleyball. This course is an offshoot of the
Coaching Accreditation Program (CAP), which is under the auspices of the USA Volleyball branch of Educational Programs and
Services.
The NCVA would like to assist all coaches in becoming responsible coaches and to develop a clearer understanding of their
responsibility and opportunity. The NCVA recommends that all coaches attend at least the IMPACT course, whether or not they
plan to participate in the Junior National Championships. Club directors and parents are also welcome and encouraged to attend.
There are two types of IMPACT clinics offered:
1.
IMPACT Clinic (in person class) – Offered by NCVA
 All IMPACT Clinics are $75 before the registration deadline and $100 after the deadline, or on-site.
 All IMPACT Clinics – Check-In for the clinic begins at 5:00 PM.
 All attendees must bring a laptop, pen and paper to use during the clinic.
2.
USAV IMPACT Webinar (online) – USA Volleyball offers many IMPACT Webinars, for more information please visit
www.usavolleyball.org for specific dates, times, requirements and registration options.
NCVA Clinic Dates: (Please complete a separate form for each date)
Select
ONE:

Date:
Site:
January 8, 2016 - 6:00 PM
San Mateo Event Center – San Mateo, CA
Registration
Deadline:
January 1, 2016

March 3, 2016 – 6:00PM
San Mateo Event Center – San Mateo, CA
February 23, 2016

April 15, 2016 - 6:00 PM
Reno-Sparks Convention Center – Reno, NV
April 4, 2016

April 21, 2016 - 6:00 PM
Reno-Sparks Convention Center – Reno, NV
April 11, 2016
LAST CLINIC BEFORE JUNIOR NATIONALS
** All IMPACT Clinics begin at 6:00PM with check in from 5:00 PM – 6:00 PM.
Attendee Information:
Name: _____________________________________
Address: ___________________________________
Date of Birth: _______________________________
City, State, Zip: ______________________________ Email: _____________________________________
Club Name: _________________________________
Phone: _____________________________________
Method of Payment:  Credit Card
 Check
 Cash
Total Amount Enclosed: $ _______________________
Please charge my:  VISA
 MasterCard
 American Express
Card Number: ___________________________________________ Exp Date: __________ Sec Code: _______
Card Member: ______________________________________________________________________________
Card Member’s Address: _____________________________________________________________________
Card Member’s City, State, & Zip Code: _________________________________________________________
Signature: ____________________________________________ Date: ________________________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 79
California Kickoff Appeals Form
This appeal will also be applied to Power League Qualifier. Teams who believe that they are significantly mis-seeded must submit
this written appeal by: 5:00 PM on Friday, December 11, 2015.
Date: ____________________________________________
Appeal submitted by: _____________________________________
Phone #: _____________________________________
Team: _____________________________________________
Email: ______________________________________
By filling out this form, you believe that your team’s seed is incorrect by at least 35% of the division’s seedings. This percentage
translates to these approximations:
Age Divisions
12
13
14
15
16
17
18
Seeds Represented by 35%
8
19
31
30
41
19
23
Please answer the following questions:
1.
What criteria are you using to show why your team is significantly mis-seeded? Please be specific.
2.
Did your team play in a higher age division than their “actual” age level of play is? Example: Your team was mostly High
School Juniors (17 yrs. Old) and was playing as an 18-1 team. Please provide documentation.
3.
Is your club a “brand new” club? Is your team comprised of players from a power league team last season from a different
club? Please provide documentation.
4.
Did your club have a name change from last season? What percentage of players are returning from the previous season?
5.
How did you finish in last season’s Power/Premier League? Points: ______
Please fax this appeal form to 415-550-7762 or email this form to [email protected]
Your appeal will only be considered provided that you submit this form and
any additional material needed by the deadline listed above.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 80
Power League Qualifier Appeals Form
This appeal form is for teams that did not submit an appeal for California Kickoff. If you already submitted an appeal for California
Kickoff, that appeal will also be applied to Power League. Teams who believe that they are significantly mis-seeded must submit
this written appeal by: 5:00 PM on Tuesday, January 19, 2016.
Date: ____________________________________________
Appeal submitted by: ____________________________________
Phone #: _______________________________________
Team: ______________________________________________
Email: _________________________________________
By filling out this form, you believe that your team’s seed is incorrect by at least 35% of the division’s seeding. This percentage
translates to these approximations:
Age Divisions
12
13
14
15
16
17
18
Seeds Represented by 35%
8
19
31
30
41
19
23
Please answer the following questions:
6.
What criteria are you using to show why your team is significantly mis-seeded? Please be specific.
7.
I want to appeal my seed based on my teams on court presence at California Kickoff. Give example – i.e. head to head
results/teams. This option only applies to the unseeded teams.
8.
Did your team play in a higher age division than their “actual” age level of play is? Example: Your team was mostly High
School Juniors (17 yrs. Old) and was playing as an 18-1 team. Please provide documentation.
9.
Is your club a “brand new” club? Is your team comprised of players from a power league team last season from a different
club? Please provide documentation.
10. Did your club have a name change from last season? What percentage of players are returning from the previous season?
11. How did you finish in last season’s Power/Premier League? Points: ______
Please fax this appeal form to 415-550-7762 or email this form to [email protected]
Your appeal will only be considered provided that you submit this form and
any additional material needed by the deadline listed above.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 81
Scrimmage Sanctioning Form
Club Name: _______________________________
Contact Name: ____________________________
Contact Email: ____________________________
Contact Phone Number: ____________________
Scrimmage Date: _________________________________________________________________________
Scrimmage Time: ________________________________________________________________________
Site Name: ______________________________________________________________________________
Site Address: ____________________________________________________________________________
Participating Teams: 1. ________________________________ 3. ________________________________
2. ________________________________ 4. ________________________________
Scrimmage Date: _________________________________________________________________________
Scrimmage Time: ________________________________________________________________________
Site Name: ______________________________________________________________________________
Site Address: ____________________________________________________________________________
Participating Teams: 1. ________________________________ 3. ________________________________
2. ________________________________ 4. ________________________________
Scrimmage guidelines:
 A scrimmage consists of four teams or less that participate in a practice-like setting.
 There must not be any use of uniforms, playoffs, results or standings of play, officials, and/or an
exchange of money between a club, team, or person for attending the scrimmage.
If these rules are not followed, the club/team may lose their standings within the Region Leagues and may not
be allowed to participate in any NCVA/USAV sanctioned tournament and/or any USAV Region tournament
for the rest of the season. The penalty may be extended to the following season.
Signature: ______________________________________ Date Signed: ______________________________
NCVA OFFICE USE ONLY:
 Approved
 Denied
Date: ___________
Please allow 7-10 business days for the sanctioning request to be reviewed or your scrimmage will not
be sanctioned.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 82
Age Waiver Application
Please complete the following application entirely. If this application is approved, it will only apply to the
following events: NCVA Sanctioned Premier and Non-League events, Presidents Day Tournament, Spring
Classic Tournament, Spring Fling Tournament, Far Westerns Tournament – No Dinx Division, Bay View
Classic, and The Real California Milk Classic). You may not use this waiver for Power League, Far
Western divisions receiving bids to USAVJNC and/or USAV Junior National Championships or the
Golden State National Qualifier.
You will receive notification via email of the outcome of the request within 7 -10 business days.
To be completed by a Club Director – PLEASE PRINT CLEARLY
Player Name: ________________________________ Parent Name: ________________________________
Date of Birth: _________________ Grade in School: _____________ # of Years playing club: ____________
Club Name: _____________________ Team player wants to play on (include age division): ____________________
What is the players playing experience? _______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Why does the player want and/or need to play on this team? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Parent Signature: _____________________________________ Date Signed: __________________________
Player Signature: _____________________________________ Date Signed: __________________________
Club Director’s Name: __________________________ Club Director’s Phone: ________________________
Club Director’s Address: ____________________________________________________________________
Club Director’s City, State, & Zip Code: _______________________________________________________
Club Director Signature: _______________________________ Date Signed: __________________________
NCVA OFFICE USE ONLY:
 Approved
 Denied
Date: ___________
Age waivers may only be requested by a Club Director. Age Waivers may not be requested prior to tryouts by a parent.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 83
Application to Change Clubs
During the sanctioned season, a player is to remain a registered member of that specific club throughout the
season. However, during the sanctioned season, a player or parent may request a transfer in club affiliation.
The player or parent must submit this form to the NCVA Office after its completion by the player/parent,
current Club Director, and new Club Director. The form will be reviewed by the NCVA League Coordinator
or Commissioner who must ultimately approve the transfer. (Please allow 7-10 business days for the
transfer to be reviewed.) Please Print Clearly.
The current club is under no obligation to release the player. If the club will not grant a release, the player or
parent may appeal to the NCVA. For complete information on transfers, the guidelines can be found on page
27. Should additional information be needed for the transfer, all parties must submit the additional information
within 48 hours of request OR NCVA will make the decision based on the information received.
Player/Parent Information
Player’s Name:
Parent’s Name:
Player’s Signature:
Parent’s Signature:
Birth date:
Phone Number:
Email:
You will be notified via email if the player’s transfer is approved or denied.
Current Club Information
I release this player from my volleyball club and request that this player be removed from our roster.
Club:
Team Name:
Club Director:
Signature:
Date:
Phone Number:
______________________________________
Email: _____________________________________________
Circle one:
Power or Premier
 I would like to be notified when this player is released.
New Club Information
I accept this player to my volleyball club and request that this player be added to our roster.
Club:
Club Director:
Date:
Team Name:
Signature:
Phone Number: ______________________________________
Email: _____________________________________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Circle one:
Power or Premier
Page 84
NCVA Referee Evaluation Sheet
Information in this box to be filled out by Tournament director
Referee’s Name: _____________________________ Playing Site: _________________________ Age Group: ________ Date: ________
Please fax or email this form to the NCVA following the event: Fax 415 550-7762 or Email [email protected]
Anonymous evaluations will not be considered
Coach’s Name: ____________________ Club: ____________________ Team Name: ______________________
Great
Good
Sufficient
OK
Not Good
Protocol (i.e. subs, coin flip, length of timeout and time in between games)
5
4
3
2
1
Knowledge of Rules (i.e. Club rules vs. High School rules, situational rules)
5
4
3
2
1
Judgment (i.e. doubles, lifts, regulates first ball contact)
5
4
3
2
1
Overall (How would you rate this official’s overall performance?)
5
4
3
2
1
Was the referee able to keep up with the speed of the game?
YES
NO
Did the referee handle themselves in a professional manner?
YES
NO
Would you recommend this referee for this level again?
YES
NO
Additional Comments (Please put any other constructive feedback): __________________________________________________________________
_________________________________________________________________________________________________________________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 85
NCVA Tournament Director Evaluation Sheet
TD NAME: ____________________________________
Playing Site: _______________________________ Date: ________
Please fax or email this form to the NCVA following the event: Fax 415 550-7762 or Email [email protected]
Anonymous evaluations will not be considered
Coach’s Name: ____________________ Club: ____________________ Team Name: ___________________
Was the Tournament Director on time (7:30 AM or earlier)?
YES
NO
Were pool and bracket sheets posted and easy to find?
YES
NO
Did the Tournament Director hold a coaches meeting?
YES
NO
Did the Tournament Director handle themselves in a professional manner?
YES
NO
Was the Tournament Director easy to find?
YES
NO
Was the Tournament Director able to answer all of your questions?
YES
NO
Would you recommend this Tournament Director again?
YES
NO
Were you informed of any changes in a timely manner?
YES
NO
Additional Comments (Please put any other constructive feedback): ________________________________________________
___________________________________________________________________________________________
____________________________________________________________________________________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 86
Rater Request Form
Club Name: _________________________________________________________________________
Contact Person: ______________________________ Phone Number: __________________________
Form Deadline: 10 days prior to NCVA Girls Power League Regionals.
All ratings for all teams will be completed ONLY at the Power League Region Championship.
Our team(s) is/are interested in participating in the 2016 USAV Junior National Championships. We request that
the NCVA Office provide a certified rater at the designated League tournament(s) to rate our players.
Team: ____________________
Team: ____________________
Team: ____________________
Roster:
Roster:
Roster:
1. ________________________
1. ________________________
1. _______________________
2. ________________________
2. ________________________
2. _______________________
3. ________________________
3. ________________________
3. _______________________
4. ________________________
4. ________________________
4. _______________________
5. ________________________
5. ________________________
5. _______________________
6. ________________________
6. ________________________
6. _______________________
7. ________________________
7. ________________________
7. _______________________
8. ________________________
8. ________________________
8. _______________________
9. ________________________
9. ________________________
9. _______________________
10. _______________________
10. _______________________
10. ______________________
11. _______________________
11. _______________________
11. ______________________
12. _______________________
12. _______________________
12. ______________________
13. _______________________
13. _______________________
13. ______________________
14. _______________________
14. _______________________
14. ______________________
15. _______________________
15. _______________________
15. ______________________
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 87
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 88
Team Roster Form – Beach League
Club Name: __________________________________
Team Age Group:  20
19
18
17 16  5 14
1. _________________________________
2. _________________________________
1.
________________________________
2.
________________________________
3.
________________________________
Team Age Group:  20
19
18
2. _________________________________
1.
________________________________
2.
________________________________
3.
________________________________
Team Age Group:  20
19
18
 Asst. Coach
 Player
 Player
 Player
If using 3 player roster option
2. _________________________________
1.
________________________________
2.
________________________________
3.
________________________________
13 12 11
Team Rank: __________
 Coach
 Asst. Coach
 Player
 Player
 Player
If using 3 player roster option
17 16  5 14
1. _________________________________
Team Rank: __________
 Coach
17 16  5 14
1. _________________________________
13 12 11
13 12 11
Team Rank: __________
 Coach
 Asst. Coach
 Player
 Player
 Player
If using 3 player roster option
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 89
OFFICIATING
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 90
GIRLS DIVISION – OFFICIATING
Teams will be responsible for providing the first referee, second referee, two line judges, and three scorekeepers.
If a League tournament (including Qualifier & Regionals) does not have paid certified officials, the teams must
officiate the matches.
 Coaches are required to help their players officiate a match. If a team does not have a player who is certified
to officiate, then the coach is required to officiate. A coach must be at the scorekeeping table when his/her
team is officiating a match. If a tournament director finds a match in progress and the coach of the
officiating team is not in the immediate area of the scorekeeping table, the team will start their next
match with a 0-13 score. If this is the last match of the day, then the team is fined a minimum of $100
 All players attending the USAV Junior National Volleyball Championships must fulfill any additional
requirements as set forth by the Competition Committee of USA Volleyball. The NCVA will be providing
raters during the Power League Region Championship ONLY. To have your team rated, please complete the
form in the National Events section of this Handbook and send it to the NCVA Office. For more information
on this topic, see the National Events section of this Handbook or check USA Volleyball’s website
(www.usavolleyball.org).
 All players, coaches, parents are required to attend a rules clinic to play in the NCVA Girls League
Tournaments.
 More Information on all Rules Clinic options can be found on page 77.
Officiating
It has been the policy of the Northern California Volleyball Association, NCVA Board of Directors, the NCVA
office staff and the Officials Advisory Group that during league play tournaments
 Club coaches work as the first referee
 Have junior players that have been through the Junior Officials training program as the first referee.
 If you do not have a player that has been through the program, the head coach must be the first referee
Teams are required to provide a first referee, second referee, two line judges, a score keeper, assistant score
keeper (Libero tracker) and a visual score board operator for League events. If the first referee is a certified
junior official (player) the coach is still required to sit at the score table during the entire match to assist his/her
team if needed.
Paid, certified officials will be scheduled at the following tournaments:







President’s Day Tournament
Spring Classic Tournament
No Dinx / NCVA Golden State National Qualifier
Spring Fling Tournament
No Dinx / NCVA Far Western National Qualifier Tournament
Power League Region Championship Tournament (as available)
Real California Milk Volleyball Classic
Paid, certified officials are required at all “special” tournaments sanctioned by the NCVA:



California Kickoff Tournament
Bay View Classic Tournament
Great America Tournament
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 91
Significant playing rules changes 2015-2017
This information will be posted online at:
http://www.ncva.com/downloads/Referee%20Rules%20Changes%20-%20Indoor.pdf
Junior Officials Program
The Junior Officials Program is designed to offer junior players an opportunity:





To help the junior officials hone their officiating skills as well as their playing experience;
To provide role models for the younger junior players;
To offer a part time job for those willing to learn the trade;
To identify new officials and help them enter the officiating ranks;
To advance in volleyball through the Officials' Division. Many former Junior Officials are now advancing
their ratings and entering the Regional and Junior National levels as well as working high school matches.
Are you:
 A Player that is frequently assigned as the First Official for your team?
 A Coach that wants to have one or more of your players receive the Junior Official Certificate for your
team?
Junior Officials will be required to:
 To attend a training or mentoring session. The training or mentoring session will cover the R1, R2,
Scorekeeping, and Line Judge Positions.
 To have a uniform that consists of navy blue dress slacks or shorts (no denim), all white athletic shoes and
socks, white polo shirt, whistle, timing device and flipping coin.
 To work at least one wave at all the scheduled Girls 12's or Club Division tournaments plus the 12's
Region Championships (full day).
 To have reliable transportation (car or parent) to and from the assigned sites.
Jr Development Officials will be paid $60 per wave for regular tournaments and $15 per match for the Region
Championships or other tournaments if requested to work.
If you are interested in signing up for the Junior Official's Program, please contact [email protected]
Junior Officiating Program Symposium:
Date: Saturday, January 2 and 3, 2016
Check In: 8:30 AM
Symposium will last until 5-6 PM
Location: San Mateo Event Center
Start Time: 9:00 AM
Junior Officials will be required to submit the following:





Online Membership – if not already registered as a junior player
Background Screen – if 18 – if not 18, within 10 days of turning 18.
Independent Contractor Form
W-9 Form
Medical Release Form
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 92
NATIONAL
EVENTS
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 93
GIRLS DIVISION – NATIONAL EVENTS
USAV Junior National Volleyball Championships
For complete information on the JNC’s, check USA Volleyball’s website at www.usavolleyball.org. Information on
dates, divisions, location, and schedule are located on the site along with information on entry costs, procedures, and
hotel accommodations. A complete download of the Pre-Tournament Booklet will also be available. Some of the
information may be duplicated on the NCVA website.
USA Volleyball requires all teams to register online through their website at www.usavolleyball.org.
Once registered within AES for the Junior National Championships- DO NOT pay online. Send all
paperwork and check directly to NCVA Office.
Teams must meet all deadlines or USA Volleyball will not guarantee a team’s entry. Entry guidelines can be found
at www.usavolleyball.org. In addition, USA Volleyball may require some paperwork to be sent to them to complete
the registration process, or teams may be required to deliver the paperwork upon check-in at the tournament.
Teams that earn bids for the Championships must complete all registration processes by the deadline. Earning a bid
does not relieve a team of any requirement. Any unused Open bids will be given by USA Volleyball to teams with
high placements at the various National Qualifiers.
All teams participating in the Championships are required by USA Volleyball to have at least one certified second
referee, two certified line judges, and a certified scorekeeper. The Rater Request Form can be found on page 87 in
the forms section. In addition, all coaches must be at least IMPACT-certified. Upon request, the NCVA will be
providing certification raters during the League tournaments. The form should be submitted to the NCVA Office as
soon as possible.
Once a team has qualified, or attempted to qualify, for a Bid to the Junior National Championships, that team’s
roster is frozen. See USAV website for Frozen Roster Verification Rules
Girls National Qualifiers
Information for additional National Qualifiers can be found on www.usavolleyball.org
As a reminder, USA Volleyball may change some of their requirements from what is in this Handbook.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 94
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 95
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 96
INSURANCE
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 97
GIRLS DIVISION – INSURANCE
Certificate of Insurance Request Form
The NCVA provides outstanding insurance for our teams. At no charge to you, we will provide you facility
insurance coverage for all of your practice sites. This form may be used by junior clubs or adult teams that
would like to request a certificate(s) of insurance for a facility. The facility is covered by the insurance company
for all club practices and NCVA-sanctioned tournaments. If requesting more than two certificates, please use
additional copies of this form. Send this form to the NCVA Office. For additional insurance information please
go to www.ncva.com.
Note: This is the ONLY form that will be accepted for insurance requests. Please allow 10 Business Days to
receive your certificate of insurance
How would you like this form sent? This form will be sent to the club contact listed on this form.
Pick One:
 Email
 Fax
 Mail
Region: Northern California
Date: ___________________________ Club Name: __________________________________________
Contact: _____________________________________ Email: __________________________________
Address: _____________________________________ City, State, Zip: ___________________________
Phone: __________________________________
Fax: _______________________________________
Certificate Holder: (Facility or District Name)
Phone: ___________________________
Name: _______________________________________________________________________________
Address: ______________________________________________________________________________
City, State, Zip: ________________________________________________________________________
Special Instructions: ____________________________________________________________________
Facility Use:  Practice  Scrimmage  Clinic  Tryout  Other: __________________________
Certificate Holder: (Facility or District Name)
Phone: ___________________________
Name: _______________________________________________________________________________
Address: ______________________________________________________________________________
City, State, Zip: ________________________________________________________________________
Special Instructions: ____________________________________________________________________
Facility Use:  Practice  Scrimmage  Clinic  Tryout  Other: __________________________
Please allow 10 Business Days to receive your certificate of insurance.
Additional insured endorsements WILL take additional time to process.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 98
Incident Report Form
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 95
Medical Claim Form
2015-2016 Season
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 96
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 97
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 98
SPECIAL
TOURNAMENTS
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 99
GIRLS DIVISION – SPECIAL TOURNAMENTS
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 100
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 101
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 102
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 103
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 104
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 105
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 106
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
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Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 108
CLUB TRYOUTS
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 109
GIRLS DIVISION – CLUB TRYOUTS
Parent / Player Guidelines
What should a player and his parents expect from a club at tryouts?
You have the right to make an informed decision. Since your decision is binding for the full season, you should
make your choice carefully.
You should be wary of any club that tries to convince you to join while denying you information.
We recommend that you receive the information in writing.
At the very least, you are entitled to the following information from the clubs:
 The opportunity to talk to parents, other players, and/or other programs.
 The opportunity to try out in a future season without discrimination.
 Knowledge about how many spots are available before a tryout begins.
 Clear disclosure of financial obligations.
 A statement of club philosophy.
 Have any questions answered.
 An assessment of your role on the team.
 Disclosure of other players who have accepted and/or been offered spots.
 Information on the coaching staff.
 Description of the teams, goals, practice schedule, and tournament schedule.
 Try out for more than one club.
 Time Commitment
 Travel Commitment
Parents - you may view our Parents link located on the NCVA homepage on the top tool bar for general information,
FAQ's, Fee Analysis, etc.
Make sure you are aware of all recruiting rules and regulations following your commitment to your club.
As always if you have any questions please feel free to contact the Northern California office at (415) 550-7582 or
email us at [email protected]
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 110
Tryout Policy for the 2015-2016 Season
Policy
Each year the tryout policy is reviewed by the Board of Directors. They have reviewed the alternative solutions and
suggestions given to the NCVA from club directors, coaches and parents. The decision has been made to keep the
current policy intact.
The approved tryout dates for the 2015-2016 season are:
 First Day of Tryouts: Saturday, November 7, 2015
 No club can sign a player before 6:00 PM Monday, November 16, 2015
 No club/team can collect money before 6:00 PM Monday, November 16, 2015
 For clubs/teams holding tryouts between Saturday, November 7, 2015 and Sunday, November 15, 2015, the
first date/time to sign a player will be no sooner than 6:00 PM on Monday, November 16, 2015.
 The 48-hour waiting period to sign a player still applies to tryouts held after November 15, 2015. Example: if
your tryouts are held on November 21, 2015 your 48 hours would begin at 12:01 AM November 22, 2015 and
end 12:01 AM on November 24, 2015.
 For clubs/teams holding tryouts after November 15, 2015, you will need to uphold the 48 hour window
policy. A player may not sign a Letter of Commitment or pay a deposit to the club/team until 48 hours after
the completion of their tryout.
 Only One Letter of Commitment Permitted:
A player who signs more than one Letter of Commitment with more than one club is subject to suspension for
the entire 2015-2016 season
 Verbal Commitments:
A player may commit verbally to a club before November 16, 2015. A verbal commitment is not binding.
The player may revoke the commitment at any time, before signing a Letter of Commitment, without penalty
 Recruiting Ban after Signing:
I understand that all clubs are obligated to respect my signing and shall cease to recruit me upon my signing
this document. I shall notify any recruiter who contacts me that I have signed
 Club Signatures Required Prior to Submission:
This document must be signed and dated by the Club Director before submission to me and my parents (or
legal guardian) for our signatures.
 Parent/Guardian Signature Required:
My parent or legal guardian is required to sign this Letter of Commitment if I am less than 21 years of age at
the time of signing
 Falsification of Letter of Commitment:
If I falsify any part of this Letter of Commitment, including the date, I understand that I am subject to
suspension for the entire 2015-2016 season.
 Nullification of Other Agreements:
My signature on this Letter of Commitment nullifies any agreements, verbal or otherwise, which would
release me from the conditions stated within this document.
 Binding Agreement:
I understand that I have signed this Letter of Commitment with the club and not with a particular individual.
If the coach or any player(s) leaves the team, I remain bound by the provisions of this document. If a club
makes dramatic material changes from what was promised, then it may be grounds for a release from the
commitment. Examples include, but are not limited, to significant changes in practice schedule, practice
location, tournament schedule.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 111
Violations
The following sanctions apply directly to the person(s) violating the policy. The penalty for the first violation will be
suspension from all NCVA/USA competition for a minimum of one week up to a maximum of one month,
depending on the severity of the violation. Multiple offenses arising from the same incident (multiple players on the
same team, e.g.) will incur separate penalties.
The penalty for the second violation will be suspension from all NCVA/USA competition for a minimum of one
month up to a maximum of one year, depending on the severity of the violation. Multiple offenses arising from the
same incident (multiple players on the same team, e.g.) will incur separate penalties.
All suspensions begin on the date of the first competition following the violation for the penalized person(s). All to
begin with the first tournament of the season.
If any person fails to adhere to the terms of a sanction, the individual will be suspended from NCVA competition
and National-Level events for one calendar year and subject to a lifetime ban. Furthermore, the coaching staff of the
team on which the person is registered will be suspended from NCVA competition and National-Level events for one
calendar year and subject to a lifetime ban. In the event the individual is the club director, all coaches in the club will
be suspended from NCVA competition and National-Level events for one calendar year and subject to a lifetime ban.
Tryout Membership
We recommend you send the following information to all players attending your tryouts:
All players attending tryouts must have a full membership ($70) or a tryout pass ($20). Tryout passes are good for all
tryouts that a player attends. Tryout passes do not extend past tryouts, once tryouts are completed you will need to
pay the full $70 for a full membership. To attend tryouts, you need to register online with NCVA.
To register for the tryout pass or full membership:
•
•
•
Go to www.ncva.com
Scroll to the bottom of the home page and select “Register As A Member”
Select New or Renewing Member
o If a new member, begin completing the form
o If a renewing member, enter your login and select renew online
Tryout Procedure
All tryout procedures and policies will need to be followed whether you are having a tryout or not. This entails
waiting until after 6:00 PM, Monday, November 16, 2015 (or 48 hours after November 16, 2015) to sign players,
collect forms and/or payments.
Teams holding a Tryout
 We would like to make the tryout procedure as easy as possible. Please follow the instructions below and
should you have any questions on the procedure, contact the NCVA Office. You may start submitting tryout
forms on WEDNESDAY, OCTOBER 7, 2015. Tryout information will be posted online once a week, on
Tuesday.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 112
Helpful Guide to an Easy Tryout Process
Before Tryouts
This process should begin at least 2 weeks prior to your tryout dates.
Step 1: Gather your information
A. Decide on your tryout
 Date(s)
 Time(s)
 Location(s)
B. Submit your completed Tryout Form to the NCVA Office
C. Submit your Insurance Request Form for all facilities
D. Submit your Club Code of Ethics
E. Submit your Club Contact Form
Step 2: Tryout Staff Registration
Any adult who helps in any capacity at the tryouts must be a member of the NCVA and pass a background check.
Otherwise, the NCVA insurance coverage becomes null and void! You will receive an email noting which adult will
need to have a background check for the upcoming season.
2015-2016 Adult Membership:
 The following items must be completed within the Webpoint System:
o Membership - $70.00
o Background - $25.00
Step 3: Tryout Passes / Website
Once the above items are complete, your Tryout information will be posted on the NCVA Website. We will post
your Tryout information, usually every Tuesday.
Step 4: During Tryouts
Each Club Director or Registrar will need to keep a list of ALL participants at the tryout. This list will be submitted
to NCVA. The information on the list must include all participants’ first name, last name and membership number.
Step 5: Tryout Completion
After your tryouts, you must submit a complete list of attendees to NCVA.
The list must follow these requirements:
 Must include all participants first name, last name and membership number
 Submit in Excel format with the following column headers: first name, last name and membership number
 Submit via email to [email protected]
 Submit within 72 hours following the tryout completion
 Failure to complete all requirements for the tryout process by the deadlines set, will result in an advertising
and sanction fee being charged to your club in the amount of $500.
 ALL the steps included in the Tryout Procedure must be completed before your club tryouts will be
sanctioned by the NCVA.
If you have any questions, please contact NCVA via email [email protected] or by phone 415-550-7582.
Northern California Volleyball Association: 2015-2016 Girls Division Handbook
Page 113
Tryout Sanctioning Form
Club Name: _________________________________ Contact Name: ____________________________
Contact Email: ______________________________
Contact Phone Number: ____________________
Club website (if applicable): ________________________________________________________________
Club Location: __________________________________________________________________________
Advertise my tryouts on the NCVA Website:
 Yes, please post
 No, do not post
Age Division (circle all that apply): 18
17
16
15
14
13
12
Tryout Date: _______________________________________________________________________________
Tryout Time: ______________________________________________________________________________
Site Name and Address: ____________________________________________________________________
Age Division (circle all that apply): 18
17
16
15
14
13
12
Tryout Date: _______________________________________________________________________________
Tryout Time: ______________________________________________________________________________
Site Name and Address: ____________________________________________________________________
Age Division (circle all that apply): 18
17
16
15
14
13
12
Tryout Date: _______________________________________________________________________________
Tryout Time: ______________________________________________________________________________
Site Name and Address: ____________________________________________________________________
Age Division (circle all that apply): 18
17
16
15
14
13
12
Tryout Date: _______________________________________________________________________________
Tryout Time: ______________________________________________________________________________
Site Name and Address: ____________________________________________________________________
Age Division (circle all that apply): 18
17
16
15
14
13
12
Tryout Date: _______________________________________________________________________________
Tryout Time: ______________________________________________________________________________
Site Name and Address: ____________________________________________________________________
List all adults that will be present at Tryouts:
Do you charge to attend your tryouts?
 Yes  No
If yes, the cost is $ _________
** All steps included in the Tryout Procedure must be completed before your club tryouts will be sanctioned by the NCVA.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 114
CLUB CLINICS
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 115
GIRLS DIVISION – CLUB CLINICS
Clinic Procedure - Helpful Guide to an Easy Clinic Process
Before Clinics
This process should begin at least 2 weeks prior to your Clinic dates.
Step 1: Gather your information
A. Decide on your clinic
 Date(s)
 Time(s)
 Location(s)
B. Submit your completed Clinic Form to the NCVA Office
C. Submit your Insurance Request Form for all facilities
D. Submit your Club Code of Ethics
E. Submit your Club Contact Form
Step 2: Clinic Staff Registration
We must receive, via email to [email protected], a list of all adults associated with your clinics. Any adult who
helps in any capacity at the clinics must be a member of the NCVA and pass a background check. Otherwise,
the NCVA insurance coverage becomes null and void! You will receive an email noting which adult will need
to have a background check for the upcoming season.
2015-2016 Adult Membership:
 The following items must be completed within the Webpoint System:
o Membership - $70.00
o Background - $25.00
Step 3: Clinic Passes / Website
Once the above items are complete, your Clinic information will be posted on the NCVA Website as requested.
We will post your Clinic information, usually every Tuesday.
Step 4: During Clinics
Each Club Director or Registrar will need to keep a list of ALL participants at the clinic. This list will be
submitted to NCVA. The information on the list must include all participants’ first name, last name and
membership number
Step 5: Clinic Completion
After your clinics, you must submit a complete list of attendees to NCVA.
The list must follow these requirements:
 Must include all participants first name, last name and membership number
 Submit in Excel format with the following column headers: first name, last name and membership
number
 Submit via email to [email protected] within 72 hours following the clinic completion
If you have any questions, please contact NCVA via email [email protected] or by phone 415-550-7582.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 116
Clinic Sanctioning Form
 Girls Division
 Boys Division
Club Name: _________________________________ Contact Name: ____________________________
Contact Email: ______________________________
Contact Phone Number: ____________________
Club website (if applicable): ________________________________________________________________
Club Location: __________________________________________________________________________
Advertise my clinics on the NCVA Website:
 Yes, please post
 No, do not post
Age Division (circle all that apply): 18
17
16
15
14
13
12
Clinic Date: _______________________________________________________________________________
Clinic Time: _______________________________________________________________________________
Site Name and Address: ______________________________________________________________________
Age Division (circle all that apply): 18
17
16
15
14
13
12
Clinic Date: _______________________________________________________________________________
Clinic Time: _______________________________________________________________________________
Site Name and Address: ______________________________________________________________________
Age Division (circle all that apply): 18
17
16
15
14
13
12
Clinic Date: _______________________________________________________________________________
Clinic Time: _______________________________________________________________________________
Site Name and Address: ______________________________________________________________________
Age Division (circle all that apply): 18
17
16
15
14
13
12
Clinic Date: _______________________________________________________________________________
Clinic Time: _______________________________________________________________________________
Site Name and Address: ______________________________________________________________________
Age Division (circle all that apply): 18
17
16
15
14
13
12
Clinic Date: _______________________________________________________________________________
Clinic Time: _______________________________________________________________________________
Site Name and Address: ______________________________________________________________________
List all adults that will be present at Clinics:
Do you charge to attend your clinics?
 Yes  No
If yes, the cost is $ _________
** All steps included in the Clinic Procedure must be completed before your club clinics will be sanctioned by the NCVA.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 117
FACILITIES
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 118
GIRLS DIVISION – FACILITIES
Facility Rental
The NCVA rents gymnasium and facility space from colleges, universities, high schools, junior high schools,
private facilities, community centers, etc. for indoor tournaments. If you have access to a gym or facility and
would like the NCVA to run a tournament there, please complete the form on the following page and send it to
the NCVA office as soon as possible. The NCVA pays $150 per court per day. Many have found that renting
their gym or facility is a good way to raise funds for their team or club.
Responsibilities
Your responsibilities include making arrangements to unlock and lock the doors at the scheduled times, set up the
nets, padding, and other equipment, open the restrooms and have supplies available. Having a table and chair
available for the tournament director would be helpful and, if available, a table and 3 chairs at each court.
Cancellations
There are times when a tournament does not fill with enough entries to warrant the use of the facility. In such
cases, and unless previously agreed upon, we reserve the right to cancel the use of your facility prior to the
tournament without being charged.
Insurance
If your facility requires a Certificate of Insurance, please complete the form enclosed and send it to the NCVA
for processing.
Training
We will provide a tournament director for your facility. If you are interested, we can setup a training session for
you, or a staff member of yours, to become a tournament director. Your team, if applicable, need not be involved
in a tournament that you host. All of our tournament directors are NCVA members and have been background
checked. If you or one of your staff will be the tournament director, we will provide you with the necessary
paperwork for each tournament.
Sponsorship
We ask that you notify us of any sponsors your facility may have. We also ask that you notify us of any sales such
as merchandise or food that may take place at your facility.
Facility Information
We post helpful information about our facilities on our website, when such information is applicable. For
example, if you would like to direct attendees to park in a certain parking lot, or to avoid certain areas, we can
post that information on our website for all attendees. Please let us know if you have any special requests or
helpful information for your facility.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 119
NCVA Tournament Hosting and Rental Facility Form
Name of Site: __________________________________________________ Total Courts Available: ________
Site Address: ____________________________ City: _______________ State: _____ Zip Code: __________
Contact Information
Your Name: _____________________________________________________________________________
Your Address: __________________________ City: _________________ State: _____ Zip Code: _______
Cell #: ______________________ Another # to reach you: Home, Work, other: ______________________
Email: _________________________________________________________________________________
Payment Information
Check Payable to: ________________________________________________________________________
Mail Check to
School/Facility: __________________________________________________________________________
Attn: __________________________________________________________________________________
Address: _______________________________________________________________________________
City, State, Zip Code: _____________________________________________________________________
Site Information/Equipment
Do you have the following:  Ref Stands or Platforms
 Court Antennas
(Check all that apply)
 Concessions
 Flip Scores, How many? ________
 Padding for poles / Ref stand
 Restaurants nearby  A/C
 Built-In Restrooms
 Heating  Free Parking
Facility Availability
(Please fill in the date(s) you are available for each month)
September 2015:
___________________________________________________________________
October 2015:
___________________________________________________________________
November 2015:
___________________________________________________________________
December 2015:
___________________________________________________________________
January 2016:
___________________________________________________________________
February 2016:
___________________________________________________________________
March 2016:
___________________________________________________________________
April 2016:
___________________________________________________________________
May 2016:
___________________________________________________________________
June 2016:
___________________________________________________________________
Are you a trained NCVA Tournament Director?
 YES
 NO
If no, would you like to be trained as an NCVA TD?
 YES
 NO
Please return this form to the NCVA Office by Fax: 415-550-7762 Email: [email protected] Mail: 72 Dorman Ave. SF, CA 94124
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 120
NO DINX / NCVA
INDOOR HIGH
PERFORMANCE
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 121
GIRLS DIVISION – NO DINX/NCVA INDOOR HIGH PERFORMANCE
In conjunction with USA Volleyball, the NCVA will continue our Region High Performance program.
Participating athletes will represent our region in either an inter-regional USA Volleyball High Performance
Championship tournament in or the European Global Challenge Tournament both held in July. The goal of the
High Performance Program is to provide volleyball athletes with the best coaching and competition available in
Northern California.
Members of NCVA High Performance teams will have the opportunity to:
Compete with the best athletes in the country within their age groups both in the USA and abroad.
Play with some of the best athletes in Northern California.
Receive top quality coaching and instruction.
Learn USA Volleyball systems and techniques.
Increase individual visibility, particularly for those from club teams with low exposure.
European Global Challenge Tournament
With the recent events taking place in Europe, NCVA has decided not to send any teams to the Global
Challenge this season. Following the 2016 event, NCVA will review the situation for the 2017 season.
Tryout Information
Our goal is to select all of the High Performance Teams early, so the NCVA can work with each team on
fundraising to pay for the trip.
USA Championships
Dates / Sites: January 23, 2016 – 10:00AM –1:00 PM @ Core Performance
February 20, 2016 – 10:00AM –1:00 PM @ BAVC Facility
February 21, 2016 – 10:00AM –1:00 PM @ SynergyForce Facility
Check-in: One hour prior to tryout time
Age Definition:
Junior – born on or after 1/1/1997
Youth – born on or after 1/1/2000
Select – born on or after 1/1/2002
Note: While it is recommended that you attend all tryout dates, it is not mandatory to do so.
USAV HP Championships
The USAV HP Championships offers an International Junior, International Youth, National Youth and National
Select age division. The NCVA would like to field one team in each division.
For more information, refer to our website at www.ncva.com and click on High Performance
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 122
Indoor Girls High Performance Tryout Form
Player Name: __________________________
Date of Birth: _______________
Pin: ___ ___ ___ ___ [Must be 4 digits - will be used to post tryout results online]
Address: ______________________________________
Club/High School: __________________________________
City: _________________________________________
Player Home Phone: _______________________________
State / Zip Code: ________________________________
Player Cell Phone: _________________________________
Parent Home Phone: _____________________________
Player Email: _____________________________________
Parent Cell Phone: ______________________________
Parent Email: ______________________________________
 Cost: $50 by Pre-Registration Deadline / $70 after the deadline or on-site (includes all days of tryouts)
 Price includes a tryout T-shirt
I will attend the dates selected below:
Site:
Registration
Deadline:
Core Performance
January 15, 2016
BAVC Facility
February 12, 2016
SynergyForce Facility
February 12, 2016
Date:

January 23, 2016
Check In: 9:00 AM – 10:00 AM
Tryouts: 10:00 AM – 1:00 PM
February 20, 2016

Check In: 9:00 AM – 10:00 AM
Tryouts: 10:00 AM – 1:00 PM

Check In: 9:00 AM – 10:00 AM
Tryouts: 10:00 AM – 1:00 PM
February 21, 2016
Mail registration to: NCVA, 72 Dorman Avenue, San Francisco, CA 94124
Fax:
(415) 550-7762
Register online:
www.ncva.com
Make checks payable to:
NCVA High Performance
Program
Credit Card Information
Please charge my:
 VISA
 MasterCard
 American Express
Card Number: _____________________________________________Expiration Date: _________________Security Code: ________
Card member: ________________________________________________________________________________________________
Card member’s Address: _______________________________________________________________________________________
Card member’s City, State, & Zip Code: ___________________________________________________________________________
Signature: ___________________________________________________ Date: ___________________________________________
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 123
Information for Players
The goal of the High Performance Program is to provide volleyball athletes with the best coaching and
competition available in Northern California. Many athletes attend the National Tryout to compete with the
best athletes in and around the Region. Attending a National Tryout can help to increase an athlete’s visibility,
particularly if she plays for a team that does not get much exposure to collegiate recruiting.
NCVA High Performance Tryouts and Practices
2016 Tryout dates:
Team Invitation Begins:
January 23, February 20, and February 21, 2016
March 31, 2016
A tentative practice schedule can be found online. Teams usually practice 2 days in June and 3 days in July.
Practice schedule and site assignments are not finalized until the team has been selected. This way we can
choose the best site to better accommodate the players.
Practice sites are not finalized until the team has been selected. This way we can choose the best site to better
accommodate the players.
In addition to outstanding coaching and competition, selected High Performance players will receive:
 All participants receive a t-shirt at tryouts supplied by our sponsor No Dinx. www.nodinx.com
 Team members will receive two (2) jerseys and pair of shorts. Your tryout t-shirt will become your
practice shirt.
 Your name on the NCVA website as a player on the NCVA High Performance Team.
USA Volleyball High Performance Championships
Tournament dates:
July 19-23, 2016
Opening Ceremonies:
July 19, 2016
Travel days:
July 17-24, 2016
Tournament site:
Ft. Lauderdale, FL
Cost: We make every attempt to minimize player costs, which are currently anticipated to be around $1800
per player plus airfare and food. Parents are invited to attend this event. Once players accept a position on a
team, a $600 non-refundable deposit will be required.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 124
Invitation to All Coaches
This is the 15th year for our Girl’s High Performance Program, and there are three categories in which
individuals can become involved in the program. These categories are described below.
Category One – Team Coaches
Our plans at this time are to field two teams — one International Youth and one National Select — to attend the
USA High Performance Championship. We also plan to field two teams to attend the Global Challenge
tournament in Europe. The teams going to Europe will consist of players between the ages of 13 and 22. By
broadening the age group for these teams, the NCVA intends to give more players the opportunity to compete
on an international level. While the NCVA is planning on having the above teams, this could change, based on
the number of players attending tryouts in each age group. We plan to have two coaches for each team—one
head coach and one assistant. All expenses and a small stipend will be paid to head and assistant coaches.
If you are interested in becoming part of the High Performance program, these are the recommended
requirements for head or assistant coaches:
-
Good organizational skills.
Willingness to adapt skill-training philosophy to coincide with that used by USA Volleyball National
Teams and the USA High Performance Program.
Willingness and ability to evaluate talent without bias to an athlete’s previous experience or
organizational affiliation.
At least three years of experience as head coach of a high level high school, club, or college program.
At minimum, be IMPACT-certified (assistant coach) with a Cap 1 or Cap 2 Level preferred (head
coach).
Once involved in the program, coach’s requirements are as follows:
-
Agreement to submit to a background check.
Must be available for all scheduled events (see list of events) including all tryout dates, practices as
scheduled and the dates of the tournament.
Agreement to coach a team selected by the Athlete Selection Committee.
Agreement to follow all NCVA procedures and policies.
Willingness to set aside other affiliations in order to provide the players and the program with an
unbiased coaching experience.
Act as a representative of the NCVA and all Northern California Volleyball Clubs, Coaches and Players
If this interests you, please send your resume by mail, fax, or email to the NCVA office. If selected, you
will be notified promptly to set up an interview. Coaches will be selected on the basis of how well they will
represent the NCVA, what attributes/qualities they have to give to the program and how well they will work
with the players. Coaches of the High Performance program are to act professional at all times and represent the
NCVA in the best manner possible.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 125
Category Two – Advisory/Steering Committee
Persons in this category will be involved in planning and developing the NCVA High Performance Program. These
persons should be focused on assuring that the NCVA Region is well represented, and that all athletes within the
Region are showcased. The committee will evaluate the process from start to finish. The committee will be
involved with player identification, evaluation, and selection, as well as the tryout process for the teams.
One may not be a coach and also be on the Steering/Advisory Committee. It is recommended that all coaches attend
all Steering Committee meetings with voice but no vote. Scheduled meetings for the Advisory/Steering Committee
are following tryouts. This meeting will last for about an hour.
Category Three – Athlete Selection Committee
You can be involved in the Athlete Selection Committee only or be involved in both the Steering Committee and the
Athlete Selection Committee. The Selection Committee will be involved in the selection of the teams. The
Selection Committee will attend all the NCVA High Performance Tryouts. The Selection Committee will follow
guidelines set by the Steering Committee regarding team selection. Once teams have been selected, this committee
will be disbanded.
If you only wish to assist during the tryouts and not be on the committee, please email the NCVA office of your
interest by February 1st. You will be required to attend all tryouts and selection.
At this time, Categories Two and Three involvement with the NCVA High Performance Program are on a
volunteer basis.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 126
2015 High Performance Teams
The 2015 No Dinx/NCVA Girl’s High Performance program sponsored four teams to compete at the USA
Volleyball High Performance Championship tournament in Tulsa, OK.
No Dinx/NCVA High Performance- Global Challenge U22 Team:
No Dinx/NCVA High Performance- Global Challenge U17 Team:
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 127
No Dinx/NCVA High Performance Select Red Team
2015 No Dinx/NCVA High Performance Youth Red Team
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 128
NO DINX / NCVA
BEACH HIGH
PERFORMANCE
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 129
GIRLS DIVISION – NO DINX/NCVA BEACH HIGH PERFORMANCE
In conjunction with USA Volleyball, the NCVA will continue our Region High Performance program.
Participating athletes will represent our region in an inter-regional USA Volleyball High Performance
Championship tournament held in July. The goal of the High Performance Program is to provide volleyball
athletes with the best coaching and competition available in Northern California.
Members of NCVA High Performance teams will have the opportunity to:
•
•
•
•
•
Compete with the best athletes in the country within their age groups both in the USA.
Play with some of the best athletes in Northern California.
Receive top quality coaching and instruction.
Learn USA Volleyball systems and techniques.
Increase individual visibility, particularly for those from club teams with low exposure.
Tryout Information
Our goal is to select all of the High Performance Teams early, so the NCVA can work with each player on
fundraising to pay for the trip.
East Coast All Star Championships:
Dates / Sites: March 12, 2016 @ Santa Cruz Beach Sand Courts
March 13, 2016 @ Santa Cruz Beach Sand Courts
March 20, 2016 @ Santa Cruz Beach Sand Courts
Check-in: One hour prior to tryout time
Age Definition:
U21 – born on or after 1/1/1997
U19 – born on or after 1/1/1999
U17 – born on or after 1/1/2001
U15 – born on or after 1/1/2003
Beach High Performance Championships:
Dates / Sites: March 12, 2016 @ Santa Cruz Beach Sand Courts
March 13, 2016 @ Santa Cruz Beach Sand Courts
March 20, 2016 @ Santa Cruz Beach Sand Courts
Check-in: One hour prior to tryout time
Age Definition:
U21 – born on or after 1/1/1997
U19 – born on or after 1/1/1999
U17 – born on or after 1/1/2001
U15 – born on or after 1/1/2003
Note: While it is recommended that you attend all tryout dates, it is not mandatory to do so.
For more information, refer to our website at www.ncva.com and click on High Performance
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 130
Beach High Performance Tryout Form
Player Name: __________________________
Date of Birth: _______________
Pin: ___ ___ ___ ___ [Must be 4 digits - will be used to post tryout results online]
Address: ______________________________________
Club/High School: __________________________________
City: _________________________________________
Player Home Phone: _______________________________
State / Zip Code: ________________________________
Player Cell Phone: _________________________________
Parent Home Phone: _____________________________
Player Email: _____________________________________
Parent Cell Phone: ______________________________
Parent Email: ______________________________________
 Cost: $50 by Pre-Registration Deadline / $70 after the deadline or on-site (includes all days of tryouts)
 Price includes a tryout T-shirt
I will attend the dates selected below:
Site:
Registration
Deadline:
Santa Cruz Beach Sand Courts
March 4, 2016
Santa Cruz Beach Sand Courts
March 4, 2016
Santa Cruz Beach Sand Courts
March 11, 2016
Date:
March 12, 2016

Check In: 9:00 AM – 10:00 AM
Tryouts: 10:00 AM – 1:00 PM

Check In: 9:00 AM – 10:00 AM
Tryouts: 10:00 AM – 1:00 PM

Check In: 9:00 AM – 10:00 AM
Tryouts: 10:00 AM – 1:00 PM
March 13, 2016
March 20, 2016
Mail registration to: NCVA, 72 Dorman Avenue, San Francisco, CA 94124
Fax:
(415) 550-7762
Register online:
www.ncva.com
Make checks payable to:
NCVA High Performance
Program
Credit Card Information
Please charge my:
 VISA
 MasterCard
 American Express
Card Number: _____________________________________________Expiration Date: _________________Security Code: ________
Card member: ________________________________________________________________________________________________
Card member’s Address: _______________________________________________________________________________________
Card member’s City, State, & Zip Code: ___________________________________________________________________________
Signature: ___________________________________________________ Date: ___________________________________________
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 131
Information for Players
The goal of the High Performance Program is to provide volleyball athletes with the best coaching and
competition available in Northern California. Many athletes attend the National Tryout to compete with the
best athletes in and around the Region. Attending a National Tryout can help to increase an athlete’s visibility,
particularly if she plays for a team that does not get much exposure to collegiate recruiting.
NCVA High Performance Tryouts and Practices
2016 Tryout dates:
Team Invitation Begin:
March 12, March 13, and March 20, 2016
March 31, 2016
A tentative practice schedule can be found online. Teams usually practice 2 days in June and 3 days in July.
Practice schedule and site assignments are not finalized until the team has been selected. This way we can
choose the best site to better accommodate the players.
Practice sites are not finalized until the team has been selected. This way we can choose the best site to better
accommodate the players.
In addition to outstanding coaching and competition, selected High Performance players will receive:
 One tryout t-shirt, one pair of shorts, and a team bag, supplied by our sponsor No Dinx.
www.nodinx.com.
 Your name on the NCVA website as a player on the NCVA High Performance Team.
East Coast All Star Championships
Tournament dates:
June 22-25, 2016
Travel days:
June 21-26, 2016
Tournament site:
Hickory Point, Florida
Cost: We make every attempt to minimize player costs, which are currently anticipated to be around $800
per player plus airfare and food. Parents are invited to attend this event. Once players accept a position on a
team, a $400 non-refundable deposit will be required.
USA Volleyball High Performance Championships
Tournament dates:
July 20-24, 2016
Travel days:
July 19-25, 2016
Tournament site:
Hermosa Beach, CA
Cost: We make every attempt to minimize player costs, which are currently anticipated to be around $800
per player plus airfare and food. Parents are invited to attend this event. Once players accept a position on a
team, a $400 non-refundable deposit will be required.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 132
Invitation to All Coaches
This is the 4th year for our Girl’s High Performance Program, and there are three categories in which
individuals can become involved in the program. These categories are described below.
Category One – Team Coaches
Our plans at this time are to field three teams — one International Junior, one International Youth and one
National Select — to attend the USA High Performance Championship. We also plan to field two teams to
attend the Global Challenge tournament in Europe. The teams going to Europe will consist of players between
the ages of 13 and 22. By broadening the age group for these teams, the NCVA intends to give more players the
opportunity to compete on an international level. While the NCVA is planning on having the above teams, this
could change, based on the number of players attending tryouts in each age group. We plan to have two coaches
for each team—one head coach and one assistant. All expenses and a small stipend will be paid to head and
assistant coaches.
If you are interested in becoming part of the High Performance program, these are the recommended
requirements for head or assistant coaches:
-
Good organizational skills.
Willingness to adapt skill-training philosophy to coincide with that used by USA Volleyball National
Teams and the USA High Performance Program.
Willingness and ability to evaluate talent without bias to an athlete’s previous experience or
organizational affiliation.
At least three years of experience as head coach of a high level high school, club, or college program.
At minimum, be IMPACT-certified (assistant coach) with a Cap 1 or Cap 2 Level preferred (head
coach).
Once involved in the program, coach’s requirements are as follows:
-
Agreement to submit to a background check.
Must be available for all scheduled events (see list of events) including all tryout dates, practices as
scheduled and the dates of the tournament.
Agreement to coach a team selected by the Athlete Selection Committee.
Agreement to follow all NCVA procedures and policies.
Willingness to set aside other affiliations in order to provide the players and the program with an
unbiased coaching experience.
Act as a representative of the NCVA and all Northern California Volleyball Clubs, Coaches and Players
If this interests you, please send your resume by mail, fax, or email to the NCVA office. If selected, you
will be notified promptly to set up an interview. Coaches will be selected on the basis of how well they will
represent the NCVA, what attributes/qualities they have to give to the program and how well they will work
with the players. Coaches of the High Performance program are to act professional at all times and represent the
NCVA in the best manner possible.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 133
Category Two – Advisory/Steering Committee
Persons in this category will be involved in planning and developing the NCVA High Performance Program. These
persons should be focused on assuring that the NCVA Region is well represented, and that all athletes within the
Region are showcased. The committee will evaluate the process from start to finish. The committee will be
involved with player identification, evaluation, and selection, as well as the tryout process for the teams.
One may not be a coach and also be on the Steering/Advisory Committee. It is recommended that all coaches attend
all Steering Committee meetings with voice but no vote. Scheduled meetings for the Advisory/Steering Committee
are following tryouts. This meeting will last for about an hour.
Category Three – Athlete Selection Committee
You can be involved in the Athlete Selection Committee only or be involved in both the Steering Committee and the
Athlete Selection Committee. The Selection Committee will be involved in the selection of the teams. The
Selection Committee will attend all the NCVA High Performance Tryouts. The Selection Committee will follow
guidelines set by the Steering Committee regarding team selection. Once teams have been selected, this committee
will be disbanded.
If you only wish to assist during the tryouts and not be on the committee, please email the NCVA office of your
interest by February 1st. You will be required to attend all tryouts and selection.
At this time, Categories Two and Three involvement with the NCVA High Performance Program are on a
volunteer basis.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 134
2015 High Performance Teams
The 2015 No Dinx/NCVA Beach High Performance program sponsored seven teams to compete at the USA
Volleyball Beach High Performance Championship tournament in Hermosa Beach, California.
No Dinx/NCVA Beach High Performance Delegation:
Tyson, Sierra
U15
Cusi, Jessica
U17
Bell, Brigid
U19
Leung, Lauren
U15
Formico, Kate
U17
Doud, Emma
U19
Baker, Malina
U15
Woiod, Veronia
U17
Lundberg, Ellyson
U19
Lee, Stephanie
U15
Cantry, Briditte
U17
Molina, Mariana
U19
Harrison, Lauren
U15
DiSanto, Jacqueline
U17
Oconner, Erin
U19
Held, Elizabeth
U15
MacDonald, Kameron
U17
Anderson, Elanor
U19
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 135
BEACH
PROGRAM
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 136
GIRLS DIVISION – BEACH PROGRAM
Tournaments and Leagues
The NCVA Junior Beach Division offers several opportunities to play beach volleyball within Northern
California.
•
•
•
•
NCVA Beach League for Beach Clubs
NCVA Beach Tour
USA Volleyball Junior Beach Tour - Northern California
Beach League for High School Teams
Registration
To register for an event, please go to www.ncva.com/beach to register online.
 If you do not have a partner for an event, NCVA will be able to assist you in finding a partner.
Beach Clubs
 Beach Clubs may enter teams into the NCVA Beach League, the NCVA Beach Tour Events, and
USAV JBT Events.
 Teams must be affiliated with a recognized NCVA Beach Club to participate in the NCVA Beach
League.
 Insurance will be provided to all sanctioned NCVA Beach Clubs in order to cover their practice
sessions and obtain facilities.
NCVA Beach League for Beach Club Teams
 Beach League tournaments will be offered in the following age groups: 18/17, 16/15, 14/13, and
12/11.
 Play will begin at 9:00 AM for all Beach League tournaments.
 Points will be awarded to all teams participating in the Beach League.
 The cost of the Beach League is $275 per team by the registration deadline or $325 per team after
the deadline.
 Beach Clubs will be awarded points for each team participating in the Beach League. The Beach
Club with the best point average at the end of the season will be awarded one additional bid per age
group to the NCVA Beach Championships.
 To enter the entire league, and avoid late registration fees, you must complete all league registration
requirements by the deadline, 5:00 PM, Friday, May 1, 2016. There are no refunds. In order for
your Beach League registration to be complete, you must register online and submit payment either
online or by submitting a check or credit card to the NCVA Office. Please also note there are
required club forms to be submitted to the NCVA Office. See page ____.
 In order to accurately seed teams for the beginning of the season, the Beach League begins with a
one-day Qualifier. Following the Qualifier, there will be three (3) League tournaments.
 All Beach League tournaments are mandatory, which means that teams entering Beach League will
play a total of four (4) mandatory days.
 After entering the Beach League, teams will be automatically entered into all League dates,
including the one-day Qualifier.
 There are no refunds.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 137
 A team may choose to enter the Beach League after the Qualifier, but they will be entered at the
lowest level and only if space is available, at the full Beach League cost.
 ALL TEAMS MUST BE PREPARED TO TRAVEL TO THEIR MANDATORY SITES.
 Each match is best two-out-of-three sets to 21 points in the first two sets and to 15 points in the third
set, if necessary. All sets will use rally scoring with no cap.
 All teams will be divided into pools. Number of teams is subject to change. After pool play, all teams
will advance to a playoff bracket(s). If bracket play cannot be completed by 6:00 PM, the tournament
director may change the scoring method from a best two-out-of-three sets to one set to 28 points. The
decision will be based on leaving the site by 6:00 PM per facility rules.
 All teams will be ranked and given points according to their finish at each league date.
 All Beach League Divisions will use the Molten Beach Volleyball (BV-5000 or BV-50003).
 One (1) bid, per age group, to the NCVA Beach Championships will be awarded to the team with
the highest point totals for the season.
 One (1) bid, per age group, to the NCVA Beach Championships will be awarded to the club with the
highest point average for the season.
NCVA Beach League – FAQ








Parents are not allowed to coach, officiate or act in any role other than spectator.
Parents are encouraged to provide positive input and support, for all teams.
Two coaches per team are permitted.
Coaches may not coach during play. Coaches are permitted to give feedback during timeouts, during
side switches, and in between sets.
Time-outs must be called by one of the two players, on either team, participating in the match.
Teams must be affiliated with a recognized NCVA Beach Club to participate
Insurance will be provided to all sanctioned NCVA Beach Clubs in order to cover their practice
sessions and obtain facilities.
All participants must have a current NCVA Membership – either a full membership ($70) or a
summer membership ($20).
Returning members, please follow these steps:
 Go to www.ncva.com
 Select “Register as a Member” at the bottom
of the home page
 Select “Renewing Member Registration”
 Select “Login”
 Enter your login information from your
previous registration
 Select “Renew Membership” under Member
Area
 If you need assistance with your login, please
contact [email protected]
New members, please follow these steps:
 Go to www.ncva.com
 Select “Register as a Member” at the bottom
of the page
 Select “New Member Registration”
 What form should my players complete for a Membership? None. All registrations must be
completed online within Webpoint. See above steps as needed.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 138
 All coaches at Beach League Tournaments must be registered members of NCVA, with a current
background screening (If over 18 years of age). Coaches are defined as anyone that helps, at any
time, for any amount of time, with any aspect of a Beach Club. This includes anyone that assists
with registration for the tournament, anyone that handles player information (even if just names),
any athletic trainers, volunteers, chaperones, etc. Anyone falling under the listing above must
register online for a Full Membership ($70) and Background Screening ($25 – if over 18 years of
age). Every member must register themselves, and because of the online signature acceptance for the
Release and Waiver Consent Forms, someone registering for someone else is committing fraud.
 All teams will be required to officiate during the tournament as assigned by the tournament director.
 All results and points will be posted on the NCVA website, by noon each Wednesday.
Beach League Schedule
18/17
16/15
14/13
12/11
Qualifier
May 22
May 22
May 22
May 22
League #1
June 5
June 5
June 5
June 5
League #2
July 17
July 17
July 17
July 17
League #3
August 7
August 7
August 7
August 7
Beach League Substitutions
Clubs may select one substitution option below for each team in their club:
o Option A: Club may designate three (3) players per roster. Any combination of these three
(3) players may be used at any league date and/or the NCVA Beach Championships.
o Option B: Club may utilize one substitution for one league date per player. One of the main
rostered players must participate in each league. This gives a maximum of two dates that a
substitution would be allowed.
o This does not apply to the NCVA Beach Championship.
 If a club team wins a club bid from the league, they may designate any two players to
play for that club bid.
 If a club team wins a team bid, one of the original players must participate, but the
partner has no requirements. Please note that seeding will be given based on the
actual player that participates, not the player that earned the bid, unless this is the
same person.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 139
Beach League Point Structure
Finish
1
2
3
4
5
6
7
8
9
10
11
Points
100
98
96
94
92
90
88
86
84
82
80
Finish
13
14
15
16
17
18
19
20
21
22
23
Points
76
74
72
70
68
66
64
62
60
58
56
Finish
25
26
27
28
29
30
31
32
33
34
35
Points
76
74
72
70
68
66
64
62
60
58
56
Finish
37
38
39
40
41
42
43
44
45
46
47
Points
52
50
48
46
44
42
40
38
36
34
32
12
78
24
54
36
54
48
30
NCVA Beach Tour












Beach Tour stops will be offered in the following age groups: 20, 19, 18, 17, 16, 15, 14, 13, and 12/11.
Age groups may be combined in order to offer the best tournament experience possible.
Play will begin at 9:00 AM for all Beach Tour stops, unless otherwise noted.
Points will be awarded to all teams participating in the Beach Tour.
Participants must register by the registration deadline for each Beach Tour stop. There are no refunds
after the registration deadline. In order for your Beach Tour stop registration to be complete, you must
register online and submit payment either online or by submitting a check or credit card to the NCVA
Office.
Teams wishing to enter after the deadline will be added on a space available basis.
Finishes from previous NCVA Beach Tour stops will be used to seed each Beach Tour stop.
The format of each pool play match will be determined by the number of teams in each pool.
All sets will use rally scoring with no cap.
All teams will be divided into pools for partial round-robin play. After pool play, the top two teams will
advance to a playoff bracket(s).
All Beach Tour stops will use the Molten Beach Volleyball (BV-5000 or BV-50003).
Two (2) bids to the NCVA Beach Championships will be awarded to each age group at each Beach Tour
stop, based on finish.
NCVA Beach Tour – FAQ




Parents are not allowed to coach, officiate or act in any role other than spectator.
Parents are encouraged to provide positive input and support.
Two coaches per team are permitted.
Coaches may not coach during play. Coaches are permitted to give feedback during timeouts, during
side switches, and in between sets.
 Time-outs must be called by one of the four players participating in the match.
 All participants must have a current NCVA Membership – either a full membership ($70) or a summer
membership ($20).
Returning members, please follow these steps:
 Go to www.ncva.com
New members, please follow these steps:
 Go to www.ncva.com
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 140






Select “Register as a Member” at the
bottom of the home page
Select “Renewing Member Registration”
Select “Login”
Enter your login information from your
previous registration
Select “Renew Membership” under
Member Area
If you need assistance with your login,
please contact [email protected]


Select “Register as a Member” at the bottom
of the page
Select “New Member Registration”
 What form should my players complete for a Membership? None. All registrations must be completed
online within Webpoint. See above steps as needed.
 All coaches at Beach Tour Stops must be registered members of NCVA, with a current background
screening (If over 18 years of age). Coaches are defined as anyone that helps, at anytime, for any
amount of time, with any aspect of a Beach Club. This includes anyone that assists with registration for
the tournament, anyone that handles player information (even if just names), any athletic trainers,
volunteers, chaperones, etc. Anyone falling under the listing above must register online for a Full
Membership ($70) and Background Screening ($25 – if over 18 years of age). Every member must
register themselves, and because of the online signature acceptance for the Release and Waiver Consent
Forms, someone registering for someone else is committing fraud.
 All teams will be required to officiate during the tournament as assigned by the tournament director.
 All results and points will be posted on the NCVA website.
Beach Tour Point Structure
Finish
1
2
3
4
5
6
7
8
9
10
11
Points
100
98
96
94
92
90
88
86
84
82
80
Finish
13
14
15
16
17
18
19
20
21
22
23
Points
76
74
72
70
68
66
64
62
60
58
56
Finish
25
26
27
28
29
30
31
32
33
34
35
Points
76
74
72
70
68
66
64
62
60
58
56
Finish
37
38
39
40
41
42
43
44
45
46
47
Points
52
50
48
46
44
42
40
38
36
34
32
12
78
24
54
36
54
48
30
USA Volleyball Junior Beach Tour – Northern California
 USA Volleyball Junior Beach Tour (USAV JBT) stops will be offered in the following age groups:
18/17, 16/15, 14/13, and 12/11.
 More information regarding registration and Beach Tour Stop rules can be found here:
http://www.teamusa.org/usa-volleyball/usa-teams/beach-volleyball/junior-programs
 All Beach Tour stops will use the Molten Beach Volleyball (BV-5000 or BV-50003).
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 141
 Bids to the USAV JBT Championships will be awarded to each age group at each Beach Tour stop,
based on finish.
NCVA Beach Championships – Open Division
 The NCVA Beach Championships will determine the NCVA Region Champion for the NCVA Beach
Season.
 NCVA Beach Championships will offer the following age groups: 18/17, 16, 15, 14, 13, and 12.
 Bids for this event will be awarded at the following events:
o NCVA Beach League for Beach Clubs: bids to the NCVA Beach Championships will be
awarded to the team(s) with the highest point totals for the season.
 Club Bid: One (1) bid will be awarded to the club with the highest points, per age
group.
 Team Bid: Three (3) bids will be awarded to the teams with the highest points, per
age group.
 There is not a trickle down cap for these bids to be awarded.
o NCVA Beach Tour: bids to the NCVA Beach Championships will be awarded to each age
group at each Tour stop, based on finish.
 Four (4) bids will be awarded to the teams with the highest finish, per age group, in
each event.
 Bids may not trickle down past 6th place. Any bid not given at an event will go into
the Open At-Large pool.
o Open At-Large
 Teams that did not receive a bid may apply for the Open At-Large process in order to
earn a bid to the NCVA Beach Championships.
 To apply for an Open At-Large Bid, a team must submit a completed application by
the deadline. Due to the required turn-around time, late submissions will not be
accepted.
 Open At-Large Bids will come from the following pools:
 Bids that were not awarded at NCVA Tour Stops due to trickle down rules.
 Bids that were not awarded through the NCVA Beach League.
 Bids that will not be used due to team cancellations/drops.
 Open At-Large Application Deadline: 5:00 PM, Tuesday, August 9, 2016.
 Open At-Large Bids will be finalized by 5:00 PM, Friday, August 12, 2016.
 Bid Acceptance Requirements
o Teams are not required to accept an offered bid.
o If a team accepts a bid and does not attend the NCVA Beach Championships, both players on
the bid winning team will be ineligible to participate in the following season’s NCVA Beach
Championships in the Open Division.
o If one of the two players on the bid winning team is not able to participate in the NCVA
Beach Championships, one player may be substituted in order to allow the team to
participate. No penalty will be applied for this substitution. Substitutions may be made up
until 5:00 PM, Friday, August 19. 2016.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 142
 Seeding for the NCVA Beach Championships will be done as follows:
o Each player will receive points at each event. Each player’s points will be averaged to get
their ending point average. This final number from both players participating in the NCVA
Beach Championship will be added together to get a team total. Teams will be seeded based
on the team’s total points.
NCVA Beach Championships – Club Division
Anyone may enter into the club divisions without receiving a bid at a previous event.
NCVA Beach League for High School Teams
 Beach HS League matches will be offered in the following age groups: Varsity, Junior Varsity (JV),
and Middle School.
 Match start time will be determined by host school.
 All Beach HS League matches are mandatory, the number of mandatory matches is dependent on the
number of teams in the league.
 Each HS team will be required to play all other schools twice, one home and one away match.
 The Beach HS League will finish with a Championship event. All teams participating in the Beach HS
League will be automatically entered into the Beach HS Championships.
 To enter the entire league, and avoid late registration fees, you must complete all league registration
requirements by the deadline, 5:00 PM, Monday, February 1, 2016.
 ALL TEAMS MUST BE PREPARED TO TRAVEL TO THEIR MANDATORY SITES.
 Each match is best two-out-of-three sets to 25 points in the first two sets and to 15 points in the third
set, if necessary. All sets will use rally scoring with no cap.
 All Beach HS League Divisions will use the Molten Beach Volleyball (BV-5000 or BV-50003).
NCVA Beach HS League – FAQ










Parents are not allowed to coach, officiate or act in any role other than spectator.
Parents are encouraged to provide positive input and support.
Two coaches per team are permitted.
Coaches may not coach during play. Coaches are permitted to give feedback during timeouts, during
side switches, and in between sets.
Time-outs must be called by one of the two players participating in the match.
Teams must be affiliated with a High School to participate.
You must have a partner from the same school.
Uniforms are recommended, but not required.
There is not a co-ed division.
All participants must have a current NCVA League Membership ($5).
Returning members, please follow these steps:
 Go to www.ncva.com
 Select “Register as a Member” at the
bottom of the home page
 Select “Renewing Member Registration”
New members, please follow these steps:
 Go to www.ncva.com
 Select “Register as a Member” at the bottom
of the page
 Select “New Member Registration”
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 143




Select “Login”
Enter your login information from your
previous registration
Select “Renew Membership” under
Member Area
If you need assistance with your login,
please contact [email protected]
 What form should my players complete for a Membership? None. All registrations must be completed
online within Webpoint. See above steps as needed.
 All coaches at Beach League Tournaments must be registered members of NCVA, with a current
background screening (If over 18 years of age). Coaches are defined as anyone that helps, at any time,
for any amount of time, with any aspect of a Beach Club. This includes anyone that assists with
registration for the tournament, anyone that handles player information (even if just names), any
athletic trainers, volunteers, chaperones, etc. Anyone falling under the listing above must register
online for a HS Beach Membership ($25) and Background Screening ($25 – if over 18 years of age).
Every member must register themselves, and because of the online signature acceptance for the Release
and Waiver Consent Forms, someone registering for someone else is committing fraud.
 All teams will be required to officiate during the tournament as assigned by the tournament director.
 All results and points will be posted on the NCVA website, by noon each Wednesday.
Tournament Sanctioning
NCVA offers the opportunity for recognized Beach Clubs to host sanctioned beach tournaments. If you are
interested in hosting a tournament, please contact [email protected]
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 144
NCVA Beach Rules
Rules Changes are flagged as NEW. Points of emphasis are highlighted.
Equipment:
 Net 28’ long. Height at center: Women 7’ 41/8” and Men 7’ 115/8”. Antennae required.
 Court 26’3” x 52’6” square to 37’ 1” short diagonal. Lines 2” wide are inside the court.
 Ball: Molten BV5000-3
Teams and Uniforms:

Two Players with no substitutes. Only the team Captain may interact with the referees, to request
timeout or explanation of rule.
 Uniforms are required, as per event requirements.
o Shorts with tops or bathing suits are typical requirements.
o Legal uniform numbers are 1 or 2, in traditional beach doubles.
o When uniforms are required, they should be worn from the coin toss onwards. Numbers should
be visible.
o Cold weather gear (sweats suits, Lycra undergarments etc.) may be allowed (guideline
temperature: “below 60 degrees”)
Spirit of the Game:

Teams play without outside intervention or assistance of any type.
o Spectators, including parents, are encouraged to cheer, only. No external assistance is allowed.
o Coaches, when present, may cheer the exceptional play, but may only instruct during timeouts,
court-switches, and between sets.
Coaches:

Coaches may participate in drills only prior to the official warm-up. This generally begins ten minutes
prior to play
 During the official warm-up, coaches may instruct from the sideline.
 During play, they observe from the player area.
 Instruction may only take place during timeouts, between sets, and (non-disruptively) during sidechanges.
 NEW FOR 2015 USAV: Coaches may call timeouts for their team.
 Coaches may not influence or question the official’s judgment at any time.
 Number of Coaches allowed: USAV: A coach and no more than one assistant coach.
Match Format:

Timed warm-ups (10 min): Only the four players share unlimited access to the entire court (Use good
sportsmanship)
 USAV: 3 min on court, coin toss at -7, then “5 minutes” formal warm-up.
 At coin toss the winning captain chooses serve, receive or side A/B
 The opponent chooses among the remaining options, and both teams state their serving order.
During the Set:


All matches should utilize the etiquette of pre-match and post-match hand-shakes at the net.
Officials identify the correct server and actively prevent wrong-server faults.
Northern California Volleyball Association: 2015-2016 Girl’s Division Handbook
Page 145
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
Service Order: Players alternate terms of service.
Position Faults: Players (other than server) must be on court at moment of service (no other
requirement).
Screening: Serving team may not impede the receiving teams’ view of the server AND the flight of the
ball.
o In the spirit of fair play, players should use hand signal & opponent should adjust position,
without delay
Delay: The routine time between rallies should be 12 to 15 seconds.
o Extra time (a little) may be allowed after long rallies, in locations without banners, or ballretrievers.
o Violations result in Delay Warning, with subsequent occurrences leading to Delay Penalty.
Referees should use a full “Signal Sequence:” Whistle, award rally, & show nature of fault. (as indoor)
After 7 points of play, indicate that teams should switch sides. This is not a timeout. Teams do not go to
their benches.
o Coaches may offer brief instruction during the court switch, but must not delay the match.
Each team may call one timeout per set. Total duration of all timeouts is 60 seconds.
o 15 sec to move to player areas, 30 sec TO, (whistle at 45 sec), 15 sec to return to play.
A “technical timeout” (TTO) after the 21st point of sets 1 and 2 is suggested in most formats. USAV
JBT does not utilize TTO.


o There is not a TTO in a deciding (3rd) set.
The interval between sets is 1 minute.
o During that interval, a referee offers “first choice for set 2” to the team that lost the first cointoss.
o Then the other team makes the remaining choice, and both teams declare their service order.
If there is a deciding (3rd) set, the 1st referee should conduct another coin toss, and offer these same
choices.
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o Deciding sets: Play to 15, win by two . Switch sides on 5’s. There is not a TTO in the (3rd) set.
At the end of the match protocol, all players meet near the ref stand to shake hands with officials and
each other.
Disputes:
o The Captain may occasionally approach the referee to request an explanation of a call (not
judgment related).
o The referee(s) must offer an explanation based upon the Rules.
o Officials should be approachable, but should maintain steady match flow, without prolonged
discussion.
o The Captain has the right to protest rules misinterpretations/misapplications, but not judgment
calls or sanctions.
Warnings and Sanctions:
o Delays are sanctioned by showing a Card On Wrist: Yellow = warning, Red=Penalty and loss of
rally
 Delay sanctions remain in effect throughout the MATCH.
 Multiple Delay Penalties may be assessed within a match when any player from the same
team delays the game.
o Minor Misconduct by any player should be managed through verbal warning(s).
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
The next incident in the match by any player of the same team should result in a Formal
Warning (Yellow Card).
 Subsequent minor misconduct during the match by any player on that team must be sanctioned by
Penalty (Red Card).
 Rude Conduct is sanctioned (1st instance) by Penalty (Red Card). Maximum two Penalties per player
per set.
 Expulsion or disqualification of players rarely occurs, but would result in loss of set or match,
respectively.
 Coaches are subject to individual sanction as listed below; those sanctions apply throughout the match.
Playing Actions and Faults:

Blocks:
o The block contact counts as first team contact; either player of the blocking team may make the
2nd team contact.
o Block contact can lead to “four hits” calls against the blockers’ team.
o Blocked balls may rebound in any direction, but “catch and throw” action should be judged as
a “Caught ball.”
o “Joust” between opponents is legal. Any player may make next play as their 1st contact.

Tips:
o “Open hand tipping” is illegal. (use “illegal attack” signal)
o Knuckles may be used to “poke” the ball, provided that it rebounds (is not caught or thrown).
o Finger tips may be used to “poke” the ball only if the fingers are “rigid and together
Plane of Net:
o Players must initiate contact with the ball within their own playing space (follow-through after
contact is legal).
o Blockers may contact the ball in the opponent’s space after the attack hit or if opponents are
unable to play the ball.
Ball under the net:
o Players may contact any part of the ball until it has passed completely through the plane below
the net.
Simultaneous Contact by teammates:
o If teammates touch the ball simultaneously it counts as 2 team contacts. Either player may make
the 3rd contact.
Net Contact:
o It is a fault to contact any part of the net between (and including) the antennas, during the action
of playing the ball.
Centerline encroachment:
o There is no centerline. Players may contact any part of the opponents’ court as long as they do
not interfere.
Interference:
o A player who interferes with the opponents’ ability to make a fair play must be called for the
fault.
 Point to the court, under the net, with your index finger, and say “interference.” (this will
generally require explanation)
 Interference is a fault that results in a point, not a replay.
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Note that this is sometimes a delayed call. (the referee must wait to see if the opponents
are truly hampered in their next action)
o Incidental contact between opponents does not constitute interference, (bump knees, step briefly
on toes, etc).
o Interference can occur without physical contact. (ex: fallen player under net prevents defender
covering short).
Pursuit:
o Is legal in beach volleyball.
o First ball must pass over or outside an antenna.
o A player may pursue under the net… even through your opponents’ court!
o The ball must be played back over or outside the same antenna.
o Third contact must send the ball legally through the crossing space (between the antennas).
o Opponents may not interfere with legal pursuit (the key to this call is whether the ball passes
“outside” the antennas).
Ball Marks:
o The ball is “in” if it physically touches the line.
o The first referee (not the players) may occasionally opt to review a ball mark, if they feel it is
necessary.
o A ball that contacts the line or inside the line is “in” (lines moved during the play should be
replaced to judge result).
o Smooth sand and well-tended lines are critical to accurate lines-calls!
Hand setting:
o There are two ball-contact faults to consider: “Catch Balls” (Held) and “Double Contacts.”
o Sets that visibly move down then up, or visibly pause, are “held-ball” faults.
o Similarly, contacts that visibly re-direct the ball are also judged as “catch ball” contacts.
o Clearly distinct and separate contacts of the ball constitute a “double-hit.”
 Spin is not a fault… but spin may be an indication that a fault has occurred.
Defense:
o It is legal to momentarily catch (hold) or double contact a “hard driven” ball.
o Underhand defense utilizing finger action, both palms facing upward, is prohibited.
o It is legal for any first contact to strike two or more parts of a defenders’ body during a single
action to play the ball.
o Double-contact during first team contact without finger action is NOT a fault. (includes servereceive)
o First-team-contact with finger action MAY be called for double-contact …
 Exception: …unless the double-contact was in defense of a “hard–driven attack”.
 In judging an attack as “hard-driven,” the referee must consider the following:
1) Was the player’s action “reactive” (double allowed) or as an “intentional handset”
(not allowed).
2) Speed and trajectory of the ball.
3) Distance between attacker and defender.
Serve Receive:
o Served balls are (by rule) “not an attack hit”.
o It is legal to receive serve “open-handed with finger action,” but strict hand-setting judgment
must be applied to the contact.
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
o It is also legal to use techniques such as clenched fist(s), or the heels of the hands.
 This is legal whether the hands/fists are together or apart .
 Remember that If finger-action is used, then the contact must be judged as you would
judge a set.
Outdoor Safety:
o Stay hydrated.
o Use sunscreen, as well as clothing and headgear that protects from sun exposure.
o Be prepared for cold or wet weather as well as for heat and sun!
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PARTNERS
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GIRLS DIVISION – PARTNERS
No Dinx
No Dinx was started in 1989 by Corey Barton and then partner Jeff Waldien. At
the time, they were teammates on a men’s volleyball team and formed No Dinx to create, brand and sell
volleyball clothing. Largely due to the quality of design they put into everything, word quickly spread and they
had formed a large number of clients that wanted them to design and print clothing for them and their
businesses. Although No Dinx is now a national brand and you would have a hard time going to a volleyball
tournament and not seeing a No Dinx shirt on somebody, we also are one of the Mid Valley’s oldest and largest
screen printing companies.
Michael Hall Photography
Welcome to Micheal Hall Photography, a family owned and operated studio located in
Sacramento, CA. More than 20 years of photographic experience and an enthusiasm for
creating beautiful images that only grows stronger as time passes. They work with many
clubs, high schools and colleges in the Sacramento area and are willing to travel wherever we are needed. If you
run a club or coach a high school or college team in need of photographs, please be sure to get in touch!
American Volleyball Coaches Association (AVCA)
The AVCA has developed an innovative model for talent assessment that provides both the
participants and coaches maximum value for their time and money. As part of the AVCA’s
mission to advance the sport of volleyball with our coaches, the College Prep Combine
provides valid and helpful data to participants and coaches. Together with the NCVA, the AVCA is working
hard to gather and share objective information on college scholarship-seeking volleyball players. This research
not only allows players to assess and improve their game, it also provides coaches with crucial insight that
benefits the entire volleyball community. This partnership will continue next year in California with the College
Prep Combine, which will be held at the California Kickoff tournament on January 15, 2016.
NCSA
National Collegiate Scouting Association® (NCSA) was founded in 2000 to help
student athletes and their families navigate the cutthroat, competitive, and often confusing world of college
recruiting. Their team of former college athletes, coaches and scouts, our network of 99% of American college
coaches, and our custom technology and tools give you the edge you need in the most important game of your
life.
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Molten
Guided by the brand statement, 'For the real game', Molten is committed to
producing the absolute best quality sports equipment to help athletes maximize
performance and realize their full potential. By combining innovative technology and superior craftsmanship,
Molten will continue to create products of impeccable quality to serve and support the growth and development
of the global sports community.
Gatorade
Gatorade and GSSI continue to search for and study new and
innovative ways to help athletes improve performance by
facilitating proper hydration and nutrition. From the lab testing of athletes, to new flavor and delivery system
development, to the publication and distribution of scientific research, the Gatorade Company and the GSSI
perpetually strive to advance their collective mission of enabling athletes to always perform at their peak.
ice20
ICE20 Ice Therapy manufactures 10 ice wraps that utilize real ice, and
provide mobility, compression, and stability, during treatment of sore
muscles and joint pain. Athletes, and weekend warriors want an easy to use
way to provide relief for these injuries, in a way that won't get you wet, and won't burn your skin, all the while
maintaining their temperature for longer lasting deeper tissue coverage. ICE20 has a diverse product line
consisting of ice wraps that are designed for specific body parts, but all are versatile and can be used in multiple
locations. ICE20 ice wraps provide cold therapy for the Ankles, Knees, Shoulders, Elbows, Back, Hips, Neck,
Thighs, and Hamstrings. For a convenient and effective way to ice, ICE20 is the solution because of it's
mobility, and ice can be obtained anywhere, making it easy to travel with. For more information, please go to
www.ice20.com.
US Bank
Choose the bank that helps students be their best.
With the U.S. Bank Student Checking account, we welcome you to the bank the easy way with convenient
access to your money. No monthly maintenance fees or minimum balance requirements, a wide network of
more than 5,000 U.S. Bank ATMs, and four free non-U.S. Bank ATM transactions every statement period all
mean your access to money is hassle-free.
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SAFESPORT
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GIRLS DIVISION - SAFESPORT
What is SafeSport?
SafeSport is the Olympic community’s initiative to recognize, reduce and respond to misconduct in sport
The six primary types of misconduct are:
• Bullying
• Harassment
• Hazing
• Emotional Misconduct
• Physical Misconduct, and
• Sexual Misconduct, including Child Sexual Abuse
Who is affected by SafeSport?
We all play a role in reducing misconduct and abuse in sport. SafeSport provides resources for all members of
the sport community – organizations, coaches, parents and athletes – to identify misconduct, implement ways to
reduce it and enact plans to respond to it.
USA Volleyball SafeSport Review Committee
Contact SafeSport Committee members to provide feedback about the SafeSport Program, make suggestions for
future initiatives, or get general Information about the SafeSport program.
Margie Mara:
[email protected]
Quintiya Miller:
[email protected]
For More Information Please Visit:
https://www.volleyballreftraining.com/SafeSport/safesport_home.html
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SITTING
VOLLEYBALL
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