EOI for empanelment of vendor for supply of books to Central Library

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Expression of Interest for Empanelment of Vendors for Supply of Books to Central Library.
EOI REF. NO. : CUSB/LIB/EOI/01/2016-17 DATED 04.07.2016
Applications are invited from reputed Publishers/Distributors/Vendors to seek empanelment
as authorized vendor for supply of books to Central University of South Bihar as well as Mahatma
Gandhi Central University, Motihari. Prescribed application from along with the copy of terms and
conditions may be collected or may be downloaded from the official website www.cusb.ac.in /
www.cub.ac.in . The duly filled application form along with necessary documents and fees may be
submitted on or before 27/07/2016 by 05:00 PM to: -
Registrar
Central University of South Bihar
BIT Patna Campus
P.O.: B. V. College Campus
Patna – 800 014.
Eligibility Criteria for Empanelment .
1. The bidders should be a distributor/dealer/stockiest/executive/preferred agent of the
publishers. Please submit the most recent authority letters issued by the publishers.
2. The bidders should have satisfactorily executed a single order of worth Rs. 50 Lakhs to any
Central or State University in a Financial Year during last three years (Order copies and
satisfactory supply certificate should be attached)
3. The bidders should have satisfactorily supplied books to any 3 Central Universities or
Institutes.
4. The bidders should have a minimum average annual Turn Over of Rs. 300 Lakhs in last 3
consecutive Financial Year (Certificate should be attached).
5. The bidders should not be ever been debarred / blacklisted for doing business from any
Government Organization. If No, Please furnish an affidavit raised on non – judicial stamp
paper of Rs. 100 (Rupees hundred only).
Terms and Conditions:1. Applicant should agree to allow at least 25 % discount on all type of books excluding Govt./
Society/NGO publication which will be supplied by allowing 10% discount.
2. The State/ Central Government Publication may be procured directly or through vendors,
where no discount may be applicable.
3. Only latest edition books will be supplied, unless specified.
4. The Supplier must append
website/Distributor’s invoice.
price
proof
from
publisher
catalogue/
publisher
5. In case of foreign publication Reserve Bank of India (RBI) conversion rate will be applicable
on the date of order.
6. University reserves the right to exclude any or all of the supplier form the list of
empanelment at any time without any notice.
7. The empanelment will be initially valid for one year and may be extended for next years on
the mutual agreement of the University and Vendor. But if vendor does not perform
promptly then the empanelment of the supplier may be cancelled at time without stating
any reason.
8. Books are to be delivered at Patna & Gaya Campus of CUSB as well as at the
campus/campuses of Mahatma Gandhi Central University Motihari.
9. No packing of forwarding charges will be borne by the university.
10. Items should be delivered as per the supply order without any extra cost. No VPP or Railway
Bilty will be entertained by the University.
11. Single expression will be considered for CUSB Patna Campus & Gaya Campus as well as
Mahatma Gandhi Central University Motihari.
(Registrar)
APPLICATION FORM FOR ENROLMENT AS VENDOR FOR SUPPLY OF BOOKS
To
Registrar
Central University of South Bihar
B.I.T Patna Campus
Near B.V College, Patna-800014, Bihar
Sir,
In response to your advertisement for registration and empanelment of vendors for supply
of books to Central University of South Bihar, please find my duly filled application form along with
application fee and security deposit and relevant documents.
1.
Advertisement No. and Date
Name of the Firm
:
2.
Postal Address of the Office of the Firm (Attach Proof)
3.
Details of Demand Draft for Application Fees of Rs. 2,000 (Rupees Two Thousand Only) in favour
of Registrar, Central University of South Bihar, Payable at Patna (Non Refundable)
4.
(i) Demand Draft No.
:
(ii) Date of Issue
:
(iii) Issuing Bank
:
Details of Demand Draft for Security Deposit of Rs. 2,00,000 (Rupees Two Lakh Only) in favour of
Registrar, Central University of South Bihar, Payable at Patna (Refundable).
5.
(i) Demand Draft No.
:
(ii) Date of Issue
:
(iii) Issuing Bank
:
Contact Information :
6.
(a) Name of the contact person
:
(b) Telephone Number
:
(c) Mobile Number
:
(d) Fax Number
:
(e) E-Mail
:
(f) Website address, if any
:
Kind of Firm
Name and address of Directors/Managing Directors/Proprietor/Partners
7.
8.
9.
Whether you are income tax payee? If yes, please submit a copy of
Income tax return filed for last three consecutive years.
Your Permanent Account No. (PAN): (Copy Attached)
Bank Details
10.
(a) Name of the Bank
:
(b) Address
:
(c) Bank Account No.
:
(d) Name of the Account holder
:
(e) IFSC code
:
(f) MICR code
:
(g) Date of opening of Account
:
(h) Type of Account (Saving / Current):
11.
12.
13.
Are you a distributor/dealer/stockiest/executive/preferred agent of the publishers? If so, please
submit the most recent authority letters issued by the publishers.
Do you have satisfactorily executed a single order of worth Rs. 50 Lakhs to any Central or State
University in a Financial Year during last three years (Order copies and satisfactory supply
certificate should be attached)
Do you have satisfactorily supplied books to any 3 Central Universities or Institutes – in last 2
years (Certificate should be attached)
Do you have direct import license. (If Yes, please attach a copy of the same)
14.
Annual Turnover of the firm FOR THE LAST 3 CONSECUTIVE FINANCIAL YEARS :
15.
(a) 2013-14
:
(b) 2014-15
:
(c) 2015-16
:
Please attach audited copy of Balance Sheet/Turnover Certificate issued by Chartered Account)
Applicant Supplier must have a minimum average annual Turn Over of Rs. 300 Lakhs in last 3
consecutive Financial Year
Have your firm ever been debarred /
blacklisted for doing business from any
Government Organization?
If No,
Please furnish an affidavit raised on
non – judicial stamp paper of Rs. 100
(Rupees hundred Only)
16.
Declarations:
1.
I/We ______________________________________________________ (Names of
Partners/Proprietors or Directors) do hereby declare that the entries made in this
application form are true to the best of my/our knowledge and belief.
2. I/We also undertake the responsibility to communicate all subsequent changes in the
constitution or working of firm, affecting the accuracy of the facts, stated above.
3. I/We accept you all terms & conditions.
Place
:
Date
:
Signature of Partner/Proprietor/Director
(Seal of the Firm)

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